Zaldy Rodriguez

METRICS DEPARTMENT YEAR END REPORT FY 2011-12 Fiscal Year 2012-13 is a tough and a very encouraging year for the Metric Department, we have learned so many valuable things in our department, we developed strategies to improve, and create very significant tools to make our department even more helpful and meaningful. With 10 full time staff all over ICM bases and over a hundred contracted individuals within a year, the department has achieved our target and reached our goals. SURVEY For the Fiscal Year 2011-12, we finished 3 survey phases and conducted one on one interviews to 17,716 respondents, gathering approximately 1.9 million responses from 963 communities across the Philippines. See table 1.1 & 1.2 Table 1.1: Schedule of communities/areas surveyed in FY 2011-12 PRE SURVEY POST SURVEY FOLLOW UP SURVEY TOTAL TB1 TB2 TB3 JS TB1 TB2 TB3 JS TB1-2010 TB2-2010 UP3 UP4 AREAS BAC- BOH- DUM- GEN- KOR- ELN- ZAN- TOTAL- Table 1.2: Number of respondents surveyed in FY 2011-12 PRE POST FOLLOW UP TOTAL TB1 TB2 TB3 JS TB1 TB2 TB3 JS TB1-2010 TB2-2010 UP3 UP4 BAC BOH DUM GEN KOR ELN ZAN TOTAL ICM provided job opportunity to pastors and individuals through metric survey. This fiscal year alone ICM hired approximately 120 individuals to conduct a survey to 17,716 respondents with 64, 663 household members in total all throughout ICM population. These individuals were thoroughly trained by our local metric leaders. Guidelines & procedures on how to conduct a house to house survey were the main topic discussed and imparted to the enumerators before they were sent off to do the house to house survey. Apart from enumerators ICM metric department also hired encoders to encode and maintain data collected in all surveys all throughout the fiscal year. During the survey period we have encountered so many difficulties, recruitment problems, seminars and trainings, mode of transportation insufficiency, finances and other factors. As a result, we successfully achieved our goals this year. Some of the survey results were as follows: Based on the 9,079 respondents in the pre survey, our data shows that 80% (7,527) of ICM populations are female and 17% (1,552) are male. Of the 9,079 respondents we surveyed, 67% (6,087) are married, 23% (2,110) are living in unmarried, 2% (196) separated, 6% (522) widowed, 2% (151) and some % (14) others. Out of 9, 079 we surveyed, 77% (7,028) says that they have birth certificates and 23% (2,051) says they don’t have birth certificates. Average income of participants before entering into ICM program is Php 26 and their HH average income is Php 15. After four (4) months we conduct again a survey to the same community and 4, 910 respondents were ask the same set of questions. The result of the survey shows that ICM program participants increase their Household income from Php 15 to Php 23 or 55%. Program participant, HH Income & Poverty Score Trend Chart: THRIVE SURVEY Last October 2011, we successfully surveyed approximately 600 pastors in the Thrive convention all throughout ICM Philippines. This survey is created to assess and evaluate ICM or Non ICM pastors and ICM program as well. The survey is divided in two parts and pastors were randomly selected to fill up the survey form. This survey took a long process because of time management issues, training issues, lack of resources and facilitators, but with team spirit we were fortunate enough to pursue the survey. There are also discrepancies and errors issues when we summarized the data. In the 1st part of the survey, the summary of our data shows that the ICM pastors are doing ministry work for more than 10 years in average. Our data also shows that aside from pastoral or ministry work some pastors are also involved in different kind of work fields such as Medical, Business & Management, Finance, Media, Government and Education. In the 2nd part of the survey, the summary of our data shows that the average number of church member before the program is 36, Average number of program participants who joined the church is 19 (76% of the 25), program participants still attending church is 11(44% of 25). As a result about 70% of pastors we surveyed are happy to recommend ICM programs to other pastors. REPORT CARD In order to track our data from the survey and monthly stat effectively, one of the significant tools we develop earlier this fiscal year is the report card. This useful tool is use for setting goals and achieving them. What we do here is that we combine data from our surveys and match it with our monthly stat data. With comparative figures from both (survey and monthly stat) we are able to create a trajectory that will serve as guidelines to realize targets. REDESIGNING OF MONTHLY STAT Another strategy that we discover this fiscal year is the redesigning of monthly stat survey. From the past years we often encountered so many errors and discrepancies on the data we collected from the base every month. So, in order to avoid the same mistakes from the past years, we discover and redesigned our monthly stat. We will be tracking and recording data daily through an on line or internet base data entry. This helps us minimize errors and data discrepancies. It will be implemented this FY 2012-13 in all ICM bases. OPERATIONS MANUAL Aside from the tools we discover, we also created the metrics manual of operation. This helped us align every guidelines and standard operating procedures we do in our department in order to create uniformity and eradicate sub standards. All information about how we operate in our department, from Job descriptions, reporting outlines and surveys, report card, monthly stats and performance indicators are available in this manual. ENUMERATORS AND ENCODERS PAMPHLET In our previous surveys, we were able to provide enumerators and encoders enough training to conduct a survey, but this FY 2011-12 aside from the training we created a pamphlet to guide our enumerators and encoders in their respective task. PERFORMANCE INDICATORS To make our department and staff even more effective, we put altogether performance indicators to assist and support our metric staff. This is to improve and enhance their work ethics, be very much involve and efficient. To create a strong work force, maximize skills, and effective teamwork is the main goal in the creation of this KPI’s.