Zahid Ullah

Table of Contents 1. Framed in pursuance of Section 28(1) and Section 18 (1) (b) of the Universities Act 2012, these statutes shall be called “The University of Agriculture, Peshawar, Statutes, 2016”. Table of contents is organized for convenience of the users as per its nomenclatures. Table of Contents S.No. Description of Statutes Page # Table of contents i-ii 1. The University of Agriculture, Peshawar Service Statutes,-. Teacher’s Appointment & Scales of Pay Statutes,-. Administrative Officers Appointment & Scales of Pay Statutes,-. Support Staff Appointment & Scales of Pay Statutes,-. Meritorious Professors’ Basic Pay Scale-22 Statutes,-. Professors Emeritus Statutes,-. Employee’s efficiency and Discipline Statutes,-. TTS Statutes,-. Employees General Provident Fund Statutes,-. Benevolent Fund Statutes,-. Pension and Gratuity Statutes,-. Insurance Statutes,-. The Conduct of Elections for Membership of the Authorities of the University and Related Matters Statutes,-. Constitution of Emergency Committee Statutes,-. The University Fees and other Miscellaneous Charges Statutes,-. Maintenance of the Register of the Registered Graduate’s Statutes,-. Affiliation and Dis-Affiliation of Educational Institutions and related matters Statutes,- 18. Admission of Educational Institutions to the Privileges of the University and Withdrawal of such Privileges Statutes,-. The Establishment of Faculties, Teaching Departments, Constituent Institutions, Constituent Colleges and Other Academic Divisions Statutes,-. Annual Report Statutes,-. Employees Medical Attendance Statutes,-. Leave Statutes,-. Employee’s Welfare Fund Statutes,-. Audit of Accounts Statutes,-. Honorary degrees Statutes,-. Superannuated Employees Statutes,-. Form and Manner for Maintenance of University Accounts Statutes,-. Form, Custody and use of University Common Seal Statutes,-. Constitution, Functions and Powers of The Authorities of the University Statutes, 2016:- (i) Boards of Faculties; (ii) Boards of Studies; (iii) Selection Board; (iv) Advance Studies and Research Board; (v) Finance and Planning Committee; (vi) Affiliation Committee; (vii) Discipline Committee for Students. (viii) Institutional Discipline Committee-. University’s Constituent School Teachers, BPS-16 and above Promotion & Scales of Pay Statutes,- Title 1. Framed in pursuance of Section 28(1) (d) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “The University of Agriculture, Peshawar Service Statutes, 2016”. Commencement 2. The statutes shall come into force at once. Application 3. The statutes shall apply to all persons in the service of the University, except: (a) a person appointed on contract / adhoc/ engaged on fixed pay; (b) a person serving in the University on deputation; and (c) the staff paid from contingencies or serving on work charge or part time basis or persons employed occasionally, whose appointments are governed by the letters of their appointments. Definitions 4 (i)In the Statutes, unless the context otherwise requires, the following expressions shall have the meanings hereby, respectively, assigned to them as under: (a) “Act” means The Khyber Pakhtunkhwa Universities Act No. X of 2012 (b) "Authority" means Authorities prescribed under Section 18 (1) of the Act. (c) "Appointing Authority" means an authority which is competent to make appointment to a post under the Act. (d) "Adhoc Appointment" means appointment of a duly qualified person made otherwise than in accordance with the prescribed manner of recruitment, pending recruitment in accordance with such manner. (e) "Employee" means a university employee to whom the Statutes apply in terms of Statute 3. (f) "Emoluments" means the amount drawn monthly by an employee as pay or allowances of any description. (g) "Foreign Service" means service in which an employee receives emoluments, with the sanction of the University, from a source other than the University Funds. (h) “Government” means the Government of Khyber Pakhtunkhwa or Federal Government as the case may be. (i) "Initial Appointment" means appointment made otherwise than by promotion or transfer. (j) "Pay" means the amount drawn monthly by an employee as pay, special pay, personal pay, technical pay, or any other emoluments. (k) "Presumptive Pay" of a post means the pay to which an employee would be entitled if he held the post in a substantive capacity and were performing its duties. (l) "Permanent Post" means a post sanctioned without limit of time. (m) "Prescribed" means prescribed by these Statutes or other Statutes, Regulations and Rules made under the Act. (n) "Regular Appointment" means an appointment made in accordance with the prescribed procedure against a clear vacancy. (o) "Substantive Pay" means the basic pay, other than special pay, personal pay, etc., to which an employee is entitled on account of his substantive appointment to a post in a specified pay scale. (p) “Senate” means Senate of The University. (q) “Syndicate” means Syndicate of The University. (r) "Temporary Post" means a post sanctioned for a limited time. (s) "University" means the University of Agriculture, Peshawar. (t) “Vice-Chancellor” means the Vice-Chancellor of the University. ii.The pronoun "He", used in relation to an employee, refers to male or female, as the case may be. Terms and Conditions of Service of University Employee 5. The terms and conditions of service of an employee shall be as provided under these statutes as well as other statutes, and by such rules as may be made by the Syndicate. 6. All appointments to the posts in the University shall be made in accordance with the Appointment and Scales of Pay Statutes of the respective cadres. 7. No person shall be appointed to a post under the University without a medical certificate of health. The certificate shall be attached to his first pay bill, which shall be returned by Audit after being seen, so that it is placed in the personal file of the employee concerned. Note:Medical certificate shall be issued by the relevant District Health Officer or authorized medical officer to be designated by the syndicate. 8. (i)Two or more employees cannot be appointed substantively to the same permanent post at the same time. (ii)An employee cannot be appointed substantively, except as a temporary measure, to two or more permanent posts at the same time. (iii) An employee cannot be appointed substantively to a post on which another employee holds a lien. Probation 9. Probation, in the case of an initial appointment to a permanent post in the University service, shall be for a period of one year, extendable for further two years. 10. Appointments by promotion or transfer shall also be made on probation for a minimum period of one year, extendable by a further period of one year. 11. If in the opinion of the Appointing Authority the work or conduct of an employee, during the period of probation, has not been satisfactory, it may, notwithstanding that the period of probation has not expired, dispense with his services; Provided that if the employee was holding another post before his appointment, he shall be reverted to his former post. Confirmation 12. (i) On completion of the period of probation of an employee, the Appointing Authority may, subject to the provisions of Section 13, confirm him in his appointment, against a permanent/substantive post, or if his work or conduct has, in the opinion of such authority, not been satisfactory : (a)in case of initial appointment, dispense with his services; or (b)in case he has been appointed otherwise, revert him to his former post, and if there be no such post, dispense with his services; or (c)extend the period of probation by a period not exceeding the prescribed limit and, during or on the expiry of such period, pass such orders as it could have passed during or on the expiry of the initial probationary period. (ii)On the expiry of the maximum period of probation, an employee shall be deemed to have been confirmed in service against a permanent post unless there is an order to the contrary or his services have been dispensed with earlier. 13. No employee shall be confirmed in a post in the University service unless he successfully completes such training, course, or research assignment, or passes such test, as was applicable at the time of his appointment to the post where applicable. Seniority 14. For the purpose of making appointments, seniority shall have relevance only within the group/cadre which is eligible for the position to which appointment is being made. 15. (i) The seniority inter se of employees (appointed to a cadre or post) shall be determined: (a)in the case of persons appointed by initial recruitment, in accordance with the order of merit assigned by the Selection Board/Committee; provided that persons selected for appointment to a post in an earlier selection shall rank senior to the persons selected in a later selection; and (b)in the case of persons appointed otherwise, with reference to the dates of their continuous regular appointment in the post; provided that the employees selected for promotion to a higher post in one batch shall, on their promotion to the higher post, retain their inter se seniority as in the lower post. Explanation - I If a junior person in a lower post is promoted to a higher post by superseding a senior person, and subsequently that senior person is also promoted, the person promoted first shall rank senior to the person promoted subsequently. Explanation - II A junior person shall be deemed to have superseded a senior person only if both the junior and the senior persons were considered for the higher post and the junior person was appointed in preference to the senior person. (ii)Seniority in various cadres of employees appointed by initial recruitment vis-a-vis those appointed otherwise shall be determined with reference to the dates of their regular appointment to a post in that cadre; Provided that if the two dates are the same, the person appointed otherwise shall rank senior to the person appointed by initial recruitment. (iii)Seniority inter se of employees on subsequent appointments to posts in the higher scales of pay on the same date shall be determined on the basis of seniority inter se in lower scales of pay, unless otherwise prescribed. Lien 16. An employee, on substantive appointment to any permanent post, acquires a lien on that post and ceases to hold any lien previously acquired on any other post. 17. An employee holding substantively a permanent post retains a lien on that post: (a)While on duty in that post; (b)While working on another post in an officiating capacity for a period of three years, which is extendable by the Syndicate up to five years, for reasons to be recorded; (c)While on deputation to a foreign service; (d)While on joining time or transfer to another post; (e)While on leave; and (f)While under suspension. Transfers 18. As provided in Section 11 (2) and 5 (a) of the Act, the Vice Chancellor may, in consultation with the Head of the Department concerned, transfer any employee from one post to another, within the University, in the same pay scale; provided that such employee does not suffer a loss in salary by such transfer. Provided that such transfer is not ultra vires with provisions of the Act. Bar to Engage in Other Employment 19. An employee shall not, except with the prior permission of the appointing authority in writing, engage in any trade, occupation, business, or calling, other than his official duties under the University; provided that this prohibition shall not prevent him from accepting any examination work, official meetings in other universities or government and seminars or conferences. Pay 20. Notwithstanding anything to the contrary, contained in the Statutes, all employees shall be placed in the Pay Scales as provided under relevant Statutes and shall be governed by the conditions mentioned therein. 21. An increment in the pay scales shall ordinarily be drawn as a matter of course, unless it is withheld under the Efficiency and Discipline Statutes, 2016. 22. An employee appointed to hold charge of an additional post shall be entitled to additional pay as under: (a)Where an employee is formally appointed to the additional sanctioned post and discharges full duties of that post, he shall be allowed additional pay @ 20% of his initial basic pay of the substantive post he is holding. (b)Where an employee holds the current charge of an additional sanctioned post, he shall be allowed additional pay @ 20% of his initial Basic pay of the substantive post he is holding. (c)The duration of dual charge or current charge shall not normally exceed one year or as provided in the Act. (d)No additional pay will be admissible if the additional charge/current charge is held for a period of less than one month. (e)Additional pay shall not be admissible without prior orders of the Syndicate. (f)Ex-post-facto sanction for the grant of remuneration for holding additional charge/current charge shall be given by the Syndicate on case to case basis. Honorarium 23. An employee may be granted an honorarium from the University Fund as remuneration for work performed which is occasional in character and either so laborious in nature or of such special merit as to justify a special reward. The total amount of honorarium of an employee during a financial year shall not exceed his one month's running basic pay; Fee 24. An Appointing Authority may permit an employee to perform a specified service or series of services for a private person, or body, or for a public body including a body administering a local fund, or for Government, or for a national/international agency, and to receive as remuneration for it a non-recurring or recurring fee, if it is satisfied that this can be done without detriment to his normal duties provided that 20% of any fee paid to the employee shall be credited to the University fund. Retirement 25. The age of retirement of employees shall be sixty years. 26. An employee shall have the option of seeking voluntary retirement on completion of 25 years qualifying service, or as may be approved by the syndicate from time to time. Suspension 27. Subject to review of relevant rules and orders, an employee under suspension is entitled to subsistence grant, comprising of full pay and allowances last drawn by him immediately before his suspension, and all other benefits and facilities enjoyed by him as part of his service conditions prior to such suspension. 28. An employee committed to prison, either for debt or on a criminal charge, shall be considered as under suspension so long as he is so committed and shall be allowed for that period only the payment laid down in Statute 29. 29. Where an employee, who has been dismissed or removed from service, is reinstated, the revising or appellate authority may grant to him for the period of his absence from duty: (a)if he is honorably acquitted, the full pay to which he would have been entitled if he had not been dismissed or removed and, by an order to be separately recorded, any allowance of which he was in receipt prior to his dismissal/removal; or (b)if otherwise, such portion of such pay and allowances as the revising or appellate authority may prescribe. (c)In a case falling under clause (a), the period of absence from duty shall be treated as a period spent on duty. But in a case falling under clause (b), it will not be treated as a period spent on duty, unless the revising or appellate authority so directs. Explanation: In this Statute, the revising authority "means the "authority" or "Authorized officer" as defined in the Efficiency and Discipline Statutes, 2016, who passes the final order on the case, and not the authority who passes an order on appeal. 30. Leave may not be granted to an employee under suspension. Resignation 31. An employee desirous of resigning from service shall give to the Vice Chancellor a prior notice of such period as given below, or as provided in his special contract of service: Category Period of Notice (Days) Grade 16 & Above 90 Grade 05 to 15 60 Grade 01 to 04 30 Probationers in Grade 16 & Above 60 Probationers in Grade 05 to 15 30 Probationers in Grade 01 to 04 & Temporary Employees 15 Provided that in case of failure to give notice, the employee shall forfeit to the University the emoluments of the period of the notice. The Appointing Authority may, however, waive the forfeiture of the whole or part of the emoluments if it is satisfied that the notice could not be served by the employee due to circumstances beyond his control; Provided further that if the University terminates the services of an employee, due to retrenchment or otherwise, it shall also give him a likewise notice, or in lieu thereof, shall pay him emoluments for the notice period. 32. When an employee gives a notice of resignation, he shall not be granted any leave other than sick leave or casual leave. 33. An employee on leave, other than sick leave or casual leave shall give a notice of resignation for a period of at least one month after the expiry of his leave. Retrenchment 34. When an employee is required to be retrenched, on the abolition of his post, he will be entitled to the period of notice, or emoluments in lieu thereof, as provided in Section 33. Training 35. An employee, while on training, shall be treated as on duty. The period of training shall be restricted to the limit actually required for the completion of the studies, subject to a maximum of five years during the whole service of the employee. An employee seeking admission/ enrollment in higher studies shall be required to first obtain NOC from the University. Right of Appeal or Representation 36. (i) An appeal, or application for review, under Section 40 of the Act, shall be made within15 working days of the impugned order. (ii) Where no provision for appeal or review exists in the Statutes, the employee may, within 15 working days of the communication to him of such order, make a representation against it to the authority next above the authority which passed the order; (iii) As provided in Section 41 (1) of the Act, all persons employed by the University in accordance with the terms and conditions of service prescribed by Statutes shall be persons in the service of Pakistan for the purposes of any court or tribunal set up by law in terms of Article 212 of the Constitution of the Islamic Republic of Pakistan: Provided that any provision as regards the terms and conditions of employment of persons in the service of Pakistan in general or in comparable employment notwithstanding the service of persons employed by the University shall be entirely governed by the terms and conditions prescribed by the relevant statutes. Service Books 37. A service book shall be maintained for each employee and kept up to date. Each event in his official career shall be recorded and indexed in the service book. The service verification shall be carried out every year and the facts recorded in the service book. Performance Evaluation 38. (i)Character Rolls of the non-gazetted employees including BPS-1 to BPS-16 shall be maintained by the Heads of Departments, under whom they are serving. The views in respect of work and conduct of an employee shall be recorded annually in his Character Roll by the Head of Department/Sectional Head. To judiciously judge the performance and work and conduct of an employee the Character Rolls must contain categories including, poor, satisfactory, good and very good. (ii)Annual Performance Evaluation Report and Character Rolls shall be written for employees in BPS-17 and above by the Heads of Departments under whose administrative control they are working and record their performance on quarterly basis as part of the Performance Evaluation Report. ( iii)Annual Performance Evaluation Reports of all employees in BPS-20 and above and of all Academic and Administrative Heads shall be written and countersigned by the Vice Chancellor. (iv)The Character Rolls and Performance Evaluation Reports shall be completed by end of February each year. Any adverse remarks shall be communicated to the concerned employee by the officer who maintains the Character Rolls or Performance Evaluation Reports, as indicated in sub-clause (v) below, by 30th June at the latest. (i) Responsibility for the safe-custody and maintenance of the Performance Evaluation Reports shall rest as under:- Name of Officer Sphere of Responsibility i. Registrar (a)Performance Evaluation Reports of Deans, Chairmen and other Faculty Members in BPS-20 and above. (b)Performance Evaluation Reports of the officers of Administrative Cadre in BPS-17 and above. ii. Deans of FacultiesPerformance Evaluation Reports of the teachers and officers in BPS-19 and below, serving under them. Residuary Provisions 39. In all other matters, not specifically provided for in these statutes, the employees shall be governed by such rules and orders as are for the time being in force and applicable to persons holding corresponding posts in Government service; unless in any particular case the Syndicate decides otherwise. 40. In a case where the operation of the statutes involves undue hardship to an employee, the Syndicate may, for reasons to be recorded in writing, relax any of the statutes in his favour, with the approval of the Chancellor; Provided that such relaxation is not ultra vires of the Act. Removal of Difficulties 41. If any difficulty arises in giving effect to any of the provisions of these statutes, the Syndicate in individual cases may make such decision, not inconsistent with the spirit of these statutes, as may appear to be necessary for the purpose of removing the difficulty, provided that such a decision is not ultra vires of the Act. 42. Whenever a dispute arises in the application or interpretation of the Statutes, it shall be referred to the Anomaly Committee, appointed by the Syndicate. The decision of the Syndicate in all such cases, after consideration of the recommendations of the Anomaly Committee, shall be final. Anomaly Committee 43. Whenever a dispute arises in the application or interpretation of these statutes, it shall be referred to the following Anomaly Committee. (a) Vice ChancellorConvener (b) Two Deans to be nominated by the Vice ChancellorMember (c) Chairman / HOS of the concerned department / section Member (d) Registrar Member /Secretary (e) Nominee of the Higher Education Department, Khyber Pakhtunkhwa Member (f)The Committee may co-opt a member/ expert with the approval of Vice Chancellor. 44. The recommendations of the Anomaly Committee shall be placed before the Syndicate for consideration. The decision of the Syndicate shall be final. Amendments in the Statutes 45. (i)Any amendment / modification in these Statutes shall be made by the Syndicate on the recommendations of Anomaly Committee to be constituted by the Syndicate for this purpose and shall be submitted for approval of the Senate and Chancellor as prescribed in Section 28 (2) of The Universities Act No. X of 2012, which states:-“Provided also that the draft of Statutes concerning any of the matters mentioned in clauses (c) and (d) of sub-section (1), shall be forwarded to the Chancellor and shall not be effective until it has been approved by the Chancellor.” (ii) Amendment and repeal of Statutes and Regulations. As provided in Section 30 of the Act, the procedure for adding to, amending or repealing the Statutes and Regulations shall be the same as prescribed respectively for framing or making Statutes and Regulations of the Act and the Statutes, Regulations and Rules made thereunder. Title 1. Framed in pursuance of Section 28(1) (d) of the Khyber Pakhtunkhwa Universities Act 2012, these statutes shall be called “Teachers Appointment & Scales of Pay Statutes, 2016”. Commencement 2. The statutes shall come into force at once. Application 3. The statutes shall apply to all persons prescribed in the Schedule except the persons specified in Section 3 of the Service Statutes. Definitions 4 (i)In the Statutes, unless the context otherwise requires, the following expressions shall have the meanings hereby, respectively, assigned to them as under: (a) “Government” means Government of Khyber Pakhtunkhwa. (b) “Initial Recruitment” means the first appointment as teacher in the University. (c) Pay means the amount drawn monthly by a university teacher as pay and includes technical pay, special, personal pay and other emoluments declared by the Syndicate. (d) “Selection Board” means Selection Board of the University. (e) “Schedule” means the Schedule annexed to the Statutes. (f) “Substantive Pay” means the basic pay, other than special pay, personal pay, etc., to which a University Employee is entitled on account of his substantive appointment to a post in a specified pay scale. (g) The pronoun “He” refers to male or female employee, as the case may be. (ii) All other expressions shall have the same meanings as assigned to them in Section 2 of the Act and Section 4 of the Service Statutes. Method of Appointment 5. (a)Identification of the need for new hiring (b) Confirmation of availability of sanctioned post (c) Faculty appointment criteria would be the same as prescribed by the HEC, amended from time to time duly adopted by the syndicate. (d) Floating of advertisement (e) Scrutiny of applications and quantification based on terms of eligibility to be carried out by the Scrutiny Committee. (f) In case of ineligibility, the candidate shall be informed of the decision of scrutiny committee and appeals against the decision may be made to the Vice Chancellor within a week of the decisions communicated. The VC shall place the appeal before the appellate committee, comprising Deans of all Faculties and two external experts (to be nominated by the VC) for final decision. (g) Screening Test and Demonstrations wherever applicable (h) Evaluation of research publications by external referees wherever applicable (i) Quantification of candidate score as per Annexure-C appended to Quantification criteria. (j) Interview through Selection Board (k) Appointment by the Syndicate (l) Offer of Job to the appointee including job description (m) Appointment to various posts of Teachers shall be made by fresh appointment, after due publicity of the vacancies in the National Press as well as on the University website. (n) Appointment to these posts shall be made by the Syndicate, on recommendations of the Selection Board, subject to fulfillment of the conditions of educational qualifications and experience, as shown in the Schedule appended to these Statutes. (o) Teachers sent by the University for higher education/training abroad, shall be considered for appointment to higher scales of pay, provided they apply for the advertised post and compete in person/visual electronic media in the Selection Board. (p) Criteria for evaluation of the candidates for selection shall be such as prescribed by the Syndicate. (q) Test, interview or other method of evaluation of the candidates shall be such as prescribed by the Syndicate. (r) There shall be a scrutiny and quantification committee comprising concerned Dean of the Faculty, concerned Chairperson/Director/ Principal, two subject experts to be nominated by the Vice Chancellor from a panel recommended by the concerned Board of Faculty. The committee can co-opt members as and when required. Registrar or his nominee would be the Secretary of the committee. Basic Pay Scales and Other Fringe Benefits 6. (a)The pay scales of University Teachers shall be governed by the Schemes of Basic Pay Scales and other related benefits revised by the Government from time to time. (b)The Syndicate may on recommendation of the Selection Board grant advance increments/allowances/honorarium to a University employee on such terms and conditions as may be prescribed. (c)The following Basic Pay Scales shall be admissible to Teachers: S. No. Post BPS i. Lecturer 18 ii. Assistant Professor 19 iii. Associate Professor 20 iv. Professor or equivalent 21 v. Meritorious Professor (reflected in the relevant statutes). 22 Fixation of Pay on Appointment to Higher Post 7. When a Teacher is appointed from a lower post to higher post, where the stage in the scale of pay of the higher post, next above the Substantive Pay of the teacher concerned in the scale of pay of the lower post, gives a pay increase equal to or less than a full increment in the pay scale of higher post, the initial pay in the scale of pay of the higher post shall be fixed after allowing a premature increment in the scale of pay of the higher post. 8. On appointment to next higher post, the actual pay of the higher post shall be given to incumbent on the resumption of duty after training or higher studies or any other purpose. 9. Provided that the order of merit for the purpose of seniority as determined by Selection Board shall stay intact irrespective of the date of joining. Increments 10. Annual Increment in Basic Pay Scales shall fall due on the first day of December, following the completion of at least six months service at a stage, in the relevant scale of pay. Provided that if an employee, before reaching the maximum of the pay scale, is appointed to a higher scale of pay, or is brought to a higher scale due to upgradation of his post, between 2nd June and 30th November of a calendar year, he may, at his option, get his pay re-fixed in the higher scale on 1st December of that year, with reference to his presumptive pay in his lower scale, if that is more beneficial to him. Age 11. Age limit for initial appointment in BPS-18 and above shall be from 23 to 50 years prescribed as under:- S.No. Position Minimum Limit (yrs) Upper Limit (yrs) 1 Lecturer 23 30 2 Assistant Professor* 28 35 3 Associate Professor* 34 40 4 Professor* 40 50 (*) Not applicable to existing faculty members of the University. Advance Increments for Higher Qualifications 12. As prescribed in Section-6 (iv), Section-17 read with Section-20 (c) & (i) of the Act, the terms and conditions of employment of the Officers, Teachers and other employees of the University may be different from those applicable to Government servants in general; and the Selection Board in certain cases may recommend up to four advance increments at the time of initial appointment. Allowances 13. The following monthly allowances shall be admissible. i.House Rent Allowance (a) A Teacher who has not been provided residential accommodation, in his name, by the University shall be entitled to House Rent Allowance at the rates approved by the Government and as revised by the syndicate from time to time, irrespective of where he resides, Provided that if one of the spouses has been allotted accommodation by the University or hired accommodation, the other one will be entitled to get House Rent Allowance. (b) In case of University accommodation, additional 5% of the basic pay will be charged for house maintenance. ii.Conveyance Allowance shall be admissible to all teachers at the rates approved by the government subject to revision by the syndicate from time to time. iii.Medical Allowance (a) This allowance shall be admissible at @ 35% of the Basic Pay subject to revision by syndicate from time to time. (b) Reimbursement will be allowed as prescribed in the Medical Attendance Statutes 2016. v.Senior Post Allowance Senior Post Allowance shall be admissible to teachers in BPS-20 & above at the rates admissible to employees in government. vi.Orderly Allowance All University employees in BPS-20 and above shall be entitled to Orderly allowance at the rate of minimum wage as approved by the Government. vii. PhD Allowance PhD allowance shall be admissible at the rates approved by the government. viii. Headship allowance Headship allowance may be admissible to Deans, HoDs, and Sectional Heads at the rates approved by the Syndicate. ix.Telephone/DSL reimbursement facility. The telephone, DSL and mobile bills reimbursement will be permissible to the entitled faculty as approved by Syndicate. x. Any other allowance as approved by Syndicate. 14. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. SCHEDULE S.# Post BPS Minimum Qualification & Experience for Initial Recruitment subject to Revision by the HEC from time to time. 1. Professor, Director Farm, Director Teaching, Director ORIC, Director Advance Studies & Research and any other Academic Director or Person of Equivalent Cadre. 21 Ph.D. from an HEC recognized Institution in the relevant field. 15-year teaching/research experience in BS-17 / equivalent graded and above in HEC recognized University or a post-graduate Institution or professional experience in the relevant field in a National or International organization. OR 10-year post-Ph.D. teaching/research experience in a recognized University or a post-graduate Institution or professional experience in the relevant field in a National or International organization. The applicant must have 15 research publications with at least 5 publications in the last 5 years in HEC recognized journals. Note: i. After 30th June, 2020 at least 15 year including at least 08 year Post Ph.D level experience in an HEC recognized university or post-graduate Institution or professional experience in the relevant field in a National or International organization will be required. ii. Professional experience means experience other than teaching in relevant field in; (a) like PARC. NARC, NIBGE, Atomic Energy Commission, Research Wings of Provincial Agriculture and Livestock Departments in BS-17 and above and/or (b) International Organization like FAO, CIMMYT, ICARDA, IRRI, CGIAR, AND IOBC or any other organization of equivalent stature. iii. Experience certificate from the Administrative Department in case of National Organization and HR Department in case of International will be required. 2. Associate Professor, Associate Director Farm, Associate Director Teaching / Associate DASAR, Manager Research Operation (ORIC) / Development, ILTT or Person or Equivalent Cadre. 20 Ph.D. from an HEC recognized Institution in the relevant field. 10-year research experience in BS-17 / equivalent graded and above in HEC recognized University or a post-graduate Institution or professional experience in the relevant field in a National or International organization. OR 05-year post-Ph.D. research experience in a recognized University or a post-graduate Institution or professional experience in the relevant field in a National or International organization. The applicant must have 10 research publications with at least 5 publications in the last 5 years in HEC recognized journals. Note: i. After 30th June, 2020 at least 10 years including at least 04 year Post Ph.D. level experience in an HEC recognized university or post-graduate Institution or professional experience in the relevant field in a National or International organization will be required. ii. Professional experience means experience other than teaching in relevant field in; (a) like PARC. NARC, NIBGE, Atomic Energy Commission, Research Wings of Provincial Agriculture and Livestock Departments in BS-17 and above and/or (b) International Organization like FAO, CIMMYT, ICARDA, IRRI, CGIAR, AND IOBC or any other organization of equivalent stature iii. Experience certificate from the Administrative Department in case of National Organization and HR Department in case of International Organization will be required. 3. Assistant Professor, Deputy Director Farm, Deputy Director Teaching/ Research Associate (ORIC), Deputy DASAR or Person of Equivalent Cadre. 19. PhD in relevant field from HEC recognized University/Institution. OR Master’s degree (foreign) or M.Phil. (Pakistan) or equivalent degrees awarded after 18 years of education as determined by the HEC in the relevant field from an HEC recognized University /Institution with at least 04 year teaching experience. 4. Lecturer, Farm Manager, Assistant Director Farm, Assistant Director Teaching, Assistant DASAR or Person of Equivalent Cadre. 18 First Class Master Degree awarded after 18 Years education in the relevant field from an HEC recognized University/ Institution with no 3rd division in the academic career. Candidate with one second division in the academic career holding PhD or equivalent degree will be eligible. (Annexure-A) Appointments Criteria in Universities of Khyber Pakhtunkhwa PROCESS - CADRE - EVENT – MATRIX (How to Precede the Appointment on various Posts) S. No. Recruitment Process BPS 18-21 BPS 17-21 Teaching Non-Teaching Contract Regular Contract Regular 1 Advertisement Yes Yes Yes Yes 2 Scrutiny Yes Yes Yes Yes 3 Screening / Written Test yes Yes (Lecturers only) Yes New Entrants (BPS-17 only) Yes New Entrants (BPS-17 only) 4 Demonstration Yes (Lecturers only) No No 5 Selection Committee Yes No Yes No 6 Selection Board No Yes No Yes 7 Report to Syndicate No Yes (for approval) NO Yes (for approval) (Annexure-B) Evaluation Criteria for Selection by Initial Appointment of Faculty Positions S.No. Evaluation Head Marks Assigned Faculty BPS (18) BPS (19) BPS (20-21) 1. Academic Qualification-. Additional Academics-. Medals (Gold, Silver, Bronze)04(4,3,2) -- -- -- 4. Distinction 05 05 -- 5. National/International Recognition -- 05 05 6. Research publications in HEC recognized Journals. For publication marks: Impact Factor (IF) of papers will be calculated 05 10 10 7. Screening test by NTS (Result shall be online) 10 -- -- 8. Demonstration 10 -- -- 9. Additional Relevant Experience-. Research Projects completed -- 10 08 11. Evaluation as Teacher -- 05 08 12. ACRs -- 05 05 13. Research supervision MS/ M. Phill and above -- -- 05 14. Selection Board 20 20 20 Total- Faculty: Lecturer (BPS 18), Assistant Professor (BPS 19), Associate Prof. (BPS 20), Full Prof. (BPS 21) Note: 1.In case of adverse remarks in PER/ACR in the last 5 years or pending any disciplinary proceedings the candidate will not be considered for appointment. 1. Qualifying score for screening / written test and for appointment shall be 50% of the total marks allocated for the purpose. (Annexure-C) Selection Board Evaluation Proforma For Initial Appointment of Faculty (Lecturers BPS-18) -  11 12 S.# Name of Candidate Acad. Qualif. (40) Add’l Academic (05  Medal/ Distinction (5) Research Publications (05) Screening test (10) Demonstration (10)  Relevant Experience (05) Research supervision (00) Interview (20) Grand Total (100) 1                     2                     3                       (Annexure-D) Selection Board Evaluation Proforma For Initial Appointment of Faculty (Assistant Professor (BPS-19) -  11 12 13 S.# Name of Candidate Acad. Qualif. (30) Add’l Academic (05  Medal/ Distinction (5) National/ International Recognition (05) Research Publications (10) Relevant Experience (05 Research Projects completed (10) Evaluation as Teacher (05) ACRs (05)  Interview (20) Grand Total (100) 1                     2                       3                       (Annexure-E) Selection Board Evaluation Proforma For Initial Appointment of Faculty (Associate and Professor (BPS 20 & 21) -  9 10  11 12 13 S.# Name of Candidate Acad. Qualif. (30) Add’l Academic (04 National/ International Recognition (05) Research Publications (10) Relevant Experience (05 Research Projects completed (08) Evaluation as Teacher (08) ACRs (05) Research Supervision (05)  Interview (20) Grand Total (100) 1                 2                 3                 PROCEDURE / POLICY GUIDELINES FOR QUANTIFICATION LECTURER (BPS-18) 1. Eligibility Eligibility of a candidate shall be determined by the eligibility/scrutiny committee consisting of the following: i. One Professor to be nominated by Vice Chancellor as Convener of committee ii. Two members (from Professors/Associate Professors) to be nominated by the Vice Chancellor. iii. Registrar or his nominee (but not below the rank of Additional Registrar) as member cum Secretary. iv. Expert (s) to be co-opted by the committee on the approval of Vice Chancellor. 2. Evaluation/Marking System The total marks in case of appointment of University Teachers in BPS-18 shall be 100 to be awarded on the basis of the following: S.# Particulars BPS-18 1. Academics 40 2. Additional Relevant Higher Qualification (MS/Mphil/PhD) 5 3. Distinction (1st Class 1st) 5 4. Res. Publication 5 5. Screening Test and Demonstration 20 6. Experience 5 7. Interview 20 8. Total 100 i.Screening Test and Demonstration A screening test for teaching faculty shall be conducted in case of appointment in BPS-18 (Lecturer) by the screening committee or through some other organization as approved by the Competent Authority (Vice Chancellor). These shall consist of the following: (i).1.Dean of the faculty concerned (Convener) 2.Chairman/Director and one senior most teacher of the Department/Institute 3.Two subject experts to be nominated by the Vice-Chancellor from outside of the Department/Institute in consultation with the concerned Dean 4.Registrar or his nominee (but not below the rank of Additional Registrar) as member cum secretary (ii).In case of constituent colleges, the screening committee shall consist of: 1. Principal (Convener) 2. Head of the concerned discipline 3. One senior most teacher in the concerned discipline 4. Two subject experts to be nominated by the Vice-Chancellor outside the college 5. Registrar or his nominee (but not below the rank of additional Registrar) a member cum secretary The mode of screening test and demonstration shall be as follows: a.Screening test10 Marks b.Demonstration10 Marks (iii).A candidate obtaining 50% marks in each and 60% marks in aggregate, the screening test and demonstration shall only stand qualified for interview by the Selection Board. The secured marks shall be counted for short-listing purposes as well as for total evaluation. 3. Procedure for Quantification of academics ii. Academics: These shall include all scholastic certificates/degrees from SSC to Master or equivalent. A total of 40% marks are assigned to the academics for the post of Lecturer (BPS-18), and Quantification of academics shall be calculated as under. a. Matric = percentage of marks ×1 = score b. Intermediate= percentage of marks ×2 = score c. Bachelor (2 years)= percentage of marks ×3 = score d. Master (after 2 years bachelor)= percentage of marks ×4 = score Total = 10 = Total score Note:- a). The percentage of marks of Bachelor degree (4 years) will be multiplied by 7. b). The percentage of academic marks obtained in conventional/term system will be treated as actual marks whereas the percentage of semester system will be multiplied with 0.9. % Score = Total Score divided by 10 Score obtained (for Lecturer (BPS-18)) = % score × 0.4 = Net score For instance, take the following example: Candidate-A Candidate-B Qualification Marks/Total Score Qualification Marks/Total Score Matric 660/850 660/850 ×100×1 = 77.65 Matric 660/850 660/850 ×100×1 = 77.65 Intermediate 725/1100 725/1100 ×100×2 =65.91 ×2 = 131.82 Intermediate 725/1100 725/1100 ×100×2 =65.91 ×2 = 131.82 Bachelor (2years) 365/550 365/550 ×100 ×3 =66.36 ×3 = 199.09 Bachelor (4years) 4325/6000 = 4325/6000 × 100 × 0.9 × 7 = 454.13 Master (2 years) 892/1200 892/1200 × 100 × 4 =74.33 × 4 = 297.33 MSc(Hons)/MS /MPhil/LLM Yes 02 additional marks shall be then added to the obtained score Total Score 705.89 Total Score 663.60 % Score =705.89/10 % Score =663.60/10 Obtained Score =705.89/10 × 0.4 = 28.24 =663.60/10 × 0.4 = 26.54 + 2 additional marks iii.Additional Relevant Higher Qualification: It means MS (foreign/local), M.Sc. (Hons), M.Phil., LLM and PhD in the relevant field. Maximum marks in this case shall not exceed 5. A candidate for the post of Lecturer shall be awarded 2 marks for possessing MS (foreign/local)/M.Sc. (Hons)/M.Phil./LLM and 5 marks for having PhD in the relevant field subject to a maximum of 5 marks. In this case, two years MS (foreign/local)/M.Sc. (Hons)/M.Phil./LLM shall be counted towards the credit of a candidate and less than two years duration of additional relevant higher qualification shall not be considered. iv.Distinction: Maximum marks in this case shall not exceed 5. A candidate securing first class first position in any university examination (from Bachelor to 18 years of education) in the department/discipline shall be granted 3 marks, 2nd position will be granted 2 marks and 3rd position will be given 1 mark. For instance, a candidate having first class first position in Bachelor degree and first class first position in Master degree shall be granted 5 marks instead of (3 + 3 = 6) marks. The credit assigned to the candidate shall be granted only after provision of authentic document issued by the controller of examinations. v.Research Publications Publications are not required for appointment to the post of Lecturer, however, in order to encourage research, 5 marks (maximum) have been allocated for research publications in HEC recognized journals for the purpose. These marks shall be awarded as, 1 mark per publication, by the Quantification Committee. vi.Experience: It shall mean the following: a.Teaching/research experience (BS-17 & above or its equivalent) in HEC recognized University/institution or a post graduate institution or professional experience in the relevant field in a National or International Organization. b.Candidates for the post of lecturer (BPS-18) shall be awarded 1 mark for one year experience (BS-17 & above or its equivalent) up to the maximum of 5 marks subject to the provision of authentic documents. The fraction of experience (in months and days) shall be calculated in fraction. For illustration, a candidate having 2 years, 5 months and 10 days over and above the required experience, he/she shall be awarded 2 + (5×30 + 10)/360 = 2 + 160/360 = 2 + 0.44 = 2.44 marks. Similarly, a candidate having 2 years and 6 moths over and above the required experience shall be granted 2 + (6×30)/360 = 2 + 180/360 = 2 + 0.50 = 2.50 marks. vii.Selection Board Sixty percent (60%) qualifying marks in the interview by the Selection Board is pre-requisite for selection of Lecturer (BPS-18). For instance, a candidate must secure at least 12 marks out of 20 marks; otherwise he/she shall not be eligible for recommendation by the Selection Board. Members of the Selection Board and Subject experts shall record their marking independently. After the interview, the final marks of candidate based on the assessment of the Members and subject experts shall be determined on the basis of average. In case of tie, calculation of marks shall be carried out to more than two decimal places and then the marks shall be determined for final decision about the recommendation of a candidate. 4. Appellant Committee An applicant having any grievance(s) regarding his/her eligibility by the scrutiny committee or quantification committee shall be dealt by the Appellant Committee. The Vice-Chancellor shall constitute an appellant committee comprising three Deans of the academic faculties of the University by nominating senior Dean as Convener of the committee. The appellant committee shall dispose of the appeal of the candidate and decision of the appellant committee shall be considered as final. At least 50% of the members shall make a quorum of the committee (a fraction being counted as 1). In case of non-availability of Dean(s), the Vice Chancellor shall nominate three senior most teachers with one as convener of the University. ASSISTANT PROFESSOR (BPS-19) 5. Eligibility Eligibility of a candidate for the post of Assistant Professor (BPS-19) shall be determined by the eligibility/scrutiny committee consisting of the following: i. One Professor to be nominated by Vice Chancellor as Convener of committee ii. Two members (from Professors/Associate Professors) to be nominated by the Vice Chancellor. iii. Registrar or his nominee (but not below the rank of Additional Registrar) as member cum Secretary. iv. Expert (s) to be co-opted by the committee on the approval of Vice Chancellor. 6. Evaluation/Marking System The total marks in case of appointment of University Teachers in BPS-19 and above shall be 100 to be awarded on the basis of the following: S.# Particulars BPS-19 1. Academics 30 2. Additional relevant higher qualification (PhD) 5 3. Distinction (1st Class 1st) 5 4. Nat./Int. Recognition in terms of Awards/Medals 5 5. Experience 05 6. Res. Publication 10 7. Res. Projects Completed 10 8. Evaluation as Teacher 05 9. ACRs 05 10. Selection Board 20 Total 100 7. Procedure for Quantification of Academics i. Academics: These shall include all scholastic certificates/degrees from SSC to Master or equivalent. A total of 30% marks are assigned to the academics for the post of Assistant Professor (BPS-19), and Quantification of academics shall be calculated as under. a. Matric = percentage of marks ×1 = score b. Intermediate= percentage of marks ×2 = score c. Bachelor (2 years)= percentage of marks ×3 = score d. Master (after 2 years bachelor)= percentage of marks ×4 = score Total = 10 = Total score Note:- a). The percentage of marks of Bachelor degree (4 years) will be multiplied by 7. b). The percentage of academic marks obtained in conventional/term system will be treated as actual marks whereas the percentage of semester system will be multiplied with 0.9. % Score = Total Score divided by 10 Score obtained (for Assistant Professor (BPS-19)) = % score × 0.3 = Net score For instance, take the following example: Candidate-A Candidate-B Qualification Marks/Total Score Qualification Marks/Total Score Matric 660/850 660/850 ×100×1 = 77.65 Matric 660/850 660/850 ×100×1 = 77.65 Intermediate 725/1100 725/1100 ×100×2 =65.91 ×2 = 131.82 Intermediate 725/1100 725/1100 ×100×2 =65.91 ×2 = 131.82 Bachelor (2years) 365/550 365/550 ×100 ×3 =66.36 ×3 = 199.09 Bachelor (4years) 4325/6000 = 4325/6000 × 100 × 0.9 × 7 = 454.13 Master (2 years) 892/1200 892/1200 × 100 × 4 =74.33 × 4 = 297.33 ------- ------- ------ MS/MPhil/LLM Yes ------- MSc(Hons)/MS /MPhil/LLM Yes ------- Total Score    705.89 Total Score    663.60 % Score    =705.89/10 % Score   =663.60/10 Obtained Score =705.89/10 × 0.3 = 21.18 =663.60/10 × 0.3 = 19.91 Note: No additional marks will be granted to the candidate having relevant higher degree of 18 years of education. ii.Additional Relevant Higher Qualification: It means PhD in the relevant field. A candidate for the post of Assistant Professor shall be awarded 5 marks on account of PhD in the relevant field. iii.Distinction: Maximum marks in this case shall not exceed 5. A candidate securing first class first position in any university examination (from Bachelor to 18 years of education) in the department/discipline shall be granted 3 marks, 2nd position will be granted 2 marks and 3rd position will be given 1 mark. For instance, a candidate having first class first position in Bachelor degree and first class first position in Master degree shall be granted 5 marks instead of (3 + 3 = 6) marks. The credit assigned to the candidate shall be granted only after provision of authentic document issued by the controller of examinations. iv.National/International Recognition: It shall mean the following: i.Sitara-i-Imtiaz, Tamgha-i-Imtiaz, or Higher Award ii.Any award by the relevant ministry or HEC in recognition of scientific work iii.A certificate/patent obtained on a Product/Invention/Technology iv.An approved variety by the provincial/federal relevant authority v.Research Publications: Research publications are not required for appointment to the post of Assistant Professor, however, in order to encourage research, 10 marks (with 1 mark per publication in HEC recognized journals for the purpose) shall be granted by the quantification committee. vi.Experience: It shall mean the following: a.Teaching/research experience (BS-17 & above or its equivalent) in HEC recognized University/institution or a post graduate institution or professional experience in the relevant field in a National or International Organization. b.Candidates for the post of Assistant Professor (BPS-19) shall be awarded 1 mark for one year over and above the required experience (BS-17 & above or its equivalent) up to the maximum of 10 marks subject to the provision of authentic documents. The fraction of experience (in months and days) shall be calculated in fraction. For illustration, a candidate having 2 years, 5 months and 10 days over and above the required experience, he/she shall be awarded 2 + (5×30 + 10)/360 = 2 + 160/360 = 2 + 0.44 = 2.44 marks. Similarly, a candidate having 2 years and 6 months over and above the required experience shall be granted 2 + (6×30)/360 = 2 + 180/360 = 2 + 0.50 = 2.50 marks. vii.Research Projects: The maximum marks in this case shall not exceed 10. Five marks per project shall be granted to the candidates for the post of Assistant Professor who has successfully completed research projects of not less than Rs. 0.5 million in the University as Principal Investigator. For instance, a candidate having completed three research projects of worth Rs. 0.5 million each as Principal Investigator shall be granted 10 marks. viii.Post Doc: A candidate for the post of Assistant Professor shall be awarded a maximum of 5 marks for having Post Doc in the relevant field. These marks shall be granted by the Quantification Committee by giving 2.5 marks per Post Doc of at least 6 months duration. For instance, a Post Doc of 1 year or above (Continuous with no break) duration shall be considered as one Post Doc and shall be granted 2.5 marks only. ix.Selection Board Sixty percent (60%) qualifying marks in the interview by the Selection Board is pre-requisite for selection of Assistant Professor (BPS-19). For instance, a candidate must secure at least 12 marks out of 20 marks; otherwise he/she shall not be eligible for recommendation by the Selection Board. Members of the Selection Board and Subject experts shall record their marking independently. After the interview, the final marks of candidate based on the assessment of the Members and subject experts shall be determined on the basis of average. In case of tie, calculation of marks shall be carried out to more than two decimal places and then the marks shall be determined for final decision about the recommendation of a candidate. 8. Appellant Committee An applicant having any grievance(s) regarding his/her eligibility by the scrutiny committee or quantification committee shall be dealt by the Appellant Committee. The Vice-Chancellor shall constitute an appellant committee comprising three Deans of the academic faculties of the University by nominating senior Dean as Convener of the committee. The appellant committee shall dispose of the appeal of the candidate and decision of the appellant committee shall be considered as final. At least 50% of the members shall make a quorum of the committee (a fraction being counted as 1). In case of non-availability of Dean(s), the Vice Chancellor shall nominate three senior most teachers with one as convener of the University. ASSOCIATE PROFESSOR & PROFESSOR 9. Eligibility Eligibility of a candidate for the post of Associate Professor (BPS-20) and Professor (PBS-21) shall be determined by the eligibility/scrutiny committee consisting of the following: i. One Professor to be nominated by Vice Chancellor as Convener of committee ii. Two members (from Professors/Associate Professors) to be nominated by the Vice Chancellor. iii. Registrar or his nominee (but not below the rank of additional Registrar) as member cum Secretary. iv. Expert (s) to be co-opted by the committee on the approval of Vice Chancellor. 10. Evaluation/Marking System The total marks in case of appointment of University Teachers in BPS-20 and above shall be 100 to be awarded on the basis of the following: S.# Particulars BPS-20 & 21 1. Academics 30 2. Post Doc. 04 3. Distinction (1st Class 1st) -- 4. Nat./Int. Recognition in terms of Awards/Medals 05 5. Experience 05 6. Res. Publication 10 7. Res. Projects Completed 08 8. Evaluation as Teacher 08 9. ACRs 05 10. Research Supervision MS/ M.Phil and above 05 11. Selection Board 20 Total 100 11. Procedure for Quantification of Academics i. Academics: These shall include all scholastic certificates/degrees from SSC to Master or equivalent. A total of 30% marks are assigned to each of the academics of Associate Professor (BPS-20) and Professor (PBS-21), and Quantification of academics will be calculated as follow: a. Matric = percentage of marks ×1 = score b. Intermediate= percentage of marks ×2 = score c. Bachelor (2 years)= percentage of marks ×3 = score d. Master (after 2 years bachelor)= percentage of marks ×4 = score Total = 10 = Total score Note:- a). The percentage of marks of Bachelor degree (4 years) will be multiplied by 7. b). The percentage of academic marks obtained in conventional/term system will be treated as actual marks whereas the percentage of semester system will be multiplied with 0.9. % Score = Total Score divided by 10 Score obtained = % score × 0.3 = Net score For instance, take the following example: Candidate-A Candidate-B Qualification Marks/Total Score Qualification Marks/Total Score Matric 660/850 660/850 ×100×1 = 77.65 Matric 660/850 660/850 ×100×1 = 77.65 Intermediate 725/1100 725/1100 ×100×2 =65.91 ×2 = 131.82 Intermediate 725/1100 725/1100 ×100×2 =65.91 ×2 = 131.82 Bachelor (2years) 365/550 365/550 ×100 ×3 =66.36 ×3 = 199.09 Bachelor (4years) 4325/6000 = 4325/6000 × 100 × 0.9 × 7 = 454.13 Master (2 years) 892/1200 892/1200 × 100 × 4 =74.33 × 4 = 297.33 ------ ------ ------ MSc(Hons)/ MS /M.Phil./LLM Yes ------ MSc(Hons)/MS /M.Phil./LLM Yes ------ PhD Yes ------- PhD Yes ------- Total Score  705.89 Total Score    663.60 % Score    =705.89/10 % Score    =663.60/10 Obtained Score =705.89/10 × 0.3 = 21.18 =663.60/10 × 0.3 = 19.91 ii.Distinction: Maximum marks in this case shall not exceed 5. A candidate securing first class first position in any university examination (from Bachelor to 18 years of education) in the department/discipline shall be granted 3 marks, 2nd position will be granted 2 marks and 3rd position will be given 1 mark. For instance, a candidate having first class first position in Bachelor degree and first class first position in Master degree shall be granted 5 marks instead of (3 + 3 = 6) marks. The credit assigned to the candidate shall be granted only after provision of authentic document issued by the controller of examinations. iii.National/International Recognition: It shall mean the following: i.Sitara-i-Imtiaz, Tamgha-i-Imtiaz, or Higher Award ii.Any award by the relevant ministry or HEC in recognition of scientific work iii.A certificate/patent obtained on a Product/Invention/Technology iv.An approved variety by the provincial/federal relevant authority iv.Research Publications: A maximum of 10 marks are allocated for research publications for each of the appointment of Associate Professor and Professor. The research publications of a candidate for the post of Associate Professor & Professors be evaluated and assigned average of the marks by the Subject Expert (Referee), who are co-opted for the purpose of selection from an approved list, under the required criteria. v.Experience: It shall mean the following: a.Teaching/research experience (BS-17 & above or its equivalent) in HEC recognized University/institution or a post graduate institution or professional experience in the relevant field in a National or International Organization. b.Candidates for the post of Associate Professor (BPS-19) & Professor shall be awarded 1 mark for one year over and above the required experience (BS-17 & above or its equivalent) up to the maximum of 5 marks subject to the provision of authentic documents. The fraction of experience (in months and days) shall be calculated in fraction. For illustration, a candidate having 2 years, 5 months and 10 days over and above the required experience, he/she shall be awarded 2 + (5×30 + 10)/360 = 2 + 160/360 = 2 + 0.44 = 2.44 marks. Similarly, a candidate having 2 years and 6 months over and above the required experience shall be granted 2 + (6×30)/360 = 2 + 180/360 = 2 + 0.50= 2.50marks. vi.Research Projects: The maximum marks in this case shall not exceed 8. Four marks per project shall be granted to the candidates for each of the post of Associate Professor & Professor who has successfully completed research projects not less than Rs. 0.5 million in the University as Principal Investigator. For instance, a candidate having completed three research projects of worth Rs.0.5 million each as Principal Investigator shall be granted 8 marks. vii.Post Doc: A candidate for each of the post of Associate Professor and Professor shall be awarded a maximum of 4 marks for having Post Doc in the relevant field. These marks shall be granted by the Quantification Committee by giving 2 marks per Post Doc of at least 6 months duration. For instance, a Post Doc of 1 year or above duration (Continuous with no break) shall be counted as one Post Doc and shall be granted 2 marks only. viii.Evaluation as University Teacher Eight (8) marks shall be granted to candidates for the post of Associate Professor and Professor as per Table given below: Applicant Name: Position: A. Personality, Manner, Attitude and impression12% weightage Does the applicant make a good impression? Marks Indicator Description 1 2 3 4 Poor Acceptable Very Good Out standing Does not project a good attitude and impression Project a good attitude and impression Project a warm, open and accepting attitude and makes a very good impression Has charisma, seems to attract others Marks Х 0.12= Bhutan Relations: 16% weightage How effective will the applicant be in working with others? Marks Indicator Description 1 2 3 4 Poor Acceptable Very Good Out standing Seems unable to relate others Indicates some ability to work with others Indicates significant ability to understand others with different viewpoints Indicates outstanding interpersonal relationship ability and perception Marks Х 0.16= A. Decision-making skills and judgment: 24% weightage How effective will be the applicant in working with others? Marks Indicator Description 1 2 3 4 Poor Acceptable Very Good Out standing Gives slow hesitant responses, gives unorganized, unacceptable responses Responses are somewhat organized and acceptable, but indicate a lack of maturity and good judgment Gives well organized thoughts which lead from judgment Exceptional ability to organize thoughts and make decisions, which show evidence of sound judgment and common sense Marks Х 0.24= Demotivation20% weightage Is the applicant a self-starter? Marks Indicator Description 1 2 3 4 Poor Acceptable Very Good Out standing Not a self-starter. Not able to motivate others. Some ability to work without supervision and motivate others Significant ability to work without supervision and motivate others Superior ability to work without supervision and motivate others Marks Х 0.20 E. Experience8% weightage Marks Indicator Description 1 2 3 4 Poor Acceptable Very Good Out standing Limited , volunteer or organization experience Has demonstrated some work, volunteer or organization experience Has significant work, volunteer or organization experience Has superior work, volunteer or organization experience Marks Х 0.08= F: Overall impression 20% weightage Marks Indicator Description 1 2 3 4 Poor Acceptable Very Good Out standing Unimpressive Acceptable presentation, articulate Very good presentation Exceptionally clear and impressive Marks Х 0.20= Name of interviewer:By Department: Signature:*Weighted Average = Date: Weighted Average Х 30/4= *Weighted Average means; Sum of the Marks of categories A-F into their respective % weightage Title 1. Framed in pursuance of Section 28(1) (d) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Administrative Officers Appointment & Scales of Pay Statutes, 2016”. Commencement 2. The Statutes shall come into force at once. Application 3. These statutes shall apply to all persons prescribed in Schedule-I except the persons specified in Section 3 of the Service Statutes. Definitions 4. (i)In the Statutes, unless the context otherwise requires, the following expressions shall have the meanings assigned to them as under: (a) “Government” means Government of Khyber Pakhtunkhwa. (b) “Initial Recruitment” means the first appointment in the University. (c) Pay means the amount drawn monthly by a university teacher as pay and includes technical pay, special, personal pay and other emoluments declared by the Syndicate. (d) “Selection Board” means Selection Board of the University. (e) “Schedule” means the Schedule annexed to the Statutes. (f) “Substantive Pay” means the basic pay, other than special pay, personal pay, etc., to which a University Employee is entitled on account of his substantive appointment to a post in a specified pay scale. (g) The pronoun “He” refers to male or female employee, as the case may be. (iii) All other expressions shall have the same meanings as assigned to them in Section 2 of the Act and Section 4 of the Service Statutes. Composition of the Administrative Officers 5. The Administrative Officers shall consist of the members holding the posts specified in Schedule-I of the relevant statutes as defined in Section-2 (a-ii) of the Act. Appointing Authority 6. Appointment to the positions of Administrative Officers shall be made by the Syndicate, on the recommendation of the Selection Board, in the prescribed manner. Eligibility Criteria 7. Eligibility Criteria for appointment of Administrative Officers are prescribed in Schedule-I and II. In case of semester system CGPA-3.00 out of 04 will be considered in place of first division. Method of Appointment 8. Appointment to all posts in BPS – 17, 18, 19 & 20 other than Registrar, Treasurer, Controller of Examination and Auditor, shall be made as per prescribed qualifications and experience mentioned in Schedule-I in the manner prescribed in schedule-II. 9. Appointment of Registrar, Treasurer, Controller of Examinations and Auditor shall be made as per Section 13, 14, 15 and 16 of the Act ibid respectively and as per prescribed qualification specified in Schedule-I & II. 10. Where a post is reserved for appointment by promotion on the basis of selection on merit and no eligible person from amongst the eligible employees is available, the appointment to such post(s) shall be made by initial recruitment, subject to fulfillment of the prescribed qualification and experience. 11. Where a post is reserved for appointment by initial recruitment, the Syndicate may, in exceptional cases, allow appointment to such post(s) if need be, to be made by transfer till the availability of regular selectee, provided that the employee concerned is holding appointment on a regular basis in the same pay scale in which the vacancy exists, and possesses the qualification and experience prescribed for initial recruitment to the post. Conditions for Initial Recruitment 12. Initial recruitment shall be made through open competition after public advertisement of the vacancies in at least two leading daily newspapers as well as on University website. Age limit for initial appointment in BPS-17 and above shall be from 23 to 50 years. 13. No person shall be appointed by initial recruitment unless he fulfills the prescribed qualification, eligibility criteria and experience as laid down in column-04 of Schedule-I of Administrative staff after observing the prescribed process and procedure for such appointments. 14. Evaluation Criteria for initial appointment of Administrative Officers in BPS-17 are prescribed in Annexure – B appended to Quantification criteria. 15. Selection Board Evaluation Proforma for initial appointment of Administrative Officers in BPS-17 is prescribed in Annexure – C appended to Quantification criteria. 16. Evaluation Criteria for initial appointment of Administrative Officers in BPS-18, 19 and 20 are prescribed in Annexure – B appended to Quantification criteria. 17. Selection Board Evaluation Proforma for initial appointment of Administrative Officers in BPS-18, 19 & 20 is attached as Annexure – D. Conditions for Appointment by Promotion on the Basis of Selection on Merit From Amongst the Existing Eligible Qualified Officers 18. Appointment by Promotion in BPS–17 shall be made on the basis of selection on merit from amongst the existing eligible qualified Officers in BPS-16 or upgraded to BS-17 in the relevant cadre as per prescribed qualification, eligibility criteria and experience laid down in column-4 of Schedule-I of Administrative Officers after observing the prescribed process and procedure for such appointments. 19. Appointment by Promotion in BPS-18 shall be made on the basis of selection on merit from amongst the existing eligible qualified officers in BPS-17 in the relevant cadre as per prescribed qualification, eligibility criteria and experience laid down in column-4 of Schedule-II after observing the prescribed process and procedure for such appointments. 20. Appointment by Promotion in BPS-19 shall be made on the basis of selection on merit cum fitness from amongst the existing eligible qualified Officers in BPS-18 in the relevant cadre as per prescribed qualification, eligibility criteria and experience laid down in column-5 of Schedule-II after observing the prescribed process and procedure for such appointments. 21. In case of appointment by promotion on the basis of selection on merit, all the eligible candidates are considered, and selection of the best one(s), from among the whole lot is to be made purely on merit as determined in the light of their performance evaluation reports, educational qualification, experience, and performance. In case of promotion to BPS-17 and above the minimum experience would be as under: BPS-17 at least 05 years ‘service in BPS-16 or BPS-17 upgraded BPS-18 05 years’ Service in BPS-17 BPS-19 10 years’ Service in BPS-17 & above out of which 5 years’ service in BPS-18 BPS-20 15 years’ Service in BPS-17 & above out of which 3 years’ service in BPS-19 BPS-2105 years’ service in BPS 20 with no change in designation. Computing length of service for higher posts; 22. Service in the lower pay scales for promotion to BPS-18 shall be counted as follows: (i) Half of the service in BPS-16 and one fourth in Basic Pay Scales lower than 16, if any, shall be counted as service in Basic Scale 17. (ii) Where initial recruitment takes place in basic scale 18 and 19 the length of service prescribed for promotion to higher basic scales shall be reduced as indicated below: Basic scale 19: 07 years’ service in BPS 18 Basic scale 20: 10 years in BPS-18 and above or 3 years’ service in BPS-19 23. While considering the cases of appointment by promotion on the basis of seniority-cum-fitness on merit from lower to higher posts besides prescribed eligibility criteria, the following shall also be observed that: (a) his Performance Evaluation Reports are free from adverse remarks. (b) neither any Departmental Enquiry / any criminal proceedings are pending against the officer nor has any major penalty been imposed upon the officer during the last five years. (c) the officer has completed the minimum length of service as mentioned above. (d) the officer has the relevant qualification for the post as prescribed in Schedule-I & II. Grant of Personal Scales 24. Where there is no career path available for officers, the following formula regarding grant of personal scale of BS-18, 19, 20 and 21 is to be followed as per government rules approved by the Chancellor of University of Agriculture, Peshawar communicated by the Agriculture Department Government of Khyber Pakhtunkhwa vide No.SOE(AD)17(109)/2009/AU/VOL:D dated- and notified by the University vide No.107/R/AUP dated-.:- S.No. Length of Service Required: For Upgradation to:- 1. 07 years’ service in BPS-17 BPS-18 2. 12 years’ service in BS-17 and above out of which 05 years’ service in BS-18. BPS-19 3. 20 years’ service in BS-17 and above out of which 05 years’ service in BS-19. BPS-20 4. 22 years’ service in BS-17 and above out of which 05 years’ service in BPS-20. BPS-21 Pay Scales and Other Fringe Benefits 25. The Employees shall be governed by the Scheme of Basic Pay Scales and other related benefits, as sanctioned by the Government for its employees from time to time. Fixation of Pay on Appointment by Promotion/ Upgradation or Initial Appointment to a Higher Post 26. In case of appointment of an employee in Basic Pay Scale 17 to 20 from a lower to a higher post, his pay shall be fixed at the stage in the scale of pay of the higher post, next above the substantive pay of the employee concerned in the scale of pay of the lower post, which gives a pay increase equal to or less than a full increment of the pay scale of higher post. The initial pay in the scale of pay of the higher post shall be fixed after allowing a premature increment. 27. In case of promotion of an employee, who is already drawing pay in the same scale to which he has been promoted, he shall be allowed one premature increment in that scale with effect from the date of his promotion. Increments 28. Increments in the relevant Scale of Pay shall fall due on the 1st Day of December, following the completion of at least six months service at a stage in the relevant scale of pay, provided that if an employee, before reaching the maximum of the pay scale, is promoted to a higher scale of pay, between the 2nd June and the 30th November of a calendar year, he may, at his option, get his pay re-fixed in the higher scale on the 1stDecember of that year, with reference to his presumptive pay in his lower scale. 29. In case of promotion after 31st of May and before 1st December an employee shall get his regular inurement in the scale from which he is promoted. Allowances 30. The following monthly allowances shall be admissible to the employees, subject to its revision by the Syndicate from time to time. a. House Rent Allowance b. Medical Allowance c. Conveyance Allowance d. Entertainment Allowance e. Senior Post Allowance f. Orderly Allowance g. Qualification allowance h. Special incentive to attract the talent subject to approval of the competent authority 31. Any other allowance approved by the competent authority announced by the Government from time to time and adopted by the University. 32. The following monthly allowances shall be admissible. i.House Rent Allowance (a) An officer who has not been provided residential accommodation, in his name, by the University shall be entitled to House Rent Allowance at the rates approved by the Syndicate as revised by the syndicate from time to time, irrespective of where he resides, Provided that if one of the spouses has been allotted accommodation by the University or hired accommodation, the other one will be entitled to get House Rent Allowance. (b) In case of University accommodation, additional 5% of the basic pay will be charged for house maintenance. ii.Conveyance Allowance shall be admissible to all administrative officers at the rates approved by the government subject to revision by the syndicate from time to time. iii.Medical Allowance (a) This allowance shall be admissible at @ 35% of the Basic Pay subject to revision by syndicate from time to time. (b) Reimbursement will be allowed as prescribed in the Medical Attendance Statutes 2016. v.Senior Post Allowance Senior Post Allowance shall be admissible to employees as per rates approved by the government. vi.Orderly Allowance All University officers in BPS-20 and above shall be entitled to orderly allowance at the rate of minimum wage as approved by the Government. vii. PhD Allowance PhD allowance at the rate approved by the Syndicate. vii. MPhil/MS Allowance MPhil/MS allowance at the rates approved by the government. viii. Headship allowance Headship allowance may be admissible to Deans, HoDs, Sectional Heads at the rates approved by the Syndicate. ix. Focal Person/ Coordinator allowance Officers in BS-19 and above holding the position of /Director/ Focal Person/Coordinator shall be entitled to monthly allowance at the rate of 10% of initial basic pay of BPS-17. x. Telephone/DSL reimbursement facility. The telephone, DSL and mobile bills reimbursement will be permissible to the entitled officers as approved by the Syndicate. xii. Any other allowance as approved by the Syndicate. 33. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. SCHEDULE – I (Mentioned in Statute 5) S. No. Designation Scale of Pay Minimum Qualification & Experience for Initial Recruitment Method of Appointment 1 2 3 4 5 1. Registrar 20 First division Master’s degree preferably in Management Sciences/ Law with 17 years’ experience in Administration/ Management in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent and above. By Promotion 2. Treasurer 20 First Class Master’s degree in Finance, Commerce or Business Administration (with Specialization in Finance) with 17 years’ experience; of accounts in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent and above. a. Eligibility: The candidate shall be an eminent professional in the field of financial management, accounting and auditing. b. Academic Qualifications: Masters in Economics, Commerce, Business Administration or Chartered Accountancy. Experience: 15 years wide ranging experience in financial management, accounting and auditing, and administration. By Promotion 3. Controller of Examination 20 First Class Master’s degree with 17 years’ experience, of Teaching and Examination work in a University or Boards of Education in pay scale 17 or its equivalent or above. By Promotion 4. Director Planning & Development 20 First Class Master degree in Economics or Business Administration or Agriculture or BSc engineering & 17 years’ experience in the relevant field in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent and above. By Promotion 5. Director of Works 20 First Class M.Sc. Civil Engineering with 17 years’ experience or B.Sc. Civil Engineering with 22 years’ experience of constructing buildings and roads in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent and above. By Promotion 6. Librarian 20 First Class M.L.S. with 17 years experience; or Second Class M.L.S. with 22 years experience of Library work in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent and above. By Promotion 7. Provost 20 First Class Master degree with 17 years’ experience of Hostel Management/ Students’ Affairs in a University or post graduate educational institution in pay scale 17 or its equivalent and above. By Promotion 8. Director Vice Chancellor Secretariat 20 First Class Master’s masters from HEC recognized University/ DAI’s with at least 17 years’ experience in Administration in Pay Scale 17 or its equivalent and above. By initial Appointment 9. Director Administration 20 Master degree in first division in Public Administration/ Human Resource Management with at least 17 years’ experience in Administration in pay scale 17 or its equivalent and above. By initial Appointment 10. Director Quality Enhancement Cell (QEC) 20 Master degree in first division Computer Science, Statistics, and Management Sciences from HEC recognized University / Institution with 17 years relevant experience in Government or University relating to teaching, planning, and management. By Initial Appointment 11. Director Financial Aid & Development (FAD) 20 Masters in first division l Economics, statistics and Management Sciences from HEC recognized University / Institution with 17 years relevant experience in Government or Public Sector University . By Initial Appointment 12. Director IT 20 PhD in Computer Science/ IT from HEC recognized University/ Institution with 10 years relevant experience OR MS/ MPhil in Computer Science/ IT with 15 years relevant experience OR M.Sc. (16 years) Computer Science/ IT from HEC recognized University/ Institution with 17 years relevant experience. By Initial Appointment 13. Director Sports 20 First Class Master’s degree in Physical Education; with 17 years’ experience of organizing sports and games in an educational institution. By Promotion 14. Auditor 20 First Class Master’s degree in Finance, Commerce or Business Administration (with Specialization in Finance) with 17 years’ experience; of accounts in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent and above. c. Eligibility: The candidate shall be an eminent professional in the field of financial management, accounting and auditing. d. Academic Qualifications: Masters in Economics, Commerce, Business Administration or Chartered Accountancy. Experience: 15 years wide ranging experience in financial management, accounting and auditing, and administration. By Promotion 15. Additional Registrar 19 First Class Master’s degree in Human Resource Management with 12 years experience of Personnel Management in a University or Government Department or Autonomous Organization; OR Second Class Master’s degree in Human Resource Management with 17 years experience of Personnel Management in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent and above. By Promotion 16. Additional Director Finance 19 First Class Master’s degree in Finance, Commerce or Business Administration (with Specialization in Finance) with 12 years experience; or Second Class Master’s degree in Commerce or Business Administration (with Specialization in Finance) and 17 years experience in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent and above. By Promotion 17. Additional Director of Works 19 First Class B.Sc. Civil Engineering and 12 years’ experience of constructing buildings and roads in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent or Second Class B.Sc. Civil Engineering with 17 years’ experience of constructing buildings and roads in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent and above. By Promotion 18. Additional Director Planning & Development 19 First Class Master degree in Economics or Business Administration or Agriculture with 12 years experience in the relevant field in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent and above. By Promotion 19. Additional Controller of Examination 19 First Class Master’s degree with 12 years experience, or Second Class Master’s degree with 17 years experience of teaching and examination work in a University or Board of Intermediate & Secondary Education in pay scale 17 or its equivalent and above. By Promotion 20 Additional Provost 19 First Class Master degree; or Second Class Master’s degree with 12 years experience of Hostel Management/ Students’ Affairs in a University or post graduate educational institution in pay scale 17 or its equivalent and above. By Promotion 21. Associate Librarian 19 First Class M.L.S. with 12 years experience; or Second Class M.L.S. with 17 years experience of Library work in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent and above. By Promotion 22. Senior Medical Officer 19 MBBS from a recognized institution, with 12 years professional experience in a recognized hospital/institution in pay scale 17 or its equivalent and above. By Promotion 23. Additional Director (QEC) 19 First Class Master Degree in Agricultural Economics, Agriculture, Computer Science, Social Sciences and Management Sciences from HEC recognized University / Institution with 15 years relevant experience in Government or University relating to teaching, planning, management or research with 10 publications in HEC recognized journals including at least 04 publications in last 05 years. By Initial Appointment 24. Additional Director Financial Aid & Development (FAD) 19 PhD in Agricultural Economics, Agriculture, Computer Science, Social Sciences and Management Sciences from HEC recognized University / Institution with 12 years relevant experience in Government or Public Sector University OR M.Sc (Hons) with 17 years relevant experience. 50% By Initial Appointment and 50% by Promotion 25. Additional Director IT/ Data Processing 19 PhD in Computer Science/ IT with 05 years relevant experience OR MS/ M.Phil in Computer Science/ IT with 07 years relevant experience OR M.Sc.(16 years) in Computer Science/ IT from HEC recognized University / Institution with 12 years relevant experience. (First Class Master Degree preferred). 50% By Initial Appointment and 50% by Promotion 26. System Analyst 19 First class Master’s Degree (16 years) in Computer Science/ IT/ OR First Class BCS (04years)/ BIT (04 years) degree from HEC recognized University/ Institution with 12 years relevant experience. 50% by Initial Appointment 50% by Promotion 27. Additional Director Sports 19 First Class Master’s degree in Physical Education; with 12 years’ experience of organizing sports and games in an educational institution. By Promotion 28. Additional Director Audit 19 First Class Master’s degree in Finance, Commerce or Business Administration (with Specialization in Finance) with 12 years experience; or Second Class Master’s degree in Commerce or Business administration (with Specialization in Finance) and 22 years experience of accounts in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent and above. By Promotion 29. Deputy Registrar 18 First Class Master’s degree in Human Resource Management with 05 years’ experience of Personnel Management in a University or Government Department or Autonomous Organization; OR Second Class Master’s degree in Human Resource Management with 10 years’ experience of Personnel Management in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent. By Promotion 30. Deputy Director Finance 18 First division M.Com / MBA or Charted Accountant with 05 years’ experience in BPS-17 or equivalent in the relevant field in government or semi government autonomous bodies.. By Promotion 31. Deputy Director Planning & Development 18 First Class M.A. (Economics) or M.Sc. Agriculture, or M.B.A., with 05 years experience; or Second Class M.A. (Economics) or Second Class M.Sc. Agriculture or M.B.A., with 10 years experience, in the relevant field in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent. By Promotion 32. Dy. Director Audit 18 First Class M.Com/M.B.A. (with specialization in Finance); or Second Class M.Com/M.B.A. (with specialization in Finance with 05 years’ experience in accounts in a University or a Government Department or an Autonomous Organization. OR In service or Retired SAS qualified Auditor of Accountant General Office. By Promotion 33. Deputy Controller of Examination 18 First Class Master’s degree with 05 years experience, or Second Class Master’s degree with 10 years experience of teaching and examination work in a University or Board of Intermediate & Secondary Education in Pay Scale 17 or its equivalent. By Promotion 34. Deputy Librarian 18 First Class M.L.S. with 05 years experience; or Second Class M.L.S. with 10 years experience of Library work in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent. By Promotion 35. Executive Engineer 18 First Class B.Sc. Civil Engineering and 05 years experience of constructing buildings and roads in a University or Government Department or an Autonomous Organization in pay scale 17 or its equivalent, or Second Class B.Sc. Civil Engineering and 10 years experience of constructing buildings and roads in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent. By Promotion 36. Medical Officer 18 MBBS from a recognized institution with 05 years professional experience in a recognized hospital/ institution in BS-17 or its equivalent. By Promotion 37. Deputy Provost 18 First Class Master degree; or Second Class Master’s degree with 05 years experience of Hostel Management/ Students’ Affairs in a University or post graduate educational institution. By Promotion 38. Deputy Director (QEC) 18 First class Master’s degree in Agricultural Economics, Agriculture, Computer Science, Social Sciences and Management Sciences (16 years) from HEC recognized University /Institution with 05 years relevant experience. By Initial recruitment 39. Deputy Director Financial Aid & Development (FAD) 18 First class Master’s degree in Agricultural Economics, Agriculture, Computer Science, Social Sciences and Management Sciences (16 years) from HEC recognized University /Institution with 05 years relevant experience. By Promotion 40. Administrative Officer 18 First Class Master’s degree in Human Resource Management, Business Administration, Agriculture, Economics, or its equivalent with 05 years’ experience or Second Class Master’s degree in Public Administration or Economics or its equivalent with 10 years’ experience of Executive Responsibilities in a University or a Government Department or an Autonomous Organization in Pay Scale 17 or its equivalent. By Promotion 41. Information Officer 18 First Class Master’s degree in Journalism/ English with 05 years experience; or Second Class Master’s degree with10 years experience in the relevant field in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent. By Initial Appointment 42. Editor 18 First Class Master’s degree in Journalism/ English with 07 years experience; or Second Class Master’s degree with10 years experience in the relevant field in a University or a Government Department or an Autonomous Organization in pay scale 17 or its equivalent. 50% by Initial Appointment 50% by Promotion 43. Deputy Director/ Manager IT/ Network Manager 18 First class Master’s Degree (16 years) in Computer Science/ IT/MB IT/ OR First Class BCS (04years)/ BIT (04 years) degree from HEC recognized University/ Institution with 05 years relevant experience. 50% by Initial Appointment 50% by Promotion 44. Dy. Director Sports 18 First Class Master’s degree in Physical Education; with five years’ experience of organizing sports and games in an educational institution. By Promotion 45. Assistant Controller Examination 17 First Class Master’s degree, or Second Class Master’s degree with five years experience of examination work in a University or a Board of Intermediate & Secondary Education. 50% by Initial Appointment 50% by Promotion 46. Assistant Registrar 17 First Class Master’s degree, in Human Resource Management /English; with five years experience of personnel management in a University or a Government Department or an Autonomous Organization. 50% by Initial Appointment 50% by Promotion 47. Budget & Accounts Officer 17 First Class M.Com/M.B.A. (with specialization in Finance) with five years experience in accounts in a University or Government Department or an Autonomous Organization as Superintendent of Accounts. 50% by Initial Appointment 50% by Promotion 48. Assistant Librarian 17 First Class M.L.S; or Second Class M.L.S. with five years experience of library work in a University or a Government Department or an Autonomous Organization. 50% by Initial Appointment 50% by Promotion 49. Secretary to Vice Chancellor 17 First Class Master’s degree in Human Resource Management/ Business Administration or Economics, or Agricultural Economics with five years experience of a secretarial job in a University or a Government Department or an Autonomous Organization. 50% by Initial Appointment 50% by Promotion 50. Law Officer 17 BA/LLB First division or BA/LLB 2nd division with 05 years relevant experience in handling court cases having registered as Advocate with Bar Council. 50% by Initial Appointment 50% by Promotion 51. Estate Officer 17 First Class Master’s degree, or Second Class Master’s degree with five years relevant experience in a University or a Board of Intermediate & Secondary Education or a Government Organization. 50% by Initial Appointment 50% by Promotion 52. Sub-Divisional Officer Electrical 17 First Class Bachelor or Engineering degree in Electrical Engineering or Second Class Bachelor of Engineering degree in Electrical Engineering with 05 years professional experience or 03 years post Matric diploma of Associate Engineer in Electrical Engineering with 10 years experience in the line. 50% by Initial Appointment 50% by Promotion 53. Store Officer 17 First Class Master’s degree in Business Administration, Economics or First Class Master’s degree with 05 years relevant experience in a Government Department or an Autonomous Organization. 50% By Initial Appointment 50% by promotion 54. Sub Editor 17 First Class Master’s degree in Journalism/ Computer Science/ English with 05 years experience; or Second Class Master’s degree with10 years experience in the relevant field in a University or a Government Department or an Autonomous Organization in BPS-16. By Initial Appointment 55. Assistant Director Financial Aid & Development (FAD) 17 First Class Master’s degree in Agricultural Economics, Agriculture, Computer Science, Social Sciences and Management Sciences (16 years) from HEC recognized University/ Institution with 02 years relevant experience. 50% By Initial Appointment 50% by promotion 56. Assistant Director University Advancement 17 First Class Master’s degree in Agricultural Economics, Agriculture, Computer Science, Social Sciences and Management Sciences (16 years) from HEC recognized University/ Institution with 02 years relevant experience. 50% By Initial Appointment 50% by promotion 57. Assistant Director Career Counseling 17 First Class Master’s degree in Agricultural Economics, Agriculture, Computer Science, Social Sciences and Management Sciences (16 years) from HEC recognized University/ Institution with 02 years relevant experience. 50% By Initial Appointment 50% by promotion 58. Assistant Director Database 17 First class Master’s Degree (16 years) in Computer Science/IT/MB IT OR First Class BCS (04years)/ BIT (04 years) degree / B.Tech (Hons) from HEC recognized University/ Institution with 05 years relevant experience. 50% by Initial Appointment 50% by Promotion 59. Assistant Director Web 17 First class Master’s Degree (16 years) in Computer Science /IT/ Electrical Engineering OR First Class BCS (04years)/ BIT (04 years) degree from HEC recognized University/ Institution with 05 years relevant experience. 50% by Initial Appointment 50% by Promotion 60. Assistant Director Networks/ Software Engineer/ Computer Programmer 17 First class Master’s Degree (16 years) in Computer Science/ IT/ OR First Class BCS/ B.Tech (Hons) (04years)/ BIT (04 years) degree from HEC recognized University/ Institution with 05 years relevant experience. 50% by Initial Appointment 50% by Promotion 61. Assistant Engineer/ S.D.O. 17 First Class M.Sc. degree in Civil Engineering with three years’ Experience of constructing buildings and roads or B. Tech with five years relevant experience. Method of Appointment a. Seventy percent by initial recruitment b. Twenty percent by selection on merit with due regard to seniority from amongst senior scale Sub-Engineers (BPS-16), who hold a diploma in Civil Engineering and have passed Departmental Professional Examination. c. Ten percent by promotion, on the basis of seniority-cum-fitness from amongst the Senior Scale Sub-Engineers (BPS-16), holding a diploma in Civil Engineering or B. Tech. Seniority is to be determined from the date of acquiring diploma or initial recruitment, whichever is later. 62. Assistant Director Finance 17 First Class M.Com/M.B.A. (with specialization in Finance/ Accounts); with five years experience in accounts in a University or a Government Department or an Autonomous Organization. By Initial Appointment 63. Sub Editor 17 First Class Master’s degree in Journalism/ Computer Science/ English with 05 years experience; or Second Class Master’s degree with10 years experience in the relevant field in a University or a Government Department or an Autonomous Organization in BPS-16. By Initial Appointment 64. Assistant Director (QEC) 17 First class Master’s degree in Agricultural Economics, Agriculture, Computer Science, Social Sciences and Management Sciences (16 years) from HEC recognized University/Institution with 02 years relevant experience. By Initial Appointment 65. Assistant Planning & Development Officer 17 First Class M.A. (Economics)/ Agricultural Economics/M.B.A; with four years experience in the relevant field in a University or a Government Department or an Autonomous Organization. By Initial Appointment 66. Assistant Director Physical Education 17 First Class Master’s degree in Physical Education; with five years experience of organizing sports and games in an educational institution. By Initial Appointment 67. Assistant Provost 17 First Class Master degree; with Five years experience of Hostel Management/ Students’ Affairs in a University or post graduate educational institution. By Initial Appointment 68. Junior Medial Officer 17 MBBS from a recognized Institution, with one year House Job experience in a recognized Hospital. By Initial Appointment 69. Resident Assistant Warden 17 First Class Master degree; with five years experience of Hostel Management/ Students’ Affairs in a University or post graduate educational institution. By Initial Appointment 70. Assistant Administrative Officer 17 First Class Master’s degree in Business Administration, Agriculture, Economics or its equivalent qualification with 05 years relevant experience in a Government Department or an Autonomous Organization. By Initial Appointment 71. Junior Auditor 17 First Class M.Com/M.B.A. (with specialization in Accounts); or Second Class M.Com/M.B.A. (with specialization in Accounts with 05 years’ experience in accounts in a University or a Government Department or an Autonomous Organization. By Initial Appointment 72. Transport Officer 17 First Class Master’s degree in Agricultural Mechanization or its equivalent qualification with 05 years relevant experience in a Government Department or an Autonomous Organization. By Initial Appointment 73. Protocol Officer 17 First Class Master’s degree in HR Management or its equivalent qualification with 05 years relevant experience in a Government Department or an Autonomous Organization. By Initial Appointment SCHEDULE – II (Mentioned in Statute 7) Posts to be Filled by Promotion S. No. Designation BPS Persons Eligible Conditions of Eligibility 1 2 3 4 5 1. Treasurer 20 Additional Director Finance 17 years service in BS-17 and above. 2. Registrar 20 Additional Registrar 17 years service in BS-17 and above. 3. Controller of Examination 20 Additional Controller of Examination 17 years service in BS-17 and above. 4. Librarian 20 Associate Librarian 17 years service in BS-17 and above. 5. Director of Works 20 Additional Director of Works 17 years service in BS-17 and above. 6. Director P&D 20 Additional Director P&D 17 years service in BS-17 and above. 7. Provost 20 Additional Provost 17 years service in BS-17 and above. 8. Director Sports 20 Add. Director Sports 17 years service in BS-17 and above. 9. Auditor 20 Additional Director Audit 17 years service in BS-17 and above. 10. Additional Director Finance 19 Deputy Director Finance 12 years service in BS-17 and above. 11. Additional Registrar 19 Deputy Registrar 12 years service in BS-17 and above. 12. Additional Controller of Examination 19 Deputy Controller of Examination 12 years service in BS-17 and above. 13. Additional Director P&D 19 Deputy Director P&D 12 years service in BS-17 and above. 14. Additional Director Financial Aid & Development (FAD) 19 Deputy Director Financial Aid & Development (FAD) 12 years service in BS-17 and above. 15. Associate Librarian 19 Deputy Librarian 12 years service in BS-17 and above. 16. Additional Director of Works 19 Executive Engineer 12 years service in BS-17 and above. 17. Additional Provost 19 Deputy Provost 12 years service in BS-17 and above. 18. Senior Medical Officer 19 Medical Officer 12 years service in BS-17 and above. 19. Add. Director Sports 19 Dy. Director Sports 12 years service in BS-17 and above. 20. Add. Director Audit 19 Dy. Director Audit 12 years service in BS-17 and above. 21. Dy. Director Audit 18 Asstt. Director Audit 05 years service in BS-17. 22. Deputy Director Finance 18 i. Asstt. Director Finance ii. Budget & Acct. Officer 05 years service in BS-17. 23. Deputy Registrar 18 i. Assistant Registrar 05 years service in BS-17. 24. Deputy Controller of Examination 18 Assistant Controller of Examination 05 years service in BS-17. 25 Deputy Librarian 18 Assistant Librarian 05 years service in BS-17. 26. Deputy Director Planning & Development 18 Assistant Planning & Development Officer 05 years service in BS-17. 27. Deputy Director Financial Aid & Development (FAD) 18 i Assistan Director FAD ii AD University Advancement iii AD Career Counseling 05 years service in BS-17. 28. Executive Engineer 18 Assistant Engineer 05 years service in BS-17. 29. Deputy Provost 18 Assistant Provost 05 years service in BS-17. 30. Medical Officer 18 Junior Medical Officer 05 years service in BS-17. 31. Deputy Director/ Manager IT/ System Analyst/ Network Manager 18 Assistant Director Networks/ Software Engineer/ Computer Programmer 05 years relevant experience in BS-17. 32. Dy. Director Sports 18 Asstt. Director Physical education 05 years service as Asstt. Director Physical education in BS-17. 33. Assistant Director 17 System Support Engineer/ Network Support Engineer 05 years relevant experience in the University in BPS-16. 34. Budget & Accounts Officer 17 Superintendent Graduate with 10 years, or F.A./F.Sc. with 12 years, or Matric with 15 years relevant experience, out of which 05 years as Superintendent. 35. Assistant Registrar 17 Superintendent Graduate with 10 years, or F.A./F.Sc. with 12 years, or Matric with 15 years relevant experience, out of which 05 years as Superintendent/ Private Secretary. 36. Secretary to Vice Chancellor 17 i. P.S. to V.C. ii. P.S. to Registrar Graduate with 10 years, or F.A./ F.Sc. with 12 years, or Matric with 15 years relevant experience, out of which 05 years experience as Stenographer/ Private Secretary. 37. Asstt. Controller of Examination 17 Superintendents Graduate with 10 years, or F.A./ F.Sc. with 12 years, or Matric with 15 years relevant experience, out of which 05 years as Superintendent. 38. Assistant Librarian 17 Cataloguer/Classifiers M.L.S. with 05 years experience as Library Cataloguer/ Classifier in BPS-16. 39. Assistant Engineer/SDO 17 Sub-Engineers B.Tech. with 05 years and Diploma in Civil Engineering with 10 years relevant experience and having passed Departmental Promotion Examination, and holding post of Sub-Engineer in BPS-16 (to the extent of 30%). 40. Sub-Divisional Officer Electrical 17 Line Superintendent Five years experience in BPS-16. 41. Store Officer 17 Office Superintendents Five years experience in BPS-16. 42. Law Officer 17 Law Officer BS-16 Five years experience in BPS-16. 43. Estate Officer 17 Estate Officer BS-16 Five years experience in BPS-16. Quantification Criteria (Annexure-A) Appointments Criteria in Universities of Khyber Pakhtunkhwa PROCESS - CADRE - EVENT – MATRIX (How to Precede the Appointment on various Posts) S. No. Recruitment Process BPS 17-21 Non-Teaching Contract Regular 1 Without Advertisement No No 2 Advertisement Yes Yes 3 Scrutiny Yes Yes 4 Screening / Written Test No Yes New Entrants (BPS-17 only) 5 Lecture Delivery Test (Demo) No No 6 Selection Committee Yes No 7 Selection Board No Yes 8 Report to Syndicate Yes Yes Contract appointments are subject to need base for a minimum period of 6 months, not exceeding 01 year at all. The temporary filled post(s) shall be advertised within a period of one year. (Source: Universities Act 2012). University shall display lists of Candidates and Merit Data online for each step. After (Step 1: Closing date of application submission, Step 2: Test, Step 3: Interview) Process Cadre Event Matrix (BPS- 17 To 21) (Annexure-B) Evaluation Criteria for Selection by Initial Appointment of Administrative Staff S.No. Evaluation Head Marks Assigned Administrative Staff BPS (17-18) BPS (19-21) 1 Academic Qualification 40 40 2 Additional Academic (MS/M. Phil/PhD) 05 05 3 Screening test/Demonstration 10 10 4 Relevant Experience 10 10 5 Gold Medal -- 6 National/International Recognition -- 7 Test by NTS (Result shall be online) -- 20 8. 8 8 ACRs 15 15 9 Research Publications in HEC recognized Journals. For publication marks: Impact Factor (IF) of papers will be calculated ---- 10 Selection Committee / Selection Board 20 20 Total 100 100 Note: 1.In case of adverse remarks in PER/ACR in the last 5 years or pending any disciplinary proceedings the candidate will not be considered for appointment. 2. Qualifying score for screening / written test and for appointment shall be 50% of the total marks allocated for the purpose. (Annexure-C) Selection Board Evaluation Proforma for Initial Appointment of Administrative Staff (BPS-17 & 18) - S.# Name of Candidate Acad. Qualif. (40) Add. Acad. Qualif. (05) Screening/ Demonstration test (10) ACRs/ PERs (15) Experience (10) Interview (20) Grand Total (100) 1         2             3             (Annexure-D) Selection Board Evaluation Proforma for Initial Appointment of Administrative Staff (BPS-19 & 20) - S.# Name of Candidate Acad. Qualif. (40) Add. Acad. Qualif. (05) Screening/ Demonstration test (10) ACRs/ PERs (15) Experience (10) Interview (20) Grand Total (100) 1         2             3             Title 1. Framed in pursuance of Section 28(1) (d) of the Khyber Pakhtunkhwa Universities Act 2012, these statutes shall be called “Support Staff Appointment, Promotion & Scales of Pay Statutes-2016”. Commencement 2. The Statutes shall come into force at once. Application 3. These Statutes shall be applicable to the support staff except; the persons specified in Section 3 of the Service Statutes. Definitions 4. (i)In the Statutes, unless the context otherwise requires, the following expressions shall have the meanings assigned to them as under: (a) “Government” means Government of Khyber Pakhtunkhwa. (b) “Initial Recruitment” means the first appointment as teacher in the University. (c) Pay means the amount drawn monthly by a university teacher as pay and includes technical pay, special, personal pay and other emoluments declared by the Syndicate. (d) “Selection Board” means Selection Board of the University. (e) “Schedule” means the Schedule annexed to the Statutes. (f) “Substantive Pay” means the basic pay, other than special pay, personal pay, etc., to which a University Employee is entitled on account of his substantive appointment to a post in a specified pay scale. (g) The pronoun “He” refers to male or female employee, as the case may be. (ii) All other expressions shall have the same meanings as assigned to them in Section 2 of the Act and Section 4 of the Service Statutes. Composition of Support Staff 5. The Support Staff shall consist of four different Cadre Groups as follows and specified in Schedule I-IV appended to Schedules Chapter: (1) Class-IV Staff (Employees BPS 02 – 07) Schedule-I (2) Ministerial Staff (Employees BPS 11 – 17) Schedule-II (3) Technical and other Staff (Employees BPS 05 – 17) Schedule-III (4) Laboratory Staff (Employees BPS 05 – 17) Schedule-IV Appointment and Promotions of Support Staff 6. All Appointments by initial recruitment and promotion by selection on merit cum fitness of employees in BPS 02 – 17 shall be made by the Vice-Chancellor on the recommendation of the following Selection and Promotion Committee. (1) Senior most Dean Convener (2) One member of the syndicate to be nominated by the V.C.Member (3) Concerned Chairperson/Head of the department/sectionMember (4) Assistant Registrar (Establishment)Member/Secretary Methods of Appointment 7. There shall be two methods of appointment: A. Appointment by initial recruitment B. Appointment by promotion A.Appointment by initial recruitment Conditions: i.Initial recruitment shall be made through open competition after advertising the vacancies in at least 2 leading daily newspapers as well as on the website of the university. ii.Age limit for initial recruitment shall be 18 to 45 years. iii.The contesting candidates shall require to fulfill the prescribed qualification and experience as laid down in Schedule I, II, III & IV of the relevant cadre. v.Candidates having qualified the Screening/Written test, where applicable, shall be shortlisted for interview before the Selection Committee at the ratio of ten topmost candidates in order of merit for single vacancy and three for each additional vacancy. The secured marks shall be counted for short-listing purposes as well as for evaluation. iv.All the short listed candidates shall be interviewed by the Selection Committee. vi.Evaluation of comparative merit shall be made in accordance with the prescribed criteria as at Annexures C & D appended to the Quantification Criteria. B.Appointment by Promotion Conditions: i. Appointment by promotion shall be made on the basis of selection on seniority-cum-fitness. ii. Evaluation of comparative merit shall be made in accordance with the prescribed criteria as at Annexure-B appended to the Quantification criteria. iii. The criteria for eligibility of the employees shall be as under: a.That they have completed the minimum length of service as prescribed by the statutes. b.The same shall be processed through the Selection Committee. c.Fitness shall be determined in the manner prescribed in the Annexures appended to the Quantification Criteria. d.That they have not been punished under the Efficiency & Discipline Statutes, 2016 during the last five years. 8. Award of Higher Pay Scales to Technical and Other Staff Technical and other staff shall be awarded Higher Pay Scales after completion of the required length of service in a particular scale, on the recommendation of the Selection and Promotion Committee on the basis of performance as per breakup given below subject to the condition that their Character Roll for the last five years are free from adverse remarks. In case an employee fails to fulfill these conditions, he shall wait for award of higher grade until he earns in succession the required number of reports without adverse entry. (1) Technical and other staff BPS-05 shall be awarded BPS-07 after rendering 7-year service in BPS-05. (2) Technical and others staff BPS-07 shall be awarded BPS-11 after rendering 7-year service in BPS-7. (3) Technical and other staff BPS-11 shall be awarded BPS-14 after rendering 5-year service in BPS-11. (4) Technical and other staff shall be awarded BPS-16 after rendering 5-year service in BPS-14. (5) Technical and other staff directly appointed in BPS-9 shall be awarded BPS-11 on completion of 7-year service in BPS-9, and BPS-14 on completion of 5-year service in BPS-11, and BPS-16 on completion of 5-year service in BPS-14. (6) Technical and other staff directly appointed in BPS-11, shall be awarded BPS-14, after rendering 10-year service in BPS-11. (7) Technical and other staff directly appointed in BPS-12, shall be awarded BPS-14, after rendering 7-year service in BPS-12, and BPS-16 on completion of 5-year service in BPS-14. (8) Technical and other staff directly appointed in BPS-13 shall be awarded BPS-16 after rendering 10-year service in BPS-13. (9) Technical and other staff directly appointed in BPS-14 shall be awarded BPS-16, after rendering 5-year service in BPS-14. 9. Award of Higher Pay Scales to Laboratory Staff Laboratory staff shall be awarded Higher Pay Scales after completion of the required length of service in a particular scale, on the recommendation of the Selection and Promotion Committee on the basis of performance as per breakup given below subject to the condition that their Character Roll for the last five years are free from adverse remarks. In case an employee fails to fulfill these conditions, he shall wait for award of higher grade until he earns in succession the required number of reports without adverse entry. (1) Laboratory Staff in BPS-05 shall be awarded BPS-07 on completion of 07 years’ service in BPS-05 and re-designated as specified in Scheduled-III. (2) Laboratory Staff in BPS-07 shall be awarded BPS-11 on completion of 07 years’ service in BPS-07 and re-designated as specified in Scheduled-III. (3) Laboratory Staff in BPS-11 shall be awarded BPS-14 on completion of 05 years’ service and re-designated as specified in Scheduled-III. (4) Laboratory Staff in BPS-14 shall be awarded BPS-16 on completion of 05 years’ service in BPS-14 and re-designated as specified in Scheduled-III. (5) Laboratory Staff in BPS-16 shall be awarded BPS-17 on completion of 10 years’ service in BPS-16 and re-designated as specified in Scheduled-III. 10. Award of Higher Pay Scales to Class-IV Employees Class-IV employees shall be awarded Higher Pay Scales after completion of the required length of service in a particular scale, on the recommendation of the Selection and Promotion Committee on the basis of performance, as per table given below: BPS Qualification 03 Matriculate with 07 years satisfactory service OR Literate with 12 years satisfactory service in the relevant field. 04 Matriculate with 10 years satisfactory service OR Literate with 15 years satisfactory service in the relevant field. 05 Matriculate with 15 years satisfactory service OR Literate with 20 years satisfactory service in the relevant field. 07 05% of the Class-IV shall be awarded BPS-07 subject to fulfillment of requisite qualification of that higher grade after having served in BPS-05 for 05 years. Note.Two years’ experience shall be condoned for promotion to higher scale in lieu of higher qualifications. Pay Scales and other Fringe Benefits 11. The employees shall be governed by the Scheme of Basic Pay Scales and other related benefits, as sanctioned by the Government for its employees from time to time. Fixation of Pay on Appointment By Promotion/ Upgradation Or Initial Appointment to a Higher Post 12. In case of appointment of an employee in Basic Pay Scale 02 to 17 from a lower to a higher post, his pay shall be fixed at the stage in the scale of pay of the higher post, next above the substantive pay of the employee concerned in the scale of pay of the lower post, which gives a pay increase equal to or less than a full increment of the pay scale of higher post. The initial pay in the scale of pay of the higher post shall be fixed after allowing a premature increment. 13. In case of promotion of an employee, who is already drawing pay in the same scale to which he has been promoted, he shall be allowed one premature increment in that scale with effect from the date of his promotion. Increments 14. Increments in the relevant Scale of Pay shall fall due on the 1st Day of December, following the completion of at least six months service at a stage in the relevant scale of pay, provided that if an employee, before reaching the maximum of the pay scale, is promoted to a higher scale of pay, between the 2nd June and the 30th November of a calendar year, he may, at his option, get his pay re-fixed in the higher scale on the 1stDecember of that year, with reference to his presumptive pay in his lower scale. 15. In case of promotion after 31st of May and before 1st December an employee shall get his regular increment in the scale from which he is promoted. Allowances 16. The following monthly allowances shall be admissible to the employees, subject to its revision by the Syndicate from time to time. i. House Rent Allowance j. Medical Allowance k. Conveyance Allowance l. Special incentive to attract the talent subject to approval of the competent authority 17. Any other allowance approved by the competent authority announced by the Government from time to time and adopted by the University. 18. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. SCHEDULE – I Ministerial Support Staff Appointment & Scales of Pay Statutes, 2016 S.# Nomenclature of Posts Minimum qualification for appointment by initial recruitment Method of recruitment Age limit 1 2 3 4 5 1 Office Superintendent (BS-17) - By promotion on the basis of seniority-cum-fitness on merit from amongst the holders of the post of Assistant with at least five years’ service as such - 2 Office Assistant (BS-16) Second class Bachelor’s Degree from a recognized University a) Seventy Five percent by promotion, on the basis of seniority-cum-fitness on merit, from amongst Senior Clerks with at least 10 years’ service as junior and Senior Clerk b) Twenty Five Percent by Initial Recruitment 20 to 32 years 3 Senior Clerk (BS-14) - By promotion on the basis of seniority-cum-fitness from amongst the holders of the post of Junior Clerks with at least two years’ service as such - 4 Junior Clerks (BS-11) i. Matriculation with 2nd division or equivalent qualification from a recognized Board, and ii. a speed of 30 words per minute in typing (by initial recruitment) a) Thirty three percent (33%) by promotion, on the basis of seniority-cum-fitness, from amongst Daftaris , Photocopier Operators, Qasids and Naib Qasid including holders of other equivalent Posts in the University with two years’ service as such who have passed S.S.C. Examination: and b) Sixty Seven percent (67%) by initial recruitment. 18 to 30 years Schedule – II Technical Staff S. No. Name of Post BPS 1. Senior Classifier/Cataloguer/Assistant Warden 17 2. Stenographer/Sr. Photographer 17 3. Head Sports Instructor/Physical Instructor 17 4. Publication Superintendent 17 5. Farm Superintendent/Vetnary Superintendent 17 6. Senior Sub-Engineer/software Engineer/Net Support Engineer/System Support Engineer 17 7. Line Superintendent/Teaching Assistant 17 8. Senior Diesel Mechanic/Head Technician/Head Store keeper 17 9. Head Draftsman 17 10. Security Supervisor 17 11. Studio Supervisor 17 12. Head Draftsman 17 13. Khateeb 17 14. Head Spray Operator/ Insect Collector 17 15. Classifier/ Cataloguer 17 16. Litigation Officer 17 17. Sports Instructor 16 18. Farm Supervisor 16 19. Refrigeration Supervisor 16 20. Technician/Sr. Surveyor 16 21. Senior Mistry 16 22. Veterinary Supervisor 16 23. Caretaker 16 24. Steno typist 16 25. Assistant Security Supervisor/Garden Supervisor 16 26. Studio Supervisor/Photographer 16 27. Spray Operator/ Insect Collector 16 1. Electrical Supervisor 14 2. Senior Mechanic 14 3. Tractor/Transport Supervisor 14 4. Mechanization Shop Assistant 14 5. Auto Electrician 14 6. Garden Supervisor 14 7. Sub-Engineer 14 8. Surveyor/Jr. Photographer 14 9. Draftsman 14 10. Printing & Publication Assistant 14 11. P.T.I/Coaches 14 12. Pesh Imam 14 13. Studio Supervisor 14 14. Library Assistant 14 15. Leady Health Visitor 14 16. Sr.Dispenser 14 17. Sr.Driver 14 18. Sr.Electrician/Plumber/Painter/Tracer/White Washer/Carpenter/Polisher 14 19. Sr.Veterinary/Farm/Field Assistant 14 20. Sr.Machine Operator 14 21. Sr.Workshop Assistant 14 22. Sr.Meter Reader/Complaint Receiver 14 23. Sr.Gardener/Binder/Budder/Nursery Supervisor 14 24. Sr.Telephone Operator/Lineman/ wireman/Mason 14 25. Sr.Spray Operator/ Insect Collector 14 26. Sr.Refrigeration Mechanic 14 27. Sr.Painter/Polisher/White Washer/Mason/Carpenter/Blacksmith 14 28. Sr.Plumber/Sui Gas Mechanic/Pipe Fitter 14 29. Sr.Diesel Mechanic/Workshop Mechanic 14 30. Sr.Work Supervisor 14 31. Sr.Generator Operator 14 32. Sr.Book Binder 14 33. Sr.Store Keeper 14 1. Naib Pesh Iman 11 2. Dispenser 11 3. Driver 11 4. Electrician/Plumber/Painter/Tracer/White Washer 11 5. Veterinary/Farm/Field Assistant 11 6. Machine Operator 11 7. Workshop Assistant 11 8. Meter Reader/Complaint Receiver 11 9. Gardener/Binder/Budder/Nursery Supervisor 11 10. Telephone Operator/Lineman/ wireman 11 11. Spray Operator/ Insect Collector 11 12. Refrigeration Mechanic 11 13. Painter/Polisher/White Washer/Mason/Carpenter/Blacksmith 11 14. Plumber/Sui Gas Mechanic/Pipe Fitter 11 15. Diesel Mechanic/Workshop Mechanic 11 16. Work Supervisor 11 17. Generator Operator 11 18. Book Binder 11 19. Store Keeper 11 1. Jr. Workshop Assistant 07 2. Jr.Meter Reader/Complaint Receiver 07 3. Jr.Dispenser 07 4. Jr. Gardener/Binder/Budder/Nursery Supervisor 07 5. Jr.Telephone Operator/Lineman/ wireman 07 6. Jr. Spray Operator/ Insect Collector 07 7. Jr.Driver 07 8. Jr. Electrician 07 9. Jr. Refrigeration Mechanic 07 10. Jr. Painter/Polisher/White Washer/Mason/Carpenter 07 11. Jr. Plumber/Sui Gas Mechanic/Pipe Fitter 07 12. Jr. Diesel Mechanic/Workshop Mechanic 07 13. Jr. Work Supervisor 07 14. Jr. Generator Operator 07 15. Jr.Book Binder 07 16. Jr.Store Keeper 07 Schedule-III S. No. Name of Post BPS 1. Laboratory Superintendent 17 2 Laboratory Supervisor 16 3. Laboratory Assistant 11 4. Laboratory Attendant 05 Note: Appointment criteria of Class-IV, Class-III, Ministerial, Technical and Lab Staff would be the same as prescribed in the Service Structure of relevant cadres approved by the Syndicate. SCHEDULE – IV LABORATORY STAFF S# Nomenclature of Post BPS Qualification/ Experience Method of appointment 1. i. Laboratory Attendant ii. Field Attendant iii. Museum Attendant iv. Herbarium Attendant v. Store Attendant 05 Matric with Science in at least 2nd division By initial recruitment 2. i. Laboratory Assistant ii. Field Assistant iii. Museum Assistant iv. Herbarium Assistant v. Store Assistant 11 Matric with Science in at least 2nd division with 07 years’ experience out of which at least 7 years’ service as Laboratory Attendant in BPS-05. OR F.Sc in at least 2nd division with 03 years’ experience in the relevant field in case of initial recruitment. 50% By promotion From amongst: i. Laboratory Attendant ii. Field Attendant iii. Museum Attendant iv. Herbarium Attendant v. Store Attendant 50% by initial recruitment 4. i. Laboratory Supervisor ii. Field Supervisor iii. Museum Supervisor iv. Herbarium Supervisor v. Store Supervisor 16 07 years’ experience in the relevant field in BPS-11 By promotion from amongst: i. Laboratory Assistant ii. Field Assistant iii. Museum Assistant iv. Herbarium Assistant v. Store Assistant 5. i. Laboratory Superintendent ii. Field Superintendent iii. Museum Superintendent iv. Herbarium Superintendent v. Store Superintendent 17 06 years’ experience in the relevant field in BPS-16. By promotion from amongst: i. Laboratory Supervisor ii. Field Supervisor iii. Museum Supervisor iv. Herbarium Supervisor v. Store Supervisor Annexure-A) Appointments Criteria in Universities of Khyber Pakhtunkhwa PROCESS - CADRE - EVENT – MATRIX (How to Precede the Appointment on various Posts) S. No. Recruitment Process CADRE BPS 2-5 BPS 5-16 Contract Regular Contract Regular 1 Without Advertisement No No No No 2 Advertisement Yes Yes Yes Yes 3 Scrutiny Yes Yes Yes Yes 4 Screening / Written Test No No Yes Yes 5 Lecture Delivery Test (Demo) No No No No 6 Selection Committee Yes Yes Yes Yes 7 Selection Board No No No No 8 Report to Syndicate Yes Yes Yes Yes Contract appointments are subject to need base for a minimum period of 6 months, not exceeding 01 year at all. The temporary filled post(s) shall be advertised within a period of one year. (Source: Universities Act 2012). University shall display lists of Candidates and Merit Data online for each step. After (Step 1: Closing date of application submission, Step 2: Test, Step 3: Interview) Process Cadre Event Matrix (BPS- 01 To 16) (Annexure-B) Evaluation Criteria for Selection by Initial Appointment of Support Staff S.No. Evaluation Head Marks Assigned Support Staff BPS (2-5) BPS (7-16) BPS (17-18) 1 Academic Qualification- Additional Academic (MS/M. Phil/PhD) -- -- 05 3 Screening test/Demonstration - Relevant Experience- Gold Medal ---- -- 6 National/International Recognition ---- -- 7 Test by NTS (Result shall be online) ---- -- -- 8 8 ACRs- Research Publications in HEC recognized Journals. For publication marks: Impact Factor (IF) of papers will be calculated ---- ---- 10 Selection Committee / Selection Board 25 20 20 Total- Note: In case of adverse remarks in PER/ACR in the last 5 years or pending any disciplinary proceedings the candidate will not be considered for appointment. (Annexure-C) Selection and Promotion Committee Evaluation Proforma for Initial appointment of support staff (BPS -5) - S.# Name of Candidate Acad. Qualif. (20) Add. Acad. Qualif. ( ) Screening/ Demonstration test (30) ACRs/ PERs (10) Experience (15) Interview (25) Grand Total (100) 1         2             3             (Annexure-D) Selection and Promotion Committee / Selection Board Evaluation Proforma for Initial Appointment Of Support Staff (BPS 7-16) - S.# Name of Candidate Acad. Qualif. (30) Add. Acad. Qualif. ( ) Screening/ Demonstration test (25) ACRs/ PERs (10) Experience (15) Interview (20) Grand Total (100) 1         2             3             Title 1. Framed in pursuance of Section 28(1) (l) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Meritorious Professors Basic Pay Scales-22 Statutes, 2016”. Commencement 2. The Statutes shall come into force at once. Application 3. The Statutes shall apply to the University Professors holding post in BS-21 on regular basis. Definitions. 4. (i) In the Statutes, unless the context otherwise requires, the following expressions shall have the meanings assigned to them as under: (a) “Act” means the Khyber Pakhtunkhwa Universities, Act, 2012. (b) “Chancellor” means the Chancellor of the University, (c) “Proforma” means the Proforma appended to the Statutes. (d) “Professor” means the Professor who is a whole time employee of the University in BPS-21. (e) “Special Selection Board” means a permanent member of the Selection Board one representative of Chairperson, HEC, and one representative of Chancellor. (f) “Syndicate” means the Syndicate of the University. 5. Provision of Posts The number of Professors to be promoted to BPS-22 shall be calculated on the basis of 12.5% of the filled posts of the Professors in BPS-21 provided that at least 08 professors in BPS-21 exist in the University. 6. Eligibility (1) Minimum service in BPS-17 / equivalent and above should be 20 years. (2) Professors who have served for at least for 5 (five years) in BPS-21 in the University with PhD degree/equivalent terminal degree as determined by the HEC. (3) Five research publications in the past 5 years with at least three (3) research publications in the last 2 years in HEC recognized journals. (4) Must have produced two PhDs or one PhD and five (5) M.Phil in the last 5 years. 7. Procedure of Promotion (1) Each eligible University Professor will be invited to submit a comprehensive application dossier for consideration by the Special Selection Board (permanent members of the Selection Board, one representative of the Chairperson, HEC and one representative of the Chancellor) for the award of BPS-22. (2) The Vice Chancellor shall prepare the cases of Professors in BPS-21 for the award of BPS-22 and present the record of each such Professor on the proforma designed for this purpose and approved as a part of the Statutes along with (a) Performance Evaluation Report (PER) for the last five years in BPS-21 and (b) a resume of the Professor and his achievements in research, teaching and educational administration. (4) The University shall calculate total score of each eligible applicant according to the parameters mentioned in Grading Procedure. Those who secure a minimum score of 60 will be presented before the Special Selection Board for consideration. (5) A meeting of the Special Selection Board will be called to consider cases for award of BPS-22 and the recommendations will be placed before the Syndicate. Finally, the recommendations of the Syndicate shall be sent to the Chancellor for approval. (6) All promotions to BPS-22 shall be effective from the date of recommendations by the Syndicate. 8. Grading Procedure (Total 100 Marks) (1) Length of Service: (maximum 15 Marks), Refers Proforma “A” 05 marks for service per year rendered as Professor in BPS-21 over and above the minimum qualifying requirement of 2-years in BPS-21, subject to a maximum of 15 marks. (2) Research Publications: Papers / Books / Monographs / Patents / Crops Varieties (approved) (Maximum 30 Marks) , Refers Proforma “B” (a) 02 marks per paper published in HEC recognized journals with impact factor or journals cited in Social Science Citation Index; (b) 0.5 mark per paper published in local HEC recognized journals (in case of Medical Sciences, PMDC recognized journals); (c) 2 marks per Patent / Crop Variety (approved), subject to a maximum of 06 marks; (d) 02 marks per book authored or edited internationally, subject to a maximum of 4 marks; and (e) 01 mark per book authored or edited locally, subject to a maximum of 02 marks. (3) Academic Performance: (Maximum 30 Marks) , Refers Proforma “C” (a) No. of M. Phil* produced 01 mark per M. Phil, maximum of 06 marks (b) No. of PhD produced 05 marks per PhD, maximum of 15 marks *M.Phil or equivalent qualification of 18 years of schooling with the requirement of thesis of at least two Semester duration for partial fulfillment of the terminal degree. (c) Research Grant Awards (03 Marks for less than 1 million and 05 marks for more than 1 million) as Principal Investigator other than the research grants given by the parent University (Maximum 10 Marks). (d) Awards / Honours (Maximum 06 Marks). (i) National Awards (Civil/President) Izaz-e-Kamal, Izaz-e-Fazeelat, Sitara-i-Imtiaz 04 marks per award (Maximum of 04 Marks). (ii) International Awards / Honours recognized by HEC, 02 marks per award (Maximum of 04 Marks). (iii) HEC Best Teacher award 01 mark per award (Maximum 01 Mark). (4) Post-PhD Qualification: (Maximum 05 Marks), Refers Proforma “D” (a) Two marks for 06 months to one year post-doctorate from a foreign University / Institute (Maximum of 04 Marks) (b) 05 marks for one year or more post-doctorate from a foreign University / Institute. (5) Performance Evaluation Reports: (Maximum 10 Marks), Refers Proforma “E” (a) Excellent 2.0 (b) Very Good 1.5 marks (c) Good 1 marks Note: 1. Sum score of PERs for the last 5-year shall be taken into account. 2. Top 03 categories irrespective of nomenclature shall be considered. 3. In case the candidate is a serving Vice Chancellor, PERs of the last 05 years preceding to his appointment as Vice Chancellor shall be considered. (6) Educational Administration: (Maximum 10 Marks), Refers Proforma “E” (a) Vice Chancellor: 04 marks per year upto maximum of 10 marks (b) Pro. Vice Chancellor: 03 marks per year upto maximum of 08 marks (c) Dean/Director/Centre of Excellence: 02 marks per year upto maximum of 06 marks (d) Principal of Constituent College or Head/Chairperson of the Department: 01 mark per year upto maximum of 03 marks (7) Miscellaneous (a) In case of numbers in fraction, 0.50 or above will be considered as 1 (e.g. 59.5 or above will be 60.00 whereas 59.49 or less will be 59.00). (b) A Professor appointed as Vice Chancellor in BPS-22 shall be allowed personal grade of BPS-22 as Professor after he relinquishes the charge of the office of Vice Chancellor, provided he has completed one tenure as Vice Chancellor and has been a regular Professor in a Public Sector University prior to his appointment as Vice Chancellor. The personal grade so granted to him shall not be counted towards the 12.5% quota of BPS-22. (c) Award of BS-22 to a Professor shall be personal to him and there should be no need to upgrade the post. He will carry the scale in the event of his transfer to another post. 9. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. PROFORMA-A LENGTH OF SERVICE Maximum Marks-15 Type No. of Years Marks 05-Marks for service per year rendered as Professor in BPS-21 over and above the minimum qualification requirement of 02 years in BPS-21 Year Month Days Total marks obtained: PROFORMA-B RESEARCH PUBLICATION Papers / Books / Monograph / Patents / Crop Varieties Maximum Marks-30 Type No. Marks (1)02 Marks per paper published in HEC recognized journals with impact factor or journals cited in Social Sciences Citation Index. (2)0.5 Marks per paper published in local HEC recognized journals(in case of Medical Sciences, PMDC recognized journals). (3)02 Marks per Patent/ Crop Variety (Approved), (Maximum of 06 Marks). (4)02 Marks per book authored or edited internationally, (Maximum of 4 Marks). (5)01 Mark per book authored or edited locally, (Maximum of 2 Marks). Total marks obtained: PROFORMA-C ACADEMIC PERFORMANCE Maximum Marks-30 Type No. Marks i)01 Mark per M.Phil / MS / M.Sc (Hons) Agr / An Husb produced (Maximum of 06 Marks). ii)05 Marks per PhD produced (Maximum of 15 Marks). iii)Research Grant Awards (Maximum 10 Marks): (a)03 Marks for less than 01 million as Principal Investigator other than the research grant given by the parent University. (b) 05 Marks for more than 01 million as Principal Investigator other than the research grant given by the parent University. iv) Award / Honors (Maximum of 06 Marks): (a) National Awards (Civil / President) Izaz-e-Kamal, Izaz-e-Fazilat, Sitara-i-Imtiaz): 04 Marks per award (Maximum of 04 Marks). (b) International Awards: 02 Marks per Award, Honors recognized by HEC (Maximum of 04 Marks). (c) 01 Mark per HEC Best Teacher Award. Total marks obtained: PROFORMA-D POST PhD QUALIFICATION Maximum Marks-05 Type No. Marks (i)03 Marks for a 06 months to 01 year Post Doctorate from a Foreign University / Institute (ii)05 Marks for more than 12 months to a minimum of 18 months Post Doctorate from a Foreign University / Institution. Total marks obtained: Note: Only Post Doctorate of at least 06 months duration will be counted. The period of 20 days or more shall be considered as full month. PROFORMA-E ANNUAL CONFIDENTIAL REPORT PERFORMANCE EVALUATION REPORT Maximum Marks-10 Type No. Marks (i)Very Good (2.0 Marks per year). (ii)Good (1.5 Marks per year). (iii)Average (1.0 Mark per year). Total marks obtained: Note:1.Sum of score of PERs of the last 05 years shall be taken into account. 2.Top 03 categories irrespective of nomenclature shall be considered. 3.In case the candidate is a serving Vice Chancellor, PERs of the last 05 years preceding to his appointment as Vice Chancellor shall be considered. PROFORMA-F EDUCATION ADMINISTRATION Maximum Marks-10 Type No. Marks (i)Vice Chancellor: (04 Marks per year up to Maximum of 10 Marks). (ii)Pro Vice Chancellor: (03 Marks per year up to Maximum of 08 Marks). (iii)Dean: (02 Marks per year up to Maximum of 06 Marks). (iv)Principal of Constituent College, Chairman of the Department: (01 Mark per year up to Maximum of 03 Marks). Total marks obtained: PROFORMA-G OVER ALL GRADING Name of Professor: _________________________ S.No Type Maximum marks Marks obtained 1 Details of Length of Service (Proforma-A) 15 2 Research Publication (Proforma-B) 30 3 Academic Performance (Proforma-C) 30 4 Post PhD Qualification (Proforma-D) 05 5 Performance Evaluation Report (Proforma-E) 10 6 Educational Administration (Proforma-F) 10 TOTAL 100 Title 1. Framed in pursuance of Section 28(1) (l) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Meritorious Professors Basic Pay Scales-22 Statutes, 2016”. Commencement 2. The Statutes shall come into force at once. Application 3. The Statutes shall apply to the University Professors holding post in BS-21 on regular basis. Definitions. 4. (i) In the Statutes, unless the context otherwise requires, the following expressions shall have the meanings assigned to them as under: (1) “Act” means the Khyber Pakhtunkhwa Universities, Act, 2012. (2) “Chancellor” means the Chancellor of the University. (3) “Government” means Government of Khyber Pakhtunkhwa. (4) “HEC” means the Higher Education Commission Islamabad. (5) “HEAL” means the Higher Education, Archives and Libraries Department, Government of Khyber Pakhtunkhwa. (6) “Proforma” means the Proforma appended to the Statutes. (7) “Professor” means the Professor Emeritus who retires from the University service in BS-21 or BS-22 and is given the status of Professor Emeritus by the Syndicate. (8) “Syndicate” means the Syndicate of the University. (ii)All other expressions herein used shall have the same meaning as assigned to them in Section 2 of the Act. Provision of Posts 5. The number of Professor Emeritus to be appointed is to be decided by the respective University depending on its size and excellence/expertise. Eligibility 6. University Senate may confer status of an Emeritus Professorship to a Meritorious Professor retired in BPS 21 or BPS-22 or retired with tenured status in recognition of his/her scholarship and service to university education who has served University or a constituent institute or a Centre of Excellence of the University for minimum period of 10 years as Professor. 7. Vice-Chancellors, if he/she was a Professor of a University and retired after completing at least one tenure as Vice-Chancellor in Parent University or in any other public sector University, shall be conferred the status of Professor Emeritus in the parent university. Procedure 8. All cases of the eligible retired Meritorious Professors of the university at that time will be placed before the Syndicate for consideration. Terms & Conditions 9. Whereas the conferment of Professor Emeritus status will be for life time, the financial benefits will be for maximum period of 10 years from the date of conferment. 10. The Emeritus Professorship honor shall carry no formal administrative duties. However, Professor Emeritus is expected to contribute to the academic life of the University to a great extent in consonance with the status and caliber of the title. 11. The Professor Emeritus, at least for the period during which he/she enjoys financial benefits from the University, will have the following responsibilities: (a) Mandatory presence on campus for three working days a week. (b) Provide guidance or continue research with faculty and/or students. (c) Postgraduate student’s supervision (d) Seminars and/or writing or textbooks in the field of his/her specialization Financial Benefits and Facilities 12. The honorarium under the category Cat-l (a) viz. "Professor .Emeritus retired in BPS-22 and/or having served as VC for a minimum period of three years' shall be raised to the consolidated amount of Rs.135,000 (all Inclusive). 13. The honorarium under the category 'Cat-I (b)' viz. "Professor Emeritus retired' in BPS-22" shall be raised to the consolidated, amount of Rs.112,000 (all inclusive). 14. The honorarium under the category 'Cat-II' viz. "Professor Emeritus retired in BPS-21"shall be raised to the consolidated amount of Rs.90,000 (all inclusive). 15. The Professors Emeritus shall be eligible to draw financial benefits for a period of ten years instead of 5 years. 16. Professor Emeritus during his tenure in university when gets himself engaged in another paid job/assignment shall be eligible for payment of honorarium for the remaining eligible period on resumption of his service as Professor Emeritus. 17. Honorarium for Professor Emeritus shall be enhanced in proportion to the increase in salary of the BPS employees by the Government of Pakistan. 18. Such facilities / concession (including medical) and services as exist in the University for Teachers to carry on his intellectual pursuits shall be open to the Professor Emeritus. 19. Professor Emeritus shall be treated at par with other University Professors on ceremonial occasions, without conferring any right on him to contest/vote elections to various university statutory bodies. 20. Furnished office along with Telephone facility at par with Professor will be provided to all Professor Emeritus. 21. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. Title 1. Framed in pursuance of Section 28 (1) (n) and (2) partly; of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Employees Efficiency and Discipline Statutes, 2016”. Commencement 2. The Statutes shall come into force at once. Application 3. The Statutes shall apply to every person holding a post in The University. Definitions 4. (i)In the Statutes, unless there is anything repugnant in subject or context, the following expressions shall have the meanings hereby, respectively, assigned to them as under: (a) “Act” means the Khyber Pakhtunkhwa Universities, Act 2012. (b) "Authority" means an Officer or authority, specified in the Appendix. (c) "Authorized Officer" means an officer, specified in the Appendix, who is authorized to function as such under the Statutes. (d) "Defendant" means an employee against whom action is initiated under the Statutes. (e) "Employee" means a person who holds a post in the Service of the University, and serving in connection with the affairs of the University. (f) "Misconduct" means conduct prejudicial to good order or Service Discipline of the University, or any act which amounts to an offence under any Law for the time being in force, or unbecoming of an officer and a gentleman, and includes any act on the part of an employee to bring, or attempt to bring, political or other outside influence, directly or indirectly, to bear on the University or any University Officer, in respect of any matter relating to his appointment, promotion, transfer, punishment, retirement or other conditions of his service. (g) "University" means the University of Agriculture, Peshawar. (h) "Penalty" means a penalty which may be imposed under the Statutes. (i) The pronoun "He", used in relation to an employee, refers to male or female, as the case may be. (ii)All other expressions and terms used in the Statutes shall have the same meanings as are assigned to them under Section 2 of the Act and Section 3 of the Service Statutes. (iii)The Inquiry Officer or Members of Enquiry Committee, as the case may be, shall be the officer(s) senior in rank to the defendant. Grounds of Penalty 5. Where an employee, in the opinion of the Authorized Officer, or, Authority, as the case may be: (a)is inefficient or has ceased to be efficient; or (b)is guilty of misconduct; or (c)is corrupt, or may reasonably be considered as corrupt because; ihe is, or any of his dependents or any other person through him or on his behalf is, in possession (for which he cannot reasonably account) of pecuniary resources or of property disproportionate to his known sources of income; or ii.he has assumed a style of living beyond his ostensible means; or iii.he has a persistent reputation of being corrupt; or (d)is engaged, or is reasonably suspected of being engaged, in subversive activities, or is reasonably suspected of being associated with others engaged in subversive activities, or is guilty of disclosure of official secrets to any un-authorized person, and his retention in service is, therefore, prejudicial to the national security; the Authority or Authorized Officer, as the case may be, may impose on him one or more penalties. Penalties 6. (1)The following are the minor and major penalties; (a)Minor penalties: i.Censure; ii.with-holding, for a specified period, promotion or increment, otherwise than for unfitness for promotion or financial advancement, in accordance with the Statutes, or orders pertaining to the service or post; and iii.recovery from pay of the whole or any part of the pecuniary loss caused to the University by negligence or breach of orders, besides such fine as may be deemed appropriate. (b)Major penalties: i.“Reduction to a lower post, or pay scale or to a lower stage in a time scale for a maximum period of five years: Provided that on restoration to original pay scale or post, the penalized University servant will be placed below his erstwhile juniors promoted to higher posts during subsistence of the period of penalty;”. ii.compulsory retirement; iii.removal from service; and iv.dismissal from service. Explanation (i)The order, withholding an increment or increments, or imposing reduction to a lower stage in a time scale, shall indicate the period for which the withholding or reduction is proposed. (ii)Removal from service does not, but dismissal from service does, disqualify for future employment. (iii)In this Section, removal or dismissal from service does not include the discharge of a person: (a)appointed on probation, during the period of probation, or in accordance with the probation or training rules applicable to him; or (b)appointed, otherwise than under a contract, to hold a temporary appointment, on the expiration of the period of such appointment; or (c)engaged under a contract, in accordance with the terms of the contract of the Act. Inquiry Procedure 7. (1)Where an employee is accused of corruption, subversion or misconduct, the Authorized Officer may require him to proceed on leave or, with the approval of the Authority, suspend him; provided that any continuation of such leave or suspension shall require the approval of the Authority after every 90 days. (2)The Authorized Officer shall decide whether, in the light of facts of the case or the interests of justice, an inquiry should be conducted through an Inquiry Committee. If he so decides, the procedure indicated in Section 8 shall apply. (3)If the Authorized Officer substitute with inquiry committee decides that it is not necessary to have an inquiry conducted through an Inquiry Officer or Inquiry Committee, he shall: (a)frame a charge, supported by statement of allegations, and communicate it to the defendant, informing him of the action proposed to be taken in regard to him ; and (b)give him a reasonable opportunity of showing cause against that action : Provided that no such opportunity shall be given where the Authority is satisfied that in the interest of the security of Pakistan or any part thereof it is not expedient to give such an opportunity; Provided further that if the Authorized Officer is satisfied in view of the preliminary inquiry report of an Inquiry Officer or any other inquiry Committee, that responsibility has been fixed on the defendant involved in the case and quantum of loss incurred by the University is also indicated therein, the Authorized Officer may dispense with formal inquiry and serve a show cause notice upon the defendant, stating therein the grounds of action to be taken and giving to the defendant a reasonable opportunity of written defense and personal hearing. (4)On receipt of the report of the inquiry committee, is appointed, on receipt of written defense or explanation of the defendant to the show cause notice, the Authorized Officer shall determine whether the charge has been proved, and if so, shall also tentatively decide the imposition of major or minor penalty in relation to the defendant in the light of the inquiry report or the defense/explanation of the defendant, as the case may be, and serve him with a final show cause notice, communicating to him the penalty to be imposed, along with a copy of the inquiry report, if any, giving him a reasonable opportunity, which shall not be less than seven days or more than fourteen days, to defend himself against the proposed action. (5)If on receipt of the final show cause notice, and after hearing the defendant if he so desired, it is proposed to impose a minor penalty, the Authorized Officer shall pass orders accordingly. If it is proposed to impose a major penalty, he shall forward the case to the Authority along with the charges and statement of allegations served on the defendant, the explanation of the defendant to the show cause notice, the findings of the inquiry Committee, if appointed, and his own recommendations regarding the penalty to be imposed. The Authority shall pass such orders as it may deem proper. (6)While imposing a penalty under these statutes, the Authorized Officer, or the Authority, as the case may be, shall ensure that the penalty corresponds to the degree of involvement of the defendant with particular reference to the nature of guilt, i.e., corruption, negligence, inefficiency, or misconduct, and shall make a judicious decision, according to the facts of the case and the extent of involvement of the defendant in it. Provided that if the Authorized Officer or the Authority is not in agreement with the findings of the Enquiry Committee, he may order a fresh enquiry through another Enquiry Committee as deemed appropriate. (7)Nothing in this Section shall apply to a case: (a)Where the defendant is dismissed or removed from service or reduced in rank, on grounds of conduct which has led to a sentence of fine or of imprisonment; or (b)Where the Authority is satisfied, for reasons to be recorded in writing, that it is not reasonably practicable to give the defendant an opportunity of showing cause. (c)Notwithstanding anything to the contrary contained in these statutes, in case of willful absence from duty by the defendant, on 4th day of absence a notice shall be issued by the Authorized Officer through registered post on his home address directing him to resume duty forthwith and indicate cause of absence or apply for leave according to rules. If the same is received back as undelivered or no response is received from the absentee within the 15 days’ time, a notice shall be published in a leading newspaper on 16th day of the absence directing him to resume duty within fifteen days of the publication of that notice in accordance to Rule-8 A" of the Government Servants (E&AD) Rules, 1973, failing which an ex-parte decision will be taken against him. On expiry of the stipulated period given in the notice, the Authorized Officer shall recommend his case to the Authority for imposition of major penalty of removal/dismissal from service. (Authority: E&AD Department No. E&A(FDS)2-2/2001 Dated Peshawar the 8th August, 2001). Procedure to be observed by Inquiry Committee 8. (1)where an Inquiry Committee is appointed, the Authorized Officer shall: (a)frame a charge and communicate it to the defendant, together with the statement of allegations; (b)require the defendant within a reasonable time, which shall not be less than seven days or more than fourteen days from the day the charge has been communicated to him, to put in a written defense, and to state at the same time whether he desires to be heard in person. (2)The Inquiry Committee shall enquire into the charge and may examine such oral or documentary evidence in support of the charge or in defense of the defendant as may be considered necessary and the defendant shall be entitled to cross examine the witnesses against him. (3)The Inquiry Committee shall hear the case from day to day and no adjournment shall be given except for reasons to be recorded in writing. However, every adjournment, with reasons for it, shall be reported forthwith to the Authorized Officer. Ordinarily no adjournment shall be for more than a week: Provided that the inquiry Committee, shall submit its report within the shortest possible time which shall not be more than one month, after receipt of reply to the charge sheet/statement of allegations. (4)Where the Inquiry Committee, is satisfied that the defendant is hampering, or attempting to hamper, the progress of the inquiry, he or it shall administer a warning, and if thereafter it is satisfied that the defendant is acting in disregard of the warning, it shall record a finding to that effect and proceed to complete the inquiry in such manner as it thinks best suited to do substantial justice; (5)The Inquiry Committee, shall within ten days of the conclusion of the proceedings or such longer period as may be allowed by the Authorized Officer, submit its findings to the Authorized Officer. Powers of Inquiry Committee 9. (1) For the purpose of an inquiry under the Statutes, the Inquiry Committee shall have the powers , in respect of the following matters, namely:- (a)summoning and enforcing the attendance of any person and examining him on oath; (b)requiring the discovery and production of documents; (c)receiving evidence on affidavits; Procedure to be observed when complaint is received on account of Plagiarism 10. (1)To inform University a complaint is to be made by letter, email, post, fax or other means to Registrar Office. The following information is to be provided: (a) Citation of the original paper or document or idea which was plagiarized, (paper title, author(s), publication title, month and year of publication if available and the journal, in which published, with details). If the original paper is unpublished (e.g. an institutional technical report, an on-line paper), the complainant is to provide as much information as possible to ensure authenticity of the claim. (b) The citation of the alleged plagiarizing paper (paper title, author(s), publication title, month and year of publication if available and the journal with details in which published). If the paper is unpublished (e.g. an institutional technical report, an on-line paper), the complainant is to provides much information as possible to ensure proper investigation. (c) Copies of both papers if possible. (d) Any other information that would help the University to efficiently resolve the claim.” (e) Name, designation, organization, address, e-mail address and telephone number of the complainant. (2)Upon receipt of an allegation of Plagiarism, the University will follow the following procedure. The Vice Chancellor will have the discretion of not taking any action on anonymous complaints. (a) Constitute a “Plagiarism Committee” consisting of 3 senior faculty members, a subject specialist in that particular field is to be co-opted and a nominee of the HEC. The seniority of the members of Committee should be of a level keeping in view the seniority of the individual being investigated upon and the nature and gravity of the offence. (b) Provide a guide line, prepared by HEC for the functioning of the "Plagiarism Committee", to all members of the Committee. (c) Provide clear terms of reference to the Committee for their investigation. (d) The members of the “Plagiarism Committee” are to sign a confidentiality statement that during the investigation they will, under no circumstances, disclose any individual author's name, paper titles, referees, or any other personal or specific information concerning the plagiarism complaint under investigation, nor shall they reveal the names of the committee members. (e) Provide opportunity to the author/ authors under investigation to justify the originality of their concepts and research work. Similar opportunity will also be provided to the author whose paper is deemed to have been Plagiarized and/or the complainant, to justify the complaint. (f) Provide every opportunity to the “Plagiarism Committee” to use all foreseeable means to investigate the plagiarism claim. (3) The Plagiarism Committee shall then conduct the investigation. Depending on the details of the claim, the investigation may include, but may not be limited to, any or all of the following steps: (a) Manual and/ or automated tests for content similarity. (b) Determination of the extent and quantum of significant material plagiarized. (c) Soliciting comments to the claim, from the Editor-in-Chief (of a journal) or Program Chair (of conference proceedings) and referees of either or both papers. (d) Consultation with legal counsel. (e) Consult / contact witnesses and record statements thereof if so required. (f) Consult /contact present and /or past employers of the authors. (4) The “Plagiarism Committee” will submit its report with clear cut findings and recommendations to the Authority within a specified period not exceeding sixty days. (5) When an act of plagiarism, is found to have occurred, the "Plagiarism Committee" in its recommendations, depending upon the seriousness of the proven offence, will advise the Authority, to take any one or a combination of the following disciplinary action(s)against the concerned employee found guilty of the offence: (a) Major Penalty: In cases where most of the paper (or key results) have been exactly copied from any published work of other people without giving the reference to the original work, then (a) a major penalty of dismissal from service needs to be prescribed, along with (b) the offender may be “Black Listed” and may NOT be eligible for employment in any academic/ research organization, and (c) the notification of “Black Listing” of the author(s) may be published in the print media or may be publicized on different websites at the discretion of the Authority. (b) Moderate Penalty: In case where some paragraphs including some key results have been copied without citation, then a moderate penalty involving any one or both of the following needs to be imposed (a) demotion to the next lower grade, (b) the notification of “Black Listing” of the author(s) which may be published in the print media or may be publicized on different websites at the discretion of the Authority. (c) Minor Penalty: In case a few paragraphs have been copied from an external source without giving reference of that work, then minor penalties need to be prescribed for a specified period involving any one or more of the following: (a) warning, (b) freezing of all research grants, (c) the promotions/ annual increments of the offender may be stopped, for a specified period and (d) HEC or the University may debar the offender from sponsorship of research funding, travel grant, supervision of Ph.D. students, scholarship, fellowship or any other funded program for a period as deemed appropriate by the “Plagiarism Committee”. Procedure of Inquiry against Employees Lent to other Agencies 11. (1)Where the services of an employee to whom the Statutes apply are lent to any other agency, hereinafter referred to as the borrowing authority, the borrowing authority shall have the powers of the Authority for the purpose of placing him under suspension or requiring him to proceed on leave and of initiating proceedings against him under the Statutes; Provided that the borrowing authority shall forthwith inform the authority which has lent his services, hereinafter referred to as the lending authority, of the circumstances leading to the order of his suspension or the commencement of the proceedings, as the case may be. (2)If, in the light of the findings in the proceedings initiated against the employee, in terms of the preceding Sub-Section, the borrowing authority is of the opinion that any penalty shall be imposed on him it shall transmit to the lending authority the record of the proceedings and thereupon the lending authority shall take action accordingly. Re-Instatement 12. If an employee proceeding on leave, in pursuance of an order under Section 7(1) of the Statutes, is subsequently re-instated, without imposition of any penalty, the period of such leave shall be treated as duty. Appeal 13. An employee on whom a penalty is imposed under the statutes shall have the right to prefer an appeal, within thirty days of the receipt by him of the order imposing the penalty, to the appropriate Appellate Authority, specified in column 4 of the Appendix. Appearance of Counsel 14. if an employee under inquiry desires, he can be represented by counsel.. Powers of the Syndicate or Senate to Issue Instructions 15. For the purpose of the Statutes, the Syndicate or Senate, as the case may be, from time to time, issue such instructions for the maintenance of appropriate standards of efficiency, good conduct, discipline and integrity of the employees, as deemed appropriate. 16. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. Appendix List of Authorities and Authorized Officers in light of Section 11(5) (e) and Section 23 (2) (m-i) of the Act. Status of Defendant Employee Authorized Officer Authority competent to take disciplinary action Appellate Authority BPS-22 Senate Senate Chancellor BPS-17 to 21 Syndicate Syndicate Chancellor BPS-1 to 16 Vice Chancellor Vice Chancellor Syndicate Title 1. Framed in pursuance of Section 28 (1) (p) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Tenure Track Statutes, 2016”. Commencement 2. The Statutes shall come into force at once. Application 3. The Statutes shall apply to faculty appointed on Tenure Track System in the University. Definitions 4. (i)In the Statutes, unless there is anything repugnant in subject or context, the following expressions shall have the meanings hereby, respectively, assigned to them as under: (1) “Tenure Track Appointments” means First term Appointments, Second term (Probationary) Appointments and Tenured Appointments. (2) “Bases for Appointment and Promotion” means that for appointment, or for promotion to a higher rank, a candidate is evaluated in terms of effectiveness in four principal areas: Teaching, Scholarship, research, or other creative work, Service and Personal characteristics. (3) “Lecturer (On Contract)” means, that a person who is primarily a graduate student to be appointed in accordance with University policies. (4) “Assistant Professor” means a faculty to be appointed as an Assistant Professor on Tenure Track having a PhD/Relevant terminal qualification. (5) “The Senior Ranks” means to appoint a faculty as Associate Professor and Professor on TTS. (6) “Temporary Appointments” means one-year appointments of faculty members appointed as visiting professors. (7) “First Term Review” means during the latter part of the third year of the first term appointment, evaluation of the faculty member, with written reports shall be conducted. (8) “Level of Initial Term Appointment” means that no faculty member be appointed at a rank higher than that of Assistant Professor. (9) “Second three-year Appointment” means on completion of first term of 03 years a faculty member is offered a second three-year appointment who shall, from the beginning of the fourth year of service, become a faculty member in probationary status. (10) “Probationary Period” means that faculty members appointed at a senior rank, their entire period of appointment shall be considered as a probationary period. Probationary appointments are normally made only at the associate and full professor level. The probationary period shall be four years for associate and full professors. (11) “Probationary Reviews” means that tenure should be granted only to faculty members who have demonstrated excellence in the performance of their professional duties. (12) “DTRC” means, Departmental Tenure Review Committee. (13) “Annual Review” means to review the progress toward permanent tenure of each faculty member on probationary status, who shall be reviewed annually by the DTRC, (14) “Mid - Probationary Review” means that faculty members completing their first term appointment and their first term review shall be considered to be the mid-probationary review. (15) “TRP” Technical Review Panel. (16) “Tenure Review” means that in the final year of the faculty member's probationary period, it is mandatory that a full review report is to be made. (17) “Initial Pay” means that the initial pay of a faculty member appointed to a post shall be determined as a sum of the salary + up to a maximum of 4 advance increments. (18) “Self-Assessment Report” means that a self-assessment report shall be completed by every faculty member on tenure track. In this form the faculty member will document the teaching, research, advisory, consultative and administrative service rendered by him during the previous year. (19) “Salary Scale” means the Salary Scales for the positions under the Tenure Track System to be that as approved by the Finance Division, Government of Pakistan and notified by the HEC. (20) “Retirement Age” means that the retirement age of the persons on TT will be 60 years. (21) “Appeals” means that appeals against decisions of various bodies will be made in accordance with the Rules of the University on the subject. (ii)All other expressions shall have the same meanings as assigned to them by these statutes. Appointment and Promotions 5. The University's policy on appointments (including subsequent reappointments) and on promotions follows herewith. It expresses the institutional philosophy in these matters and describes the qualifications for the various ranks in terms of four major areas of consideration, together with indications of the relative importance of these areas and possible sources of information for evaluations. 1.1 General Introduction (a) Ultimate decisions in matters of appointment and promotion in rank are made on the authority of the Syndicate. Initial recommendations, however, are made at the departmental level (or college level where colleges are not divided into departments), although a recommendation may be submitted by any member of the faculty. These recommendations are then reviewed by the administrative officers most directly involved and are forwarded with their recommendations to the Vice Chancellor of the University who transmits them to the Syndicate. Recommendations at the departmental level will be given most serious consideration in this procedure. (b) Recommendations for appointment also involve decisions regarding temporary or probationary status. The precise terms and conditions of every new appointment to the faculty shall be stated in writing and given to the faculty member before the appointment is made. In cases of reduction of the length of the probationary period, the matter should be clearly stated in writing and agreed to at the time of appointment. In the case of promotions of faculty members not already having tenure, tenure expectations may need to be considered, although the tenure decision is a separate matter. A copy of this statement of policy shall also be given to the faculty member before his appointment. (c) The University may make the following types of appointments of new faculty members: i. Temporary Appointments. ii. Tenure Track Appointments iii. First term Appointments. iv. Second term (Probationary) Appointments v. Tenured Appointments (d) A faculty member on Tenure Track may be appointed to any academic administrative post in the university such as Director Research, Chairman, Dean, etc. (see Annexure-A for clarification) (e) Once a University/Degree Awarding Institution has adopted the Tenure Track System of appointment no further appointment of PhD degree holders may be made as Assistant Professors under the old (BPS) system. Such faculty members must be recruited under the Tenure Track scheme. (f) The Seniority of a teacher in each cadre of the university shall be determined on the basis of the date of joining in each cadre irrespective whether the teacher has joined on BPS or TTS. In case of employees joining on the same date, seniority shall be determined on the basis of date of birth. (g) Any graduate of the University shall not be eligible for appointment on tenure track in the same department of that University where he/she has obtained his/her terminal degree for at least 3 years following his/her graduation. This condition is relaxed until Dec. 31, 2009 (See Annexure “H” for clarification). 1.2 Bases for Appointment and Promotion (a) For appointment, or for promotion to a higher rank, a candidate is evaluated in terms of effectiveness in four principal areas: 1. Teaching 2. Scholarship, research, or other creative work 3. Service 4. Personal characteristics (b) Not all faculty members excel in each of these areas, but distinction or promise, especially in either of the first two; constitute the chief basis for appointment and promotion. Even though teaching may be more difficult to evaluate than scholarship, research, or creative work, it should not therefore be given a place of secondary consideration in an overall rating. (c) The last two categories of Service and Personal Characteristics are of secondary importance and normally round out and complement the qualities presented in the first two areas. 1.2.1 Teaching Teaching is admittedly difficult to define precisely or to assess accurately. It is commonly considered to include a person's knowledge of the major field of study, awareness of developments in it, skill in communicating to students and in arousing their interest, ability to stimulate them to think critically, to have them appreciate the interrelationship of fields of knowledge, and to be concerned with applications of knowledge to vital human problems. 1.2.2Scholarship, Research, or Other Creative Work A faculty member's scholarship, research, and other creative work should make a contribution to the particular field of interest and serve as an indication of professional competence. The result of this kind of activity normally finds expression in publication or other media appropriate to the field, and where appropriate, should be reflected in teaching. In no case, however, should a person's productive effort be measured by mere quantity. 1.2.3 Service This term refers specifically to service to the University community, as in committee assignments, and to public service. It also has reference to service to one's profession, usually identified by time and effort given to professional organizations, whether of Provincial, regional, national, or international character. Not least of the services rendered are those that concern the local community in which the University is located, and the country at large. An outstanding service record should be a positive factor in making an evaluation, but the lack of such a record should not be regarded as sufficient cause for denying an appointment or promotion. 1.2.4.Personal Characteristics This category may be considered to include all traits which contribute to an individual's effectiveness as a teacher, as a leader in a professional area, and as a human being. Of primary concern here are intellectual breadth, emotional stability or maturity, and a sufficient vitality and forcefulness to constitute effectiveness. There must also be a sufficient degree of compassion and willingness to cooperate, so that an individual can work harmoniously with others while maintaining independence of thought and action. This category is so broad that flexibility is imperative in its appraisal. 1.3 Sources of Information It is not easy to come to clear and definite decisions about the criteria on which a candidate is judged, even when the information is at hand. The suggestions that follow have been found useful and appropriate in identifying sources of information. 1.3.1Teaching a.Consult colleagues in the candidate's field and those in allied fields. b.Seek out student opinion. In the absence of a reliable system for course/teaching evaluation, this method needs to be used with great care. c.Gather reports on colloquia, seminars, etc. given in the department or elsewhere with a view to assess the quality of presentation with respect to subject content, organization and communication. d.Consult course files. e.Gather reports on guidance and leadership in student activities. f.Gather reports on initiation and participation in curriculum development e.g. new courses, new programs, etc. g.Teaching load 1.3.2Scholarship, Research and Other Creative Work a.Seek the judgments of professional colleagues both on and off campus. b.Assess any published material in terms of its content and in terms of the journals, or other auspices, in which it appears; or assess any creative work in terms of its public presentation and reception. c.Evaluate the work that the candidate may do as consultant. d.Take into consideration the MPhil and PhD produced and currently under supervision e.Take into consideration the papers presented at professional meetings, whether of state, regional, national, or international scope. f.Gather reports of specific projects undertaken and ascertain the success achieved in the past as well as the prospects of success for the future. Remember that important projects may require many years before they can be presented to the public. 1.3.3Service a.An indication of service sometimes appears in biographical records that are to be submitted by each faculty member at the end of each year of service. This, however, may not be the case because degrees of modesty vary. b.In the case of new appointments, one must depend primarily upon the information obtained from letters of recommendation or other such sources. c.For promotions, the biographical record with its annual supplements collected in the office of the Registrar of the University should constitute a fairly complete record. However, one should also consult the candidate's colleagues for additional information. 1.3.4 Personal Characteristics a.Clues to traits of character may be found in the dossier of an appointee when the letters of recommendations are included. b.For promotions, confidential reports from colleagues and others acquainted with the candidate will constitute the primary source of information regarding personal characteristics. Such reports must obviously be treated with great circumspection. 1.4 Specific Qualifications for Appointment and Promotion (a) To be considered for appointment on Tenure Track the candidate is required to resign or retire from any position held previously in any public / private Institution or Organization, except in the case that the candidate is incumbent of the same university. (b) The following statements should be looked upon as firm but not absolute guidelines governing normal promotion. Special procedures are sometimes required in unusual circumstances, where too strict adherence to the rule could well be disadvantageous to the University. Also, qualifications differ in the various fields. Customary degrees or their equivalents should be required, recognizing that these requirements differ according to the standards in the various fields. i. Possession of a Doctorate/relevant terminal qualification is required by a candidate to be appointed to the post of Assistant Professor, or above. ii. The relevant terminal qualification in the case of a faculty member in the Clinical Medical Science discipline would be MS/MD/MDS/ MPhil FCPS(Pakistan) / Membership of Royal Colleges (UK) / Diplomat of American Board and equivalent (as determined by HEC). In the case of Law the relevant terminal qualification would be LLM (law) or JD. In the case of Arts and Design (Studio Practice) the relevant terminal qualification would be Master’s (Foreign) or MPhil or equivalent degree in the relevant field as determined by the HEC. (See Annexure-B for other subjects where terminal degree is Master (foreign) or MPhil Pakistan). iii. A faculty member appointed under the Tenure Track scheme may not take up any other paid assignment with any other organization, without the approval of the Vice Chancellor of the respective Institution. 1.4.1 The Junior Ranks 1.4.1.1 Lecturer (On Contract) This rank is most appropriate for persons beginning their teaching careers. It should be used by any department or Faculty which finds it convenient and appropriate to include lectureship within its faculty rankings. It can also be used for persons needed to fill temporary posts under emergency conditions. As with any appointment, the status should be made clear and put in writing at the time of employment. (a) A person who is primarily a graduate student may not be given a faculty appointment. Such a person may be appointed as a teaching assistant or teaching associate, in accordance with University policies. (b) Lecturers are appointed with the understanding that they will not be promoted to professorial rank unless they obtain a Ph.D. degree or relevant terminal qualification. 1.4.1.2 Assistant Professor (a) To be appointed as an Assistant Professor on Tenure Track, the candidate is required to have a PhD/Relevant terminal qualification from a recognized institution and excellent written communication skills as well as excellent presentation skills. An Assistant Professor should be demonstrably competent in the subject matter area of courses taught and should have indicated a serious commitment to teaching, but it need not be expected that an extensive reputation in the field has been acquired. As the Assistant Professor continues in this rank an effort to increase knowledge and improve teaching ability should he demonstrated, and professional presentation should be made through papers to professional organizations, through publications, or through other creative work. (b) As a general rule, the length of service in the rank of Assistant Professor before being considered for promotion to the rank of Associate Professor is six years. Recommendations for promotion after first term review should be carefully weighed and justified by the administrative officer making such recommendation. 1.4.2 The Senior Ranks Appointment or promotion to either senior rank should represent an implicit prediction on the part of the department, college, and University that the individual will continue to make sound contributions to teaching and learning. It should be made only after careful investigation of the candidate's promise in scholarship, in teaching, and in leadership and learning. By this statement is meant that serious attention must be given to the caliber of the candidate's intellectual and moral stature, for this will probably be the key factor in determining the extent to which past performance in teaching and in creative work may be expected to carry on through continuing contributions. Deans and departmental chairpersons normally will look to the senior ranks for advice and counsel regarding policy matters, including appointment and promotion. Also, services rendered to communities and agencies or organizations in the candidate's professional capacity should certainly be considered in assessing qualifications for advancement to senior ranks. 1.4.2.1 Associate Professor (a) The criteria for appointment or promotion to an associate professorship differ from those for a professorship in degree rather than in kind. The candidate for Associate Professor should offer evidence of knowledge of developments in the field of expertise and a conscientious interest in improving teaching methods. It is expected that an Associate Professor shall already have shown a basic general understanding with regard to a large part of the discipline. This condition implies postdoctoral research or creative work sufficient to indicate continuing interest and growth in the candidate's professional field. (b) To be eligible for appointment or promotion to an associate professorship the faculty member is required to have a Ph.D./Relevant terminal qualification from a recognized and reputable Institution in the relevant field with either 6-years post-Ph.D./Relevant terminal degree or minimum of 4-years of post-PhD experience with at least 6 years of experience prior to the PhD. The experience to be counted is to be of teaching/research in a recognized University or a post-graduate Institution or professional experience in the relevant field in a National or International Organization. In addition 10 research publications (with at least 4 publications in the past 5 years) in Internationally Abstracted Journals, recognized for the purpose of appointment on Tenure Track by the Higher Education Commission, are required. (c) As a general rule, the length of service in the rank of Associate Professor before being considered for promotion to full professor is four years. Recommendations for promotion in less time should be carefully weighed and justified by the administrative officer making the recommendation. (See Annexure-C for clarification) 1.4.2.2Professor (a) A faculty member appointed to the rank of Professor is expected to have had an impact on the state of knowledge. It is expected that the professor will continue to develop and mature with regard to teaching, research, and other qualities that contributed to earlier appointments. Consideration for this appointment should include particular attention to the quality and significance of contributions to the candidate's field, sensitivity and interest in the general problems of university education and their social implications, and ability to make constructive judgments and decisions in regard thereto. It should be kept in mind that the full professors are likely to be the most enduring group in the faculty and are those who will give leadership and set the tone for the entire University. (b) To be eligible for appointment or promotion to the rank of Professor, the faculty member is required to have a Ph.D./Relevant terminal qualification from a recognized and reputable Institution in the relevant field with either 11-years post-Ph.D./Relevant terminal degree or minimum of 7-years of post-PhD experience with at least 12 years of experience prior to the PhD. The experience to be counted is to be of teaching/research in a recognized University or a post-graduate Institution or professional experience in the relevant field in a National or International Organization. In addition 15 research publications (with at least 5 publications in the past 5 years) in internationally abstracted Journals, recognized for the purpose of appointment on Tenure Track by the Higher Education Commission, are required. (c) As a general rule, the length of service in the rank of Associate Professor before being considered for promotion to full professor is four years. Recommendations for promotion in less time should be carefully weighed and justified by the administrative officer making the recommendation. 1.5 Temporary Appointments (a) Temporary one-year appointments may be made for faculty members appointed as visiting professors, to fill positions funded by other than Government-appropriated funds, to replace faculty members on leave, or whenever an appointment has to be made so late that normal search procedures cannot be followed. With the exception of appointments made without a normal search procedure, faculty members on such appointments may be reappointed for a second or third year if mutually agreeable to the faculty member and the department and Faculty involved, or they may be reappointed under a term appointment. Full-time, temporary appointments shall not normally lead to permanent tenure. They shall not exceed a total of three years except in the case of an explicit exception granted by the University Syndicate. (b) Temporary appointments may also be made for the positions of Research Associates working towards their Ph.D. degree, as well as for Post-Doctoral Fellows working with a research group for a limited period. Such positions may be funded by other than Government- appropriated funds. 2. Tenure Track Appointments Institutions of higher education are conducted for the common good and not to further the interest of either the individual teacher' or the institution as a whole. The common good depends upon the free search for truth and its free exposition. Academic freedom is essential to these purposes and applies to both teaching and research. Freedom in research is fundamental to the advancement of truth. Academic freedom in its teaching aspect is fundamental for the protection of the rights of the teacher in teaching and of the student to freedom in learning. It carries with it duties correlative with rights. Tenure is a means to certain ends; specifically: (1) freedom of teaching and of extramural activities, and (2) a sufficient degree of economic security to make the profession attractive to men and women of ability. Freedom and economic security, hence tenure, are indispensable to the success of an institution in fulfilling its obligations to its students and to society. 2 .1 The Tenure Track Process (a) The tenure track process normally involves an initial term contract appointment of a faculty member for a period of three years. For a faculty member appointed at a junior rank (not higher than Assistant Professor) it will be followed by a second term contract appointment for an additional period of three years. A tenure decision must be made for such a faculty member in the third year of the second term contract appointment. Faculty members initially appointed at a junior rank will thus normally serve six years, before a final tenure decision is made. For a faculty member appointed at a senior rank (Associate and Full Professor) the probationary period shall normally be four years for associate and professors. The services of a faculty member having tenure shall be terminated only for adequate cause, except at the normal retirement age or under extraordinary circumstances discussed in these statutes. (b) Each candidate who wishes to be considered for the Tenure Track Scheme should prepare a comprehensive application dossier that includes letters of reference from his/her Ph.D. supervisor as well as others from eminent researchers in his/her area of specialization, and all publications in Internationally Abstracted Journals, recognized for the purpose of appointment on Tenure Track by the Higher Education Commission. (c) The dossier of each candidate from all applicants other than Assistant Professors should be sent to an independent Technical Review Panel (TRP) to be constituted by the University and composed of eminent international academics and researchers in the relevant area, drawn only from technologically advanced countries. A copy of the dossier, along with names of the Technical Review Panel members should also be sent to the HEC. The following criteria should be followed while selecting members of the TRP: i. Should not have served as Supervisor/Co-Supervisor of the candidate under review. ii. Should not have been a student of the candidate. iii. Should not have been a co-author of the candidate on any publication. iv. Must have the rank of an Associate Professor or above in a recognized university or equivalent position in a recognized research organization. He/She also must not have a lower rank than the applicant. (d) Upon receipt of application for appointment on the Tenure Track Scheme at the Associate / Full Professor level by eligible candidates, the respective institution is required to process the application by first obtaining the recommendation of the external Technical Review Panel. Upon receipt of a favorable recommendation from this panel the matter is to be placed for consideration by the Selection Board of the Institution. The application for the position of Assistant Professor will be placed directly before the Selection Board after internal review. i. The Selection Board may make any of the following decisions on merit: ii. Reject appointment on Tenure Track. iii. Recommend “first term” appointment on Tenure Track at the level of Assistant Professor only, with the first review occurring after 3 – years, and the “second term” (Final Tenure review) occurring after 6 years. iv. Recommend “probationary” appointment on Tenure Track at the level of Associate Professor with a final tenure review occurring after a period of 4 years. v. Recommend “probationary” appointment on Tenure Track at the level of Professor with a final tenure review occurring after a period of 4 years. vi. Recommend grant of tenure with immediate effect for exceptional cases, provided that their cases, in addition to being recommended by the external Technical Review Panel and Selection Board of the University, are also sent to the HEC for evaluation by an independent international panel of experts from technologically advanced countries constituted for this purpose, and recommended by them. (e) A faculty member appointed on probation on the Tenure Track scheme who wishes to be considered for permanent tenure prior to completion of the 4 – year probationary period may apply to the University to be considered early. This case will be treated as an exceptional case, and in addition to being recommended by the external Technical Review Panel and Selection Board of the University, the case is also sent to the HEC for evaluation by an independent international panel of experts from technologically advanced countries constituted for this purpose, and recommended by them. 2.2 First Term Review (a) During the latter part of the third year of the first term appointment, evaluation of the faculty member, with written reports, as provided for in 2.3.3 shall be conducted. In addition to conforming to the requirements and procedures in 2.3.3, the first term review shall also take into consideration the needs of the department, the college, and the University for flexibility. The department and/or college concerned shall no later than six weeks prior to the end of the third year make a decision-favorable or not favorable-with respect to the performance of the faculty member during the time served. A recommendation upon this decision shall be sent immediately by the Dean of the Faculty to the Vice Chancellor of the University who in turn shall at this time make the final decision with respect (b)Only to the faculty member's performance, and shall so notify the faculty member no later than two weeks prior to the end of the third year. If this decision by the Vice Chancellor about performance is favorable, the faculty member shall be notified that he or she will receive a second three-year appointment if the University'sneed for flexibility permits. If the decision about performance is negative, the faculty member shall be issued a terminal contract for the year following the decision. (c) If the University's need for flexibility requires that a faculty member judged worthy of retention not be retained, the Vice Chancellor must explain to the Faculty Development, Evaluation and Recruitment Committee of the concerned Faculty why there is a need for flexibility regarding this particular position, and show that the administration's plans for the academic and fiscal nature of that position are reasonable. (d) If the Vice Chancellor decides that the University's need for flexibility requires that the faculty position in question must be eliminated, shifted within the department, or shifted to another department or Faculty, and/or if the Vice Chancellor determines that because the percentage of tenured positions (or a combination of tenured and probationary positions) in the department is so high as to make it unwise to authorize an additional probationary appointment, the Dean of the concerned Faculty, respective Department Chairperson and faculty member concerned shall be notified as early in the third year as possible. A faculty member whose performance shows excellence or promise of excellence but whose employment will not be continued because a position is being eliminated shifted within a department or to another department or Faculty will be offered a notice contract for one additional year of employment beyond the initial three-year appointment. 2.2.1 Level of Initial Term Appointment (a) No faculty member on an initial term appointment may be appointed at a rank higher than that of assistant professor. It is, however, possible to promote a faculty member during the initial three-year term appointment, whereupon the faculty member will automatically enter into probationary status. Promotion of such a faculty member, as well as any faculty member granted a second, three-year, probationary appointment, shall be decided according to the requirements and procedures given in the Appointment and Promotion Policy. 2.2.2 Second three-year Appointment (a) A faculty member offered a second three-year appointment shall, from the beginning of the fourth year of service, become a faculty member in probationary status. The first term review shall be considered the mid-probationary review, and the faculty member shall come under the appropriate provisions and procedures of Section 2.3 of this policy. Accordingly, a tenure review, as provided for in Section 2.3.4, shall be conducted during the third year of the second, three-year, probationary appointment. 2.3 Probationary Period (a) The probationary period shall constitute the time during which a person's fitness for permanent tenure is under scrutiny. For faculty members appointed at a senior rank, their entire period of appointment shall be considered as a probationary period. Probationary appointments shall normally lead to permanent tenure. Initial probationary appointments are normally made only at the associate and full professor level. The probationary period shall be four years for associate and full professors. This period will be increased by one-half year for appointments commencing during the second half of the academic year. Once established, the duration of the probationary period shall not normally be extended, except that the running of the probationary period will normally be suspended when the faculty member goes on a leave of absence without pay. (b) A faculty member appointed on probation on the Tenure Track scheme who wishes to be considered for permanent tenure upon completion of a 2 – year probationary period may apply to the University to be considered early. This case will be treated as an exceptional case, and in addition to being recommended by the external Technical Review Panel and Selection Board of the University, the case is also sent to the HEC for evaluation by an independent international panel of experts from technologically advanced countries constituted for this purpose, and recommended by them. (c) By written agreement with the appointee and with the consent of a majority of the tenured members of the department or non-departmentalized college, the probationary period may be reduced below the maximum periods given if the faculty member's qualifications warrant such reduction. In exceptional cases and with the consent of a majority of the tenured members of the department (or non-departmentalized college), tenure may be recommended on appointment. (d) A faculty member may achieve tenure only through full-time service, and part-time service shall not be considered as probationary service leading to possible tenure. A full-time faculty member with tenure, however, may at his or her request change to part-time service, either permanently or temporarily for a specified time, and retain tenure, provided that the department (or non-departmentalized college), the Dean of the Faculty, and the Vice Chancellor approve the terms in advance. (e) A faculty member with tenure who resigns from the University and is rehired within three years as a full-time member of the same department shall have tenure upon return. A faculty member with tenure who resigns from the University and is rehired by the same department after more than three years' absence may be required to serve a probationary period of not more than one year at the discretion of the department. A faculty member with tenure who resigns from the University and is rehired as a full-time member of another academic department may be required to serve a probationary period of not more than one year at the discretion of the department. Decision dates and dates of notice shall be according to the provisions of Section 2.5 of this Policy. (f) A faculty member with tenure who leaves an academic department to accept full-time employment by the University in an administrative capacity shall retain tenured status in the academic department. 2.3.1Probationary Reviews (a) Tenured faculty members, especially department chairpersons, are reminded that their participation in all tenure review procedures, particularly in the two full, formal reviews (outlined in sections 2.2, 2.3.3, and 2.3.4), is one of the most serious of their duties and responsibilities. They are also reminded that tenure should be granted only to faculty members who have demonstrated excellence in the performance of their professional duties; mere adequacy or inoffensiveness do not constitute sufficient grounds for the award of tenure. All reviews should include evaluation of teaching by at least students and peers. Departmental Tenure Review Committee (DTRC) provide essential framework for the review. Composition of the DTRC is given below: (i) The Chairman of the department will be head of the DTRC. (ii) The committee shall consist of all Tenured Faculty members of the department. (iii) Till such time as there are less than five Tenured Faculty members, the committee shall consist of: (iv) All Professors of the department (v) If the number of Professors in the department is less than five then all the professor and Associate Professors shall comprise the committee. (vi) If the total number of Professors and Associate Professors is less than 5 then the Vice-chancellor will appoint remaining members from the list of experts in that discipline on recommendation of the concerned Dean. (vii) Any faculty member whose case is under review in the DTRC will not attend the meeting during the review of his/her case. 2.3.2Annual Review (a) The progress toward permanent tenure of each faculty member on probationary status shall be reviewed annually by the DTRC, in consultation with at least those department members best acquainted with the probationary member's work. Such reviews shall evaluate the probationary member's progress in light of the section 1.2 "Bases for Appointment and Promotion," and of standards of excellence prevailing in that discipline, department, and college. The outcome of each review shall be discussed with the probationary member. (b) In addition to annual reviews, more thorough and formal written evaluations shall be conducted as outlined below. 2.3.3Mid - Probationary Review (a) For faculty members completing their first term appointment the first term review described in section 2.2.1 shall be considered to be the mid-probationary review. (b) For faculty members directly appointed with probationary status, midway through the probationary period, it is mandatory that a full review report be made for all probationary faculty members. (c) The faculty member shall prepare a comprehensive application dossier that includes letters of reference from his/her Ph.D. supervisor as well as others from eminent researchers in his/her area of specialization, and all publications in internationally abstracted journals. (d) The chairperson of the concerned department with the approval of the Dean shall form a Technical Review Panel (TRP) composed of eminent international academics and researchers in the relevant area, drawn only from technologically advanced countries. The TRP shall conduct a thorough review of the probationary member's progress along lines similar to those outlined for annual reviews. This review shall identify, in reasonable detail, the areas of strength and weakness of the probationary member. The review panel shall subsequently present a written review report to the chairperson of the department. (e) The faculty member can NOT be considered further for second term appointment if he/she receives a negative report from the Technical Review Panel. (f) After discussion (written comments may or may not be employed) with at least the tenured members of the department the chairperson shall send a full written report on this review, including a summary of all the evaluations of the faculty members consulted, to the dean of the Faculty. (g) The dean shall, in the light of standards of excellence necessary for the award of tenure at the college level, but bearing in mind the need for flexibility of standards of judgment both within and between disciplines, add an assessment of the probationary member's progress to the report of the chairperson and forward it to the Vice Chancellor. A full mid-probationary review report shall, therefore, consist of the evaluations of the Technical Review Panel, the chairperson, and the dean of the Faculty. The review process shall be considered complete only when copies of the full report have been received by the probationary member and the department chairperson. It is not anticipated that probationary members will necessarily have attained the standards required for the award of tenure by the time of their mid-probationary review. The aim of the required identification of the strengths and weaknesses of the probationary member is to give that member a clear picture of the performance levels by which she or he is to be judged and to offer the opportunity to correct deficiencies in the second half of the probationary period. The existence of some identified deficiencies in this review shall be considered normal, and this alone shall not be the basis for action against the probationary member. 2.3.4Tenure Review (a) In the final year of the faculty member's probationary period, it is mandatory that a full review report be made. (b) The Departmental Tenure Review Committee (DTRC) of the concerned department shall conduct a thorough review of the member's fitness for tenure following the same procedure as outlined for the mid-probationary review. (c) The chairperson, after approval of the DTRC shall recommend to the dean that the probationary member be given tenure or not. The DTRC recommendation shall be accompanied by a full, written evaluation report including at least a summary of the evaluations of all faculty members consulted. (d) Should the DTRC recommendation be negative while the Technical Review Panel has given a positive report, the probationary member shall be notified immediately and in writing by the chairperson and shall have ten working days to present a case for retention to the dean before the latter acts on the DTC recommendation. (e) The dean shall normally abide by the DTRC recommendation. If the dean decides not to follow this recommendation, the dean shall immediately and in writing inform both the probationary member and the chairperson, including a written statement of reasons, so that both may have ten working days in which to present their cases to the Vice Chancellor. (f) Similarly, if the Vice Chancellor decides not to follow the recommendation of the DTRC or the dean, the Vice Chancellor shall provide a written statement of reasons to the faculty member, the DTRC, and the dean. (g) Tenure can NOT be granted to a faculty member who receives a negative report from the Technical Review Panel. (h) The Syndicate shall make the final decision on the award of tenure. The Syndicate shall normally abide by the recommendations of the DTRC forwarded by the dean and finally by the Vice Chancellor. If the Syndicate considers not following the recommendation in which the Vice Chancellor, the dean of the college, and the chairperson have concurred, or if there is a conflict in the recommendations made by these officers, the Syndicate shall immediately and in writing inform the probationary member and the officers involved in the decision and shall include a written statement of reasons. The probationary member and the officers involved shall have ten working days to present their cases to the Syndicate before the final decision is made. (i) The probationary member and/or the DTRC may use the statement of reasons, should either wish to appeal the final decision. The probationary member and/or department shall have ten working days from the receipt of any written reversal in which to initiate any appeal. (j) The tenure review process shall be considered complete only when the Vice Chancellor, in writing, informs the probationary member and the chairperson of the final decision. The final decision, or indeed any administrative action, may of course be appealed to the Vice Chancellor and/or Syndicate. The time of completion must conform to the provisions for notice in Section 2.5. (k) If awarded, tenure shall be effective immediately upon the faculty member's acceptance of the award. 2.4 Transferring of Existing Faculty Members to Tenure Track System: Existing faculty members who are eligible may be considered for appointment on Tenure Track by following the process outlined in sections 2.1 – 2.4 above. 2.4.1Salary of Existing Faculty Member on Tenure Track (a) If the faculty member is approved by the Institution for appointment on Tenure Track, as per process outlined in Section 2.1, as an existing faculty member, and wishes to obtain the higher Tenure Track salary from his first day of appointment, then it is necessary that his case has been evaluated and approved by an independent panel of experts of international repute approved by the HEC. 2.4.2Benefits of Existing Faculty Member on Tenure Track (a) The salary scales are all inclusive and no other allowance (PhD. allowance, medical allowance, orderly allowance etc.), or benefit will be admissible to the concerned faculty members, except gratuity equal to one month’s pay for each completed year of service. For this purpose the pay would mean the last pay drawn after each completed year of service. However, medical facility will be provided by the University as per BPS scales. If the person is in occupancy of a university residence, the house rent deductions will be at ceiling for requisition of such houses in each BPS grade. In case of provincial University the requisition rates of equivalent category of house shall apply (see Annexure-D for clarification).on of Grant of Tenure to Existing Faculty Members In case tenure is not granted after the final review, the faculty member would revert to his/her BPS posting (being held by the individual prior to TTS appointment.) 2.5 Decision Dates and Dates of Notice: (a) Written notice that a faculty member in probationary status is or is not to be continued in service will be given to the faculty member not later than June 30 of the final year of the predetermined probationary period. If the decision is positive, the faculty member shall have tenure effective July I of the fiscal year following the probationary period. If the decision is negative, the faculty member will be offered a terminal one-year appointment in the fiscal year immediately following the probationary period. If, for any reason, the decision date is not met in the case of a negative decision, the faculty member shall be offered an additional terminal one-year appointment beyond the one provided for above. (b) Written notice that a faculty member on a first three-year term appointment is not to be continued in service will be given to the faculty member a minimum of three months prior to the last day of service of the faculty member. (c) At any point during the first term appointment or during the probationary period, a department chairperson may recommend that a term appointee or probationary faculty member not be continued in service. If, after consulting with at least the tenured members of the department (and usually also after obtaining data from experts outside the university), the chairperson decides to recommend to the dean that a faculty member in probationary or term status not be continued in service, the chairperson shall notify the faculty member in writing. If requested by the faculty member, the chairperson shall indicate in writing the reason for the decision. The faculty member shall have ten working days in which to request a reconsideration before the chairperson sends the recommendation to the dean. If no such request is made, or if the chairperson, after reconsideration, decides to forward a negative recommendation to the dean, the chairperson shall do so in writing, enclosing all materials relevant to the decision. Simultaneously, the chairperson shall notify the faculty member in writing that the negative recommendation has been sent to the dean and shall provide the faculty member with a copy of the negative recommendation. The faculty member shall have ten working days in which to appeal to the dean before the latter acts on the chairperson's recommendation. If no appeal is made to the dean, or if, despite an appeal, the dean concurs in the departmental recommendation, the dean shall forward the negative recommendation in writing to the Vice Chancellor, enclosing all materials relevant to the decision. Simultaneously, the dean shall notify the faculty member in writing that the negative recommendation has been forwarded and shall provide the faculty member with a copy of the negative recommendation. The faculty member shall have ten working days in which to appeal to the Vice Chancellor. If no appeal is made, or if, despite an appeal, the Vice Chancellor concurs with the chairperson's and dean's recommendation, the faculty member should be sent final notification regarding non-renewal of contract, such notification being within the time limits set forth in Section 2.5. 2.6 Sabbatical Leave A faculty member on tenure track may proceed on Sabbatical Leave at the rate of one semester (4 months) paid leave for every three year of service in the university. The leave period shall count towards the Tenure Track probationary period, if applicable. Sabbatical leave may not be combined with any other leave. (See Annexure-E for clarification) 2.7 Other Leaves Faculty member on tenure track may avail leaves, except study leave, as per existing rules for regular faculty. (See Annexure-F for clarification) 2.8Resignation: A faculty member on tenure track wishing to resign shall do so in accordance with the rules of the respective University. (See Annexure-G for clarification) 2.9Termination of Services of Faculty Member with Tenure The services of a faculty member holding tenure shall be terminated only in accordance with the rules of the University applicable to confirmed members of the faculty and in accordance with the procedures prescribed by the University. 2.10Faculty Remuneration and Benefits (a) A faculty member appointed on tenure track shall be entitled, in accordance with the rules, to the pay sanctioned for such post. (b) The salary scales are all inclusive and no other allowance (PhD. allowance, medical allowance, orderly allowance etc.), or benefit will be admissible to the concerned faculty members, except gratuity equal to one month’s pay for each completed year of service. For this purpose the pay would mean the last pay drawn after each completed year of service. However, medical facility will be provided by the University as per BPS scales. (c) The faculty members appointed under these scales will be subject to annual review of their performance as provided in these TTS statutes. 2.10.1Initial Pay (a)The initial pay of a faculty member appointed to a post shall be determined as a sum of the salary + up to a maximum of 4 advance increments (b)A faculty member may be awarded advance increments that may be based on the following factors: i. Quality and number of HEC recognized International refereed journal publications, conference presentations and publications and reports. ii. Number of Ph.D. and MS thesis supervised iii. Funding record: Amount of funding received from sources other than one’s own institution. iv. Market factors (c)Total number of advanced increments awarded can be a fractional number. 2.10.2Annual Increase 2.10.2.1 Authority for Grant of Annual Increase (a) The Syndicate is authorized to sanction honorariums as well as annual increase in basic pay of all faculty members, except members of the Syndicate. (b) The Vice Chancellor is authorized to sanction honorariums as well as annual increase in basic pay of all other members of the Syndicate. (c) The Syndicate shall determine the honorarium as well as increase in basic pay of the Vice Chancellor. 2.10.2.2 Determining the Date of Annual Increase for New Entrants (a) Those who are employed between January and June may be considered for annual increase with effect from 31st December. (b) Those who are employed between July and December may be considered for annual increase with effect from 31st December of the next service year. 2.10.2.3Self-Assessment Report ( a ) A self-assessment report shall be completed by every faculty member on tenure track. In this form the faculty member will document the teaching, research, advisory, consultative and administrative service rendered by him during the previous year. Where appropriate the self- assessment will be backed by documented evidence, that may include (i) course files, (ii) publications (published, submitted, in preparation), (iii) research project in progress and completed, (iv) report on industrial project undertaken (v) details of new courses developed or innovation introduced in course or laboratory work, (vi) requisite information about MSc, MPhil and PhD students supervised, and (vii) advisory and administrative services rendered. 2.10.2.4Procedure for Grant of Annual Increase (a) By 15th February each year every faculty member will complete and submit to the respective Department chairperson a self-assessment report. (b) Completed report will be reviewed and verified by the respective Department Chairperson and forwarded with comments to the Dean of the respective Faculty. The Dean shall look at the reports from the various departments to ensure parity of assessment methodology, and shall forward the reports to the Vice Chancellor after noting his observations. The Vice Chancellor will present the reports in a meeting of the Syndicate of the University and any observations and note of dissent in case of his disagreement with the views / assessment of Department Head and/or Dean of Faculty shall be recorded. (c) The Vice Chancellor shall make the final decision on assessment of the faculty members and shall forward the reports for record purposes to the Syndicate. (d) Following allocation of budget to the University the Syndicate shall recommend to the Vice Chancellor the pay raise, if any, to be granted to the faculty members. The faculty member shall be entitled to a pay raise that may consist of three components. i. One annual increment determined by the pay scale of the post to which the faculty member is appointed. ii. Performance based pay increment determined by an evaluation of the performance report of the faculty member for the previous service year. The performance based pay increments may be based on the factors listed in the annual assessment report. iii. Honorarium to be given that may be based on factors listed in the annual assessment report. An honorarium is applicable only for a particular service year. 2.10.3Salary Scale The Salary Scales for the positions under the Tenure Track System will be as approved by the Finance Division, Government of Pakistan and notified by the HEC 2.11 Retirement Age The retirement age of the persons on TT will be 60 years. 2.11.1Appeals Appeals against decisions of various bodies will be made in accordance with the Rules of the University on the subject. (Annexure-A) Subject: A Faculty Member on Tenure Track cannot assume the Responsibility in an Administrative Capacity such as Vice Chancellor. It is to be understood that appointment of a faculty member on Tenure Track and appointment as a tenured faculty member are two different things. Being on Tenure Track means that one holds promise to be granted permanent Tenure. This means that, during the next 4 years, one has the potential to do good research, establish a research group and demonstrate research excellence. In line with this philosophy, it is clarified that only a tenured faculty member can assume responsibility in an administrative capacity of Vice - Chancellor. However, a faculty member working under Tenure Track can assume responsibility in an administrative position of Director Research, Dean of a faculty and Head of a Department only, up to June 2014. After that, only tenured faculty members will be eligible for such appointments. Regardless of administrative responsibilities a faculty member on Tenure Track is expected to be actively involved in research. (Annexure-B) Subject:Appointment of Assistant Professor in Architecture under TTS Master Degree (Foreign) / MPhil OR equivalent degree in the relevant field from HEC recognized University / Institution can be considered as terminal qualification for appointment of faculty, in architecture discipline, under TTS. Subject:CLARIFICATION(Annexure-C) “As a general rule, the length of service in the rank of Associate Professor before being considered for promotion to full Professor is four years. Recommendations for promotion in less time should be carefully weighed and justified by the administrative officer making the recommendation.” This is to clarify that said clause only provides opportunity to an Associate Professor to have their cases processed for review before completing 4 years as Associate Professor on Tenure Track, if they are otherwise eligible to be appointed as Professors. As a general, rule an Assistant Professor /Associate Professor on track/probation, before being considered for promotion to the next cadre, must first secure Tenure in accordance with the prescribed Tenure Track procedures. There is no provision where a faculty member can apply for an advertised higher position without completing the procedure laid down for TTS. (Annexure-D) Note: Annexure D-is omitted with the approval of competent authority as decided in the meeting held on- at Higher Education Commission (HEC) Islamabad. (Annexure-E) Subject:CLARIFICATION REGARDING GRANT OF SABBATICAL LEAVE TO THE EXISTING FACULTY WHO HAS BEEN APPOINTED ON TENURE TRACK SYSTEM. This is to clarify that for the existing faculty who opted for TTS and were eligible for sabbatical leave on BPS basis may be allowed to avail this facility even after joining TTS. However, the payment during leave should be equivalent to BPS. This period of Sabbatical leave will however, be counted against the probationary period on TTS. (Annexure-F) Subject:CLARIFICATION REGARDING STUDY LEAVE/OTHER LEAVES FOR POST DOCTORATE The existing faculty who opted for TTS is allowed to proceed on Post Doctorate as per University rules for the BPS faculty. However, the payment during leave should be equivalent to BPS. This period of Post Doctorate leave will, however, be counted against the probationary period on TTS. Those faculty members who are directly appointed on Tenure Track cannot avail long leave/sabbatical leave/study leave/deputation or any other leave. However, they could avail leave for Post-Doctorate studies up to one year. This period will be counted towards their probationary period. The Tenured faculty could avail all kinds of leave as per rules of the University. Annexure-G Subject:CLARIFICATION – RESIGNATION /QUITTING SERVICE AFTER A PERSON OPTED FOR TENURE TRACK SYSTEM. The faculty members working under TTS are strongly discouraged to resign from TTS. Nevertheless, the existing faculty after joining on TTS can join back on the respective substantive post only if the Tenure appointment is not approved after final review. If, in the meantime, a faculty member decides to resign from his/her Tenure Track position, s/he will have no right of absorption back in the University. If an “existing faculty member” (who has been transferred from BPS to TTS) reverts back to BPS due to unsatisfactory performance under TTS, he/she will not be allowed to rejoin TTS. An “existing faculty member” while on TTS cannot revert back to BPS on his/her own accord. Moreover, if a faculty member on tenure track chooses to apply against an advertised TTS/BPS position (before completing his/her track/probation period) in the same university, he/she would be required to resign from the university service before applying for the higher positions. The relaxation given to existing faculty members (transferred to TTS from BPS) to retain their lien with the BPS positions will be allowed only once during the entire career. Annexure-H Subject:Clarification regarding a relaxation of graduate of the same University to be eligible for appointment on Tenure Track in the same department of that University/Institution where he/she has obtained his/her terminal degree for at-least three (3) years following his/her graduation. “Any graduate who is also an employee of the same University/Institution is eligible for appointment on Tenure Track in the same department of that University/Institution from where he/she has obtained his/her terminal degree”. Note: Clause 1.1 (g) is relaxed for faculty of the University having minimum two years of experience at the same University vide above Annexure-H Title 1. Framed in pursuance of Section 28(1) (c) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Employees General Provident Fund Statutes, 2016”, Commencement 2. The Statutes shall come into force at once. Application 3. The Statutes shall be applicable to the employees provided for in Section 3 of the Service Statutes, 2016. Definitions 4. (i)In the Statutes, unless there is anything repugnant in the subject or context, the following expressions shall have the meanings hereby assigned to them: a. "Employee" means a person who is in the whole time regular employment of the University. It does not include either a contract employee, or a part-time, casual or temporary servant, engaged on daily or monthly wage basis, Adhoc, Work Charge or those who are reemployed, or, are on deputation from another organization. b. "Fund" means the General Provident Fund of the employees, established under the Statutes. c. "Subscriber" means an Employee who is required or permitted under the Statutes to contribute to the Fund. d. "Salary" means the basic pay of the subscriber. e. "University" means the University of Agriculture, Peshawar. f. "Year" means the financial year, beginning on the 1st of July and ending on the 30th of June. g. "Family" means: (i)Wife or wives, in the case of a male subscriber, and husband in case of female subscriber. (ii)children of the Subscriber, (iii)widow(s) and children of a deceased son of a subscriber. Note: The following, however, are not included in the "Family": (a)sons who have attained age of 22; (b)sons of a deceased son who have attained age of 22; (c)married daughters whose husbands are alive; (d)married daughter(s) of a deceased son whose husband(s) are alive; (e)The pronoun "He" refers to male or female employee, as the case may be. (ii)All other expressions, used in the Statutes, shall have the same meanings as assigned to them under Section 2 of the Act. Constitution of the Fund 5. (i)Subject to the provisions of the Statutes, the Fund shall consist of all contributions made by the Subscribers, whether lying in the bank or invested in securities, and the interest/profit, accrued thereon. (ii)Contributions to the Fund shall be compulsory in case of all employees, which shall be made at the minimum rate as follows:- a. BS-1 3% b. BS-2 to BS-115% c. BS-12 TO BS-228% Provided that these rates are subject to revision by the Syndicate; (iii)The account of the Fund shall be kept in a scheduled bank and/or Schemes approved by the syndicate; (iv)Every Subscriber shall be supplied with a pass-book, which shall show the amount at his credit from time to time. The pass-book shall be in such form as the Syndicate may from time to time prescribe. The pass-book shall be supplied to each Subscriber on payment of a fee as may be determined by Syndicate. Entries in the pass-book shall be made at the end of each fiscal year, which shall be attested by the Treasurer. (v)Contributions shall be deducted from the monthly pay bills of the Subscribers. No deduction shall, however, be made for the period of leave without pay, equal to one month or more. (vi)Contributions deducted from the salaries of the Subscribers shall be credited into the Fund not later than 10th of each month. Individual Accounts of Subscribers 6. Separate account in a Ledger shall be maintained for each Subscriber, which shall show distinctly his own contributions and the amount of interest/profit, as well as the withdrawals. Interest 7. (i)Interest shall be credited to the G.P. Fund accounts of the subscribers annually, at such rate as may be prescribed by the Board of Trustees, referred to in Statute 16; provided that such rate shall not exceed the rate of interest actually earned on investment of the Fund. In fixing such rate of interest, the loss, if any, due to depreciation of securities, and the expenses on their purchase, sale or realization, shall also be taken into account. (ii)Interest shall be calculated with effect from the last day in each fiscal year, in the following manner: (a)interest shall be allowed for twelve months on the amount at the credit of a Subscriber on the last day of the preceding year less any sums withdrawn during the current year; (b)interest shall be allowed from the beginning of the current year upto the last day of the month preceding the month of withdrawal, on all sums withdrawn during the current year; (c)interest shall be allowed from the date of deposit upto the end of the current year, on all sums credited to the Subscriber's account after the last day of the preceding year; Provided that when the amount standing at the credit of a Subscriber has become payable, interest shall be allowed only upto the date on which the amount standing at the credit of the Subscriber became payable. (iii)If a Subscriber opts to forego interest on his accumulations in the Fund, such interest shall be credited to the University's Benevolent Fund. However, if at a subsequent stage, he opts again for charging interest on his accumulations, the interest shall be allowed to him only from the 1st July of the financial year in which he submits his formal option to that effect. He shall have no claim for the past interest. Investment of the Fund 8. (i)All moneys, which in the opinion of the Board of Trustees are not immediately required for the purpose of payment to the Subscribers, shall, from time to time, be invested in secure and profitable ventures. (ii)The powers for investment of the Fund, under Sub-Section (i) above, shall rest with the Syndicate, on the recommendations of the Board of Trustees. Temporary Withdrawals from the Fund 9. . (i)Temporary advances may be granted to the subscribers, out of the balance at their credit in the Fund, subject to 80% of the balance. (ii)The advance shall be recoverable in 36 equal monthly installments. Non-refundable Advances 10. . (i)Non-refundable advance upto 80% shall be admissible to a Subscriber out of the balance at his credit on attaining the age of 45 years; such advance being treated as part of final payment. (ii)A second non-refundable advance shall be admissible after the expiry of one year of the previous advance. Nomination 11. On joining the Fund, each Subscriber may make a nomination in the prescribed form, conferring the right to receive the amount that may stand to his credit in the Fund, in the event of his death before the amount standing to his credit has become payable or where the amount has become payable before payment has been made; provided that if, at the time of making the nomination, the Subscriber has a family, the nomination shall not be in favour of any person or persons other than the family members. The Subscriber should lodge a certified copy of the nomination with the Treasurer , which shall be pasted in the service book of the Subscriber. Such nomination may at any time be revoked by the Subscriber. Final Payment 12. When a Subscriber quits the service, the amount standing to his credit in the Fund shall become payable to him after obtaining clearance from Head of Departments, Deans office, Director of Works, Library, Store Section, Transport Section, Registrar Office and Treasurer of the University. 13. On the death of a Subscriber, before the amount standing to his credit has become payable or, where the amount has become payable, before payment has been made; (i)When the Subscriber leaves a family: (a)If there exists a nomination in favour of family member(s), the amount shall become payable to the nominee(s) in the specified proportion, (b)If no nomination exists in favour of family member(s), the amount shall become payable to the members of his family in equal shares, (ii)When the Subscriber leaves no family: (a)if there is a nomination in favour of any person(s), the amount shall become payable to the nominee(s) in the specified proportion. (b)If there is no nomination, the payment shall be made to such claimants as can produce a legal authority 14. When a Subscriber has proceeded on leave preparatory to retirement or, while on leave, has been permitted to retire or retired on medical grounds, the amount standing to his credit in the Fund shall become payable, upon an application made by him in that behalf. Audit 15. The accounts of the Fund shall be audited by a qualified auditor once a year and the annual report shall be placed before the Board of Trustees. Management of the Fund 16. (i)The Fund shall be managed by a Board of Trustees, consisting of the following members: S.No. Nomenclature of Membership Status 1. Elected Member of the Senate from the constituency of Professors Chairperson 2. Elected Member of the Syndicate from the constituency of Professors Member 3 Senior most Dean Member 4. President or nominee from all Welfare Associations of the University. Member 5. Treasurer Member/Secretary (ii)A report about the state of affairs of the Fund for each financial year shall be submitted by the Treasurer to the Syndicate, through the Board of Trustees, not later than 31st December. 17. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. Title 1. Framed in pursuance of Section 28(1) (c) of the Khyber Pakhtunkhwa Universities Act, 2012 these statutes shall be called “Benevolent Fund Statutes, 2016”. Commencement 2. The Statutes shall come into force at once. Application 3. The Statutes shall be applicable to the employees provided for in Section 3 of the Service Statutes, 2016. Definitions 4. (i)In the Statutes, unless the context otherwise requires, the following expressions shall have the meanings hereby assigned to them: (a) “Act” means the Khyber Pakhtunkhwa Universities Act, 2012. (b) "Employee" means the University employees’ to whom the Statutes apply. (c) "Fund" means the University Employees Benevolent Fund. (d) "Family", in relation to Employee, means his: (e) Spouse; (f) Sons and step sons up to the age of 22 years; (g) Unmarried/ widowed/ divorced daughters, parents, sisters, and minor brothers, if residing with and wholly dependent upon him. Entitled Beneficiaries of the Fund 5. All employees shall be entitled to the benefits of this Fund, except; (a)a contract employee, or a part-time, casual or temporary servant, engaged on daily or monthly wage basis, Adhoc, Work Charge or those who are reemployed, or, are on deputation from another organization. (b)Any category of employees specifically excluded by the Syndicate from the purview of the Statutes. Establishment of Fund 6. There shall be established a Fund, to be called the Employees’ Benevolent Fund. 7. To the credit of the Fund shall be placed; (a)all sums paid by the employees as subscription to the Fund; (b)all incomes, profits, or interests accruing from the assets belonging to the Fund or from investments made out of the Fund; (c)profit/commission, etc. received by the University from the Insurance Company, on account of Group Insurance; (d)unclaimed amount of interest on the General Provident Fund of an employee; (e)General Provident Fund balance of an employee which remains unclaimed for a period of six years after the closing of his account. 8. The account of the Fund shall be kept in a scheduled bank as may be prescribed. Subscriptions by the Employees 9. Every regular employee shall pay to the Fund a monthly subscription at the following rates, which are subject to revision by the Syndicate on the recommendation of the Board of Trustees from time to time: Pay Scale of Employees Monthly Rate of Contribution (Rupees) BPS 16 & above 100 BPS 05 to 15 50 BPS 01 to 04 30 10. The subscription shall, as far as possible, be deducted at source from the pay bills of the employees. Where the amount of subscription cannot for any reason be deducted from the pay of an employee, the employee shall remit it to the Treasurer. Any amount of subscription remaining unpaid, due to inadvertence or negligence of the employee or otherwise shall be recoverable from him in such manner as may be prescribed by the Board of Trustees 11. Contributions deducted from the salaries of the Subscribers shall be credited into the Fund not later than 10th of each month 12. Default in the payment of subscription, either for the reason that the pay of the employee was not drawn due to his inadvertence, negligence or fault, or any other reason, whatsoever, shall not affect his right, or the right of his family, to receive the Benevolent Grant, provided for in Statute 11. However, the amount of unpaid subscription shall be deducted from the Benevolent Grant Grants out of the Fund 13. (i)If any employee : (a)is declared by the prescribed medical authority to have been completely incapacitated physically or mentally, to discharge the duties of his employment and is for that reason retired from service, or (b)dies during the continuance of his employment or within 15 years from the date of his retirement, he or, in the event of his death, his family shall be entitled to receive a Benevolent Grant from the Fund, according to the following grade, for a period of fifteen years, or up to the date on which the employee might have, if he were alive, attained the age of seventy five years, whichever is earlier Basic Pay Scale in which the Employee was Drawing Pay Monthly Rate of Benevolent Grant Rupees BPS – 2 to 05 BPS – 6 to- BPS – 16 & Above 10000 Provided that these rates are subject to revision by the Syndicate on the recommendation of the Board of Trustees from time to time. Provided further that in the case of an employee who dies after having drawn Benevolent Grant under this Section, the said period of fifteen years shall be reckoned from the date from which he began drawing such Grant. Provided further that where a grant under the Statutes has been sanctioned in favour of a widow/ widower, such grant shall be subject to the condition that the widow does not re-marry. Such widow/ widower shall furnish at the time of each drawl to the University a certificate, duly signed by a Gazetted Officer of the University or the Government or a Local Councilor to the effect that spouse is not re-married. The grant shall cease from the month following re-marriage of the spouse. (ii) Other benefits admissible from the Fund, subject to revision, are as under: For employees in BPS-1 to 15 Grant for Funeral Expenses Rs.10,000 for self or a dependent family member. For All Classes of Employees Free Education to the wards of deceased/ retired employees for up to Intermediate classes equal to the existing fee structure of the parent University School & College. Accounts of the Fund 14. The accounts of the Fund shall be maintained in such manner and form as prescribed for the maintenance of the accounts of the University. Audit 15. The accounts of the Fund shall be audited by the Auditors of the Auditor General Office every year and their report shall be presented to the Syndicate. Management of the Fund 16. (i)The Fund shall be managed by Board of Trustees consisting of the following. S.No. Nomenclature of Membership Status 1. Vice Chancellor Chairperson 2. Elected Member of the Senate from the constituency of Professors Member 3. Elected Member of the Syndicate from the constituency of Professors Member 4. Senior most Dean Member 5. President or nominee from all Welfare Associations of the University. Member 6. Treasurer Member/Secretary (ii)Quorum for the meetings of the Board shall be three. (a)The Vice-Chancellor, who shall be the Chairman of the Board; (b)Two members to be nominated by the Syndicate from amongst the Academic Staff; (c)One member to be nominated by the Syndicate from amongst the Administrative Staff; (d)The Treasurer, who shall be member-cum-Secretary of the Board. Powers and Functions of the Board of Trustees: 17. .The Board shall have powers: (a)to settle claims for grants under the Statutes and all matters connected with such claims; (b)to sanction grant from the Fund to the employees or their families in accordance with the provision of the Statutes; (c)to do or cause to be done all acts and things necessary for the proper administration and management of the moneys or properties of the Fund; (d)to sanction expenditure connected with the administration and management of the Fund; (e)to invest moneys, held in the Fund, in the Government securities and units of Investment Corporation of Pakistan or National Investment Trust, or in the construction of buildings for purposes of raising rental income, and in other profitable ventures, the plans of which are duly approved by the Syndicate; (f)to do or cause to be done all things ancillary or incidental to any of the aforesaid powers, or to the purposes of the Fund 18. Any appeal against the decisions of the Board of Trustees shall lie with the Syndicate within 90 days of the Board's decision, and the decision of the Syndicate shall be final and binding on members participating in the scheme. Exemptions from Taxes 19. The Provincial Government may upon request exempt the Benevolent Fund from any tax, rate or duty, levied by its authority. Likewise, the Federal Government may upon request exempt from its taxes. 20. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. Title 1. Framed in pursuance of Section 28(1) (c) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called the “University Pension and Gratuity Statutes, 2016”. Commencement 2. They shall come into force at once. Definitions 3. (i)In the Statutes, unless the context otherwise requires, the following expressions shall have the meanings hereby, respectively, assigned to them: (a) "Employee" and "Service", respectively, mean the employee to whom and the service to which the Statutes apply. (b) "Head of Department" means the Head of the University Teaching or Administrative Department and includes the Director of an Institute Principal of a college/school. (c) "Medical Authority" means an authority appointed by the Director General Health, to conduct medical examination of University employees for the purpose of granting invalid pension, extra-ordinary pension or commutation of pension. (d) "Pension Fund" means the fund established under Statute 8. (e) "Syndicate" means the Syndicate of the University. (f) "Treasurer" means the Treasurer of the University. (g) "University" means The University of Agriculture, Peshawar. (h) The pronoun "He", used in relation to an employee, refers to male or female, as the case may be. (ii)All other expressions, used in the Statutes, shall have the same meanings as are assigned to them by Section 2 of the Act. Extent of Application 4. Unless otherwise provided, the Statutes shall apply to all the University employees who are paid from the University Funds, except: (i)Contingent-paid or work-charged establishment. (ii)Persons employed on contract (iii)Employees whose conditions of service are governed by special provisions made under any law, rules or regulations for the time being in force. (iv)Any employee or class of employees, who may specifically be excluded by the Syndicate from the purview of the Statutes, or who hold(s) post(s) which have been declared by the Syndicate as non-pensionable. (v)A person who is not a whole-time employee, but is merely engaged for casual or occasional work, such as part-time Lecturer, scrutinizer, etc. (vi)A person who is not paid from the University Fund but is paid from a fund held by the University as a Trustee, or from any other local fund, or is remunerated by fees for the grant of a tenure of land or of any other source of income or of a right to collect money. Application of Government Servants' Pension Rules to University Employees: 5. (1)Save as otherwise provided in these statutes, the West Pakistan Civil Services Pension Rules, (hereinafter referred to as the said Rules), as remain applicable to Government servants of the Khyber Pakhtunkhwa Province, shall mutatis mutandis apply to University employees, and;: (a)any reference to Government were a reference to University; (b)any reference to Government servant were a reference to University employee; (c)any reference to the Provincial Consolidated Fund were a reference to the University Fund; (d)any reference to Class-IV Service were a reference to any kind of Service with may be specially classed as such by the Syndicate; and any reference to Superior Service were a reference to any kind of Service which is not Class-IV service. (2)If any difficulty or dispute arises regarding the application of the said Rules to the University employees, the matter may be resolved by the decision of the Syndicate. (3)The orders of the Provincial Government allowing or disallowing any monetary benefits to the Government Pensioners shall also apply to the University Pensioners. Pension and gratuity 6. (1)On retirement a pensionable employee shall be entitled to receive such pension or gratuity as may be prescribed. (2) In the event of death of an employee, whether before or after retirement, his family shall be entitled to receive such pension or gratuity, or both, as may be prescribed. (3) No pension shall be admissible to an employee who is dismissed or removed from service for reasons of discipline, but the university may sanction compassionate allowance to such an employee, not exceeding .two-third of the pension or gratuity which would have been admissible to him had he been invalided from service on the date of such dismissal or removal. (4) If the, determination of the amount of Pension or gratuity admissible to an employee is delayed beyond one month of the date of his retirement or death, he or his family as the case may be, shall be paid provisionally such anticipatory pension or gratuity as may be determined by the prescribed authority, according to the length of service of the university employee who qualifies for pension or gratuity, and any overpayment on such provisional payment shall be adjusted against the amount of pension or gratuity finally determined as payable to such an employee or his family: Provided further that the amount in case of Contributory Provident Fund subscribed by the civil servant shall be transferred to his General Provident Fund. (5)In case any difficulty arises in giving effect to any of the provisions of this section, the case will be referred to anomaly committee for removal of the difficulty. Qualifying Service for Pension 7. (i)Subject to the Statues; the service of an employee shall qualify for pension from the beginning, viz from the date of initial joining in the University. (ii)Service rendered by a University employee in a Government Department, or an autonomous body, before joining service of the University, shall be counted as qualifying for pension, provided that the said service was pensionable, and the proportionate share of pension for that service is borne by the former employing Departments/ Organizations undertaking the liability to pay the proportionate pensionary charges i.e. leave salary and pension contribution. Condonation of interruptions and deficiencies: 8. . (i)Pension Sanctioning Authority, may, for purpose of pension, condone all interruptions between the periods of qualifying service of an employee, provided that such interruptions were not caused due to willful act of the employee like unauthorized absence, resignation or removal from service; provided further that any interruption caused due to abolition of a post, shall be deemed to have been condoned. (ii)A deficiency up to six months or less in the qualifying service of an employee shall be deemed to have been condoned. (iii)A deficiency of more than six months but less than a year may be condoned by the Vice Chancellor, if both the conditions mentioned below are satisfied; (a)If an employee dies while in service or retires under circumstances beyond his control, such as on becoming invalid or on abolition of his permanent post (and his eventual selection for discharge) and, but for such contingencies, he would have completed another year of qualifying service; and (b)The service rendered by the employee was meritorious. (iv) A deficiency of one full year or more shall not be condoned. Pension Fund 9. There shall be maintained a Pension Fund to the credit whereof shall be placed a contribution made by the University equivalent to 33.33% of the basic pay of all permanent employees. Authority Competent to Grant Pension 10. The Vice Chancellor shall be the Pension Sanctioning Authority (PSA). Payment: 11. All Pensions shall be paid out of Pension Fund established under these Statutes. Maintenance of Pension Fund 12. If the amount in the Pension Fund is surplus to the requirements for the purposes of pension, the surplus amount may, with the previous sanction of the Syndicate, be invested in such manner as may be necessary. But if the Pension Fund is running short of requirements for the purposes of pension, the Syndicate may require the University to raise its contribution to the Pension Fund, payable in terms of Clause (b) of Statutes 8, to such extent as may be deemed fit. Payments 13. All pensions shall be paid out of the Pension Fund. Orderly Allowance 14. A retiring employee in BPS-20 and above shall be allowed a special additional pension equal to the admissible pre-retirement Orderly Allowance as approved by the syndicate. Relaxation 15. Any of the Statutes may, for reasons to be recorded in writing, be relaxed in individual cases by the Syndicate, if it is satisfied that the strict application of the Statutes will cause undue hardship to the individual concerned. 16. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. Title 1. Framed in pursuance of Section 28(1) (c) read with Section 42 of the Khyber Pakhtunkhwa Universities Act, 2012 and the rules made thereunder shall be called “University Insurance Statutes, 2016”. Commencement 2. The Statutes shall come into force at once. Application 3. The Statutes shall be applicable to the employees provided for in Section 3 of the Service Statutes, 2016. Definitions 4. (i)In the Statutes, unless the context otherwise requires, the following expressions shall have the meanings hereby, respectively, assigned to them: (a)"Employee" means the University employee to whom the Statutes apply. (b)"Government" means Government of Khyber Pakhtunkhwa. (c)"Insurance" means the Group Insurance of Employees. (d)"Family", in relation to an Employee, means his: (i)wife or wives (in case of a male employee), or husband (in case of a female employee); (ii)children and step children; (iii)parents, sisters, and minor brothers, if residing with and wholly dependent upon him; (e)"University" means the University of Agriculture, Peshawar. (f)The pronoun "He" or "His", used in relation to an employee refers to male or female employee, as the case may be. (ii)All other expressions shall have the same meaning as assigned to them under Section 2 of the Act. Entitlement to the Benefits from the Group Insurance 5. All employees shall be entitled to the benefits of Group Insurance, except; (a)work-charged/contingent-paid establishment; (b)part-time employees; (c)those employed on contract for a fixed period; (d) any category of employees specifically excluded by the Syndicate from the purview of the Statutes. Subscriptions by the Employees 6. Every permanent/regular employee shall pay to the Group Insurance a monthly subscription at the following rates, subject to revision by Syndicate as notified: Pay Scale of Employees Monthly Rate of Contribution in Rupees, BPS 1 to 4 40 (Payable by University) BPS 05 to 10 BPS 11 to 15 47 (Payable by employees) 80 -------do------ BPS-16 BPS-17 BPS-18 BPS-19 BPS20 & above 120 -------do------ 160 -------do------ 233 -------do------ 280 -------do------ 333 -------do------ 7. The subscription shall, as far as possible, be deducted at source from the pay bills of the employees. Where the amount of subscription cannot for any reason be deducted from the pay of an employee, the employee shall remit it to the Treasurer. Any amount of subscription remaining unpaid, due to inadvertence or negligence of the employee or otherwise shall be recoverable from his General Provident Fund account. 8. Default in the payment of subscription, either for the reason that the pay of the employee was not drawn due to his inadvertence, negligence or fault, or any other reason, whatsoever, shall not affect his right, or the right of his family, to receive the Group Insurance Grant, provided for in Statute 8. However, the amount of unpaid subscription shall be deducted from his General Provident Fund. Grants out of the Group Insurance Revenue 9. (i)If any employee: (a)due to accident is declared by the prescribed medical authority to have been completely incapacitated physically or mentally, to discharge the duties of his employment, or (b)dies during the continuance of his employment, his family shall be entitled to receive a Group Insurance Grant by the Insurance Company, according to the following scale. Basic Pay Scale in which the Employee was Drawing Pay Group Insurance Grant Payable in (Rupees) BPS 1- 4 12 salaries on the basis last monthly pay drawn BPS 05 - 10 BPS 11 to 15 Do Do BPS-16 BPS-17 BPS-18 BPS-19 BPS 20 & above Do Do Do Do Do Provided that these rates are subject to revision by the Syndicate as notified. Assistance Package for Families of Employees who die In Service 10. The employees shall be entitled to the in-service death package as approved and notified by Syndicate. Audit & Accounts of the Insurance Premium 11. The accounts of the Insurance Premium shall be maintained in such manner and form as prescribed for the maintenance of the accounts of the University and shall be audited by the Auditors of the University every two years and their report published for general information. 12. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. Title 1. Framed in pursuance of Section 28(1) (g) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “The Conduct of Elections for Membership of the Authorities of the University and Related Matters Statutes, 2016”. Commencement 2. The Statutes shall come into force at once. Application 3. These statutes shall be applicable for election of the members of the Senate, Syndicate, Academic Council, Constituency of Dean, Constituency of Administrative Officers and such other authorities, membership of which is required to be made through election under the Act. Definitions 4. (i)In the Statutes, unless there is anything repugnant in the subject or context, the following expressions shall have the meanings hereby, respectively, assigned to them, that is to say: (a) “Act” means the Khyber Pakhtunkhwa Act, 2012. (b) "Appointed date" means a day within the working days of the University, so fixed by the Election Authority for nominations, withdrawal and election; or any other day for a particular objective in connection with the elections; (c) "Constituency" means a constituency delimited under the Act. (d) "Election" means election of a member or members of the University authorities (e) “Election Authority Means authority that conducts and supervise the elections. (f) “Election Tribunal” means election tribunal of the university; (g) "Elector" means a person who is on the electoral list for purposes of elections to the Authorities under the Act. (h) "Election Agent" means an election agent, appointed by a candidate under Section 28(1) (g) of the Statutes; and where no such appointment is made, the candidate acts as his own agent. (i) "Presiding Officer" and "Assistant Presiding Officer" means Presiding Officer and Assistant Presiding Officer so appointed by the Returning Officer. (j) "Polling Day" means the day on which the polling is conducted for the elections. (k) "Registrar" means the Registrar of the University, acting as Election Authority under the Statutes. (l) "Returning Officer" means a Returning Officer, so appointed by the Election Authority, exercising the powers and performing the functions assigned to him in connection with the elections. (m) "University" means the University of Agriculture, Peshawar. (n) The pronoun "He", used in relation to a faculty member, refers to male or female, as the case may be. (o) All other expressions shall have the same meanings as are assigned to them under Section-2 of the Act. Election Authority 5. The Registrar shall conduct the elections and deal with all relevant matters as the Election Authority of the University and subject to the Statutes, regulate his procedure of work. (i)The Election Authority may require any University Officer/Teacher or any other University employee to perform such functions or render such assistance for the purpose of the Statutes as he may direct. (ii)The Election Authority shall determine the number of constituencies for the elections in accordance with the provisions of the Act. Elections to Fill Vacancies 6. Once in three years elections shall be held on the appointed date to fill vacancies in the University Authorities, as provided in the Act and are required to be filled up by election. In case of any casual vacancy, a bye-election may be held on the appointed date, for the left over period. Notice of Election 7. The Election Authority shall by a general notification announce the programme of elections in various constituencies, showing the appointed dates for the various stages of the elections, as specified in Schedule-I to the Statutes; Provided that the Returning Officer may, with the approval of Election Authority, make such changes in the schedule of dates as the circumstances may require. Appropriate Date in case of a Holiday 8. If any appointed date falls on a holiday, the next working day shall be considered to be the appropriate date. Publication of Electoral Lists 9. The Election Authority shall, on the appointed date, publish the Electoral Lists (as per schedule-II) of the elections by a general notification, which shall be circulated to Heads of Teaching Departments and Institutes, and affixed on the University Notice Board and uploaded on the University website. Claims and Objections 10. All claims for entry in the aforesaid electoral lists and objections thereto shall be received by the Election Authority up to an appointed date, which shall be decided by him within ten days, and the decision so made shall be notified/ uploaded on the website. Decision of the Election Authority 11. The Election Authority shall be the Appellate Authority and its decision in respect of claims and objections shall be final, unless a written objection thereto is filed within three days. Decision by Committee 12. If any objection is taken to the decision of the Election Authority, it shall be decided within three days by a Committee, consisting of four University teachers, to be appointed by the Vice-Chancellor, one of whom shall be nominated as the chairperson of the meeting. The quorum shall be three, and the decision shall be taken by majority. In case of a tie, the Chairperson shall have a casting vote. Correspondence with Electors 13. (i)Correspondence shall be addressed to the Electors by name. The electoral lists, etc. shall be sent on their official address only. An Elector shall notify any change in his address to the Election Authority within the prescribed time. (ii) Final electoral lists shall be affixed on the University notice boards and copies thereof dispatched by the Election Authority to the Chairpersons of the Teaching Departments, Deans of Faculties, and Directors of Institutes for the information of the Electors. Qualifications for Voting 14. No person, whose name is not on the electoral list, shall be qualified to vote, or be elected at any election held under the Statutes, subject to fulfillment of the conditions prescribed in the Act. Nomination for Election 15. (i)An Elector of a constituency may propose or second the name of only one qualified person to be a member of that constituency. (ii)Every such proposal shall be made by a separate nomination paper on the prescribed form as given in schedule-III, which shall be signed by the proposer and the seconder and shall contain a declaration signed by the candidate that he has consented to the nomination and that he is not subject to any disqualification for being elected as a member. (iii)Nominations in excess of the number of vacancies in a constituency shall invalidate all nominations made by an Elector as proposer or seconder. (iv)Every nomination paper shall be delivered personally by the candidate or his proposer or seconder, to the Returning Officer, so as to reach him not later than the appointed date. (v)The Returning Officer shall give serial number to every nomination paper and record therein the name of the person presenting it and the date of its receipt. (vi)The Returning Officer shall notify a list of nomination papers received by him, containing particulars of the candidates and names of the proposers and seconders. Scrutiny of Nomination Papers 16. (i)On the appointed date the Returning Officer shall scrutinize the nomination papers received by him. The candidates, their election agents, proposers or seconders may attend the scrutiny of nomination papers. (ii)The Returning Officer shall give the candidates, their election agents, Seconders and Proposers a reasonable opportunity for examining the nomination papers; and the objections raised, if any, shall be considered and decided by him on the spot. (iii)The Returning Officer shall, after a summary inquiry, if necessary, reject a nomination paper on any one of the following grounds: (a)the candidate is not qualified to be elected as a member; (b)the Proposer or Seconder is not qualified to subscribe to the nomination papers; (c)the provisions of the Statutes have not been complied with, or that the signatures of the Proposer or the Seconder do not seem to be genuine or are alleged as such; Provided that the rejection of any nomination paper of a candidate shall not invalidate his nomination by any other valid nomination paper; (d)the Returning Officer Shall not reject a nomination paper on the grounds of any defect which is not of a substantial nature, and may allow any such difficulty to be removed forthwith; (iv)The Returning Officer shall endorse on each nomination paper his decision about accepting or rejecting it, stating reasons in case of rejection; and (v)In case of rejection of a nomination paper, the candidate may file objections within three days with the Election Authority or to the Committee appointed under Section-12, whose decision shall be final. Publication of List of Candidates 17. (i)The Returning Officer shall, after scrutiny of the nomination papers, prepare and publish in the prescribed form (as per schedule-IV) a list of candidates validly nominated. (ii)In case the objections against the rejection of a nomination paper are accepted by the Committee, the Returning Officer shall, accordingly, revise the list of validly nominated candidates. Withdrawal of Candidature 18. (i)Any nominated candidate may withdraw his candidature by a notice in writing, signed by himself and delivered in person, or through his Election Agent, to the Returning Officer, so as to reach the Returning Officer on or before the appointed date. (ii)A notice of withdrawal shall in no circumstances be open to revocation or cancellation. (iii)Copies of such notices of withdrawal shall be notified for general information and a copy placed on the University notice boards. Un-Contested Election 19. Where, after scrutiny of nomination papers, only one person remains a validly nominated candidate for election in a constituency, or where after withdrawal only one person is left as a contesting candidate, the Returning Officer shall notify such candidate to have been elected un-opposed, provided no appeal is pending against the rejection of any nomination paper. Election Agent 20. (i)The candidate may appoint a person, qualified to be an Elector, to be his Election Agent in writing to the Returning Officer. (ii)The appointment of an Election Agent may, at any time, be revoked in writing by the candidate. Polling Agent 21. (i)The contesting candidate or his Election Agent may, before the commencement of the polls, appoint for each Polling Station a Polling Agent and shall give notice thereof in writing to the Presiding Officer. (ii)The appointment of the Polling Agent may be revoked at any time by the candidate or his Election Agent. (iii)Where any act or thing is authorized under the Statutes to be done in the presence of the candidate or any Election or Polling Agent, the failure of such person to attend shall not invalidate any act or thing otherwise validly done. Polling Hours 22. .The Returning Officer shall notify the day and hours of polling. Stopping of the Polling 23. (i)The Presiding Officer of a Polling Station may stop the polling and inform the Returning Officer that he has done so, if the polling at the Polling Station is at any time so interrupted and obstructed that it cannot, in the opinion of the Presiding Officer, be carried on. (ii)When the polling has been stopped, the Returning Officer shall immediately report the circumstances to the Election Authority, who shall direct a fresh poll on a date to be fixed by him. The over-all result of the polling in a constituency shall not be announced until the results of the fresh polling are known. Voting 24. (i)The elections shall be contested by secret ballot, by tendering the ballot papers by hand, or by post, on the prescribed form (schedule-V). (ii)Postal ballot papers, on the prescribed form, shall be issued 30 days before the election date by the Returning Officer, under registered cover with acknowledgement due. (iii)Ballot papers shall be issued, after identification and comparison with the Electoral list, to the satisfaction of the Returning Officer, in case of postal ballot, or the Presiding Officer at the polling stations. (iv)Any ballot paper, bearing cutting, scratching or over-writing, or which does not bear the official mark, shall be rejected as invalid. (v)If an Elector, who has inadvertently spoiled the ballot paper or the declaration form, requests for the issue of a duplicate ballot paper, the Returning or Presiding Officer may, after satisfying himself, issue him another ballot paper or declaration form. The spoiled ballot paper and declaration form (schedule-VI), together with their counterfoils, shall be marked as duplicate. Counting of Votes 25. (i)On the conclusion of polling, the Presiding Officer shall record the number of votes polled for contesting candidates and note down the total number of votes casted and rejected, and strike the balance. (ii)The candidate or his Polling or Election Agent shall be allowed to be present at the time of counting of votes. Declaration of Results 26. (i)The candidate(s) who get(s) the highest number of valid votes shall be reported by the Presiding Officer(s) to the Returning Officer for total counting, including postal ballots, in the presence of the candidate(s) or his/their Election Agent(s), and notifying the name(s) of successful candidate(s). (ii)In case of equality of votes between two or more candidates, the Returning Officer shall cast Votes in the presence of the contesting candidates or their agents, and obtain signatures of such persons as having been witnesses to the proceedings. (iii)If any candidate, Election Agent or Polling Agent objects to the counting, and the objection is reasonable, in the opinion of the Presiding Officer, he may order recounting of votes in the presence of the persons. Election Tribunal 27. (i)In case of dispute(s) in elections, all petitions shall be addressed, within three days of the declaration of the results, to the Election Tribunal, consisting of the nominee of Chief Justice of High Court, appointed as a member of the Syndicate, who shall act as Chairperson; the Secretary as member of the Syndicate, and a nominee of the Vice-Chancellor. (ii)The Election Tribunal may examine the petitioner(s) and other candidates and also examine the records of election and, upon the conclusion, make an order: (a)rejecting the petition; (b)declaring the election of the returned candidate void, or/and declaring the petitioner or other contesting candidate(s) to have been duly elected, or (c)declaring the election as a whole void. (iii)The decision of the Election Tribunal shall be final and binding on all parties to the dispute(s). Custody of Election Record 28. The Returning Officer shall retain, until the expiry of three months from the date of election, or the decision of Election Tribunal, as the case may be, all the papers connected with the election. Framing of Rules 29. For carrying into effect the purpose of the Statutes, rules may be framed, if necessary, with the approval of the Syndicate. 30. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statute. SCHEDULE – I The University of Agriculture, Peshawar Schedule of Dates The dates given below may be changed by the Returning Officer as the circumstances may require:- ScheduleDate 1.Publication of electoral lists …………………………………………………. 2.Claims for and objections to entries in the electoral lists ………………… 3.Publication of final electoral lists …………………………………………… 4.Notification of Election Schedule …………………………………………… 5.Receipt of nomination papers ……………………………………………… 6.Scrutiny of nomination papers……………………………………………… 7.Publication of lists of validly nominated candidates ……………………… 8.Withdrawal of nominations …………………………………………………. 9.Objections/Claims against rejection of nominations................................... 10.Publication of lists of contesting candidates ……………………………… 11.Issue of ballot papers in case of ballot by post …………………………… 12.Elections ……………………………………………………………………. 13.Announcement of election results in the prescribed form ……………… SCHEDULE - II The University of Agriculture, Peshawar (List of Contesting Candidates) Election to the (Authority) Syndicate for the period from....………………to ................ For the Constituency of..........................................………………………………… S. No. Name of the Contesting Candidates in Alphabetical Order Designation of the Contesting Candidates Notice is hereby given that the poll shall be taken between the hours of ...………….... to.……………………..... on (date) ....…………..………. at (Place) …………………...… Dated ………….. Returning Officer SCHEDULE - III The University of Agriculture, Peshawar NOMINATION FORM (To be Filled in by The Proposer) Election to the Constituency of ………………………………………………….…………… I, ……………………………. (Name of the Proposer), registered as an elector at serial No …………., in the electoral list, do hereby propose the name of ……………………………., at serial No......…….., in the electoral list, for the Constituency of ……………………………… Dated …………………..Signature of Proposer (To be Filled in by the Seconder) I, ………………………. (Name of the seconder), registered as an elector at serial No.......in the electoral list, do hereby second the nomination of ………………………………., at serial No………, in the electoral list, for Constituency of ………………………………………. Dated …………………..Signature of Seconder. (To be Filled by the Person Nominated) D E C L A R A T I O N I, …………………son/daughter/wife of …………………….. registered as an elector at serial No……….., in the electoral list for the Constituency of ………………………., do hereby declare that I have consented to the above mentioned nomination and that I am not subject to any disqualification for being elected as a member. Signature of the Person Nominated Dated ……………………. (To be Filled by Returning Officer) Serial number of nomination paper ………………… This nomination paper was delivered to me at my office at …………….. (hours) on ……………….. (date) by ………………………. being the candidate/proposer/seconder. Dated …………………….Returning Officer (Decision of Returning Officer accepting or rejecting the nomination paper on the day fixed for scrutiny). I have examined this nomination paper in accordance with the provision of the Section …………….. “The Khyber Pakhtunkhwa Universities Act 2012 .” Election Statutes, and decide as follows. (in case of rejection, state brief reasons) Dated …………………….Returning Officer The University of Agriculture, Peshawar List of Validly Nominated Candidates Election to the Syndicate for the period from …………… to ……………... For the Constituency of …………………………………………………………………………... S. No. Name of Candidates Designation Present Postal Address of the Candidate Place: ………………………… Dated: ………………………..Returning Officer SCHEDULE - V Secret Ballot Paper For the Constituency of……………………………………………… S. No. Name of the Candidates Put a Cross against Choice Candidate SCHEDULE - VI Declaration by Elector Casting Vote by Post I hereby declare that I am the elector at serial No. ……………. to whom the postal ballot paper serial number ……………… has been issued for the above election. Signature of Elector Dated: …………..Address ……………………….. (Attestation of Signature) The above has been signed in my presence by …………………………... who is personally known to me/has been identified to me to my satisfaction by …………………………………………………………………….. (identifier) who is personally known to me. Signature of Identifier Any …………………….. Designation …………… Dated …………….Address ……………….. Certificate I hereby certify that :- 1. The above named elector is personally known to me/has been identified to my satisfaction by ……………………… (identifier) who is personally known to me; 2. I am satisfied that the elector suffers from ……………………….. (infirmity) and is unable to record his vote himself or sign his declaration; 3. I was requested by him to mark the ballot paper and sign the above declaration on his behalf; and 4. The ballot paper was marked and the declaration signed by me on his behalf, in his presence and in accordance with his wishes. Signature of identifier, if any ………………………………………………………… Address ……………………………………………………………………………….. Signature of Attesting Officer Designation …………………… Dated …………………Address ……………………….. Dated…………………Address………………………. Title 1. Framed in pursuance of Section 28 (1) (m) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Emergency Committee Statutes, 2016”. Commencement 2. These Statutes shall come into force at once. Application 3. These Statutes shall apply to the University under Section 11(3) of the Act. Definitions 4. (i)In these statutes, unless the context otherwise requires, the following expressions shall have the meanings hereby respectively assigned to them as under:- (a) “Act” means the Khyber Pakhtunkhwa Universities Act, 2012. (b) "Authority" means as prescribed under Section 18(1) of the Act ibid. (c) "Prescribed" means prescribed by these statutes, Regulations and Rules made under the Act or the Syndicate or Senate of the University as the case may be. (d) “Senate” means Senate of the University. (e) “Syndicate” means Syndicate of the. (f) Secretary” means Registrar of the University under Section 13 (4) (a) of the Act ibid who shall act as Secretary of the Senate, Syndicate, Academic Council, Selection Board and such other authorities, bodies and committees as prescribed by or under this Act. (g) "University" means the University of Agriculture, Peshawar. (h) “Vice-Chancellor” means the Vice-Chancellor of the University. ii. All other terms and expressions shall have the same meanings as assigned to them under Section 2 of the Act. Secretary” means Registrar of the University under Section 13 (4) (a) of the Act ibid who shall act as Secretary of the Senate, Syndicate, Academic Council, Selection Board and such other authorities, bodies and committees as prescribed by or under this. Emergency Committee 5. (1)There shall be an Emergency Committee to be appointed by the Senate for confirmation of action(s) taken by the Vice Chancellor in emergency situations as provided under Section 11(3) of the Act. Provided that the action taken by the Vice-Chancellor in emergency shall not include - (i) framing of Statutes, Regulations, Rules or any other legislative act; (ii) making any kind of appointments; (iii) taking actions which required out of budget implications; (lv) imposing any penalty against employees in BPS-17 and above; (v)and exercising powers of Senate. (2) The Committee shall comprise of three members of the Senate to be appointed by the Senate and their Membership in the Committee shall be valid till their membership of the Senate. (3) The Vice Chancellor shall be the Convener of the Committee. (4) Registrar of the University shall be the Secretary of the Committee as provided under Section 13 (4) (a) of the Act ibid. Meeting of the Committee shall be called by the Convener as and when required. Functions of the Committee: 6. The following shall be the functions of the Committee: (a) Such action(s) needs to be regularized later on from the Syndicate; (b) If the committee is of the opinion that there was no need to exercise such powers, they may advise the Vice-Chancellor to revoke his action. If the action so taken is of such a nature that it cannot be revoked or annulled then the matter may be referred to the Senate with the observation of the Committee and will be decided by the Senate according to the Code of Conduct of its Business, without prejudice to the action(s) being taken by the Vice Chancellor. Removal of Difficulties 7.If any difficulty arises in giving effect to any of the provisions of these statutes, the Senate may make such decision, not inconsistent with the provisions of these statutes, as may appear to be necessary for the purpose of removing the difficulty, provided that such a decision is not ultra vires of the Act. Interpretation 8.Whenever a dispute arises in the application or interpretation of these statutes, it shall be referred to the Anomaly Committee, appointed by the Senate. The decision of the Senate in all such cases, after consideration of the recommendations of the Anomaly Committee, shall be final. Title 1. Framed in pursuance of Section 28(1) (b) of The Khyber Pakhtunkhwa Universities Act 2012 these statutes shall be called “Fees and other Miscellaneous Charges Statutes 2016”. Commencement 2. These Statutes shall come into force at once. Application 3. The Statutes shall apply to all persons admitted in the University or its constituent institutes/colleges/schools. Definitions 4. (i)In these statutes, unless the context otherwise requires, the following expressions shall have the meanings hereby respectively assigned to them as under:- (a) "Fee" means Admission fee, Tuition fee, Examination fee, or any other charges classed as Fee by the Syndicate. (b) "Non Refundable Fee" means any Fee or Charge made to University by a person which cannot be returned even if the purpose for which the payment was made is not met. (c) “Other Charges” means the dues other than fee demanded by the University from a person. (d) "Person" means any Person to whom these Statutes apply in terms of Statute 3 above. (e) "Prescribed" means prescribed by these Statutes or other Statutes, Regulations and Rules made under the Act. (f) "Refund of Fee” means the amount required to be returned to a person in a prescribed manner. (ii) All other terms and expressions shall have the same meanings as assigned to them under Section 2 of the Act and Section 3 of the Service Statutes. Fee Structure 5. The fee structure shall be the same as provided in the prospectus subject to revision by the Syndicate as notified. 6. Fee Refund % age of Tuition Fee Timeline For Semester/ Trimester Semester Timeline for Annual System Full (100%) Fee Refund Up to 7th. day of commencement of classes Up to 15th day of commencement of classes Half (50%) Fee Refund From 8th - 15th day of commencement of classes From 16th – 30th day of commencement of classes No Fee (0%) Refund From 16th day of commencement of classes From 31st day of commencement of classes Hostel Accommodation 7. Hostel accommodation will be provided as a privilege/facility in accordance with rules subject to availability of seats. i. Students seeking admission to hostels shall apply for a seat on the prescribed form, available from the office of the Provost; however, admission in the hostel is a privilege and not a right. ii. Students must carefully study and observe the hostel rules. Additions and Alterations to the Schedule 8. The Syndicate may, on recommendation of the Academic Council/F&PC revise the fee structure or amend any policy with such conditions as it may deem fit, in accordance with the provisions of the Act. 9. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statute. Title 1. Framed in pursuance of Section 28(1) (e) of The Khyber Pakhtunkhwa Universities Act 2012 these statutes shall be called “Maintenance of the Register of the Registered Graduates Statutes 2016”. Commencement 2. The Statutes shall come into force at once. Application 3. The Statutes shall apply to all persons admitted in the University or its constituent institutions. Definitions 4. In these statutes unless the context otherwise requires, the following definitions shall have the meanings assigned to them:- (a) “Act” means the Khyber Pakhtunkhwa Universities Act, 2012. (b) “Authority” means the Director Admission. (c) "Prescribed" means prescribed by Statutes, Regulations and Rules made under the Act. (d) "Student" means a student to whom the Statutes apply in terms of Statute 3 above. (e) "University" means The University of Agriculture, Peshawar. (f) All other terms and expressions shall have the same meanings as assigned to them under Section 2 of the Act. Maintenance of the Register: 5. The Register of the registered graduate shall be maintained by the Director Teaching (Admissions) and provide its copies to all concerned. Report to the Syndicate: 6. The Academic Council shall report enrolment of graduates to the Syndicate annually. Interpretation 7. Whenever a dispute arises in the application or interpretation of the Statutes, it shall be referred to the Anomaly Committee, appointed by the Syndicate. The decision of the Syndicate in all such cases, after consideration of the recommendations of the Anomaly Committee, shall be final. Regulations and Rules 8. Under provision of Section 2 (o) & (v) of Section 29 and Section 31 of the Act, Regulations and Rules shall be made by the Academic Council under provision of the Statutes as it deem necessary from time to time. 9. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statute. Title 1. Framed in pursuance of Section 28 (1) (f) read with Section 32-35 of the Khyber Pakhtunkhwa Universities Act, 2012 shall be called “Affiliation and Dis-affiliation of Educational Institutions and Related Matters Statutes, 2016”. Commencement 2. The Statutes shall come into force at once. Application 3. The Statutes shall apply to all Institutes affiliated with the University as per conditions prescribed under Section 32-35 of the Act. Definitions 4. (i)In the Statutes, unless the context otherwise requires, the following expressions shall have the meanings hereby, respectively, assigned to them as under: (a) “Act” means the Khyber Pakhtunkhwa Universities Act, 2012. (b) “Affiliation Committee” means the Affiliation committee constituted in terms of Section 14, of Constitution, Functions and Powers of Authorities of the University Statutes, 2016 read with Section 27 of the Act ibid. (c) “Affiliation” means affiliation with The University. (d) “Affiliated college” or “Affiliated institution” means a college or institution affiliated to the University, but not maintained or administered by it; (e) "Authority" means the Syndicate. (f) “HEC” means the Higher Education Commission Islamabad. (g) “HEAL” means the Higher Education, Archives and Libraries Department, Government of Khyber Pakhtunkhwa. (h) “Inspection Committee” means the Committee executing inspection of the institutes/colleges. (i) "Institutes/Colleges" means institute/college to which the Statutes apply in terms of Statute 3 above. (j) "Prescribed" means prescribed by Statutes, regulations or rules made under the Act; (k) “Principal/ Director” means the Head of the College or the Chief Executive of the institution/college seeking Affiliation. (l) “Programme” means the Course of Study, which culminates in the final award of a degree. (m) “Syndicate” means Syndicate of the University. (n) “Statutes”, Regulations” and “Rules” mean respectively the Statutes, Regulations and Rules made under this Act. (o) "University" means The University of Agriculture, Peshawar. (p) “Vice-Chancellor” means Vice-Chancellor of The University. (ii)All other terms and expressions shall have the same meanings as assigned to them under Section 2 of the Act 2012. Procedure for Affiliation: 5. Procedure for disposal of affiliation application shall be as follows:- (1) An educational institution applying for affiliation shall send a formal application as per Annexure-A annexed to these statutes to the Secretary Affiliation Committee, with reasonable time prior to commencement of academic programme of the University, along with application fee as determined by the Syndicate from time to time. (2) The Affiliation Committee shall examine the information contained therein as well as the statements submitted along with the original application. (3) If the Affiliation Committee is satisfied with the information and the statements, it may, with the approval of Vice Chancellor, send an Inspection Committee to visit the institute/ college concerned to satisfy itself that the prescribed requirements have been actually and physically fulfilled. (4) If the Inspection Committee is satisfied, it may recommend grant of affiliation of the institute/ college to the Affiliation Committee. (5) The Affiliation Committee after further inquiry, which might be considered necessary, forwards its recommendations to the Syndicate. (6) After approval of affiliation by the Syndicate, the affiliated institute/collage shall deposit affiliation fee for each of the affiliated programmes. (7) The educational institutions affiliated to the University shall be governed by the relevant regulations & rules framed by the University from time to time. 6. Formal Agreement: i. All arrangements of affiliation between institute/college and university shall be agreed upon and formally written down as approved legal agreement and signed by lawful authorized representative from the affiliated Institute and Secretary of Affiliation Committee. Detailed arrangements for partnership shall be set out clearly in the agreement and memorandum of understanding; ii. The agreement shall take into account the scope of the arrangements, responsibilities, financial arrangements, quality control mechanism, mode and means of payment, validity period, procedure for resolution of differences and termination of agreement etc.; iii. The agreement should clearly spell out the provisions for quality control mechanism including monitoring, assessment procedures and review, and visitation. iv. The validity period of the agreement should be clearly agreed upon by the parties. Any provision or extension should specify the requirements for review. v. Termination of affiliation should safeguard the interests of the students and should be duly notified to the general public and Commission. 7. Inspection Committee: (1) There shall be an Inspection Committee constituted by Vice Chancellor on the recommendation of Affiliation Committee, comprising at least two members of the Affiliation Committee, two subject experts in the relevant field and Secretary Affiliation Committee. One of the members of Affiliation Committee shall be appointed as convener. (2) The Inspection Committee shall examine the Education Institution in the light of the provision of Statutes of the University and the information supplied through the questionnaire. (3) If the Inspection Committee is satisfied that the prescribed requirements have been fulfilled, it may recommend that the affiliation be granted. (4) The Inspection Committee may not recommend the affiliation if the prescribed requirements are not fulfilled, provided that in case of such deficiencies as, in the view of the Inspection Committee, do not impede the academic progress of the Institution, the Committee may recommend provisional affiliation. (5) The report of the Inspection Committee shall be placed before the Affiliation Committee which may accept the recommendations or refer the case back to the Inspection Committee with certain queries. (6) The Affiliation Committee may co-opt the convener of the Inspection Committee as a member so that he could reply to their queries. (7) The Affiliation Committee after such further inquiry, if any, as it might consider necessary, forward its recommendation to the Academic Council. (8) No Educational Institution, desirous of seeking affiliation, shall conduct admission to any course of study and impart instruction in any subject, unless it has been granted the affiliation, nor will it be permissible to start any class in any subject in anticipation of the acceptance of application for the affiliation. (9) The Educational Institution affiliated to the University shall be governed by the statutes, Regulations, Rules framed by the University from time to time regarding:- i.the general scheme of studies; ii.the duration of the courses; iii.the medium of instruction and examinations; iv.the conditions of admission to the courses; v.detailed syllabi for the examinations held by the University. vi.the conditions under which students shall be admitted to the examination of the University. vii.the discipline of students and the supervision and control of their residence and extra-curricular activities; viii. health and general welfare of the students; ix.the ratio between teachers and students and the total workload of a teacher. (10) Every educational institution affiliated to the University shall promptly report to the University any transfer or change in the management or any circumstances affecting the adequacy of its financial resources. (11) The teaching staff of the educational institution shall possess such qualification as may be prescribed by the University. (12) An Inspection of every affiliated educational institution shall be held from time to time and action can be taken against any institution under University Act/Statutes. 8. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statute. Annexure - I APPLICATION FORM FOR AFFILIATION Note: please answer every question clearly and in detail:- 1. General: i) Name of Institution/college, address with fax/ email /telephone numbers; ii) Year and objectives of establishment; iii) Name of the controlling authority/chief executive; iv) Name, designation and qualifications of the head of institution; v) Name of registered society/body, trust, foundation; vi) Governing body, its composition and other relevant details 2. Physical facilities: i) Infrastructure available in shape of land, type of current building (owned/rented) and total covered area of the administration building; ii) Total number and size of class rooms, capacity for students; iii) Details of the laboratories, workshops and equipment’s appropriate to the courses; iv) Details of the office equipment, furniture and fixtures; v) Number of quarters/residences at the campus for teaching staff; vi) Details of sports grounds and other facilities; vii) Position of gas and water and electricity fitting; viii) Transport vehicles for official use and students; ix) Details of students hostels buildings. 3. Academic facilities: i) Current academic programmes presented at institution/ College; ii) Details of subjects to be offered at Bachelor's level with proposed combinations of academic groups; , iii) Subjects to be offered at Master's level 4. Faculty/staff: i) Faculty strength, names of members of teaching staff, their qualification, training and skill, designations, experience, pays scales; ii) Mode of appointment of teaching staff and criteria of selection; iii) Total number of non-teaching, administrative and supporting staff, their designation, qualifications and experience; iv) Details of medical services for students and employees 5. Library: i) Number of books, textbooks, journals (international and national), periodicals, newspapers, reference books in library; ii) Information regarding accommodated number of students in reading rooms. 6.Facilities Regarding Information Technology: i) Details of computer literacy and integration of networking and visualization into normal institutional activities, student computer ratio; ii) Internet connectivity available to students. 7. Students: i) Total number of students enrolled in the institution/college; ii) Enrolment of students level-wise 8. Admissions: i) General policy; ii) Number of students to be enrolled, level-wise; iii) Procedures and criteria of admission 9.Quality Assurance and Student Supervision: i) Arrangement for academic supervision of students: ii) Arrangements for quality assurance: iii) Level of administrative and technical support for quality assurance 10. Finances: i) Financial position of institution/college and sources of income to meet the recurring and developmental expenses of the institution/college duly audited by Assistant Director local fund Department of the University and Director Finance or his nominee on nominal audit fee to be paid by the concerned Institute/College. ii) Receipts in form of grants, donations, gifts, assets and investment income and fees in term of regular, casual and miscellaneous; iii) Recurring expenditure in term of pays, allowances, maintenance, purchases, utilities, running laboratory expenses, examinations, consumable etc. 11.Additional information, if any The template of the inspection proforma is subject to revision by the syndicate from time to time. Title 1. Framed in pursuance of Section 28 (1) (h) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Admission of Educational Institutions to the Privileges of the University and Withdrawal of Such Privileges Statutes, 2016”. Commencement 2. The Statutes shall come into force at once. Application 3. The Statutes shall apply to all Agricultural and Livestock Colleges/ Institutions of the Khyber Pakhtunkhwa Province within its jurisdiction as prescribed in Section 4 of the Act reproduced as follows:- The University shall exercise the powers conferred on it by or under the Act within the territorial limits or technical limits, as the case may be, shall be notified by Government from time to time: Provided that Government may, by general or special order, modify scope of the aforesaid powers of the University with regards to the territorial limits or technical limits: Provided further that the University may admit to its privileges, under prescribed conditions, colleges or postgraduate institutions, within the territorial limits of other University, whether inside or outside Pakistan; provided that the consent of such other University is first obtained. Definitions 4. (i)In the Statutes, unless the context otherwise requires, the following expressions shall have the meanings hereby respectively assigned to them as under: (a) “Act” means the Khyber Pakhtunkhwa Universities Act, 2012. (b) "Authority" means the syndicate, which exercise its powers to allow admission to Agricultural and Livestock Colleges and Institutions of the Khyber Pakhtunkhwa Province to the privileges of the University under the Statutes. (c) “Admission Committee” means the Committee constituted by the Syndicate to guide the University regarding Admission of Educational Institutions such as Agricultural and Livestock Colleges and Institutions of the Khyber Pakhtunkhwa Province. (d) “HEC” means the Higher Education Commission Islamabad. (e) “HEAL” means the Higher Education, Archives and Libraries Department, Government of Khyber Pakhtunkhwa. (f) “Inspection Committee” means the Committee executing inspection of the Agricultural and Livestock Colleges and Institutions of the Khyber Pakhtunkhwa Province. (g) “Institution/College” means Institutions and Colleges of the Khyber Pakhtunkhwa Province seeking Admission to the privileges of The University, (h) "Institutes/Colleges" means Agricultural and Livestock Colleges and Institutions of the Khyber Pakhtunkhwa Province to whom the Statutes apply in terms of Statute 3 above. (i) "Prescribed" means prescribed by the Statutes, Regulations and Rules made under the Act. (j) “Principal/ Director” mean the Head of the Agricultural and Livestock College and Institution of the Khyber Pakhtunkhwa Province. (k) “Programme” means the Course of Study, which culminates in the final award of degree. (l) “Syndicate” means Syndicate of The University. (m) "University" means the University of Agriculture, Peshawar. (n) “Vice-Chancellor” means the Vice-Chancellor of The University. (ii)All other terms and expressions shall have the same meanings as assigned to them under Section 2 of the Act. Legal formalities 5. (i)The ownership of the institution shall vest in the Government of Khyber Pakhtunkhwa Colleges/ Institutions. ii)Educational Institutions/Colleges seeking Admission to the privileges of the University, shall secure prior consent of the University of its territorial jurisdiction as well as of the Provincial Education Department of Khyber Pakhtunkhwa Province. iii)The Territorial limits of the University shall extend to Khyber Pakhtunkhwa Province. Application for Admission to the Privileges of the University: 6. An institution/college applying for Admission to the privileges of the University shall submit an application to Director Teaching/Secretary Admission Committee of the University on prescribed form (Annex-I), at least eight months prior to the date from which Admission is sought, with sufficient time prior to commencement of academic programme of the University. (i)Procedure for disposal of Admission application shall be as follows:- (a) An educational institution applying for Admission to the privileges of the University shall send a formal application to the Director Teaching/Secretary Admission Committee, along with application fee as determined by the Syndicate from time to time. (b) On receipt of application, the Admission Committee shall examine the information contained therein as well as the statements submitted along with the original application. (c) If the Admission Committee is satisfied with these replies and the statements, it may, with the approval of Vice Chancellor, send an Inspection Committee to visit the institution concerned to satisfy itself that the prescribed requirements have been actually and physically fulfilled. (d) If the Inspection Committee is satisfied that the prescribed requirements have been fulfilled, it may recommend grant of Admission of the institution to the Admission Committee. (e) The Admission Committee after further inquiry, which might be considered necessary, forwards its final recommendations to the Syndicate. (f) After approval of Admission by the Syndicate, the admitted Agricultural & Livestock College/ Institution shall deposit Admission fee for each of the programme. The educational institutions Admitted to the University shall be governed by the relevant regulations & rules framed by the University from time to time through its competent fora. Powers of the University 7. The University shall have the powers vested in it by Section 6 (xvi) of the Act.” to accept the examinations passed and the period of study spent by students of the University at other universities and places of learning equivalent to such examinations and periods of study in the University, as it may prescribe, and to withdraw such acceptance. Regulations and Rules 8. In pursuance of Section 2 (o) & (v), as provided in Section 29 and Section 31 of the Act, Regulations and Rules shall be made by the Academic Council for the purpose under provision of the Statutes as it deem necessary from time to time. 9. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statute. Annexure - I APPLICATION FORM FOR AFFILIATION Note: please answer every question clearly and in detail:- 1. General: vii) Name of Institution/college, address with fax/ email /telephone numbers; viii) Year and objectives of establishment; ix) Name of the controlling authority/chief executive; x) Name, designation and qualifications of the head of institution; xi) Name of registered society/body, trust, foundation; xii) Governing body, its composition and other relevant details 2. Physical facilities: x) Infrastructure available in shape of land, type of current building (owned/rented) and total covered area of the administration building; xi) Total number and size of class rooms, capacity for students; xii) Details of the laboratories, workshops and equipment’s appropriate to the courses; xiii) Details of the office equipment, furniture and fixtures; xiv) Number of quarters/residences at the campus for teaching staff; xv) Details of sports grounds and other facilities; xvi) Position of gas and water and electricity fitting; xvii) Transport vehicles for official use and students; xviii) Details of students hostels buildings. 3. Academic facilities: iv) Current academic programmes presented at institution/ College; v) Details of subjects to be offered at Bachelor's level with proposed combinations of academic groups; , vi) Subjects to be offered at Master's level 4. Faculty/staff: v) Faculty strength, names of members of teaching staff, their qualification, training and skill, designations, experience, pays scales; vi) Mode of appointment of teaching staff and criteria of selection; vii) Total number of non-teaching, administrative and supporting staff, their designation, qualifications and experience; viii) Details of medical services for students and employees 5. Library: iii) Number of books, textbooks, journals (international and national), periodicals, newspapers, reference books in library; iv) Information regarding accommodated number of students in reading rooms. 6.Facilities Regarding Information Technology: iii) Details of computer literacy and integration of networking and visualization into normal institutional activities, student computer ratio; iv) Internet connectivity available to students. 7. Students: iii) Total number of students enrolled in the institution/college; iv) Enrolment of students level-wise 8. Admissions: iv) General policy; v) Number of students to be enrolled, level-wise; vi) Procedures and criteria of admission 9.Quality Assurance and Student Supervision: iv) Arrangement for academic supervision of students: v) Arrangements for quality assurance: vi) Level of administrative and technical support for quality assurance 10. Finances: iv) Financial position of institution/college and sources of income to meet the recurring and developmental expenses of the institution/college duly audited by Assistant Director local fund Department of the University and Director Finance or his nominee on nominal audit fee to be paid by the concerned Institute/College. v) Receipts in form of grants, donations, gifts, assets and investment income and fees in term of regular, casual and miscellaneous; vi) Recurring expenditure in term of pays, allowances, maintenance, purchases, utilities, running laboratory expenses, examinations, consumable etc. 11.Additional information, if any The template of the inspection proforma is subject to revision by the syndicate from time to time. Title 1. Framed in pursuance of Section 28 (1) (i) read with Section 6 (xxii) and Section 25 (2) (c) of the Khyber Pakhtunkhwa Universities Act, 2012 these statutes shall be called “Establishment of Faculties, Teaching Departments, Constituent Institutions, Constituent Colleges and Other Academic Divisions Statutes, 2016”. Commencement 2. The Statutes shall come into force at once. Application 3. The Statutes shall apply to the Faculties, Teaching Departments, Constituent Institutions, Constituent Colleges and other Academic Divisions of the University as defined in Section 25 (2) (c) of the Act. Definitions 4. (i)In the Statutes, unless the context otherwise requires, the following expressions shall have the meanings hereby respectively assigned to them as under: (a) “Act” means Khyber Pakhtunkhwa Universities Act, 2012. (b) "Authority" means under Section 25 (2) (c) of the Act, The Academic Council, to propose to the Syndicate the constitution of Faculties, Teaching Departments, Constituent Institutions, Constituent Colleges and Other Academic Divisions. (c) “Dean, Chairperson /Director/Principal” mean the Head of a Faculty, Teaching Department/ Institute or Head of Department/Principal of Constituent Institutions, Constituent Colleges and Other Academic Divisions of The University. (d) "Faculties, Teaching Departments, Constituent Institutions, Constituent Colleges” means Faculties, Teaching Departments, Constituent Institutions, Constituent Colleges and Other Academic Divisions of The University respectively to whom the Statutes apply in terms of Statute 3 above. (e) "Prescribed" means prescribed by the Statutes, Regulations and Rules made under the Act. (f) “Senate” means Senate of The University. (g) “Syndicate” means Syndicate of The University. (h) "University" means The University of Agriculture, Peshawar. (i) “Vice-Chancellor” means the Vice-Chancellor of The University. (j)All other terms and expressions shall have the same meanings as assigned to them under Section 2 of the Act. Faculties 5. The University shall include the following Faculties: a. The Faculty of Crop Production Sciences. b. The Faculty of Crop Protection Sciences c. The Faculty of Animal Husbandry & Veterinary Sciences.. d. The Faculty of Nutrition Sciences. e. The Faculty of Rural Social Sciences. f. The Faculty of Management Sciences g. Such other Faculties as may be prescribed by Statutes. 6. Teaching Departments/ Institutes/ Constituent colleges or any other academic division. S.No. Name of Teaching Department/ Institute/Constituent Colleges     1 Livestock Management, Breeding and Genetics 2 Department of Animal Health 3 Department of Animal Nutrition 4 Department of Poultry Science 5 Department of Agricultural Mechanization 6 Department of Horticulture 7 Department of Agronomy 8 Department of Plant Breeding & Genetics 9 Department of Soil and Environmental Sciences 10 Department of Water Management 11 Department of Entomology 12 Department of Plant Pathology 13 Department Of Plant Protection 14 Department of Weed Science 15 Department of Agricultural Chemistry 16 Department of Human Nutrition 17 Department of Food Science & Technology 18 Agricultural & Applied Economics 19 Department of English 20 Agricultural Extension Education & Communication 21 Department of Maths, Stats & Computer Science 22 Department Of Rural Sociology 23 Department of Islamic / Pak. Studies 24 Institute of Biotechnology & Genetic Engineering (IBGE) 25 Institute of Development Studies (IDS) 26 Institute of Business & Management Sciences (IBMS) 7. The Syndicate may from time to time, on recommendation of the Academic Council approve establishment of some other Faculties/Departments/Institutes and constituent Institutes/ Colleges/Schools in the University, and its Sub-Campuses when needed. Powers of the University 8. The University shall have the powers vested in it by Section 6 (xvi) of the Act to accept the examinations passed and the period of study spent by students of the University at other universities and places of learning equivalent to such examinations and periods of study in the University, as it may prescribe, and to withdraw such acceptance. Regulations and Rules 9. In pursuance of Section 2 (o) & (v), as provided in Section 29 and 31 of the Act, Regulations and Rules shall be made by the Academic Council for the purpose under provision of the Statutes as it deem necessary from time to time. 10. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statute. Title 1. Framed in pursuance of Section 28(1) (a) of The Khyber Pakhtunkhwa Universities Act 2012 these statutes shall be called “The University Annual Report Statutes 2016”. Commencement 2. These Statutes shall come into force at once. Application 3. These Statutes shall apply to the University and its constituent/ affiliated institutes. Definition 4. (i)In the Statutes, unless the context otherwise requires, the following expressions shall have the meanings hereby, respectively, assigned to them as under:- (a) “Annual Report” means the Annual Report of the University (b) "Authority" means any of the Authorities of the University specified in Section 18; of the Act. (c) “Chancellor” means the Governor Khyber Pakhtunkhwa/ Chancellor of the University under Section 9 (1) & 9 (7) of the Act. (d) "Employee" means a University employee to whom the Statutes apply in terms of Section 3 of the Service Statutes, 2016. (e) “Government” means the Government of Khyber Pakhtunkhwa. (f) "University" means The University of Agriculture, Peshawar. (g) "Prescribed" means prescribed by the Statutes or other Statutes, Regulations and Rules made under the Act. (h) “Syndicate” means the Syndicate of The University. (i) “Senate” means, the Senate of The University of Agriculture, Peshawar. (iiAll other terms and expressions shall have the same meanings as assigned to them under Section 2 of the Act. Presentation of Annual Report 5. The annual report shall be presented as prescribed in Section 11 (7) & (8) of the Khyber Pakhtunkhwa Universities Act 2012, The Vice-Chancellor shall present the annual report before the Senate within three months of the closure of the academic year. The annual report shall comprise such information as regards the academic year under review as may be prescribed, including disclosure of all relevant facts under Section 6 of the statutes including those prescribed by Section 20(2) (e) and Section 23(2) (a) of the Act as follows: (a) academics; (b) research; (c) administration; and (d) finances including audited statement of accounts and management letter. 6. The Vice-Chancellor's annual report shall be made available, prior to its presentation before the Senate to alt Officers and Teachers and shall be published in such numbers as are required to ensure its wide circulation and uploaded on the University website. Layout of Annual Report 7. Layout of Annual Report shall consist of the following: a. University Governance b. Academic Activities c. Research and Development d. Innovation and Commercialization e. Quality Assurance f. University Professional Ranking by the HEC. g. Faculty Development h. Students Enrollment and Degrees Awarded annually i. Universities Building Economies j. Strengthening Physical Infrastructure k. Strengthening Technological Infrastructure l. Universities building Communities m. Sports n. Universities Building Leadership o. Finance p. Funds Generation/Development q. University Liaison with industry. r. Recruitment and promotions s. Meetings of Authorities and Statutory bodies t. Outreach activities u. Progress achieved from foreign tours v. Litigation 8. Amendments in the Statutes shall be dealt in the same manner as provided in Section 45 of the Service Statutes. Title 1. Framed in pursuance of Section 28 (1)(p) of the Khyber Pakhtunkhwa Universities, Act-2012 these statutes shall be called “Employees Medical Attendance Statutes, 2016”. Commencement 2. These statutes shall come into force at once. Application 3. These statutes shall be applicable to all university regular employees, whether on duty, on leave or under suspension. 4. These Statutes shall apply to all University employees in Regular Service, full time and those are declared eligible as such. 5. These statutes shall not apply in case of contingent paid staff or contract employees Definitions 6. (1)In these Statutes unless there is anything repugnant in the subject or context of the Act, the following expressions shall have the meaning of; (a) “Authorized Medical Attendant” means a qualified doctor, who is registered and authorized under the law to do medical practice and designated as such to certify the justification for indoor admission of patient to a Government/Private or any other hospital, duly specified by the University. (b) “Authorized Treatment” means treatment in an authorized hospital or as includes in the scheduled (c) “Family’’ means wife(s) / husband, son(s), daughter(s), step children, parents and step parents of a university employee. (d) “Government” means the Government of Khyber Pakhtunkhwa. (e) “Hospital” means a Government hospital or a hospital maintained by a local authority and any other hospital(s) with which arrangements have been made by university for the treatment of its employees as given in the attached schedule which may be amended from time to time by the Vice Chancellor. (f) “Medical Attendance” means an attendance in a hospital or at the residence of the University employee, including all sorts of clinical procedures and tests for the purposes of diagnosis or treatment as considered necessary by the Authorized Medical Attendant/Registrar; and such consultation with a Specialist(s) as recommended by Authorized Medical Attendant/Registrar and further necessary treatment advised by the Specialist(s); (g) “Patient” means a University employee or his / her family to whom these statutes apply and who has / have fallen ill. (h) “Laboratory” means a laboratory of the hospitals in 2 (d) in case of indoor patients, in case of outdoor treatment as per list in schedule. (i) Home Treatment after Hospitalization: (a) At the time of discharge from the hospital the original prescription advised by the Medial Officer for home treatment shall also be allowed. (b)In case of Hepatitis, Cancer, Aids, Heart and Renal Diseases, Psychiatric and Epileptic cases where indoor treatment is not required, reimbursement of treatment at home will be allowed on the recommendation of authorized medical attendant. (c) Patient of Hepatitis (B&C) would be required to have Polymerized Chain Reaction (PCR) test done after every three months to ensure that injections are being administered regularly. Entitlement for Medical Treatment 7. (1) An employee shall be entitled to free of charge medical attendance by the authorized medical officer and also to receive the amount paid by him, if any, on account of such treatment on production of a certificate in writing by the authorized medical officer in this behalf subject to verification. (1) To get medical treatment from any private hospital/clinic in emergency anywhere in the country if in the opinion of the authorized medical officer it was necessary. (2) If the authorized medical officer is of the opinion that the case of a patient is of such a serious or special nature as to require medical attendance by some person other than himself, and such attendance or treatment which is not available at the place where the patient has fallen ill, he may, with the approval of the Medical Superintendent of the hospital (which will be obtained beforehand unless the delay involved entails danger to the health of the patient);? (i) Send the patient to the nearest specialist or other medical officer who in his opinion is required for the patient. (ii) If the patient is unable to travel call due to the severing of his illness, officer to attend upon the patient? (3). A patient sent under sub clause (i) of clause (3) shall on production of a certificate in writing by the authorized medical attendant in this behalf, be entitled to travelling allowance for him and attendant if recommended by authorized medical attendant for the journeys to and from the headquarters of the specialist or other medical officer or the place where he is sent for treatment. (4). A specialist or other medical officer so called under sub clause (ii) of clause (3) shall, on production of certificate in writing by the authorized medical attendant in this behalf be entitled to travelling allowance for the journey to and from the place where the patient is. Hospitalization 8. Hospitalization shall be allowed in the first instance in the hospitals specified at Schedule, treatment can be sought for in other hospitals in the province. If the treatment is not available in the province, hospitalization can be had in any other province of the country subject to the prior permission of the university authorities. A certificate to the effect of non-availability of the facilities shall have to be obtained from the local hospital lacking the facility. (1) If the authorized medical attendant is of opinion that a University employee cannot be given treatment due to the absence or remoteness of a suitable hospital or to the nature of the illness, the University employee may receive treatment at his / her residence. (2) A university employee receiving treatment at his / her residence under sub rule (1) shall be entitled to receive towards the cost of such treatment incurred by him, a sum equivalent to the cost of such treatment that he / she would have been entitled for reimbursement, to receive under these statutes if he / she had not been treated at his / her residence. (3) Claims for sums admissible under sub rule (2) shall be accompanied by a certificate in writing by the Authorized Medical Attendant stating. a. Reasons for the opinion referred to in sub-rule (1) b. The cost of similar treatment referred to in sub-rule (2) Free Medical Treatment 9. A University employee shall also be entitled for free of charge medical attendance by the authorized medical officer of the University. Reimbursement 10. (1)A university employee and dependent family members detailed below shall be entitled to free-of-charge medical attendance by the Authorized Medical Attendant. (a) dependent children when both the parents are working.? (b) dependent parents if other sons/ daughter are in Government service.? (c) reimbursement of medical claim on account of treatment of parents of female married employees shall also be admissible. (2) If the Authorized Medical Attendant is of the opinion that the case of a patient is of a serious or special nature so as to require medical attendance of a specialist, he may, refer the patient to the nearest specialist as provided in clause (e) of Rule 2 or a hospital, by whom, in his opinion, medical attendance or treatment is required for the patient. (3) A University employee shall be entitled for reimbursement of any amount paid by him on account of his / her medical attendance by a specialist or treatment in a hospital under the provision of sub-rule (2) on production of a certificate in writing by the Authorized Medical Attendant in this behalf or the discharge book. Before claiming reimbursement he should obtain from the specialist or hospital authority, as the case may be, a copy, if possible of the printed tariff of the hospital, a bill in full detail and also a duly signed receipts in token of having made the payment, and present them to the Head of his / her Department. The head shall check the bill with the tariff, if provided so, and after obtaining the sanction of the Competent Authority, if necessary, make the amount payable on a Contingent Bill for which the hospital bill and the receipt will form the vouchers. The amount shall then be disbursed to the University employee. (4) The Head of the Section/Department/Institute or such officers to whom such powers are delegated by the relevant competent authority, shall be competent to order reimbursement under sub-rule (3) of an amount not exceeding Rs. 5000/- in each case. (5) The reimbursement of charges for services rendered in connection with, but not included in, medical attendance or treatment of a patient, shall be determined by the Authorized Medical Attendant and shall be made accordingly; (6) University employees and their families shall, ordinarily, be entitled for reimbursement of medical, surgical and nursing treatment as in-patient in a general ward or private room as may be the case. (a) The university shall provide advance to the concerned employee on his/her request with approval of the Vice Chancellor. (b) Employees and their family members shall be entitled for re-imbursement of the amount spent on account purchase of medicine for the following medical treatment at OPD. (i) Chronic pulmonary-cardiovascular and circulatory disorders. (ii) Tumors, malignancies, cancer and chronic blood disorders (Thalassemia etc) (iii) Chronic hepato-renal disorders, organ failure, dialysis and transplants. (iv) Chronic neuro-psychiatric diseases, neuropathies, epilepsy, paralysis. (v) Chronic inflammatory-infectious diseases (rheumatoid arthritis, hepatitis, TB, tetanus etc) (vi) Chronic endocrine disorder (diabetes/goiter pancreatitis etc) (vii) Chronic degenerative disorders. (viii) Poisoning, dog and snake bite. (ix) Drug Abuse, STD, HIV/AIDS, VHF (x) Chronic skin diseases, allergies-chronic connective tissue and auto immune disorders. (xi) Injuries including orthopedics, burns, gunshot, blast and head injuries. (xii) Day surgery (obstetric-gyne disorders, deliveries cataract and eye/ENT day procedures). (xiii) Shock, cardiogenic shock, stroke and electrolyte disorders (xiv) Treatment for eye, ENT and disabilities/handicaps (xv) Dental treatment (2)Furthermore reimbursement will be allowed for the bills of tests, X-rays, ultrasound, M.R.I, C.T. Scan including all kind of tests required for diagnosing. Procedure for Indoor Medical Treatment 11. (a)The employee suspecting uncured ailment by himself or family shall approach the authorized medical officer to seek indoor treatment in an approved hospital. This procedure shall, however, not be applicable in case of real emergencies where information may be given to the authorized officer after the admission of the patient to the hospital within 24 hours. (b)The approved hospital, if necessary, may refer the case to other specialist consulting physician, surgeon, gynecologist etc. as it may deem fit, and also determine the eligibility for indoor treatment in their own hospital or any other specified hospital. (c)The approved hospital may refer the case for laboratory examinations/ tests as it may deem fit. Home Treatment After Hospitalization 12. (a)Re-imbursement on account of home treatment for employees and their family members suffering from Heart and Renal diseases may be allowed by the Syndicate. (b) At the time of discharge from the hospital the original prescription advised by the Medial Officer for home treatment shall also be allowed. (c)In case of Hepatitis, Cancer, Aids, Heart and Renal Diseases, Psychiatric and Epileptic cases where indoor treatment is not required, reimbursement of treatment at home will be allowed on the recommendation of authorized medical attendant. (d) Patient of Hepatitis (B&C) would be required to have Polymerized Chain Reaction (PCR) test done after every three months to ensure that injections are being administered regularly. Laboratory Tests 13. (a)Employees and their families shall be entitled for laboratory tests in any government hospital Laboratories. In case of non-availability of facilities, the test shall be carried out in other labs for which reimbursement shall be made. (b)Payment on account of laboratory tests, if carried out from laboratories other than Government Hospital shall be made as per rates of the approved Laboratory / Hospital. Medical Treatment (b) (a)The medical treatment chart from the hospitals would not be required for medical claims having financial involvement up to Rs. 10, 000/- however, for cases exceeding the above ceiling /limit, the production of the chart will be mandatory. (c) Indoor treatment in private hospitals would only be allowed if the patient is referred by the administration of the Government hospital certifying non availability such facility in the Government hospital. (d) Reimbursement of medical claims on account of treatment of the spouse of retired employees is allowed. However, such treatment of retired employees and their spouse will be allowed only in Government hospitals and payment up to Rs.100,000/- (per annum) per case, will be made from Benevolent Fund. (e) Instead of paying advance to the employee, payment will be made directly to hospital if patient is admitted for open Heart Surgery/Angiography / Angioplasty complete the list. (f) Patients of Hepatitis (B&C) would be required to have PCR test done after every three months to ensure that injections are being administered regularly provided that the cost of PCR shall be reimbursed. (g) The following facilities shall be provided to regular University employees:- (1) Eye Lenses with a maximum Expenditure of Rs.5,000/- (2) Eyes Laser Operation as per market rate. (3) Stent in heart with a maximum of Rs. 2,50,000/- (one time only) Medical Claim Committee 14. A standing ‘Medical Claim Committee’ consisting of the following to examine all cases (claims) of reimbursement and make recommendations for approval by the Competent Authority. Medical Superintendent or his nominee any of the approved hospitals will certify the disease and reimbursement claim thereof: a. Member of the Syndicate to be nominated by the Syndicate (Convener) b. One Dean of to be nominated by the Vice-Chancellor. (Member) c. Treasurer or his nominee. (Member/Secretary) Panel Hospital 15. The Syndicate of the University may approve a panel of hospitals for specific diseases as well as for general treatment revised by the Syndicate from time to time. For treatment in panel hospitals a medical treatment card will be issued and payment will be made directly to the hospital through cross cheque. The hospital shall include a Government hospital or a hospital maintained by a local authority and any other hospital(s) with which arrangements have been made by university for the treatment of its employees as given in the schedule appended to these statutes which may be amended from time to time by the Vice Chancellor. Relaxation 16. University Syndicate may relax any provisions of these statutes in case of special hardships or circumstances. 17. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statute. Title 1. Framed in pursuance of Section, 28(1) (p) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Leave Statutes, 2016”. Commencement 2. These Statutes shall come into force at once. Application 3. These Statutes shall apply to all the Employees prescribed in Section-3 of the Service Statutes. Definitions 4. (i)Unless the context otherwise requires, the following expressions shall have the meanings hereby assigned to them: (1) “Act” means Khyber Pakhtunkhwa Universities Act, 2012. (2) "Academic Council" means Academic Council of the University (3) "Advanced Studies and Research Board" means Advanced Studies and Research Board of the University (4) "Coordinator" means Coordinator of the University Campus (5) "Campus" means Campus of the University (6) “Constituent College” means Constituent College of the University (7) “Constituent Institution” means Constituent Institution of the University (8) "Chairperson" means Chairperson of a Teaching Department (9) "Dean" means Dean of a faculty of the University (10) "Director" means Director of a Constituent Institution of the University (11) "Head" means Head of Administrative Section of the University (12) "Initial Appointment" means appointment made under the prescribed procedure other than by promotion (13) "Principal" means Principal of Constituent College of the University (14) "Prescribed" means prescribed by the Act or Statutes made their under (15) "Permanent Post" means a post sanctioned without assigning any limit of time (16) "Pay" means the emoluments drawn monthly by an employee as pay including special pay, qualification pay, technical pay, personal pay, or any other emoluments, classified as pay by the Government (17) "Presumptive Pay" means the pay of a post to which a University employee is entitled subject to his holding the same in a substantive capacity and performing its functions (18) "Pay Protection" means permitting pay not less than the last pay drawn by him before appointed against the same or a higher post (19) The Pronoun “He” refers to both Male and Female employees / students. (20) "Regular Appointment" means an appointment made in accordance with the prescribed procedure, against a vacant permanent post (21) "Substantive Pay" means the basic pay other than special pay, personal pay, emolument pay etc. to which an employee is entitled on account of substantive appointment to a post in a specified scale (22) "Senate" means Senate of the University (23) "Syndicate" means Syndicate of the University (24) "Selection Board" means Selection Board of the University (25) “Selection Committee” means University Selection and Promotion Committee of the University (26) "Temporary Post" means a post other than a permanent post (27) "University" means the University of Agriculture, Peshawar. (28) "University Employee" means a person who holds a permanent post in the University service and who is paid from the University funds. (ii) All other terms and expressions shall have the same meanings as assigned to them under Section-2 of the Act Admissibility Of Leave 5. (1) The University employee shall be granted leave in accordance with these statutes provided that leave will depend on the exigencies of service. (2) Leave applied for shall be expressed and sanctioned, in terms of days. (3) Leave applied for on Medical grounds shall not be refused ordinarily, provided that the Competent Authority to sanction the leave may at its discretion; secure a second medical opinion to have the applicant medically examined. (4) No employee who has been granted leave on Medical grounds may return to duty without first producing a Medical Fitness Certificate from the same authority. (5) Holidays falling within the period of any kind of leave shall be counted as leave. They may be prefixed or suffixed to the leave with the permission of the sanctioning authority. (6) An employee may apply for any type of leave which is due and admissible to the employee and it shall not be refused on the ground that another type of leave should be taken in the particular circumstances. (7) One type of leave may be combined with joining time or with any other type of leave otherwise admissible to the employee, provided leave preparatory to retirement, sabbatical leave and casual leave shall not be combined with any kind of leave. (8) No leave shall be availed unless it is expressly granted, except leave applied for under emergent circumstances and so proved to the satisfaction of the sanctioning authority. (9) It shall be the duty of the applicant to make sure that the leave applied for has expressly been sanctioned. While proceeding on leave except causal leave, he shall submit departure report and hand over the charge of his post. A report to this effect shall be sent through his immediate officer. It shall also be the duty of the employee to leave behind all papers, cash and keys in his custody in the manner determined by his immediate officer. An employee on return from leave shall report for duty to the authority that sanctioned his leave. (10) Leave applied for must be on the prescribed form stating the kind of leave required. In addition, Medical Certificate issued by authorized Medical Officer of the University will be submitted, in case leave on medical grounds is required. Application shall be submitted sufficiently in advance of the date from which leave is sought to be availed. (11) Application for leave shall be submitted to the immediate officer, who shall forward the same to the Registrar, along with his remarks and the arrangements proposed during the absence of the applicant, if the period of leave applied for is a week or more. (12) Leave account in respect of each Employee shall be maintained as a part of his service book, in such form, as may be prescribed by the University. (13) Leave may be granted retrospectively by the Competent Authority in special circumstances and the period of absence may be treated as leave without pay. (14) An employee compulsorily retired, removed or dismissed under disciplinary action, the balanced leave at his credit shall cease. (15) Pay admissible during leave on full pay shall be based on last pay drawn. (16) Instead of indicating whether leave starts or ends in the forenoon, eave may commence from the day following on which an employee hands over the charge of the post and will end on the day preceding the day on which he resumes duty. Competent Authority 6. (1) The Vice Chancellor, on recommendation of the Head of the Department / Institution / College or the Administrative Head, shall grant leave (other than causal leave and study leave) to the Employees. (2) Head of the Constituent Institution shall grant casual leave to Employees in BPS 1-16. (3) The Registrar, on recommendation of the respective Chairperson of Departments / Administrative Heads, shall grant casual leave to all employees/faculty members of the respective department. (4) Leave to all Deans / Head of the Institution / Principal of the College and Administrative Heads shall be granted by the Vice Chancellor. (5) Leave to Chairperson of the Department shall be granted by the Vice Chancellor on the recommendation of Dean. (6) Leave granted for more than 15 days shall be reported to the syndicate being Competent Authority. Casual Leave 7. Vocational employees shall be entitled to casual leave for 13 days and non-vocational employees for 25 days in a calendar year. Casual leave may not be granted for more than 5 days. It shall not be combined with any leave or joining time. It may be prefixed or suffixed to a closed or optional holiday. It shall not be credited to the leave account of the Employee. Any balance not availed shall lapse on the termination of the calendar year. Earning and Accumulation of Leave 8. (1)An employee shall earn leave only on full pay which shall be calculated at the rate of four days for non-vocational and one day for vocational employees of every calendar month of the period of duty rendered and credited to the leave account as "Leave on Full Pay". Duty period of fifteen days or less in a calendar month being ignored and those of more than fifteen days being treated as a full calendar month for the purpose. Period spent on any sort of leave or vacation (other than casual leave) shall not be treated as the period of duty rendered. (2) If an Employee proceeds on leave during a calendar month and returns from it during another calendar month and the period of duty in either month is more than fifteen days, the leave to be credited for both the incomplete months shall be restricted to that admissible for one full calendar month pay. (3)Any Employee who enjoys vacation may earn leave on full pay: (a) when an Employee avails himself of full vacation in a calendar year at the rate of one day for every calendar month of duty rendered; (b)when during any year he is prevented from availing himself of the full vacation as for any Employee who does not enjoy vacation for that year; and (c)when he avails himself of only a part of the vacation as in (1) above plus such portion of thirty days as the number of days of vacation not be taken as full vacation. Leave On Full Pay 9. (1) The maximum period of earned leave on full pay that may be granted at one time shall be as follows: (a) without Medical Certificate ----- 120 days (b) with Medical Certificate ----- 180 days (c) on Medical grounds from leave account in entire service ----- 365 days (2) Medical leave, on production of Medical Certificate shall be granted against the earned leave account of the Employee. Leave on Half Pay 10. (1) Leave on full pay may, at the option of the Employee, be converted into leave on Half Pay. The debit to the leave account will be at the rate of one day on full pay for every two days on half pay, fraction of one-half counting as one full day's leave on full pay. (2)The request for conversion of leave referred to above shall be specified by the Employee in his application for grant of leave. (3) There shall be no limit on the grant of leave on half pay as long as it is available by conversion in the leave account. Study Leave 11. (1) Study Leave means leave granted with or without pay to an Employee for the purpose of pursuing higher education or study or research in a manner approved by the University. (2) Study Leave may be granted to an employee who has confirmed service in the University or its constituent units. It shall be granted to an employee up to the age of 50 years for pursuing higher studies. (3) the study leave shall be granted by the Syndicate on the recommendation of study leave committee on such terms and conditions as it may deem fit . (4) Study Leave may normally be granted to an employee for a maximum of 36 months for M. Phil / MS and to a maximum of 60 months for PhD Degree on year to year basis on the receipt of progress report from the advisor of the concerned scholar. Provided that in any case the period of study leave shall not exceed 60 months. (5) During study leave the Employee shall not engage himself in a job carrying remuneration. (6) Before proceeding on study leave the employee shall execute a surety bond on stamp paper, with surety of two guarantors (Preferably University Regular Employee in Grade 17 or above) of known credibility and financial status to the effect that he will serve the University after successful completion of his studies for a period of 03 consecutive years in the case of M.Phil. / MS Degree and 05 years in case of Ph.D. In case the scholar fails to join the University and serve the University for the period mention above he shall pay an amount equal to the bond money, the fringe benefits, the total amount of scholarship received, the pay benefits, other payments received during the period of the study leave and a penalty to be fixed by the Syndicate. (7) In case the scholar fails to successfully complete his studies, he shall pay the amount of the scholarship, fringe benefits, pay benefits, if any other payments received by him during the study period / leave and a penalty fixed by Syndicate. (8) Such person shall immediately report for duties otherwise will be liable for disciplinary action as per Employees Efficiency and Discipline Statutes, 2016. (9) The period of study leave with pay shall be counted for earning annual increments when the Employee rejoins the University after successful completion of his studies. (10) An Employee shall be allowed to retain residential accommodation allotted to him, provided his "family" actually resides in the residential accommodation or continue to receive house rent allowance during the period of study leave. (11) any change in the course of study or field of research, or change of university, may be allowed by the syndicate on the recommendation of supervisor and/or the university where he is studying or on his personal request as the case may be. However, it will be necessary to revalidate the study leave provided that the duration of his degree does not exceed the stipulated period. (12) An Employee on study leave shall submit his progress report through his supervisor annually to the Registrar. In case of unsatisfactory report he will be liable to be called back and all payments received by him will be recovered. (13) Applications for study leave shall be submitted up to 02 month prior to the date of departure. (14) Study leave may be granted twice in the entire service but the total period will not exceed more than five years. (15) Study leave shall not be admissible to an employee against whom disciplinary proceedings are under process. Extraordinary Leave (Without Pay) 12. (1)The grant of extra-ordinary leave is subject to the condition that it can be granted without detriment to the business of the University. (2)Extra-ordinary leave may be granted to a University employee in special circumstances:- (a) When other leave is not admissible under these University Statutes. (b) When other leave is admissible, but the University employee concerned applies in writing for the grant of extra-ordinary leave. (c) The authority empowered to grant leave may commute retrospectively the period of absence without leave into extraordinary leave. (d) No leave salary is admissible in the case of extra-ordinary leave. (e) EOL once sanctioned shall not be converted to other kind of leave unless warranted as such by a valid reason to be recorded in writing and got approved by the Syndicate. (3) Extraordinary leave may be granted under special circumstances to a permanent employee up to a maximum period of five years during the whole period of service in the University, provided that extra ordinary leave may be granted for two years if the employee has not completed 10 years of service. Maternity/ Paternity Leave 13. (1) Maternity leave may be granted on full pay, outside the leave account, to a female employee to the extent of ninety days in all from the date of its commencement or sixty days from the date of her confinement, whichever is earlier. (2) Maternity leave may be granted in continuation of or incombination with any other kind of leave including extraordinary leave as may be due and admissible to a female employee. (3)Maternity leave may be granted to a female employee only twice in her whole service in the University. (4) Paternity leave may be granted to the male employee whose wife is expecting a child for a maximum of 10 working days at the time of birth. Coordinate (Iddat) Leave 14. (1) A Muslim Female Employee on the death of her husband, may be granted leave on full pay for a period not exceeding one hundred and thirty days. (2) Such leave shall not be debited to her leave account. (3) Such leave shall commence from the date of death of her husband and for this purpose she will have to produce death certificate issued by the Competent Authority either along with her application for special leave or, if that is not possible, the said certificate may be furnished to the leave sanctioning authority, separately. Leave Not Due 15. (1) Leave not due may be granted on full pay, to be offset against leave to be earned in future, for a maximum period of three hundred and sixty-five days in the entire period of service, subject to the condition that during the first five years of service it shall not exceed ninety days in all and shall only be granted for emergencies. (2) Such leave may be converted into leave on half pay. (3) Such leave shall be granted only when there are reasonable chances of the Employee's resuming duty on the expiry of the leave. (4) Leave not due is a privilege and not a right and its approval will depend upon the prevailing staff position and exigencies of duty. (5) Before proceeding on leave not due the concerned employee shall execute a personal bond on stamp paper, with surety of two guarantors (preferably University Regular Employee in Grade 17 or above) of known credibility and financial status to serve the University on expiry of his leave. In case he fails to do so he shall pay an amount equal to the bond money, the fringe benefits, other payments received during the period of the leave and a penalty to be fixed by the Syndicate. Sabbatical Leave 16. (1) An employee engaged in teaching or research may be granted sabbatical leave up to one year on full pay for undertaking research in a University or research organization of good standing twice in the entire carrier. Sabbatical leave not granted or not availed can be carried forward. (2) Sabbatical leave will be granted to an employee who have put in at least 06 years confirmed service in the University. (3) The period of study leave or leave without pay shall not count towards the period prescribed for entitlement to sabbatical leave. (4) The sabbatical leave may not be combined with any other kind of leave. (5) An employee who availed sabbatical leave once will not be eligible for another sabbatical leave within 06 year. (6) In case the Employee receives salary from other sources during sabbatical leave, the University may pay only fifty percent of his salary. (7) Sabbatical leave shall ordinarily be granted only at the end of an academic term or semester and if it is applied for at least 03 months before the date it is proposed to be availed. (8) Sabbatical leave is a privilege and not a right and its approval, when it falls due, will depend upon the prevailing staff position and exigencies of duty. (9) The employee on sabbatical leave may draw house rent allowance or retain the residential accommodation provided to him if his "family" actually resides in it. (10) He will submit a report on the work done during the sabbatical leave for the perusal of the Chairman of the Department who will forward it with his comments to the Vice Chancellor. Encashment of Leave Preparatory to Retirement 17. (1)An Employee may, twelve months before the date of superannuation with thirty years qualifying service, at his option, be allowed to encashment of his leave preparatory to retirement if he undertakes in writing to perform duty in lieu of the whole period of three hundred and sixty-five days or lesser period which is due and admissible. (2)In lieu of such leave, leave pay be claimed for the actual period of leave subject to maximum of three sixty five days. (3)If at any time during such period, leave is granted on account of ill health supported by Medical Certificate or for performance of Hajj or Umra, the amount of cash compensation on account of leave pay shall be reduced by an amount equal to the leave pay for half the period of leave so granted. (4)The Employee shall submit the option to the Authority, competent to sanction leave preparatory to retirement, which shall accept the option and issue formal sanction for the payment of each compensation. (5)For the purpose of payment in lieu of such leave: (a)The rate of pay shall be the rate admissible at the time the leave is drawn. (b)The earned leave pay may be drawn at any time for the period for which duty has already been rendered; and (c)Only the "Senior Post Allowance" will be included in the leave pay as admissible. Death During Service 18. In case an employee dies, or is declared permanently incapacitated for further service by a designated hospital or doctor while in service, a lump-sum payment equal to full pay for the number of days of earned leave but not exceeding 365 days due, shall be paid by the University. Anomaly Committee 19. (i)Whenever a dispute arises in the application or interpretation of these statutes, it shall be referred to the Anomaly Committee prescribed under Section 45 of Service Statutes. (ii)The recommendations of the Anomaly Committee shall be placed before the Syndicate for consideration. The decision of the Syndicate shall be final. 20. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. Title 1. Framed in pursuance of Section, 28(1) (c) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Employees Welfare Fund Statutes, 2016”. Commencement 2. These Statutes shall come into force at once. Application 3. University employees shall be entitled to the benefits of this Welfare Fund, except those prescribed in Section 3 of Service Statutes. Definitions 4. In these statutes, unless the context otherwise requires, the following expressions shall have the meanings, assigned to them as under: (1) "Board" means the Board of Management of the Welfare Trust Fund as established under Section 8 of these Statutes. (2) "Family" in relation to a University employee means : (a) In the case of a male subscriber, the wife or wives and children of a subscriber, and the widow and widows, and children of a deceased son of the subscriber. Provided that if a subscriber proves that his wife has been judicially separated from him or has ceased under the customary law of the community to which she belongs to be entitled to maintenance, she shall henceforth be deemed to be no longer a member of the subscriber's family in matters to which these statutes relate, unless the subscriber subsequently indicates by express notification in writing to the Treasurer that she shall continue to be so regarded. (b) in the case of a male employee, the wife or wives, and in the case of a female employee the husband of the employee ; (c) in the case of a female subscriber the husband and children of the subscriber, and the widower and children of a deceased son of the subscriber. (d) the natural sons upto the age of twenty-five years, provided that they are not handicapped or mentally retarded; and (e) In both cases i.e. male/female parents, minor brothers, unmarried, divorced or widowed daughters and sisters of the employee wholly dependent upon him. (3) "Fund” means the Welfare Trust Fund established under these Statutes. (4) "Pay" means the amount drawn monthly by a University employee as: (a) the pay which has been sanctioned for the post held by him substantively, or in an officiating capacity, or to which he is entitled by reason of his substantive position in a cadre. (b) qualification pay, technical pay, personal pay and special pay; and (c) any other emoluments which may specifically be classified as pay by the Syndicate. (5) "Syndicate" means the Syndicate of the University. (6) “Treasurer” means the Treasurer of University. (7) "University Employee" means a person who holds a permanent post in the university service and who is paid from the University Fund. (8) All other terms and expressions shall have the same meanings as assigned to them under Section 2 of the Khyber Pakhtunkhwa Universities Act, 2012. (9) The pronoun “He” refers to both Male and Female employee. Establishment of the Welfare Fund 5. There shall be established a fund, to be called University Welfare Trust Fund, for the purpose of general welfare of the University’s employees. Sources and Utilization of the Fund 6. To the credit of the Welfare Trust Fund shall be placed: (a) all contributions received from University employees under these Statutes; (b) all contributions made by the University; and (c) any donation contributed to the fund by philanthropists or an agency; and (d) all markup/profit accruing on investment from the fund on such contributions. 7. The Welfare Fund shall be utilized for meeting the expenses on arrangements to be made with Insurance Company or other Insurer(s) for the insurance of the University employees in the following manner. (a) Out of the profit released from Insurance Companies, 50 percent of such profit shall be credited to the Fund Account. The Board may utilize it in accordance with the provision of these Statutes. (b) The remaining 50 percent of profit shall be payable to the employees with profit. This amount shall be invested in long term schemes. The employees on death or retirement shall receive their share of profit based on the ratio of their respective contributions to the premium along with the profit accruing on it. Constitution of Board for Management of the Fund 8. There shall be a Board consisting of the following members as under to administer and manage the fund. i. Vice-Chancellor Chairperson ii. One Dean to be nominated by the Syndicate Member iii. One Professor to be nominated by the Syndicate Member iv. Registrar Member v. One member representing employees from BPS-1 to BPS-16 to be nominated by the Vice Chancellor. Member vi. Treasurer Member/Secretary 9. Members of the Board mentioned on Serial No: ii, iii and v, shall hold the office for three years. Functions and Powers of the Board 10. The Board shall: (1) From time to time arrange for the insurance of the employees in the sums specified in the following table and arrange its investment in the profitable schemes in the financial institutions / scheduled banks, (2) Monitor and oversee accounts of the fund; (3) Devise policy for investment of the fund and insurance in profitable schemes with the organizations registered with State Bank of Pakistan; (4) Sanction expenditures connected with the administration and management of the Fund; (5) Do or cause to be done all other things ancillary or incidental to any of the aforesaid or to the purpose of the fund; (6) Revise the rates from time to time; (7) Settle the claims in relation to the fund; (8) Report annual progress with regard to Fund, or in respect of any claim given to it by the Syndicate, to the Syndicate. 11. Contribution towards the Fund by the Employee (1) Subject to the provisions of these statutes, every employee shall be liable to contribute monthly towards the Fund @ 1% of the initial basic pay. This rate may vary with the approval of the Syndicate on the recommendations of the Board. (2) The annual contribution payable by each employee shall be deducted from his monthly pay and credited to the Fund. 12. Contributions by Employees in Foreign Service (1) When an employee is transferred to Foreign Service or deputed to other department/ organization he shall continue to be governed by these Statutes in the same manner as if he had not been so transferred or deputed and he shall remit to the Treasurer his contribution to the fund during the period he remains in Foreign Service/Deputation; (2) If for any reason contribution to the fund has not been deducted from the pay bill of a University employee or not paid in the manner prescribed, the same shall in lump-sum be deducted from his subsequent pay bill, and remitted to the Treasurer. 13. Assistance to the Family of Deceased Employee (1) The Board shall extend financial assistance to the family of the deceased employee of the University on case to case basis from the fund at the specified rates. (2) Notwithstanding the fact that an employee may have at different times belonged to different classes of service, in the event of his death, the legal heirs shall be entitled as specified in First Schedule, to the assured sum to be paid on his/her death to the member or members of his family, nominated by him in this behalf, or the other persons specified in appended schedule - I of these Statutes irrespective of the premium being paid before his death by the University to the Insurance Company or other Insurer. 14. Nomination of Legal Heirs (1) Within three months of coming into force of these statutes, every employee who is entitled to the benefits of the fund shall nominate, in the form appended at schedule – II of these statutes, a member or members of his family to whom he desires the sum insured to be paid in the event of his death, specifying, in case the assured sum is to be paid to more than one member of his family, the proportion in which such sum is to be paid to them and forward the Nomination Form to the Treasurer for transmission to the Insurance Company concerned which shall assign a Nomination Number to the employee and furnish receipt thereof to be placed in his service book/File. (2) In case the nominee or one of the nominees is a minor(s) the employee shall nominate one or more persons through whom the payment of the sum assured, shall be paid by the Insurance Company to the minor(s). (3) An employee, may, at any time, cancel a nomination by sending a notice in writing to the Treasurer for transmission to the Insurance Company concerned and may also send a fresh nomination along with such notice. (4) If the nomination relates only to a part of the sum assured, the part to which it does not relate shall, in the event of the employee's death, be distributed in accordance with the provision of Section 10 of these Statutes. 15. Payment to relatives on employee's death (1) The arrangement to be made with an Insurance Company or other Insurer shall be to the effect that on the death of an employee of the class specified in column-I in Schedule-III the sum specified against that class of employee in column-II shall be paid: (a) to such member or members of his/her family as he may have nominated for the purpose in full or in the shares specified by him at the time of making the nomination (b) where no valid nomination by the employee subsists at the time of his death, to his family; and (c) in the absence of a family, to his surviving relatives, if any, in the manner and in the shares in which the Provident Fund or gratuity of a deceased employee is payable under the relevant Statutes for the time being in force. 16. Submission of claims for payment:Claims under these Statutes shall become payable only upon submission of claim by the by the nominee(s). (1) a certificate in the form appended at Schedule-III certifying the death of the employee concerned and indicating the class to which such employee belonged immediately before his death and his nomination number; and (2) where no valid nomination under Section 10 of these Statutes subsists in respect of a employee at the time of his death, a certificate specifying the names of the members of his family and in the absence of any member of his family the names of his surviving relatives to whom the sum assured is payable under the relevant provisions of these Statutes. 17. Payment of claim by the insurance company:On receipt of the documents referred to in these statutes, the Treasurer shall make immediate arrangements for the payment of the amount of sum assured, to the person or persons mentioned in these Statutes. 18. No benefit admissible on Dismissal, Termination and Removal.- If an employee, for any reason whatsoever, is removed or dismissed from service, he shall not be entitled to any benefit from the fund, nor to the refund of the contributions made by him toward the said fund during the period of his service. 19. Meeting of the Board (1) The Board constituted under Section-4 of these Statutes shall hold meetings at least twice a year. (2) Decisions by the Board shall be taken by majority of votes. In case of equality of votes, the Chairperson shall have a casting vote; (3) All decisions of the Board shall be recorded in writing by the Secretary and in his absence by such other member of the Board as may be authorized in this behalf by the Chairperson; (4) Subject to the general supervision and control of the Chairperson, the Secretary shall be responsible for: (a) The conduct of correspondence on behalf of the Board; (b) The maintenance of the records of the Board; (c) The disbursement of the money from the fund; (d) The maintenance of the accounts; (e) Preparation of the agenda of the meetings of the Board and giving advance notice of such meeting to the members of the Board and recording and circulation of the minutes; (f) Performance of such other functions as may be specified by the Syndicate; (g) Preparation of Annual Report of the Board’s proceedings and reporting it to the Syndicate. 20. Grants to Retired University Employees.-The Board shall make one-time payment to an employee, who has retired from service or has completed the age of sixty years as the case may be, such grants out of the fund up to Rs.50,000/- (Rupees fifty thousand only) as it may consider appropriate or feasible. 21. Withdrawals from Welfare Fund: Any amount required to be drawn from the fund shall be drawn on a bill signed by the Treasurer and issued in the form of crossed cheque. 22. Maintenance of the Fund and its Audit (1) The accounts of the contributions to, and of the withdrawals from, the fund shall be maintained by the Treasurer; (2) The accounts maintained under sub-Section (1) above shall be audited by the Auditor at least once every year. 23. Funds to be kept in a Scheduled Bank All contributions credited into the fund shall be kept in Scheduled Bank in the name of the Board. 24. Accounts and Payments in Rupees.-The account of the fund shall be kept in Pakistani Rupees and all payments from it shall be made in Pakistani Rupees. 25. Removal of Difficulties.- If any difficulty arises in giving effect to any of the provisions of these statutes, the Syndicate in individual cases may make such decision, not inconsistent with the spirit of these statutes, as may appear to be necessary for the purpose of removing the difficulty, provided that such a decision is not ultra vires of the Khyber Pakhtunkhwa Universities Act, 2012. 26. Anomaly Committee. - Whenever a dispute arises in the application or interpretation of these statutes, it shall be referred to the Anomaly Committee provided under Section 41 of the University Service Statutes, 2016. The recommendations of the Anomaly Committee shall be placed before the Syndicate for consideration. The decision of the Syndicate shall be final. 27. Amendment in the Statutes. - Any amendment / modification in these Statutes shall be proposed by the Syndicate on the recommendations of the Anomaly Committee. SCHEDULE-I BASIC PAY SCALE AMOUNT OF HALF YEARLY PREMIUM PAYABLE BPS 1 – 4 At the rate of 1% of the Basic Pay of each scale. BPS 5 – 10 BPS 11 – 15 BPS 16 – 17 BPS-18 BPS-19 BPS-20 and above SCHEDULE-II FORM OF NOMINATION I, son/daughter/wife of the Department of/Section faculty/office of University Peshawar hereby nominate the person/persons/mentioned below, who is a member/who are members of my family and defined in the University Employees Welfare Trust Fund Statutes, 2014 to receive the assured sum in the event of my death under the Group Insurance Scheme. Dat dated Attested by (Seal of the office) Signature of the Subscriber Note:-(The signature of subscriber should be attested by a Class "A" University Officer or Class I Government Officer, who should affix his/her seal of office above his/her signature.) SCHEDULE-III Dated............... To ............... (Address of the Insurance Company) REF: GROUP INSURANCE SCHEME Respectable Sir/Madam, With reference to the above noted Scheme, I have to report that Mr./Mrs./Miss Aged years, died on . It is, therefore, requested that the payment of Rs. (Rupees only), the amount for which the deceased was covered, may be made. 1. To his/her nominee or nominees. The nomination number assigned to the deceased was 2. (Where no nomination subsists) to the following members of his/her family: S.No Name Father Name Relationship with the deceased i. ii. 3. (in the absence of a family) to his/her surviving relatives mentioned below in the shares noted against each. S.No Name Father Name Shares Relationship with the deceased i. ii. It is hereby certified: 1. That the deceased was a subscriber to the Welfare Fund. 2. That at the time of the death the deceased was a class employee. Treasurer Title 1. Framed in pursuance of Section, 28(1) (p) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Audit of Accounts, Statutes, 2016”. Commencement 1. They shall come into force at once. Application 2. (i) It shall apply to all the accounts maintained by the University. (1) “Act” means The Khyber Pakhtunkhwa Universities Act No. X of 2012 (2) "Authority" means Authorities prescribed under Section 18 (1) of the Act. (3) “Commission” means the Higher Education Commission Islamabad. (4) “Government” means the Government of Khyber Pakhtunkhwa. (5) “HEAL” means the Higher Education, Archives and Libraries Department, Government of Khyber Pakhtunkhwa. (6) "Prescribed" means prescribed by these Statutes or other Statutes, Regulations and Rules made under the Act. (7) “Senate” means Senate of The University. (8) “Syndicate” means Syndicate of The University. (9) “Treasurer” means Treasurer of the University. (10) "University" means the University of Agriculture, Peshawar. (11) “Vice-Chancellor” means the Vice-Chancellor of the University. (ii)All other expressions shall have the same meanings as assigned to them in Section 2 of the Act and Section 4 of the Service Statutes. 3. Payments. (1) Bills for payment to be made out of the University fund shall be checked by the Auditor of the University who shall see that: (a) sanction of the competent authority exists for the payment; (b) The claim is in respect of services rendered or stores supplied and supported by a certificate of the competent authority; (c) budget provision exists to meet the expenditure, and that ; (d) in case of claims for payment of Provident Fund, verifications have been made with reference to the personal account of the subscriber. (e) no expenditure shall be made from the University fund , unless the bill for its payment has been audited by the Auditor of the University in conformity with the above procedure. (f) in case of difference of opinion between the Treasurer and the Auditor, the matter shall be referred to the Vice Chancellor whose decision shall be final for reasons to be recorded. 4. The statement of the Accounts of the University signed by the Treasurer and the Auditor shall be submitted to the authority federal or provincial as the case may be within six months of the closing of the financial year. The same will be uploaded on the University Website. 5. The accounts of the University shall be audited once a year in conformity with the Statutes and Regulations of the University, by the Auditor appointed by the Auditor General of Pakistan for this purpose. 6. The observation(s) of the Auditor, together with such annotations as the Treasurer may make, shall be presented to the Syndicate and the Commission. 7. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. Title 1. Framed in pursuance of Section, 28(1) (l) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Honorary Degrees Statutes, 2016”. Commencement 2. They shall come into force at once. Application 3.These Statutes shall apply to the nominees for award of honorary degree by the University. Definitions: 4. (1) In these statutes, unless the context otherwise requires, all expressions shall have the meaning respectively assigned to them as under: (a) “Honorary Degree” means a Degree (PhD, DSc, DLit, JD, ThD) conferred on a person by the Syndicate with the confirmation of the Chancellor, without requiring him to undergo an examination, by reason of his eminence in his field of specialization or distinguished services to the country or humanity in general; (b) “Act” means the Act; and (2) All other expressions and terms used in these Statutes shall have the same meanings as assigned to them under section 2 of the Act. Conferment of Honorary Degrees 5. The Vice Chancellor in consultation with the University Academic Council may recommend nominees to the Syndicate for Award of Honorary Degrees. 6. The authority to award an Honorary Degree shall rest with the Syndicate subject to the confirmation by the Chancellor. 7. The Syndicate’s decision shall be made at a meeting held after proper notice and supported in each case by the opinion of a two third majority of the members present at the meeting. 8. The candidate to be considered for an Honorary Degree should have made outstanding contribution to the advancement of the candidate’s discipline or field of work, or to the benefit of the community, to the country or to the society at large. 9. Active members of Faculty and Staff at University are not eligible to be considered for Honorary Degrees. 10. Posthumous Honorary Degrees shall not be recommended. However, if the candidate accepts the invitation of the University, but dies before the Convocation, the Honorary Degree shall be conferred. 11. Normally, an Honorary Degree shall not also be awarded in absentia. However, in exceptional circumstances, a degree may also be awarded in absentia. 12. An individual can receive only one Honorary Degree from the University. 13. In selecting the candidates for the award of an Honorary Degree, it should be ensured that no discrimination is made on the basis of race, colour, religion, gender, caste and disability. 14. The cases for consideration shall be submitted on a proper Nomination Form (Annexure-II). 15. After confirmation by the Chancellor, the Vice Chancellor shall inform the nominee(s). 16. The format of the Honorary Degree itself shall be the same as that for degrees awarded to students on the campus. 17. In case the nominee for an Honorary Degree is unable to accept the degree in the year the degree is awarded, the name shall be re-submitted for approval in a later year. 18. Honorary Degree shall not be used for professional promotion, and the recipients are not supposed to write ‘Doctor’ with their names. Note:Guidelines & Nomination Form for nomination of Honorary Degrees are given in Annex I&II. 19. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. Annexure-I Guidelines: 1. Introduction Any person is eligible to make a nomination. 2. Selection Criteria a.Outstanding contribution to discipline or field of work, to community, to society in general. b.Nominee may be from any country. 3. Eligibility Guidelines a. Faculty or Staff of the University is not eligible for nomination until at least three years after leaving the University. b.An active politician is not eligible. c.The person must be alive. d.Diversified nominations without discrimination are desirable. 4. Selection Process a.The recommendations of the nominees are made by the Vice Chancellor in consultation with the Academic Council. b.Recommendations are approved by the Syndicate. c.The case(s) are submitted to the Chancellor for confirmation. d.Invitation to candidate(s) are sent after the approval by the Chancellor. e.Name(s) of honoree(s) will be made public. 5.Nomination Form A completed nomination form is necessary for the information of the Syndicate. Annexure - II University Nomination Form for an Honorary Degree 1. Name of Nominee (in Full) _______________________________ 2. Permanent Address_________________________________ 3. Current Address _______________________________________ 4. Current Telephone Number and E-mail Address ______________ 5. Education, Honors Received (degrees or honor, institution, date)_ 6. Career Summary (titles, organizations, dates) ________________ 7. Reasons for Recommending Award of an Honorary Degree ____________________________ (This is the most important section for making decision) ___________ ___________________ Nominator- 1 (Name and address) Relationship to Nominee ______________________________________________ Nominator- 2 (Name and address) Relationship to Nominee Title 1. Framed in pursuance of Section, 28(1) (p) read with Section 6 (v) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Superannuated Employees Statutes, 2016”. Commencement 2. These Statutes shall come into force at once. Application 3. These Statutes shall apply to the retired/ superannuated employees. Definitions: 4. (1) In these statutes, unless otherwise specified, the following expressions shall have the meanings, assigned to them as under: (a) "Competent Authority" means the syndicate. (b) "Medical Officer" means Medical Superintendent of a Government Hospital or Registrar of Medical Ward or above. (c) “Medical Certificate" means certificate issued by a Medical Superintendent upon check-up of the superannuated employee/teacher to be officially sent to the University and shall be attached to his first pay package for the audit and a copy to be kept in the Personal File. (d) "Pay" means fixed emoluments as determined by the Syndicate. (e) “Retired” means a retired employee (officer or teacher) who has opted for premature retirement or on attaining the age of superannuation. (f) "Selection Committee" means the Committee, specifically constituted by the Syndicate for the purpose of engagement of the superannuated/retired persons. (g) "Superannuated" means an employee who has retired from service upon reaching sixty years of age. (h) "Term" means one-year renewable term with a gap of one day. (i) "Personal File" means the file of the superannuated/retired employee to be kept in the office of the Registrar of the University and a copy in the relevant Department or Section. 5. A superannuated/ retired employee shall not be engaged under these Statutes provided he is found unsuitable to retain him in the University for Further Services. 6. The employee considered for engagement, shall not have any disciplinary action taken against him/her during active service. (i).The University may, upon giving a one-month notice, relieve the superannuated employee from service. (ii).The employee, engaged under these statutes, shall not be entitled to any medical claims. (iii).The employee, engaged under these statutes, shall not be made member of statutory bodies. (iv)The pay package of the engaged employee shall be fixed by the Syndicate and shall not be less than the last pay drawn and any other incentives as approved by the syndicate. Procedure for engagement 7. In the larger interests of the University the Syndicate may appoint a superannuated/retired officer/ teacher who are physically, mentally and academically fit. 8. The candidate shall have no disciplinary action taken against him during the last five years. 9. A superannuated/ retired teacher/ officer for engagement are advertised in two leading newspapers and university website. 10. The maximum age for engaging a superannuated/retired teacher or officer may not exceed 65 in ordinary circumstances for teachers. The ultimate decision shall be made by the Syndicate. Selection Committee 11. The Selection Committee shall be constituted by the Syndicate consisting of concerned Dean and Chairman (in case there is no Dean or Chairperson then two Senior teachers of the concerned Faculty), and Registrar who shall be the member/ secretary of the committee. . 12. The Selection Committee shall evaluate a candidate and his dossier and shall record reasons, in writing for recommendations of the teacher/ officer for engagement. 13. The quorum of the Selection Committee shall be two-third of its total members. The recommendations of the Selection Committee shall be sent to the syndicate for approval. 14. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. Title 1. Framed in pursuance of Section, 28(1) (p) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called “Form and Manner for Maintenance of University Accounts Statutes, 2016”. Commencement 2. They shall come into force at once. Application 3. It shall apply to all the accounts maintained by the University. Definitions 4. In these statutes unless the context otherwise requires, the following expressions shall have the meanings assigned to them as under: (1) “Act” means The Khyber Pakhtunkhwa Universities Act No. X of 2012 (2) "Authority" means Authorities prescribed under Section 18 (1) of the Act. (3) “Commission” means the Higher Education Commission Islamabad. (4) “Government” means the Government of Khyber Pakhtunkhwa. (5) “HEAL” means the Higher Education, Archives and Libraries Department, Government of Khyber Pakhtunkhwa. (6) "University" means the University of Agriculture, Peshawar. (7) "Prescribed" means prescribed by these Statutes or other Statutes, Regulations and Rules made under the Act. (8) “Senate” means Senate of The University. (9) “Syndicate” means Syndicate of The University. (10) “Treasurer” means Treasurer of the University. (11) “Vice-Chancellor” means the Vice-Chancellor of the University. (12) All other expressions shall have the same meanings as assigned to them in Section 2 of the Act and Section 4 of the Service Statutes. 5. Accounts of the University shall conform to the financial year and shall be kept by the Treasurer. 6. Funds or moneys belonging to the University shall be kept in the name of the University in any scheduled Bank approved by the Syndicate under the following heads: (1) Special Endowment Trusts; (2) Provident Fund Account; (3) Current Account; and (4) Such other heads as the Syndicate may determine from time to time. (5) No transfer shall be made from Accounts (a) and (b) to any other account. 7. Property belonging to the University and its constituent institutions shall be held in the name of the University. 8. The Treasurer shall, with the prior approval of the Vice Chancellor and subject to the control of the Syndicate be competent to direct that any un-invested balance standing to the credit of any particular Trust or of any other University Account, shall be invested in Government Securities, Stock and Promissory Notes, Postal Development Cash Certificates and Fixed Deposit Account for the benefit of the Account concerned. For the purpose of drawing interest on or transferring any part of such Government Stock or Government Promissory Notes or Certificates as are held in the name of the University, the Vice Chancellor and the Treasurer shall, subject to the control of the Syndicate, be jointly authorized to do all acts necessary for that purpose. 9. It shall be the duty of the Treasurer, subject to the control of the Vice Chancellor and the Syndicate, to see that all sums given to the University for specific purposes, such as the Establishment of the University Chair, or for awarding a scholarship or Government Securities or any other form as given in Section 4 above and brought to credit under the proper head of account. 10. Sums payable into any account of the University shall be received by the Treasurer or an officer authorized by him with the prior approval of the Vice Chancellor, who shall enter them in Cash Book immediately and issue receipt for the sums received. Such sums as may be paid direct to the credit of an account of the University in Bank shall also be accounted for in the Cash Book. Expenditure incurred shall also be recorded in the Cash Book and properly discharged vouchers obtained thereof. 11. No sale, lease, mortgage, gift or exchange of any University property shall be made except under the prior orders of the Syndicate; Provided that in the case of unserviceable stores and materials and perishable goods, the Vice Chancellor shall be competent to direct their disposal in the best possible prescribed manner through rules approved by the Syndicate. 12. The Treasurer shall maintain registers in appropriate form showing the property held in the name of the University, both movable and immovable, with the particulars and values of such properties. The disposal of such properties shall also be recorded in these registers. 13. The Treasurer shall have powers under the supervision and control of the Vice Chancellor: (1) to pass and pay salary bills of the employees of the University, who may have been appointed from time to time by the competent authorities; (2) to pass and pay all TA bills according to rules except that of himself which shall be passed for payment by the Vice Chancellor; (3) to pass and pay all bills connected with the conduct of examinations according to rules; (4) to incur expenditure against sanctioned allotments to the extent allowed under Financial Rules; (5) to pass and pay other bills provided budget provision and sanction of the competent authority exist for it ; and 14. Bills for payment shall be audited by the University Auditor in accordance with the Audit of Accounts Statutes, 2016. 15. Payments shall as a rule, be made by means of cross cheques but where this is not practicable, payment may be made in cash and accounted for in the appropriate registers. Cheques shall be signed by the Treasurer subject to proper sanction. 16. To meet petty expenditure, the Vice Chancellor may authorize such advance as he may from time to time consider necessary, to remain in the hands of the Treasurer, or Heads of the University Teaching Departments or sectional heads, and such other officers as he may think necessary. The person holding the advance shall be personally responsible for its proper use and accounting. The accounts shall be submitted in the prescribed form within financial year. 17. The Treasurer shall be competent to pass for adjustment of all transfer entries. Budget: 18. The annual budget shall be prepared by the Treasurer in the prescribed form under the directions of the Vice Chancellor and shall be scrutinized and approved by the Finance and Planning Committee. 19. The budget shall be passed by the Senate before the commencement of the next financial year. Accounts 20. The Treasurer shall keep the accounts under the following heads : (1) special Endowment Trust; (2) current Account; (3) provident Fund; and (4) such other heads as the Syndicate may determine from time to time. 21. The Treasurer shall prepare an annual general statement of accounts of the University howing detail of various accounts, which shall be submitted to the Syndicate. Books 21. The Treasurer shall maintain among others the following books and form : (1) For Special Endowment Trust: (2) A Cash Book (a) A Ledger with a separate account for each Trust. (b) A Bank Pass Book for each Trust / Bank Statement (3) For the Current Account : (a) A Cash Book (b) A Classified Register of Receipts (c) A Classified Register of Expenditure (d) A Bank Pass Book/ Bank Statement (e) For the Provident Fund Account: (f) A Cash Book (g) A Ledger with a separate personal account for each subscriber (h) A Bank Pass Book / Bank Statement (4) For Such Other Heads: (a) A Cash Book (b) Pass Book / Bank Statement (c) Such other Register as may be necessary in each case 22. The Treasurer or any officer authorized by him shall sign the Cash Book and other Accounts Books. 23. All receipts shall be acknowledged by the Treasurer himself or any officer authorized by the Vice Chancellor with the approval of the Syndicate. 24. All vouchers in support of items of expenditure shall be retained for a period of 12 years after the audit has been carried out. Vouchers more than 12 years old may be destroyed at the discretion of the Treasurer with the prior approval of the Vice Chancellor provided that all accounts and documents relating to Trusts, donations and subscriptions shall be preserved permanently. 25. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. Title 1. Framed in pursuance of Section 28(1) (p) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called the Form, Custody and Use of University Common Seal Statutes, 2016. Commencement 2. The statutes shall come into force at once. Application 3. Certificates, Diplomas, Degrees, Souvenirs, letters of official correspondence, shields, cards; advertisements of the University shall bear the Common Seal of the University. 4. The Registrar shall be the custodian of the university common seal. 5. The following four signatories shall independently verify and authenticate the entries in the relevant documents before signing and putting the Common Seal; (1) Controller of Examinations; (2) Registrar; (3) Treasurer (4) Vice-Chancellor Removal of Difficulties 6. If any difficulty arises in giving effect to any of the provisions of these statutes, the Syndicate in individual cases may make such decision, not inconsistent with the spirit of these statutes, as may appear to be necessary for the purpose of removing the difficulty, provided that such a decision is not ultra vires of the Khyber Pakhtunkhwa Universities Act, 2012. Anomaly Committee 7. Whenever a dispute arises in the application or interpretation of these statutes, it shall be referred to the Anomaly Committee provided under Section 43 of the Service Statutes. The recommendations of the Anomaly Committee shall be placed before the Syndicate for consideration. The decision of the Syndicate shall be final. Amendment in the Statutes 8. Any amendment / modification in these Statutes shall be proposed by the Syndicate on the recommendations of the Anomaly Committee. Title 1. Framed in pursuance of Section 28 (1) (o) read with Section 18 (1) (b) of “The Khyber Pakhtunkhwa Universities Act 2012, these statutes shall be called the “Constitution, Functions and Powers of the Authorities of the University Statutes, 2016”. Commencement 2. These Statutes shall come into force at once. Application 3. These Statutes shall apply to all Authorities established under Section 18 (1) (b) of The Khyber Pakhtunkhwa Universities Act 2012. Definitions 4. (i)In these statutes unless the context otherwise requires, the following expressions shall have the meanings assigned to them as under: (1) “Act” means The Khyber Pakhtunkhwa Universities Act No. X of 2012 (2) "Authority" means Authorities prescribed under Section 18 (1) of the Act. (3) “Commission” means the Higher Education Commission Islamabad. (4) “Government” means the Government of Khyber Pakhtunkhwa. (5) “HEAL” means the Higher Education, Archives and Libraries Department, Government of Khyber Pakhtunkhwa. (6) "University" means the University of Agriculture, Peshawar. (7) "Prescribed" means prescribed by these Statutes or other Statutes, Regulations and Rules made under the Act. (8) “Senate” means Senate of The University. (9) “Syndicate” means Syndicate of The University. (10) “Treasurer” means Treasurer of the University. (11) “Vice-Chancellor” means the Vice-Chancellor of the University. (12) “Board of Faculty” means Board of Faculty of the relevant Faculty. (13) “Board of Studies” means Board of Studies of the relevant Teaching Department/ Institute. (14) “Selection Board” means Selection Board of the University. (15) “Advanced Studies and Research Board” means Advanced Studies and Research Board of the University. (16) “Finance and Planning Committee” means Finance & Planning Committee of the University. (17) “Affiliation Committee” means Affiliation Committee of the University. (18) “University Discipline Committee for students” means the University Discipline Committee for students. (ii)All other expressions shall have the same meanings as assigned to them in Section 2 of the Act and Section 4 of the Service Statutes. 5. Board of Faculty (1)There shall be a Board of each Faculty, which shall consist of the following: (i) the Dean of the concerned faculty who shall be the convener; (ii) all Chairpersons of the Teaching Departments, Directors of the Institutes/ constituents Centers, Principals of constituents colleges of the concerned Faculty; (iii) Professors of each Department of the concerned Faculty; (iv)Two members of each Board of Studies; comprised in the Faculty to be nominated by Board of Studies; (v) Three teachers to be nominated by the Academic Council by reason of their specialized knowledge on the subject which though not assigned to the Faculty have, in its opinion, important bearing of the subjects assigned to the Faculty; (vi) two subject experts from other universities / organizations to be nominated by the Vice Chancellor; (vii) Director Academics or nominee not below the rank of Deputy Registrar (viii) Director QEC; and (ix) Director, Office of Research Innovation & Commercialization (ORIC) (2)The members mentioned at sub-clauses (v) & (vi) shall hold office for three years. (3)The quorum for a meeting of the Board of a Faculty shall be one-half of the total number of members, a fraction being counted as one, excluding vacant and non-existing categories where applicable. 6. Powers and Functions of the Board of Faculty The Board of Faculty shall, subject to the general control of the Academic Council and the Syndicate, have the Powers to: (i)coordinate teaching, research and publication work in the subjects assigned to the Faculty; (ii)scrutinize the recommendations of the Boards of Studies in regard to the scheme of studies, syllabi and courses offered by various departments in the faculty; (iii)recommend appointment of paper setters and examiners; (iv)consider any other academic matter relating to report thereon to the Academic Council; and (v)perform such other functions as may be assigned to it. 7. Board of Studies: (1) There shall be a Board of Studies for each subject or a group of subjects, as may be prescribed by Regulations. (2)Each Board of Studies shall consist of: (i)the Chairperson or Principal or Director of the Teaching Department/Institute or a constituent college or center as the case may be; (ii)Professors and Associate Professors in the Teaching Departments; Provided that if the total number of University Teachers under sub-clause (i) and (ii) comes to less than five , then the Dean of the faculty concerned shall nominate Assistant Professors or Lecturers of the department preferably PhD or MS/MPhil to complete the number; (iv)three Teachers from outside the University to be nominated by the Dean of Faculty concerned on from the panel presented by the Chairperson concerned. The number will be determined by the Syndicate according to the need of each Board; and (v)two experts to be nominated by the Dean of Faculty concerned from the panel presented by Chairperson concerned; and (vi) the Board of Studies may coopt expert(s) on need. Provided that in case of professional subjects such as Agriculture, Animal Husbandry, Commerce, Dentistry, Education, Engineering, Law, Medicine, Home Economics or any other subjects prescribed by Statutes, which are taught in the constituent colleges, the Board of Studies shall consist of: The composition of Board of Studies remains the same. Provided further that in the case of professional subjects which are taught in the affiliated colleges only, and not in the University, the Board of Studies shall consist of: (a)the Principals of the colleges concerned; (b)five teachers of the colleges, to be nominated by Vice Chancellor ; and (c)two experts to be nominated by the Vice-Chancellor; Provided also that in the case of such subjects of Humanities and Sciences as are taught in the affiliated colleges only and not in the University, the Board of Studies shall consist of: aa.five teachers from the colleges doing teaching work in the subject to be appointed by the Vice Chancellor; and bb.two experts to be nominated by the Vice-Chancellor. (3) The term of office of members of the Board of Studies other than ex-officio members shall be three years. (4)The quorum for meetings of the Board of Studies shall be one-half of the total number of members excluding vacant and non-existing categories, a fraction being counted as one. (5)The Chairperson of the University Teaching Department concerned shall be the Chairperson and convener of the Board of Studies. Where in respect of a subject there is no University Teaching Department, the Chairman shall be appointed by the Syndicate. (6)The functions of the Board of Studies shall be: (a)to advise the Authorities on all academic matters connected with instruction, research and examination in the subject or subjects concerned; (b)to propose curricula and syllabi for all degrees, diplomas and certificates courses in the subject or subjects concerned; (c)to suggest a panel of names of Paper-Setters and Examiners in the subject or subjects concerned; and (d)to perform such other functions as may be prescribed by Regulations. 8. Teaching Department / Institution (1)There shall be a teaching Department/ Institute for each subject or a group of subjects, as may be prescribed by Regulations. Each Teaching Department/ Institute shall be headed by a Chairperson/Director. (2) The Chairperson of a Teaching Department/Director of an Institute shall be appointed by the Syndicate on the recommendations of the Vice Chancellor from amongst the three senior most Professors/Associate Professors of the Department/Institute for a period of three years and shall be eligible for re-appointment: Provided that in a Department/Institute in which there is no Professor or Associate Professor, no such appointments shall made and the Department/Institute shall be looked after by the Dean of the Faculty with the assistance of the senior most teacher of the Department/ Institute. (3)The Chairperson of Department/Director of the Institute shall plan, organize and supervise the work of the Department/Institute and shall be responsible to the Dean for the work of his Department/Institute. 9. Selection Board (1) The Selection Board shall consist of the following: (i)the Vice Chancellor or senior most Dean/ Teacher who shall be the Chairperson (ii)the Dean/ senior most teacher of the Faculty concerned; (iii)the Chairperson of the Teaching Department /Director of the Institute concerned; (iv)the Chairman or a member of the Khyber Pakhtunkhwa Public Service Commission to be nominated by the Chairman; (v)one member of the Syndicate and two other persons of eminence to be appointed by the Syndicate; provided that neither of the three are employees of the university and at least one of them shall be practicing psychologist; (vi) Three subjects experts from the standing list of subject experts approved by Syndicate for teaching positions while one of them has to be a Psychologist; (vii) head of the concerned Section (in case of appointment of administrative staff); and (viii)the Registrar of the University (Secretary). (2)The members, other than ex-officio members, shall hold office for three years. (3)The quorum of Selection Board shall be seventy five percent of the notified members for faculty positions. (4)In case of selection of officers other than teachers, the Selection Board shall consist only of members mentioned at sub-clauses (i), (iv),(vii) and (viii) and the quorum shall be four. (5)No member who is a candidate for the post to which appointment is to be made shall take part in the proceedings of the Board. (6) In selecting candidates for the posts of Professors and Associate Professors, the Selection Board shall consider reports from three reviewers in the subject concerned, to be nominated by the Vice Chancellor from a standing list of experts approved by the Syndicate and revised from time to time. 10. Functions of the Selection Board. (1)The Selection Board shall consider all applications for teaching and other posts received in response to an advertisement in case of direct appointments and shall recommend the names of suitable candidates for appointment to such posts. (2)The Selection Board may under provision of Section 3(6) and Section 6 (iv) of the Khyber Pakhtunkhwa Universities Act 2012 recommend the grant of higher initial pay in a suitable case of reasons to be recorded. (3)The Selection Board may recommend the appointment of eminently qualified person to a professorship in the University on terms and conditions which may differ in any particular case from those prescribed. (4)The Selection Board shall consider all cases of promotions of officers of the University and recommend the names of suitable candidates for such promotions. 11. Advanced Studies and Research Board (1) There shall be an Advanced Studies and Research Board which shall consist of the following: (i)the senior most Dean/ Teacher (Convener ); (ii)rest of the Deans; (iii) Three University teachers to be nominated by the syndicate other than Deans; (iv) Three nominees of the Academic Council from amongst its members; (v)Director Science and Technology Khyber Pakhtunkhwa or nominee not below the rank of Deputy Director; (v) Director Office of the Research Innovation and Commercialization, ORIC; and (vii)Director Advanced Studies and Research Board/ Academics/ Quality Enhancement Cell, whichever is applicable, who shall be the Secretary of the Board. (2)The term of office of members of the Advanced Studies and Research Board, other than ex-officio members, shall be three years. (3)The quorum for a meeting of the Advanced Studies and Research Board shall be seventy five percent of the notified members 12. Functions of the Advanced Studies and Research Board: (i)advise the Authorities on all matters connected with the promotion of Advanced Studies and Research in the University; (ii)consider and report to the Authorities on the institution of research degrees in the University; (iii)propose Regulations regarding the award of research degrees; (v)recommend panels of names of examiners for evaluation of thesis and other research examinations; and (vi)approval of synopsis and thesis of Higher Research Degrees; (vii)perform such other functions as may be prescribed by Statutes 13. Finance and Planning Committee (1) Finance and Planning Committee shall consist of the following: (i)the Vice-Chancellor (Chairperson); (ii)a representative of the Higher Education Commission (HEC); (iii)one member of the Syndicate to be appointed by the Syndicate ; (iv)the Secretary to Government, Higher Education Department or his nominee not below the rank of an Additional Secretary; (vi)the Secretary to Government, Finance Department or his nominee not below the rank of an Additional Secretary; (vii)Deans of Faculty of the university; (viii) the Registrar of the University. (ix)the Director P & D ; and (x)the Director Finance/Treasurer (Secretary). (xi) two experts to be nominated by the Chancellor; (xii) two members of the Academic Council to be nominated by the Academic Council; (3)The quorum for a meeting of the Finance and Planning Committee shall be seventy five percent excluding the vacant and non-existing categories. 14. Powers and Functions of Finance and Planning Committee (i)consider the annual statement of accounts and the annual and revised budget estimates and advise the Syndicate thereon; (ii)review periodically the financial position of the University; and (iii)advise the Syndicate on all matters relating to planning, development, finance, investment and accounts of the University; (iv)to prepare staff and resource development plans; and (v)to perform such other functions as may be prescribed by Statutes. 15. Affiliation Committee (1) Affiliation Committee shall consist of the following: (i)the senior most Dean/ Teacher (Convener); (ii)one member of the Syndicate to be nominated by the Syndicate; (iii)all Deans; (iv). Nominee of the academic council; (v)the Director of Higher Education (Colleges), Khyber Pakhtunkhwa; (vi)Chairman HERA or nominee not below the rank of Member; (vii)Controller of Examinations; (viii)Director Academics; and (ix)the Registrar (Secretary/Member). (2)The term of office of the members of the Affiliation Committee, other than ex-officio members, shall be three years. (3)The Affiliation Committee may co-opt experts not exceeding three. (4)The quorum for a meeting of an inspection by the Affiliation Committee shall be seventy five of the total number of members excluding the vacant and non-existing categories. 16. Function of the Affiliation Committee (i)inquire into the complaints alleging breach of conditions of affiliation by affiliated colleges/affiliated institution and to advise the Syndicate thereon; and (ii)perform such other functions as may be prescribed by Regulations 17. University Discipline Committee (1) University Discipline Committee shall consist of the following: (i)two Deans to be nominated by the Vice Chancellor of which one shall be convener; (ii)Registrar of his nominee; (iii)Controller of Examinations of his nominee; (iv)Chief Proctor; (v)Provost (Secretary). (2)The quorum for a meeting of University Discipline Committee shall be seventy five percent of the total members excluding vacant and non-existing categories. 18. Functions of the University Discipline Committee. 1. Functions of the University Discipline Committee shall be to:- (i)propose Regulations to the Academic Council relating to the conduct of University students, maintenance of discipline and breach of discipline; (ii)to impose minor / major penalties including to suspend, expel or rusticate students, on the basis of the inquiry conducted for violation of rules and regulations of the University; (iii)and perform such other functions as may be assigned to it; and .2. Appellate Authority: The appellate authority against the decisions of the Discipline Committee shall be the Vice Chancellor. 19. Removal of Difficulties, Anomaly Committee and Amendments in the Statutes shall be dealt in the same manner as provided in Section 41 to Section 45 of the Service Statutes. Title 1. Framed in pursuance of Section 28(1) (p) of the Khyber Pakhtunkhwa Universities Act, 2012, these statutes shall be called the University’s Constituent School Teachers, BPS-16 and above Promotion & Scales of Pay Statutes, 2016. Commencement & Application 2. The statutes shall come into force at once and shall be applicable to constituent school teachers, BPS-16 and above except; a. a person appointed on contract / adhoc or engaged on fixed pay; b. a person serving in the University on deputation; and c. staff paid from contingencies or serving on work charge or part time basis or persons employed occasionally, whose appointments are governed by the letters of their appointments. Definitions 3. In these statutes unless the context otherwise requires, the following expressions shall have the meanings assigned to them as under: (1) “Principal” mean Principal of the constituent School/ College of the University. (2) “Selection Committee” means Selection Committee of the University. (3) “Selection Board” means Selection Board of the University. (4) All other Expressions shall have the same meanings as assigned to them in the Service Statutes 2016. Appointments 4. Fresh appointment in BPS-16 shall be made by the Vice-Chancellor on the recommendation of the respective Selection Committees through advertisement, screening test, demonstration and interview and to report to the Syndicate. 5. All appointments/promotions in the next higher posts in BPS-17 and above shall be made by the syndicate on the recommendation of Selection Board through open advertisement 2/3 quota (eligibility universities’ constituent schools) whereas 1/3 from amongst the existing faculty on the performance criteria as framed by the Syndicate from time to time. 6. There will be a Committee comprising of three senior most teachers (to be nominated by the Syndicate), including the Principal of the concerned School and Registrar or his nominee, who will submit the report to the Selection Board regarding the performance of each teacher who applies for the posts of BPS-17 and above. Methods of Appointment: 7. The Promotion of ministerial staff (BPS-07 to BPS-16 shall be made in the manner prescribed here under: i. Appointments by initial recruitment: Initial recruitment in BPS-07 shall be made on merit through open competition after advertisement of the vacancies in prescribed manner. ii. Appointment by Promotion: a) A University employee (ministerial staff BPS-07 to BPS-16), possessing the prescribed qualification and experience, shall be eligible for promotion to a post vacated in the higher grade. b) A post refers to in clause – (a) may either be a selection post or non-selection post. Explanation: 8. Promotion against a selection post shall be made on the basis of merit and promotion against non-selection post shall be made on the basis of seniority cum fitness, with ratio of 40:60 respectively of the available vacant posts. Saving Clause: 9. The University School/College employees BPS-07 to BPS-16 shall be governed by the scheme of Basic Pay Scales to be adopted by the syndicate form time to time. The Basic Pay Scale 2016 shall be deemed to have been adopted under these statutes. Relaxation: 10. In the case where the operation of these statutes causes undue hardship, the Vice-Chancellor may for reasons to be recorded in writing relax any of these statutes. Removal of Difficulty: 11. If any difficulty arises in giving effect to any of the provisions of these statutes, the Vice-Chancellor may make such order, not inconsistent with the provisions of these statutes, as may appear to him to be necessary for the purpose of removing the difficulty. 12. Criteria for Appointment & Promotions of School Teachers i. Appointment/Promotion of School Teachers The University may make the appointments/promotions of the following school teachers under these statutes: 1. Trained Graduate Teacher (TGT)BPS-16 2. Assistant Master/Mistress.BPS-17 3. Master/MistressBPS-18 4. Additional Senior Master/MistressBPS-19 5. Senior Master/MistressBPS-20 ii. Qualifications and experience for recruitment iii. Trained Graduate Teacher (BPS-16): iv. First Class Master Degree in the relevant subject or First division B.A/B.Sc or equivalent qualification with First Division B.Ed. from a recognized University. v. Assistant Master/Mistress (BPS-17): vi. First Class Master Degree in the relevant subject or First division B.A/B.Sc or equivalent qualification with First Division B.Ed. from a recognized University plus 05 years teaching experience in a constituent school of any public sector University. vii. OR viii. First Class Master Degree in the relevant subject or First division B.A/B.Sc or equivalent qualification with First Division B.Ed. from a recognized University plus 07 years teaching experience in a constituent school of any public sector University. ix. Master/Mistress (BPS-18): x. First Class Master Degree in the relevant subject or First division B.A/B.Sc or equivalent qualification with First Division B.Ed. from a recognized University plus 07 years teaching experience in BS-17 in a constituent school of any public sector University. xi. OR xii. First Class Master Degree in the relevant subject or Second division B.A/B.Sc or equivalent qualification with First Division B.Ed. from a recognized University plus 09 years teaching experience in BS-17 in a constituent school of any public sector University. xiii. Additional Senior Master/Mistress (BPS-19): xiv. First Class Master Degree in the relevant subject or First division B.A/B.Sc or equivalent qualification with First Division B.Ed. from a recognized University plus 12 years teaching experience in BS-17 and above in a constituent school of any public sector University. xv. OR xvi. First Class Master Degree in the relevant subject or First division B.A/B.Sc or equivalent qualification with Second Division B.Ed. from a recognized University plus 14 years teaching experience in BS-17 and above in a constituent school of any public sector University. xvii. Senior Master/Mistress (BPS-20): xviii. First Class Master Degree in the relevant subject or First division B.A/B.Sc or equivalent qualification with First Division B.Ed. from a recognized University plus 17 years teaching experience in BS-17 and above in a constituent school of any public sector University. xix. OR xx. First Class Master Degree in the relevant subject or First division B.A/B.Sc or equivalent qualification with Second Division B.Ed. from a recognized University plus 20 years teaching experience in BS-17 and above in a constituent school of any public sector University. xxi. Provided that there will be only one post of BPS-20 in each school/ college. xxii. Note: Existing teachers’ qualification for appointment/ promotion will be treated as per past practice or the aforementioned criteria whichever is more beneficial to them. xxiii. Appointment of Principal and Vice Principal 1. The Principal and Vice Principal shall be appointed by the Syndicate on the recommendation of the Selection Board from amongst the ten senior most Masters/Mistresses and additional Senior Masters/Mistresses, or University teacher/ officer of the same grade for a period of three years. 2. He shall hold the office during the pleasure of the Syndicate/Vice-Chancellor. 3. The tenure of Principal and Vice-Principal may be extended for second term of three years by the Syndicate on the recommendation of the Vice-Chancellor.