Clara Chebet

WEEKLY EXECUTIVE SUMMARY Administrative & Operations Report Week of March 10–14, 2025 Prepared by: Clara Chebet SAMPLE DOCUMENT — All names, figures, and details are generic and for portfolio demonstration purposes only. Prepared by Clara Chebet, Executive Assistant. 1. WEEK AT A GLANCE — KEY METRICS 147 Emails Processed ↑ 12 from last week 23 Meetings Coordinated Across 3 time zones 31 / 34 Tasks Completed 91% completion rate 2 Issues Escalated Both resolved same-day 2. EMAIL & COMMUNICATIONS SUMMARY Category Received Actioned Avg. Response Time P1 — Urgent (Board / Investors) 14 14 48 min P2 — High Priority (Clients / Partners) 38 38 2.1 hrs P3 — Standard (Internal / Vendors) 61 61 4.8 hrs P4 — Low / No Action Required 34 34 (archived) N/A 3. CALENDAR & SCHEDULING SUMMARY 23 meetings scheduled across CEO, COO, and VP of Sales calendars. Key highlights: • Coordinated a 3-timezone board call (EST / GMT / EAT) with 8 attendees — zero conflicts. • Rescheduled 4 conflicting meetings proactively before they became issues. • Sent calendar holds for all Q2 planning sessions — confirmed by 6/7 stakeholders. • Blocked 2x 90-min deep work slots per day for the CEO as requested. 4. TASK & PROJECT STATUS TRACKER Task / Project Owner Status Notes Q2 Sales Deck — gather data from 4 depts Clara COMPLETE Delivered to CEO by Wednesday noon Onboard new vendor (contract + NDA) Clara COMPLETE All docs signed and filed Prepare board meeting agenda (April) Clara IN PROGRESS Draft ready; awaiting CEO review Travel arrangements — NYC trip (Apr 8) Clara COMPLETE Flights + hotel confirmed CRM clean-up — Q1 contact list Clara IN PROGRESS 70% done; ETA Monday Weekly KPI report for COO Clara COMPLETE Sent Friday 3pm LinkedIn content scheduling (3 posts) Clara COMPLETE Posts queued via Buffer Outstanding invoice follow-up x3 Clara IN PROGRESS 2nd reminder sent; 1 still pending 5. ESCALATIONS & ISSUES RESOLVED Issue 1: Investor email flagged as spam — discovered during morning sweep. Immediately rescued, response drafted and sent within 40 minutes. Spam filter whitelist updated. Issue 2: Double-booking on Thursday (CEO + VP call at same time). Conflict identified 24hrs in advance. VP call rescheduled with no disruption to either party. 6. PRIORITIES FOR NEXT WEEK • Finalize board meeting agenda and distribute to all attendees by Tuesday. • Complete CRM clean-up and export updated Q1 contact list for Marketing. • Follow up on outstanding vendor invoice — escalate if no response by Wednesday. • Prepare travel brief for NYC trip (Apr 8): itinerary, contacts, logistics doc). • Schedule Q2 OKR check-in meetings for all department heads. Weekly Executive Summary · Prepared by Clara Chebet · - · -