Diana Abdullah
Executive Assistant & Business Operations Support | Content Writer
Bali-Based | Available Worldwide
ABOUT ME
I support business owners and teams by ensuring daily operations run smoothly, from invoicing and
schedules to communication, travel coordination, online bookings & logistics, and internal workflows.
I work with a calm and discreet approach, anticipating needs and resolving details before issues arise.
With 7 years of experience supporting executives, creative teams, and hospitality environments, I
maintain structure and consistency so you can stay focused on growth and decision-making. Before
moving to Bali, I worked for 12 years in Corporate Communications & Journalism.
CORE EXPERIENCE
UBUD PROD — Film & Photography
Executive Assistant & Operations Support | December 2024 – Present
•
Managing project billing, invoicing, quotations, and financial documentation
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Overseeing staff salary and vendor payments and maintaining clear monthly records
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Preparing client and employment contracts and maintaining organised documentation
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Coordinating travel and accommodation arrangements for the CEO and partners
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Managing calendars and schedules across multiple ongoing projects
•
Supporting communication and brand presence through copywriting and social media
coordination
Villa Kalimaya, Seminyak
Guest Relations, OTA Management & Administrative Coordination | 2018 – Present
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Handling invoicing and payment workflows for bookings and vendors
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Coordinating guest communication to ensure a smooth and consistent guest experience
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Managing Airbnb and Booking.com calendars and availability
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Coordinating recruitment, onboarding, and scheduling of villa staff
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Creating internal checklists, templates, and receipts to streamline daily operations
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Assisting with basic content preparation and posting for social media presence
Mr. Money TV (Finlit Media Malaysia)
Executive Assistant to the CEO | March 2025 – October 2025
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Managed daily scheduling, meeting preparation, and internal communication flow
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Coordinated project requests between departments and external partners
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Handled invoicing and payment processes with partners and vendors
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Arranged appointments, travel logistics, and briefing notes for the CEO
•
Served as the point of contact between management, staff, and clients
Realmild (Malaysia) Sdn Bhd
Personal Assistant to the Director | November 2012 – June 2015
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Managed executive calendar, correspondence, and cross-department communication
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Coordinated complex travel, accommodation, and logistics for corporate activities
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Prepared board papers, briefs, and meeting agendas
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Liaised with vendors for corporate merchandise and events
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Supported corporate events and international exhibitions (LIMA, GPEC)
TECHNICAL SKILLS
Microsoft Excel • Google Workspace • Microsoft Teams • Asana
Microsoft PowerPoint • HubSpot • Mailchimp • Canva
WORKING STYLE
Calm, dependable, and detail-oriented. I maintain clear structure and communication, handle
matters with discretion, and work independently to keep operations running smoothly in the
background.
EDUCATION
Bachelor of English Studies
Sep 2014 - Oct 2018
Open University Malaysia
Kuala Lumpur, Malaysia
Journalism
Sep 2003
Malaysia Institute of Integrative Media
CERTIFICATES
Digital Journalism
Dec 2023
Reuters
Business English
Dec 2004
British Council
IELTS - TOEFL
July 2009
07/2009 - Total score of 106 - Reading: 29/30 - Listening: 29/30 - Speaking: 23/30 - Writing: 25/30
