Chiamaka Mbagwu

Executive Assistant for Startup Founders, CEOs & Coaches | Operations Coordinator | Project Manager 

Running a growing business comes with increasing demands, admin tasks, scheduling, team communication, client management, project deadlines, and workflows that need structure. I support Startup Founders, CEOs, and Coaches by providing high-level Executive Assistance, Operations Support, and Project Management that keeps your business running efficiently. I help you stay focused on strategy, leadership, and growth while I manage the daily operations, communication, and systems that keep your business organized. 

WHAT I DO FOR FOUNDERS & CEOS AS AN EXECUTIVE VIRTUAL ASSISTANT 

Executive Assistant & Admin Support

• Professional inbox management, email communication, follow-ups, and organization

• Calendar management, cross-timezone scheduling, meeting preparation, and travel planning

• Documentation, reports, proposals, file management, and daily admin support Project Management & Operations Support

• Managing tasks, deliverables, and timelines using ClickUp, Asana, Trello, Monday.com, Basecamp, Airtable, Notion

• Keeping your team aligned with structured workflows and clean communication

• Overseeing day-to-day operations for small teams and early-stage startups Workflow Automation & Process Optimization

• Automating recurring tasks using Zapier, Google Workspace, Airtable

• Building efficient workflows that reduce manual work and save 10–20+ hours each week

• Creating SOPs, process guides, and operational documentation Communication, Recruiting & Client Support

• Managing internal and external communication, client updates, contractor coordination, and recruiting support • Research, CRM updates, lead generation, outreach, and insight gathering for decision-making 

TOOLS & SYSTEMS I USE A VIRTUAL ASSISTANT Project Management: ClickUp, Asana, Monday.com, Trello, Basecamp, Notion Automation: Zapier, Airtable, Dubsado, Google Workspace

Admin & Communication: Slack, Teams, Zoom, Email Scheduling: Google Calendar, Calendly, Outlook Reporting: Excel, Google Sheets, HubSpot CRM KEY

ACHIEVEMENTS

 ✔ Cleared 50,000+ emails in 14 days and improved communication flow

✔ Managed multiple executive calendars across time zones with zero conflicts

✔ Built automated workflows that reduced reporting time by 40%

✔ Supported product launches with structured timelines, deliverables, and communication

✔ Created SOPs and documentation that improved team accountability and efficiency

 WHY CLIENTS HIRE ME • Proactive, detail-oriented, and reliable

• Strong communication and operational judgment

• Skilled with systems, workflows, and process improvement

• Able to bring clarity and structure to fast-moving environments

• A long-term operational partner who helps founders scale with confidence 

If you’re looking for a high-performing Executive Assistant, Virtual Assistant, or Project Manager to support your operations, improve your workflow, and help you scale, let’s connect.