Francisca Ifeoma Obiajulu

 FRANCISCA OBIAJULU No.1 Gembu Close, Gimbiya Courts Estate, Area 11, Garki II, Abuja. Telephone: - Email:- PERSONAL PROFILE A dynamic, confident, enthusiastic, energetic, and hardworking individual with a successful and consistent track record of achieving targets with proven abilities and skills to contribute to an organization's strategic and operational objectives. Highly skilled in these areas: Cash flow control, procurement, contract management, financial forecasting, budget preparation and execution, conflict resolution, effective delegation, supervisory skills, problem solving, attention to detail, communication and negotiating skills, effective team player, project management, good IT knowledge (MS Excel/Word/PowerPoint), high level of integrity and dedication. A highly organized, detail-oriented professional with the ability to oversee office management, administrative and logistics functions. WORK RELATED EXPERIENCE GENERAL ADMINISTRATOR AND CONSULTANT Raydom Agencies (Hotel Management Outfit) Nov.2022 Create and maintain address files with key contacts of hotel guests and staff. Maintain a filing system while ensuring confidentiality, especially for personnel and finance. Prepare office correspondence (post, email) and respond to correspondence and coordinate appointments. Supervise and manage the transportation of goods and hotel customers  Supervise the installation and maintenance of office and accommodation areas  Draw up service requests and assist with contract preparation. Offer supervision during construction of event centers and other facilities to ensure project efficiency and delivery. Draft minutes of meetings and aid in editing large documents for hotel association meetings and security meetings with local police units. Represent the hotel in important meetings security officials, hotel association functions, conferences to name a few. Maintain up-to-date project files virtually and hard copy and collect information from hotel association members, local police unit and other external shareholders to have an up-to-date centralized information bank. ADMINISTRATOR AFENET- (African Field Epidemiology Network) November 2021-August 2022 Public Health Non-Profit Organization. Supported arrangements for travel, logistics, meetings and events (including, hotel booking, ticket reservations, organization of catering etc.). Provided initial review of all invoices/payment requests and initiate timely action in line with Project procedures/processes towards processing such payments  Enhanced the operational procedure, systems, and principles in the areas of information flow and management. Collated and processed hotel and venue payments to travel agencies and other service providers. Worked closely with the Technical Team to support effective program delivery through the provision of critically needed project management support. Managed relationships with key operations vendors and tracked vendor pricing, rebates and service levels. Coordinated with the technical team on logistics and administrative requirements for training, workshops or review meetings to ensure smooth flow of activities. Managed technical residents’ payments for activity rendered to ensure efficient payment processes. Prepared budgets needed for OBR, Measles training support activities, Covid-19 support activities, staff travels to states. Provided information and advice to the staff on travel including entitlements, travel routings and hotel arrangements. Managed correspondence by answering emails and phone calls to resolve or clarify payment issues or processes. Ensured accurate notes are taken and transcribed during meetings which will be disseminated to all staff. Documented correspondence in both hard and soft copies for ease of retrieval and safety. Raised payment requisitions for technical workers in the field who perform OBR, Data training, RI activities. Liaised with suppliers and vendors to maintain facilities and supplies to a high standard in line with the organization’s requirements, and relevant procurement standards. Maintained a daily logbook, stock count and checklist for provisions and supplies. Supported with procurement of goods and services needed for activities in inter and intra states programs. Processed payments for staff, ad-hoc and consultants to ensure payments for activities are processed and paid as at when due. Assisted in preparing materials required for training sessions, workshop and meetings are made available ahead of the activity. Performed any other duties assigned by management. GENERAL ADMINISTRATOR AND CONSULTANT Raydom Agencies (Hotel Management Outfit) September 2017-Oct. 2021 Arranged working schedule and meeting with other hoteliers, government officials and external officials. Meeting with other hoteliers during regular scheduled times and meeting with the Federal and local inland revenue services for VAT, Company Tax and payroll matters. Set up employee database and prepare other reports stipulated by the Director. Initiated recruitment procedures of both local staff. Designed and provided staff development materials to other hoteliers on client and customer relationship management. Solved problems creatively and resourcefully and assist in preparation and logistical planning for various events, e.g. hotel conferences, client and customer relationship workshops and contract negotiations especially for newer hoteliers. Offered supervision during construction of event centers and other facilities to ensure project efficiency and delivery. Draft minutes of meetings and aid in editing large documents for hotel association meetings and security meetings with local police units. Maintained up-to-date project files virtually and hard copy and collect information from hotel association members, local police unit and other external shareholders to have an up-to-date centralized information bank. ADMINISTRATION and LOGISTIC EXPERT GEM Project- BIG Unit Platform (World Bank Assisted Project) August 2016 – August 2017 GEM - (Growth and Employment Project) under the auspices of the World Bank and Federal Ministry of Industry, Trade and Investment with the purpose of supporting high potential MSMEs in different sectors in Nigeria Efficiently monitored the BIG (Business Innovation and Growth) platform by providing support to all administrative functions which included panel activities, induction events and workshops for MSMEs in Nigeria. Planned, coordinated and executed high-level foreign and domestic visits/functions, ceremonies and special events hosted by the office of the Ministry of Industry, Trade and Investment. Identified, negotiated with and managed outside contractors and vendors, building productive relationships that enabled projects to be completed within agreed time frames Effectively managed cash flow, including funds transfers from donor to field(funds up to 2-5 million Naira). Collaborated with PwC (Grant administrators for the GEM Project) during the induction activities by supplying analytical and statistical information needed for their official records. Assisted PwC (Grant administrators for the GEM Project) with collecting SMEs banking details to ensure that funds were disbursed to the appropriate accounts. Worked with the finance office to oversee issuance and collection of project contractors, consultants and staff travel advances. Prepared MSME success stories in multimedia formats to present to World Bank to showcase the improvements achieved since injection of grants in their businesses. Ensured the smooth running of events by travelling to venue locations throughout Nigeria. FINANCE, ADMINISTRATION and SECURITY MANAGER IMEP-Independent Monitoring and Evaluation Project October 2013 - July 2016 (5 Year DFID-Funded Project) IMEP provides monitoring and evaluation services for 5 DFID State level programmes. Finance and Operations Worked very closely with the UK office to regularly prepare, execute, monitor and analyze budget requirements for IMEP and other donor funded sub-projects. Supported the Country Director to develop and maintain strong relationships with government officials, partners, and other key stakeholders at the national and state levels. Executed and managed the sourcing and procurement of the project's assets in accordance with DFID policies and procedures, ensuring purchase orders and invoices were accurate and valid before payment. Prepared regular project reimbursement (up to 10,000GBP monthly). Forecast requirements; prepared weekly and monthly budgets; schedule expenditures; analyze variances; initiating corrective actions. Managed the office’s cash, including petty cash, bank accounts and always ensuring an adequate cash-flow situation. Initiated both local and foreign bank transfers for our operations in Nigeria. Recorded financial transactions and prepared monthly report under supervision of project director. Monitored the maintenance and operations of all banking transactions to ensure that adequate funds are always available. Administration and Human Resources Established and managed office systems including ICT, security, information and communications. Supported the production and dissemination of project progress and performance reports. Secured and booked suitable venues or locations for all office functions/meetings. Ensured that all full-time project staff contracts were in place and managed in conformity with Nigerian law and the consortium’s policies and procedures. Maintained tracking system for all employees concerning leave allowances and leave dates. Ensured that all taxes, insurance and other benefits were paid. Processing monthly payroll with HR outsourcing agency. Guaranteed the fulfillment of Immigration matters (work permits, work visa) Maintained a safe and healthy work environment by establishing, following, and enforcing standards and procedures, complying with legal regulations. ATLAS COPCO NIGERIA LTD. July 2011-September 2013 Atlas Copco is a Swedish-based company with world-leading positions in providing compressors, construction & mining tools and equipment, power tools & assembly systems. Marketing and Communication Analyst & Sales Admin and Logistics Support Assisted in the recruiting process for sales positions by engaging head hunters and consultancy companies for outsourcing and in-house recruitment and training. Provided HR needs for new recruits ranging from administrative to IT needs. Manage relationships with key operations vendors. Identified new projects, investments and opportunities to assist sales team to meet their objectives. Identified in detail the market potential for compressor rentals division. Highlight the potential of specific regions by providing relevant information to sales team through substantial research. Made efficient travel arrangements as required for the Executive's office. Managed meeting agendas and produced memos for review and proactively followed up with appropriate actions. Collated daily, weekly and monthly activity reports as required for the Executives review. Executed and managed exhibition events, for example, the Nigeria Oil & Gas Exhibition in February 2012 and Nigerian Infrastructure & Construction exhibition, 2012. Coordinated and assisted Atlas Copco's distributors with their participation in Nigeria Oil & Gas Tech Exhibition in April 2012 in Lagos. Performed other duties as required by management. EDUCATION AND AWARDS HRBP (Human Resource Business Partner) - Certified in November 2015. Basic Financial Modelling and Forecasting Certificate, July 2015. Project Management Certificate- October 2017. Chartered Institute of Administrators, June 2019. Procurement and Contract Management, January 2023 Brunel University, Uxbridge, United Kingdom September 2008 – September 2009 (MSc.) Accounting & Finance. Saint Mary’s University, Halifax, Canada January 2001 – December 2006 Bachelor of Commerce in Finance.