Anastasia Chiaha

I am a highly organized and proactive Administrative and Executive Support professional with over four years of experience supporting senior leaders, HR teams, and operations in both onsite and remote environments. I thrive on bringing structure, clarity, and consistency to busy work environments, allowing executives and teams to focus on their core responsibilities and achieve their goals.

Throughout my career, I have supported day-to-day executive operations, including managing complex calendars, inboxes, meetings, travel arrangements, and confidential records. I work closely with leadership to prepare reports, track action items, and ensure follow-through on key priorities. My experience also includes recruitment coordination, onboarding support, and maintaining accurate employee and client records using CRM systems such as HubSpot and Zoho.

I am dependable, detail-oriented, and adaptable, and I enjoy acting as a bridge between executives, internal teams, and external stakeholders. I ensure that communication flows smoothly, projects stay on track, and deadlines are met consistently.

Key Skills & Expertise:

Executive & Administrative Support: Calendar management, inbox oversight, meeting coordination, travel planning, and confidential record-keeping.

Operations & Reporting: Data entry, report preparation, dashboard creation, project tracking, and workflow improvements.

Team & Project Coordination: Following up on action items, holding teams accountable, and keeping projects organized across departments.

HR & Recruitment Support: Onboarding, recruitment coordination, maintaining employee and client records, and HR administration.

Technical Proficiency: Microsoft Office Suite, Google Workspace, Trello, Asana, Slack, Zoom, and other project management and virtual collaboration tools.

Professional Attributes: Reliable, proactive, detail-oriented, and discreet. Skilled at problem-solving and improving processes for efficiency.

Remote Work Expertise: Comfortable working in remote and hybrid environments, staying organized and connected, and managing responsibilities independently.

Above all, I see my role not just as administrative support, but as a trusted partner who helps leadership and teams operate efficiently, stay organized, and achieve their goals. I am motivated by long-term growth, continuous learning, and opportunities to take ownership of responsibilities that drive positive impact for the organisation.