Zainab Aahad

Zainab Aahad Contact number: - Email:-LinkedIn: https://www.linkedin.com/in/zainab-aahad/ Accomplished and results-driven professional with a Master’s in International Business and a Bachelor’s in Business Administration, both completed with distinction from UOWD, offering expertise in executive assistance, administrative coordination, and HR processes, with a strong track record of supporting C-suite executives, managing complex operations, and driving organizational success through strategic and proactive support WORK EXPERIENCE Executive Assistant to CEO & Founder at Moove, Dubai 10/2022 - Present Reporting directly to the Founders & CEOs, supporting senior-level managers on a daily basis, and managing the organization's office operations while maintaining effectiveness, flexibility, and the utmost discretion and confidentiality Coordinating executive's extremely active calendars, setting up meetings both in person and by VCs Performing a broad variety of administrative tasks including collecting and preparing information for meetings with staff and outside parties and also maintaining contact lists Acting as the point of contact among executives, internal departments and other external partners Arranging complex and detailed travel plans including itineraries, accommodations, agendas, and compiling documents for travel-related meetings Planning and ensuring that the CEO's & Founder's schedule is followed and respected in a timely and accurate manner Successfully completing critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters/emails, personal correspondence, and other tasks that facilitate the CEO's ability to lead the company effectively Performing other duties assigned by the senior-level managers to align priorities and deliver seamless support across the firm. Providing full personal assistant support and dealing with the CEO’s & Founder's personal matters including holidays, flights, banking, family, housing and other private matters Undertake any other appropriate duties as required to support the Founder & CEO to enable them to fulfil their role with complete discretion and high regard for confidentiality Providing event management support and coverage for EAs who are out of the office to ensure seamless support to Principals/Partners Tools - Slack, Google Suite, Concur, Microsoft Office, various ATS platforms, Deel, Trello, Zoom, Chatgpt, Humanbot, Asna Administrative Coordinator at Pinca Play by PINCA, Dubai 05/2022 - 09/2022 Identifying potential vendors and contacting them to list their products by creating descriptions, sorting out virtual images and pricing after consulting with the brand manager while working with internal teams to ensure a successful product assortment for the e-commerce platform - Pincaplay.com Obtaining the necessary documents for the sales pitch and giving feedback to the team for updates Ensuring that the vendors are contacted promptly and that Pinca Play is represented with the highest standards to meet all deadlines & further ensuring that all vendors sign an understanding agreement On-site product presentation management and evaluation to verify right categorization, photos, content, price, and promotional offers are accurate and match internal requirements Sharing responsibility with a third party for work quality in terms of accuracy and creating transition strategies for new projects or product lines Providing internal team reports & accelerating the rate of new client acquisition while maximising growth Taking charge of e-commerce promotions and assortment decisions while collaborating closely with the Brand Manager Working with the marketing team to ensure that brands are featured on all digital media platforms and creating a marketing asset folder for each brand onboarded that can be shared with all appropriate parties Tools - Shopify, Calendly, Monday.com, Google Suite, Zoom, Microsoft office HR Intern at Virgin Megastore - Azadea Group, Dubai 09/2021 - 03/2022 Prescreening potential employee resumes & identifying suitable candidates to fill store vacancies & organizing interviews with shortlisted candidates Coordinate the onboarding process by following up with the Azadea Visa Department & other related departments on BO (Regional, Consultants & Interns) & Store employees Preparing and maintaining HR Track Sheets – Newcomers/Leavers/Promotion/Change of status/Transfer Prepare various letters requested from the employees; Employment Certificates (Active & Exit) & internship certificates Employment contracts - BO (Regional, Consultants & Interns) & store candidates Responsible for updating and managing the insurance requests for BO & store new employees Coordinating new hire induction plans in the BO and within the MENA Region while assisting HR field partner in the preparation and implementation of office events Handling the employee exit process Visa cancellation process in coordination with Azadea Visa Department & Final settlement follow-up with Azadea C&B Passport and Final Settlement Check release in coordination with the Accounts team 10/2019 – 09/2021 Freelancing at The Independent Food Company, Dubai Responsible for conducting audits twice a month as a mystery shopper by travelling to assigned store locations & remaining discreet while posing as a regular customer Provided a budget between AED 110 – 250 based on the restaurant location by the company & interacted with employees over the phone and in-person to gauge customer service, inspecting the store's environment to detect possible concerns and areas for improvement Purchasing random and specific items to assess product quality while retaining receipts as proof of purchase for later reimbursement Submitting a written report detailing the shopping experience after each store visit within 24 hours Disclosing competing interests, including prior loyalty to or dislike of particular stores or products, logging hours worked & storing copies of completed assignments 09/2018 – 06/2019 Peer Tutoring Mentor at UOWD, Dubai Prepared for tutoring sessions by reviewing any notes, handouts, and bookwork for the Foundation Mathematics for Business (MATHS060) course Assisting students to enhance their learning abilities in Mathematics and facilitating an interactive session outside of lecture hours Completed monthly timesheets, including the name, date, student identification number and signature while maintaining absolute confidentiality concerning academic progress and personal information concerning students 08/2018 – 09/2018 Administrator at FPS, Faisalabad During the absence of directors, supported primary division teachers to improve their talents and skills in preparation for forthcoming events in a govt girl school Submitted reports to the Education Department and followed regulations while overseeing daily school operations and staff management. Ensuring facility maintenance, health, and safety measures and further handling budgeting, resource allocation, and audit compliance Photographer at Interloop Limited, Faisalabad One day Textile-based B2B manufacturing company which supplies socks and leggings to retailers, mainly consisting of Nike, Adidas, H&M, Puma, Levi's, Reebok and Target 06/2016 - 07/2016 Accounting Intern at AEPL, Lahore Working with their outstanding accounting and business management departments From taking part in maintaining the cash books to bookkeeping in order to help the company in the development of quarries EDUCATION Master of International Business (09/2021 - 07/2024) The University of Wollongong in Dubai Received 25% academic scholarship Bachelor of Business Administration (02/2018 - 07/2021) The University of Wollongong in Dubai BBA Top Graduate with Distinction (3.91 /4.00 GPA) Honours: 20% academic scholarship holder & maintaining an overall average of Distinction throughout the undergraduate degree Cambridge International Advance Level (09/2015 - 08/2019) Beaconhouse School System, FSD Courses: Business Studies, Economics Mathematics Cambridge Ordinary Level (09/2013 - 08/2015) Private Schooling, FSD Courses: English, Urdu, Pakistan Studies, Islamic Studies, Biology, Chemistry, Physics, Mathematics, Sociology SKILLS Teamwork, Oratory Skills, Adaptability, Microsoft office, Photography, Problem Solving, Time Management, Multitasking, Communication, Wix (Web designing), Talent Management, Strategic Planning, Office Administration, Labor & Employment Law, Employee Engagement, Self-direction, Executive Calendar Management, Coordinating Conference Calls, Event Management, Travel Arrangements, Recruiting, Leadership, Vendor Management, Business Planning, CRM, C-Level Executive Support, Personal Assistance, Reservations, Shopify, Travel Management, Administrative Assistance, Slack, Google Suite, Concur, Various ATS platforms, Deel, Trello, Zoom, Chatgpt, Humanbot, Monday.com, Stakeholder Collaboration, Asna, Mystery shopper, Peer Tutoring, Monthly timesheets, Diary Management, Airline Reservations, Email Management, Project Coordination, Document Management, Vendor Relations, Travel Coordination, Onboarding LANGUAGES Urdu (Full professional proficiency), English (Full professional proficiency), Turkish (Elementary proficiency) CERTIFICATIONS & VOLUNTEERING 06/2021: For successfully undertaking Capstone Integrated Business (COMM331), a course involving theoretical applications and alignment of UN Global Impact Principles and 17 SDGs on societal and corporate sustainability issues and Portfolio Building in Dubai, UAE 05/2020: Being a member of the awarding team in analyzing and presenting a 'Comprehensive Marketing Plan' on Stanley's Black & Decker in the course of 'Marketing Strategy' (MARK344) in Dubai, UAE 12/2019: For coordinating the IAIC (Industry-Academia Interface in Classroom) event in Dubai, UAE 05/2019: Being a member of the awarding team in analyzing and presenting a 'BRAND AUDIT REPORT' on AL RAWABI FRESH MILK LOW FAT in the course of 'Principles of Marketing' (MARK101) in Dubai, UAE 10/2018: For volunteering at the UOWD Autumn 2018 Graduation Ceremony as an Usher in Dubai, UAE 04/2018: For volunteering at the UOWD Spring 2018 Graduation Ceremony as an Usher in Dubai, UAE 07/2016 – 08/2016: For volunteering at SOS CHILDREN’S VILLAGES (Faisalabad, Pakistan), an institution for orphans to teach primary students during the summer holidays 11/2016: Being a director of the media team in three-day event of Beacon house Young Leader Entrepreneurial Competition in Faisalabad, Pakistan 11/2015 – 12/2015: Being a member of the media team in three-day event of Beacon house Young Leader Entrepreneurial Competition and Beacon house Faisalabad Model United Nation in Faisalabad, Pakistan PERSONAL DOB: 30th January 1999 Marital Status: Single Nationality: Pakistan - holds valid US Visa UAE Driving License number:- UAE Visa status: Golden Visa (Self Sponsored) - Outstanding University student