Elmien Gerber
I am a Reservations / Office Manager & PA for a Christian Camping Site
- Reply rate:
- -
- Availability:
- Hourly ($/hour)
- Age:
- 48 years old
- Location:
- Magaliesburg, Gauteng, South Africa
- Experience:
- 20 years
Other
About
- Perform general clerical duties including answering the switchboard, taking and distributing messages, sorting mail, faxing, scanning and all filing
- Handling all customer queries and requests
- Assist in managing and reporting day-to-day facilities and maintenance issues
- Issuing and ordering of all Stationary
- All reservations, confirmations & deposits, instructions for site preparations to the kitchens, Housekeeping and Maintenance Departments before every camp and all correspondence with clients for a camping site that can accommodate 650 people, as well as generation of Estimates and Invoices.
- Venue360 (cloud based camp management & bookings software)
- Ops meeting before every camp and constant communication with Housekeeping and Catering departments on requirements for every camp
- Debtors & Creditors
- Data capturing onto QuickBooks and Pastel for Debtors and Creditors
- Follow up on outstanding payments
- Preparation and payout of Casual Workers.
- Upkeep of Telkom lines, Switchboard and Internet connections as well as first line repair, as well as distribution of Telephone Accounts.
- Processing of Duty Schedule along with overtime in preparation for Payroll and issuing of pay slips
- Petty cash and banking. Loading payments and beneficiaries, receipting income from bank statements
- Occasional marketing and advertising for Camping Site.
- Assisting Directors with Board Documentation.
- All Provident Fund applications, withdrawals, Annual Statements etc.
- All Insurance related correspondence and claims
- Booking vehicles for services and arranging payment as well as License Renewals.
- Taking Minutes at Management and Staff Meetings.
- Weekly back-ups on Computers and Servers.
- Processing of all documentation for claims to the Compensation Commissioner.
- Assistance with all files and queries with the Annual Audit.
- Any ad-hoc requests for assistance or additional tasks to be fulfilled.
- Personal assistant
- Bilingual fluency with excellent written and oral communication skills in both languages.
- Excellent computer skills including Outlook, Word, Excel, PowerPoint, Quickbooks and Pastel.
- Able to use a variety of software programs and quickly learn new ones.
- Organizational skills and ability to manage multiple critical deadlines.
- Ability to work independently with minimal direction and flexibility.
- Excellent typing, filing, and administration skills
- Telephone and IT knowledge to assist with daily running in an office environment
- OHS and Hira Training
Skills
