Denielle Aton

Hi there! I'm Denielle Aton, and I genuinely love helping dynamic professionals, especially those in the fast-paced real estate world, find their flow and reclaim their time. I see myself as more than just a Virtual Assistant; I'm a dedicated partner committed to making your business run smoother, smarter, and with a lot less stress.

My journey has been all about diving deep into the operational needs of busy individuals and teams, consistently finding ways to enhance productivity and streamline processes. I've built a strong foundation in transforming what often feels overwhelming into clear, actionable, and highly efficient systems. For example, I've had the opportunity to significantly boost operational efficiency by 20% through developing and optimizing SOPs and proactively identifying process inefficiencies, which improved operational productivity by 15% and client satisfaction ratings by 20%. I've also managed critical financial processes, like accounts payable and receivable, achieving 95% on-time invoice processing and reducing payment follow-up time by 30%, and ensured flawless payroll processing for multiple employees, achieving 100% accuracy and reducing payment disbursement time by 20%.

Beyond just administrative tasks, I've also ventured into the creative and client-facing side. I successfully spearheaded social media management and graphic design, boosting engagement by 30% and enhancing brand visibility. My focus on refining communication skills by implementing principles from MAGIC directly contributed to a 15% increase in customer satisfaction, proving that I can connect effectively and represent your brand with professionalism and warmth. I've also enhanced owner's client communication by facilitating connections with 15+ clients daily and streamlined scheduling of 15+ client appointments weekly, enhancing productivity by 30%. My administrative support has even resulted in a 20% increase in efficiency for owners.

My experience includes providing comprehensive executive-level support, where I've managed intricate calendars, handled sensitive communications like inbox management (Outlook and Gmail), and even prepared impactful presentations for board members, capturing key action items to streamline decision-making. I thrive on developing robust standard operating procedures, creating a foundation for consistent excellence and efficiency within any operation. I'm also adept at leveraging technology; for instance, I've streamlined team collaboration by developing customized ClickUp workflows, improving task management efficiency by 30%, and enhancing deadline adherence. I also supported a director of operations by streamlining invoicing processes. The consistent 'very satisfied' feedback I've regularly received from presidents, board members, and peers truly underscores my commitment to outstanding performance and organizational support.

I'm highly proficient with a wide array of digital tools, including Microsoft Office 365, Google Workspace, Slack, Trello, Zoom, Calendly, Google Drive, Real Estate CRM, Asana, Notion, 1Password, ClickUp, Real Estate Listing Software, and Monday.com. My core strengths truly lie in project management, calendar management, meticulous document organization, clear and concise communication, and data management—always handled with the utmost discretion and confidentiality.

What truly drives me is the satisfaction of seeing a business owner thrive because their operational backbone is solid. I'm here to take on the complexities, allowing you to focus on your vision, your clients, and the growth of your real estate ventures. I'm a proactive problem-solver, a meticulous organizer, and someone who genuinely cares about your success. Let's explore how I can bring that dedication and expertise to your team!