Flor Reyes

FLORANTE REYES ADMINISTRATIVE ASSISTANT LISTING COORDINATOR Core Skills Listing Coordination Experienced Real Estate Admin/Lisitng Coordinator specializing in CRM management, transaction coordination, and efficient listing operations. Skilled in tools like MLS’s, Follow Up Boss (FUB), Lofty, Sierra Interactive, Brivity, Vulcan7, ZBuyer, Skyslope, Dotloop, MLS, ShowingTime, TPMCO, ClientGiant, AMcards, Canva, Trello, Slack, WhatsApp, Google Workspace, Microsoft Office, Dropbox, Loom, ChatGPT, — ensuring seamless communication, organized workflows, and time-saving systems. By optimizing backend processes, I help real estate teams save 20–30 hours per week, allowing them to focus on clients, closings, and growth. Transaction Management CRM Setup & Maintenance Lead Tracking & Database Management Calendar and Inbox Management SOP Creation and Process Documentation Team Coordination and Task Delegation Client Communication and Follow-ups Efficiency and Time Management Key Strengths Excellent written and verbal communication High attention to detail Professional Experience ReisNYC - eXp Realty(NY) - July 2024 – Oct 2025 Administrative Assistant/Listing Coordinator The Tomlison Group - eXp Realty(Ohio) - Feb 2024 – May 2025 Administrative Assistant/Listing Coordinator McGraw Group(Dallas) - Dec 2024 – Feb 2025 Listing Coordinator(Project Based) The Virginia Corbett Home Team - eXp Realty(NY) - Jan 2023 – Feb 2024 Administrative Assistant/Listing Coordinator Crush Real Estate Team(FLORIDA) - Dec 2021 – Dec 2022 Administrative Assistant/Listing Coordinator Proactive and solutions-driven mindset Strong organizational and multitasking skills Efficiency-focused — helping clients save 20–30 hours weekly Reliable, independent, and teamoriented Real Estate Tools Expertise MLS(NY, TX, FL), Skyslope, Dotloop, ShowingTime, Follow Up Boss (FUB), Lofty, Sierra Interactive, Brivity, Vulcan7, ZBuyer, TPMCO, ClientGiant, AMcards, Canva, Trello, Slack, WhatsApp, Google Workspace, Microsoft Office, Dropbox, Loom, ChatGPT. Key Responsibilities 📧 Client & Lead Communication - Manage emails and follow-ups with clients, leads, and stakeholders—ensuring timely and professional responses. Listing Coordination- Ensure all listing documents (agreements, disclosures, MLS forms) are accurately completed and submitted. Appointment Scheduling - Coordinate property showings, inspections, and meetings—keeping the agent’s schedule running smoothly. Calendar Management - Keep the agent's calendar organized, optimized, and up-to-date with strategic time blocking. Document Organization - Organize contracts, agreements, and property files in cloud systems for easy access and compliance. Paperwork & File Management - File and label documents systematically—reducing admin stress and saving valuable time. Marketing Support - Design marketing materials (flyers, newsletters, listing promos) and assist with lead generation campaigns. CRM & Database Management 📄 📅 🗓️ 📁 🧾 🎯 📊 Replying Showing Request Ensuring all requests for a property show have been replied to and confirmed. Email Management Using Canva for Image Editing and Creation Advanced knowledge in using Canva Project Management Using Trello Transaction Management Advanced knowledge in using Dotloop and Skylope Encoding Leads From Various Platforms to CRM Encoding leads from Zbuyer, Vulcan7, Zumper, Realtor.com, Zillow, and many more. Organizing CRM Ensuring CRM is well organized and updated Team Huddle Moderator