Zoila Pilola

Zoila Santos-Pilola E-mail Address:- Work Experiences Human Resource Officer Human Resource Management University of Asia and the Pacific November 2019-May 2021 This job is responsible primarily for timekeeping and attendance monitoring of employees and for providing administrative support in the various functional areas of Human Resource Development tasks specifically in the logistical and administrative areas related to the implementation of the institutional development program (IDP). HRM – Timekeeping 1. Monitors attendance of the employees of the University. 2. Generates various reports (timesheets, consolidated report, etc.) necessary for monitoring of employee attendance. 3. Receives, validates and posts filed leaves of employees (i.e. vacation, sick, maternity/paternity, bereavement leaves, special retreat leaves, etc.) 4. Receives, validates and posts filed overtime work/hours of employees. 5. Prepares semi-monthly attendance report reflecting all timekeeping components (i.e. tardiness, leave without pay, overtime, etc.) for submission to FMR for payroll preparation. 6. Oversees the operation and maintenance of the timekeeping machine and timekeeping programs. 7. Monitors tardiness offenses and prepares and distributes corresponding disciplinary action memo. 8. Attends to employee and supervisor inquiries about timekeeping concerns. 9. Assists in evaluating, revising and updating timekeeping policies and procedures. 10. Inputs employee data pertinent to timekeeping and issues timekeeping badge. 11. Monitors special holidays not included in the University Calendar and monitors local and national news for announcements/declarations on the suspension of work (i.e. in cases of inclement weather, transport strikes, etc.). 12. Assists in the office management and provide administrative support in the various HRM special projects/functions. 13. Handles office supplies requests and purchase order requests for some HRM activities 14. Performs other duties as may be assigned by the supervisor from time to time. HRM- Human Resource Development 1. Handles the logistical preparations of HRD-initiated activities related to the components of the Institutional Development Program (IDP) e.g. prepares the materials, announcements or memos as assigned, units, venues; reminders to participants & speakers 2. Maintains the database and monitors the attendance to the IDP. 3. Assists in coordinating with schools and units for nominating/targeting of attendees 4. Files and updates IDP documents 5. Prepares and updates the employee kit and audio-visual information for the induction of new employees; conducts the orientation on government mandated benefits and timekeeping areas 6. Designs and maintains the bulletin board of the IDP 7. Provides the monthly announcement of the IDP (intranet and TV board of OAA) 8. Performs other functions as assigned by immediate supervisor 9. Assists the HRM in other administrative matters as assigned by unit Head Human Resource Coordinator Human Resource Management University of Asia and the Pacific October- Job Summary: This job is responsible primarily for timekeeping and attendance monitoring of employees and for providing administrative support in the various functional areas of Human Resource Management Key accountabilities • • • • Monitors attendance of the employees of the University. Generates various reports (timesheets, consolidated report, etc.) necessary for monitoring of employee attendance. Receives, validates and posts filed leaves of employees (i.e. vacation, sick, maternity/paternity, bereavement leaves, special retreat leaves, etc.) Receives, validates and posts filed overtime work/hours of employees. • • • • • • • • • • Prepares semi-monthly attendance report reflecting all timekeeping components (i.e. tardiness, leave without pay, overtime, etc.) for submission to FMR for payroll preparation. Oversees the operation and maintenance of the timekeeping machine and timekeeping programs. Monitors tardiness offenses and prepares and distributes corresponding disciplinary action memo. Attends to employee and supervisor inquiries about timekeeping concerns. Assists in evaluating, revising and updating timekeeping policies and procedures. Inputs employee data pertinent to timekeeping and issues timekeeping badge. Monitors special holidays not included in the University Calendar and monitors local and national news for announcements/declarations on the suspension of work (i.e. in cases of inclement weather, transport strikes, etc.). Assists in the office management and provide administrative support in the various HRM special projects/functions. Handles office supplies requests and purchase order requests for some HRM activities Performs other duties as may be assigned by the supervisor from time to time. Administrative Assistant I June 2004-September 2008 Office of the Assistant Dean University of Asia and the Pacific Pearl Drive, Ortigas Center, Pasig City Job Summary: Responsible for performing various secretarial and clerical functions to (1) provide administrative support to the faculty in their teaching and extension functions, and (2) to attend to the various needs of students. Specific duties: ▪ ▪ ▪ Answers phone calls and refers calls to the appropriate person. As deemed necessary, handles calls herself by providing information or by taking down messages. Makes outgoing calls for faculty members, as may be requested. Disseminates information to faculty members and students by routing memos, relaying messages, or posting notices\announcements on the bulletin board. Attends to students’ inquiries or requests on various academic matters, such as appointments with faculty members, copy of readings, class schedules and the like. ▪ ▪ ▪ ▪ ▪ ▪ Reminds faculty members of meetings, appointments and other activities that require their participation. Prepares simple, routine memo based on broad instructions and submits to faculty member concerned for clearance and signature. Files memos, notices, reports, and other documents. Reports office equipment, furniture, electrical fixtures, etc. that need repair and maintenance. Provides administrative support to faculty members by performing tasks such as making reservations for vehicles, rooms, equipment, and catering services; photocopying documents or transmitting fax messages; arranging meetings/appointments; fixing minor computer problems; encoding exam papers, research readings or articles, memos, correspondence and other documents; and others that the department chair may assign. On-the job-training December 2003- February 2004 Gotesco Properties Inc. Ever Gotesco Corporate Center C.M. Recto, Manila Educational Attainment- University of the East Claro M. Recto Manila, Philippines Bachelor of Science in Business Administration Major in Management - Siena College of Taytay Taytay, Rizal, Philippines Skills • • • • Above average oral and written communication skills, Can use various MS software programs Well versed with Google Meet, Google Slides, Google Sheet, Google Form, Google docs Can write office memos and minutes of meetings