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UNIVERSITY OF SWAT
Aspiring for Quality Education with Relevance
STATUTES, 2016
University of Swat
Compiled by:
Mr. Khurshid Alam
Assistant Registrar Meetings
Khyber Pakhtunkhwa, Pakistan
Web: www.uswat.edu.pk
University of Swat Statutes, 2016
Framed under the supervision of Prof. Dr. Jehan Bakht,
Vice Chancellor, University of Swat
1.
Mr. Zahid Ullah
Additional Registrar,
Khyber Pakhtunkhwa Agriculture University, Peshawar
Convener
2.
Prof. Dr. Bashir Ahmad
Member
Center of Microbiology and Biotechnology, University of Peshawar
3.
Mr. Sher Bahadur
Ex-Registrar, University of Peshawar
Member
4.
Mr. Kaleem Balooch
Deputy Secretary Universities,
Higher Education, Archives and Libraries Department
Government of Khyber Pakhtunkhwa
Member
5.
Dr. Hassan Sher
Registrar, University of Swat
Member /Secretary
The following officials also worked extensively with the Committee:
1. Mr. Imtiaz Ali
Deputy Registrar Establishment, University of Swat
2. Mr. Khurshid Alam
Assistant Registrar Meetings, University of Swat
Page No. i
University of Swat Statutes, 2016
Table of Contents
S.No. Contents
Page
No.
Table of Contents
ii
1.
Service Statutes, 2016
1
2.
Teachers Appointment & Scales of Pay Statutes, 2016
15
3.
Administrative Officers Appointment & Scales of Pay Statutes,
2016
34
4.
Support Staff Appointment & Scales of Pay Statutes, 2016
64
5.
Meritorious Professors Basic Pay Scales-22 Statutes, 2016
84
6.
Emeritus Professors Statutes, 2016
95
7.
Tenure Track Statutes, 2016
98
8.
General Provident Fund Statutes, 2016
121
9.
Benevolent Fund Statutes, 2016
126
10.
Employees Welfare Fund Statutes, 2016
136
11.
Pension and Gratuity Statutes, 2016
145
12.
Insurance Statutes, 2016
149
13.
Election to the Authorities Statutes, 2016
152
14.
Establishment of Faculties, Teaching Departments, Constituent
Institutions, Constituent Colleges and Other Academic Divisions
Statutes, 2016
167
15.
Fees and other Miscellaneous Charges Statutes, 2016
170
16.
Affiliation and Dis-Affiliation of Educational Institutions and
related matters Statutes, 2016
172
17.
Annual Report Statutes, 2016
190
18.
Employees Efficiency and Discipline Statutes, 2016
193
19.
Superannuated Employees Statutes, 2016
210
Page No. ii
University of Swat Statutes, 2016
S.No. Contents
Page
No.
20.
Form and Manner for Maintenance of University Accounts
Statutes, 2016
213
21.
Audit of Accounts Statutes, 2016
218
22.
Powers and Duties of the University Officers Statutes, 2016
221
23.
Employees Medical Attendance Statutes, 2016.
252
Page No. iii
University of Swat Service Statutes, 2016
1.
Title
Framed in pursuance of Section 29 (1) (d) of the University of Swat Regulation
2010 these statutes may be called “University of Swat Service Statutes,
2016”.
2.
Commencement & Application
These Statutes shall come into force at once and shall be applicable to all
employees of The University of Swat, except;
(1)
A person appointed on contract or fixed pay;
(2)
A person serving in the University on deputation; and
(3)
Staff paid from contingencies or serving on work charge or part time
basis or persons employed occasionally, whose appointments are
governed by the letters of their appointments.
3.
Definitions
(1)
Unless the context otherwise requires, the following expressions shall
have the meanings hereby assigned to them:
(a)
“Appellate Authority” means the authority next above the
Competent Authority to which an appeal lies against the orders
of the Competent Authority;
(b)
“Competent Authority” means authority designated as such by
The University of Swat Regulation 2010 or the Statutes made
thereunder or by a decision of the Syndicate or by an order of
the Vice Chancellor;
(c)
“Campus” means Campus of the University;
(d)
"Contract Appointment" means appointment of a duly qualified
person made in accordance with the prescribed procedure of
recruitment, for a specific period and terms & conditions of
service.
(e)
“Chairperson” means Chairperson of the University Teaching
Department;
(f)
“Director” means Director of Constituent
administrative unit of the University;
Institute
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 1
or
University of Swat Service Statutes, 2016
(g)
“Dean” means Dean of a Faculty of the University;
(h)
"Emoluments" means the amount drawn monthly by a
University employee as pay or allowances of any description.
(i)
“Head” means Head of Administrative Section of the University;
(j)
“Initial Appointment” means appointment made against
sanctioned vacant post under the prescribed procedure other
than by promotion;
(k)
“Principal” means Principal of Constituent College of the
University;
(l)
“Prescribed” means prescribed by the University of Swat
Regulation 2010 or Statutes, by-laws and Rules made
thereunder;
(m)
"Permanent Post" means a post sanctioned without limit of
time.
"Pay" means the amount drawn monthly by a University
employee as pay, special pay, personal pay, technical pay, or
any other emoluments, classed as pay by the Government of
Khyber Pakhtunkhwa.
(n)
(o)
“Senate” means Senate of the University;
(p)
“Syndicate” means Syndicate of the University;
(q)
“Selection Board” means Selection Board of the University;
(r)
“Selection Committee” means
Committee of the University;
(s)
“Substantive Pay” means the basic pay, other than special pay,
personal pay, etc., to which a University Employee is entitled
on account of his substantive appointment to a post in a
specified pay scale;
(t)
“University” means University of Swat;
Selection
and
Promotion
(2)
The pronoun "He", used in relation to an employee, refers to male or
female, as the case may be.
(3)
All other terms and expressions shall have the same meanings as
assigned to them under Section 2 of The University of Swat Regulation
2010.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 2
University of Swat Service Statutes, 2016
4.
Terms and Conditions of Service of the University Employees
(1)
All appointments to the posts in the University shall be made in
accordance with the University's Appointment and Scales of Pay
Statutes of the respective cadres.
(2)
Appointments in the University shall be open to all citizens of
Pakistan. However, the condition of citizenship shall not be binding in
the appointment of foreign faculty.
(3)
After appointment, every employee shall produce Medical fitness
certificate (physical and psychological) from an authorized Medical
Officer of the University or Medical Superintendent or Civil Surgeon of
Government Civil Hospital as may be prescribed by the University. The
certificate shall be placed on record after being duly scrutinized by the
Audit Officer for the first pay bill.
(4)
Every employee shall submit Police Clearance Certificate before joining
after initial appointment.
(5)
No person shall be appointed to any post in the University unless he
possesses the required educational, technical or professional
qualification as specified in Schedules appended to these Statutes.
(6)
All appointments in the University shall be subject to verification of
the related certificates of service and educational credentials,
references and any other information, antecedents, character or other
particulars which the Selection Board or Selection Committee may
require. If the information is found incorrect, the services of such an
employee shall be liable to termination at any subsequent stage
without notice.
(7)
All employees of the University shall be governed by the terms and
conditions as provided under these Statutes and such rules and
regulations as may be notified by the competent authorities from time
to time.
(8)
Two or more persons cannot be appointed substantively against the
same post at the same time.
(9)
A person shall not be appointed substantively against a post on which
another employee holds a lien.
(10)
An employee shall not be appointed against two or more posts at the
same time except in the cases of additional or dual charge assignment
as a stop-gap arrangement.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 3
University of Swat Service Statutes, 2016
5.
(11)
Age Relaxation may be granted by the appointing authority.
(12)
The date of birth of a University employee shall be recorded in his
service documents which should remain constantly in his knowledge.
The date of birth once recorded cannot be altered except in the case of
clerical error, without the previous orders of the Competent Authority.
Request for an alteration in the recorded date of birth of a University
employee may only be entertained by the Appointing Authority after
special enquiry and only if the University employee applies for it within
two years from the date of his entry into University service.
(i)
The Secondary School Certificate of an employee shall be
considered authentic to determine the proof of age/ date of
birth.
(ii)
In case of non-Secondary School Certificate holder, the date of
birth recorded in his Computerized National Identity Card shall
be used for determination of age.
(iii)
The date of birth determined by the authorized Medical Officer
shall only be taken into consideration, if the same is more than
the National Identity Card.
Procedure for Appointments
(1)
Appointments to all posts in the University shall be made by the
authorities specified for the purpose, as mentioned below:
S.No.
Name of Post
1
All posts in BPS-22
2
All posts in BPS-17 to BPS-21
3
All posts in BPS-01 to BPS-16
Appointing
Authority
Chancellor
Syndicate
Vice Chancellor
(2)
All appointments against sanctioned posts shall be made on the
recommendation of properly constituted University Selection Board,
Selection and Promotion Committee, as the case may be.
(3)
Initial appointment shall be made on the minimum of the pay scale.
However, the Appointing Authority on the recommendation of the
Selection Board or Selection and Promotion Committee, may allow, for
reasons to be recorded in writing, a higher pay in the same pay scale.
(4)
On joining service of the University every employee shall be
required to submit declaration of assets and liabilities (moveable and
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 4
University of Swat Service Statutes, 2016
immoveable) held by him or his dependents. He shall submit such
declaration(s) on annual basis.
6.
Disqualification
No person shall be appointed to any post in the University, who has once
been dismissed or removed from service of the University or dismissed from
service of any Government Department, Public Sector Organization,
Autonomous Body, whether Federal or Provincial, for reason of misconduct
or who has been convicted for any offence by any court of law.
7.
8.
Probation
(1)
In the case of an initial appointment to a permanent post in the
University, services of the employee concerned shall be placed on
probation for a period of one year, extendable for further one year.
(2)
Appointments by promotion shall also be made on probation for a
minimum period of one year, extendable for a further one year or as
may be determined by the Appointing Authority.
(3)
After completion of the probation period, the confirmation shall be
notified.
(4)
If in the opinion of the Appointing Authority the work and conduct of
an employee, during the period of probation, has not been satisfactory,
it may, notwithstanding that the period of probation has not expired,
dispense with his services, provided that if the employee was holding
another post before his appointment, he shall be reverted to his former
post.
Confirmation
(1)
On completion of the period of probation of an employee, the Vice
Chancellor may confirm his appointment against a permanent post or
if his work and conduct has, in the opinion of the Competent
authority, not been satisfactory:
(a)
in case of initial appointment, dispense with his services, or
(b)
in case he has been appointed otherwise, revert him to his
former post,
(c)
extend the period of probation by a period not exceeding the
prescribed limit and during or on the expiry of such period, pass
such orders as it could have passed during or on the expiry of
the initial probationary period.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 5
University of Swat Service Statutes, 2016
(2)
9.
10.
On the expiry of the maximum / extended period of probation, an
employee shall be deemed to have been confirmed in service against a
permanent post unless there is an order to the contrary or his services
have been dispensed with earlier.
Seniority
(1)
For the purpose of making appointments, seniority shall have
relevance only within the group or cadre.
(2)
Seniority in a scale of pay shall be determined from the date of initial
appointment to a post in that scale.
(3)
Inter se-seniority on first appointment shall be determined by order of
merit assigned by the Selection Board or Committee.
(4)
Inter se-seniority of the University employees on subsequent
appointments to posts in the higher scale of pay on the same date shall
be determined on the basis of their inter se-seniority in the lower scale
of pay unless otherwise prescribed.
(5)
If a junior employee in a lower post is promoted to a higher post by
superseding a senior employee, and subsequently that senior
employee is also promoted, the employee promoted first shall rank
senior to the employee promoted subsequently.
(6)
A junior person shall be deemed to have superseded a senior person
only if both the junior and the senior persons were considered for the
higher post and the junior person was appointed in preference to the
senior person.
(7)
Seniority in various cadres of employees appointed by initial
recruitment vis-à-vis those appointed otherwise shall be determined
with reference to the dates of their regular appointment to a post in
that cadre; provided that if the two dates are the same, the person
appointed otherwise shall rank senior to the person appointed by
initial recruitment.
Lien
(1)
An employee on substantive appointment to any permanent post
acquires a lien on that post while posted in another department or
organization for a period of two years or on the confirmation of his
services in the other department or organization whichever is earlier
and ceases to hold any lien previously acquired on any other post.
(2)
An employee holding substantively a permanent post retains a lien on
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 6
University of Swat Service Statutes, 2016
that post:
(3)
11.
(i)
While on duty in that post;
(ii)
While working on another post in an officiating capacity for a
period of three years, which is extendable by the Syndicate up
to five years, for reasons to be recorded;
(iii)
While on deputation to a foreign service;
(iv)
While on joining time or transfer to another post;
(v)
While on leave; and
(vi)
While under suspension.
An employee holding substantively a permanent post, on approval of
the Competent Authority, retains a lien on that post, while officiating
on another post in any other department or organization.
Transfer
The Vice Chancellor may transfer an employee of the University from one
Department or Section to another relevant post as per need in his own pay
and scale. Likewise, the Vice Chancellor may transfer any University
employee from one campus to another. However, in case of transfer
concerned head of department may be consulted.
12.
Resignation
(1)
An employee of the University desirous of resigning from his office
shall give to the Competent Authority a notice of such period as
provided below. In the event of his failure to do so, he shall pay to the
University the basic pay due to him for the period of the notice:
S.No.
1
2
5
3
4
6
Category
BPS 16 and above
BPS 05 to 15
BPS 01 to 04
Probationers in BPS 16 & above
Probationers in BPS 05 to 15
Probationers in BPS 01 to 04
Notice Period (Days-
Provided that in case of failure to give notice, the employee shall forfeit
to the University emoluments of the period of notice.
Provided further that if a University employee resigns without giving
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 7
University of Swat Service Statutes, 2016
due notice for reasons of ill health, or due to circumstances beyond
his control, the Vice-Chancellor may waive whole or part of the notice
period as the case may be.
13.
14.
(2)
In case the University terminates the services of an employee, due to
retrenchment or otherwise, it shall give him a notice of such period
provided in subsection (1) herein above, or shall pay emoluments for
the notice period in lieu thereof.
(3)
No leave other than sick leave or causal leave shall be granted to the
employee during the notice period of resignation.
(4)
Notice of resignation by an employee on leave other than sick leave or
casual leave shall be given at least one month after the last day of his
leave.
(5)
If, in the case of a University teacher, the period specified for
resignation expires during the summer vacations or within one month
after the last day thereof, the employee so resigning shall not be paid
more than half salary otherwise payable to him for the summer
vacations.
(6)
Provided that if the employee so resigning who at the time of giving
such notice has served the University for less than one year or for less
than the minimum period for which he was engaged, whichever is
longer, shall forfeit the whole of the salary otherwise payable to him
for the summer vacations.
Deputation
(1)
The Vice-Chancellor, in case of BPS 01 to BPS-16 and the Syndicate in
case of BPS 17 and above may lend the services of an employee, teacher
or officer of the University to a government department or any other
pensionable autonomous or Semi-autonomous organization or borrow
the services of an employee, teacher or officer from any other government
department,
pensionable
Autonomous
or
Semi-Autonomous
organization respectively on deputation for a period not exceeding three
years extendable by further two years with mutual consent and prior
approval of the Competent Authority.
(2)
The terms and conditions of the deputation shall be determined by the
lending organization in consultation with the borrowing organization.
Bar From Engagements to Other Employments
(1)
The whole time of an employee of the University shall be at the disposal
of the University and he may be employed by the University without
claim for additional remuneration.
(2)
No whole-time employee shall, except with the prior permission of the
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 8
University of Swat Service Statutes, 2016
Competent Authority in writing, engage himself in any trade,
occupation or business.
15.
Fee
The Competent Authority may permit an employee to perform a specified
service or series of services for Government or a public body including a body
administering a local fund and to receive as remuneration there for a nonrecurring or recurring fee, if it is satisfied that this can be done without
detriment to his normal duties provided that 20% of any fee paid to the
employee shall be credited to the University fund.
16.
17.
Pay & Increments
(1)
All employees shall be placed in the Pay Scales as provided under
relevant Statutes and shall be governed by the conditions mentioned
therein.
(2)
An increment in the pay scales shall ordinarily be drawn as a matter
of right, unless it is withheld under the Efficiency and Discipline
Statutes, 2016.
An employee appointed to hold charge of an additional post shall be entitled
to additional pay as under:
(1)
Where an employee is formally appointed to the additional sanctioned
post and discharges full duties of that post, he shall be allowed
additional pay @ 20% of the initial basic pay of the post he is holding
the additional charge of.
(2)
Where an employee holds the current charge of an additional
sanctioned post, he shall be allowed additional pay @ 20% of the initial
Basic pay of his substantive post.
(3)
The duration of dual charge or current charge shall not normally
exceed one year.
(4)
No additional pay will be admissible if the additional charge/current
charge is held for a period of less than one month.
(5)
Additional pay shall not be admissible without prior orders of the
Appointing Authority.
(6)
Ex-post-facto sanction for the grant of remuneration for holding
additional charge/current charge shall be given by the Appointing
Authority on case to case basis.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 9
University of Swat Service Statutes, 2016
18.
Honorarium:
An employee may be granted an honorarium from the University Fund by the
Vice Chancellor as remuneration for work performed which is occasional in
character and either so laborious in nature or of such special merit as to
justify a special reward. The total amount of honorarium of an employee
during a financial year shall not exceed his one month's pay.
19.
Salary on Commencement of Service
Pay and allowances shall accrue from the date on which an employee reports
for duty in writing along with all documents including Medical Fitness
Certificate (Physical and Psychological), at the place and time intimated to
him.
20.
Payment of Salary During Suspension
(1)
An employee under suspension is entitled for subsistence allowance in
accordance with the rules.
(2)
An employee committed to prison either for debt or on a criminal
charge shall be considered as under suspension so long as he is
so committed and shall be allowed subsistence allowance,
provided that on the termination of the proceedings against
him, adjustment of his pay and allowances shall be made according
to the circumstances of the case, the full amount being given only in
the event of the employee being acquitted of blame or if the
imprisonment was for debt and being proved that the employee's
liability arose from circumstances beyond his control.
(3)
When the suspension of an employee is held to have been
unjustifiable or not wholly justifiable; or when an employee who has
been dismissed, removed, or suspended, is reinstated, the Appellate
or Competent Authority may grant him for the period of his suspension:
(i)
if he has been, in its opinion, acquitted, the full pay to which he
would have been entitled if he had not been dismissed,
removed, or suspended and, by an order to be separately
recorded, any allowance of which he was in receipt prior to his
dismissal, removal or suspension, the period of absence from
duty being treated as period spent on duty; or
(ii)
if otherwise such proportion of such pay and allowances as the
Appellate or Competent Authority may decide and the period
from absence in his case shall not be treated as period spent
on duty unless the Appellate or Competent Authority so directs.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 10
University of Swat Service Statutes, 2016
(iii)
21.
Employee under suspension will not be entitled to any leave
except Sick leave, Iddat leave, Maternity leave and leave for
performance of Hajj.
Retrenchment
When an employee, on the abolition of his post, is required to be retrenched,
he will be entitled to the period of notice, or emoluments in lieu thereof.
22.
23.
Retirement
(1)
The maximum age for superannuation of employees shall be 60 years.
(2)
An employee shall have the option of seeking pre-mature retirement
on completion of 25 years qualifying service, or as may be prescribed
by the Government from time to time.
(3)
Death during service.
Service Books
A service book / permanent register shall be maintained for each
employee of the University and kept updated. Each event, such as
appointments, promotions, increment, leave, suspension, fine, etc., in the
official career of an employee, shall be recorded in the service book. The
service verification shall be conducted every year and the facts recorded in the
service book duly signed by the Registrar or his nominee.
24.
Character Rolls and Performance Evaluation Reports
(1)
Performance of every employee shall be assessed at least once in a year
according to the performance appraisal procedure as laid down from
time to time. The annual assessment shall be made, in the first
instance, by his immediate officer and reviewed by the higher authority
nominated for this purpose.
(2)
Character Rolls of employees in BPS-1 to BPS-16 shall be recorded by
the Heads of Departments/Sections under whom they are serving.
Views in respect of work and conduct of an employee shall be recorded
annually in their Character Rolls.
(3)
Performance Evaluation Report (PER) shall be maintained for each
employee of the University in BPS-17 and above. Views in respect of
work and conduct shall be recorded annually as under:
(a)
by the Principals/Heads of Institutions / Sectional Heads in the
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 11
University of Swat Service Statutes, 2016
case of officials in BPS-17 and above working under them;
25.
(b)
by the Chairperson of the Departments in respect of faculty who
are junior to him in pay scales and by the Dean of Faculty
concerned in case of faculty senior to the Chairperson;
(c)
by the Vice Chancellor in case of Deans, Chairperson,
Principals, Directors and Sectional Heads.
(4)
Character Rolls and Performance Evaluation Reports shall be
completed by the end of December each year. Any adverse remarks
shall be communicated to the concerned employee by the officer who
maintains the Character Rolls or Performance Evaluation Reports,
latest by November 30 of the respective calendar year.
(5)
Responsibility of the safe-custody and maintenance of Character Rolls
and Performance Evaluation Reports shall rest with the office of the
Registrar. Performance of the faculty should be checked with the help
of QEC.
Training, Workshops and Conferences
An employee, while on training, attending workshops and seminars shall be
treated as on duty. The period of training shall be restricted to the limit
actually required for the completion of the studies, subject to a maximum of
five years during the whole service of the employee.
26.
Residences
In matters of allotment of residence, the employees shall be governed by the
University “Employees Residence & Accommodation Allocation Rules” as may
be prescribed.
27.
Pension and Gratuity
In the matters of pension and gratuity, employees of the University shall be
governed by the University Statutes relating to Pension and Gratuity.
28.
Benevolent Fund
Employees of the University shall be the beneficiaries of the Benevolent Fund
envisaged in the University Employees Benevolent Fund Statutes 2016 and
such other rules as the Syndicate may lay down for extending benefit of
Group Insurance to the employees of the University from time to time.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 12
University of Swat Service Statutes, 2016
29.
General Provident Fund
In the matters of General Provident Fund, the employees shall be governed
by the University Statutes relating to General Provident Fund.
30.
Medical Attendance
In the matters of Medical Attendance, the employees shall be governed by the
University Medical Attendance Statutes.
31.
Efficiency and Discipline
In the matters of efficiency and discipline, the employees shall be governed
by the University Statutes relating to Efficiency and Discipline Statutes 2016.
32.
Leave
In matters of leave, the employees shall be governed by the University Leave
Rules as may be prescribed.
33.
34.
Right of Appeal Or Representation
(1)
An appeal, or application for review shall be made as per provision in
the University of Swat Regulation 2010, within 30 days after issuance
of the impugned order.
(2)
Where no provision for appeal or review exists in the University
Statutes, the employee may, within 30 days of the communication
of such order, make a representation against it to the Authority next
above the Authority that passed the order, provided that no
representation shall lie in matters relating to the determination
of fitness of a person to hold a particular post or to be promoted to a
higher post or scale of pay.
Residuary Provisions
In all other matters, not specifically provided for in these Statutes, the
employees shall be governed by such rules and orders as are for the time
being in force and applicable to persons holding corresponding posts in
Government service; unless in any particular case the Syndicate decides
otherwise.
35.
Removal of Difficulties
If any difficulty arises in giving effect to any of the provisions of these
Statutes, the Syndicate in individual cases may make such decision, not
inconsistent with the spirit of these Statutes, as may appear to be necessary
for the purpose of removing the difficulty, provided that such a decision is
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 13
University of Swat Service Statutes, 2016
not ultra vires of The University of Swat Regulation 2010.
36.
Anomaly Committee
Whenever a dispute arises in the application or interpretation of these
Statutes, it shall be referred to the following Anomaly Committee.
(1)
Dean to be nominated by the Vice Chancellor
Convener
(2)
One Senior officer to be nominated by the Vice Chancellor
(3)
Member of the Syndicate to be nominated by the Syndicate Member
(4)
Chairperson/Head of Law Department
Member
(5)
Treasurer
Member
(6)
Registrar
Member /Secretary
Member
The recommendations of the Anomaly Committee shall be placed before the
Syndicate for consideration. The decision of the Syndicate shall be final.
37.
By-Laws and Rules
The authorities and other bodies of the University may make By-laws and
rules as the case may be in accordance with the provisions of University of
Swat Regulation 2010.
38.
Amendment and Repeal of Statutes and By-Laws
The procedure for adding to, amending or repealing the Statutes or By-laws
shall be the same as prescribed respectively for framing or making Statutes
and By-laws.
39.
Relaxation
Any of these Statutes may, for the reasons to be recorded in writing, be
relaxed in individual cases by the Syndicate, if the strict application of these
Statutes will cause undue hardship to the individual concerned.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 14
Teachers Appointment & Scales of Pay Statutes 2016
1.
Title
Framed in pursuance of Section 29 (1) (d) of University of Swat Regulation
2010, these statutes may be called “Teachers Appointment & Scales of Pay
Statutes, 2016”.
2.
Commencement & Application
These Statutes shall come into force with immediate effect and shall apply to
all the Teachers as prescribed in Section 2 (xxvii) of the University of Swat
Regulation 2010.
3.
Definitions
(1)
Unless the context otherwise requires, the following expressions shall
have the meanings hereby assigned to them:
(a)
“Board of Faculty” means Board of Faculty of the concerned
Department/ Institute;
(b)
“Chairperson” means Chairperson of the University Teaching
Department;
(c)
“Dean” means Dean of a Faculty of the University;
(d)
“Director” means Director of constituent Institute of the
University;
(e)
“Head” means Head of any Administrative Section of the
University by whatever name he is called;
(f)
“Initial Appointment” means appointment made against vacant
sanctioned post under the prescribed procedure other than by
promotion;
(g)
“Principal” means Principal of constituent College of the
University;
(h)
“Prescribed” means prescribed by the University of Swat
Regulation 2010 or Statutes, by-laws and Rules made
thereunder;
(i)
“Pay” means the emoluments drawn monthly by an employee of
the University as pay including special pay, qualification pay,
technical pay, personal pay, or any other emoluments,
classified as pay by the Government;
(j)
“Presumptive Pay” means the pay of a post to which a University
employee is entitled subject to his holding the same in a
substantive capacity and performing its functions;
(k)
“Selection Board” means Selection Board of the University;
(l)
“Senate” means Senate of the University;
(m)
“Substantive Pay” means the basic pay, other than special pay,
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 15
Teachers Appointment & Scales of Pay Statutes 2016
personal pay, etc., to which a University Employee is entitled
on account of his substantive appointment to a post in a
specified pay scale.
4.
(n)
“Syndicate” means Syndicate of the University;
(o)
“Teacher” means Professors, Associate Professors, Assistant
Professors, Lecturers and Research staff engaged whole time by
the University for teaching degree, honours or post-graduate
classes, and such other persons as may be declared to be
teachers by the By-laws;
(p)
“University” means University of Swat;
(2)
The Pronoun “He” refers to both Male and Female employees.
(3)
All other terms and expressions shall have the same meanings as
assigned to them under Section-2 of University of Swat Regulation
2010; and Section 3 of the University Service Statutes.
Method of Appointment
(1)
Identification of the need for new hiring.
(2)
Confirmation of availability of sanctioned post.
(3)
Appointment to various posts of Teachers shall be made by initial
appointment, after due publicity of the vacancies in the National Press
as well as on the University website.
(4)
Age limit for initial appointment shall be from 18 to 45 years.
(5)
Scrutiny of applications and quantification based on terms of
eligibility to be carried out by the Scrutiny Committee.
(6)
In case of ineligibility, the candidate shall be informed of the decision
of scrutiny committee and appeals against the decision may be made
to the Vice Chancellor within ten days of the decisions communicated.
The Vice Chancellor shall place the appeal before the Appellate
Committee for final decision.
(7)
Screening Test and Demonstrations wherever applicable.
(8)
Evaluation of research publications by external referees wherever
applicable.
(9)
Interview/recommendation by the Selection Board.
(10)
Approval of these posts shall be made by the Syndicate, on
recommendations of the Selection Board, subject to fulfillment of the
conditions of educational qualifications and experience, as shown in
the Schedule for teacher appointment appended to these Statutes.
(11)
Offer of Job to the appointee.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 16
Teachers Appointment & Scales of Pay Statutes 2016
5.
(12)
Teachers sent by the University for higher education/training abroad,
shall be considered for appointment to higher scales of pay, provided
they apply for the advertised post and compete in person/visual
electronic media in the Selection Board.
(13)
Criteria for quantification of the candidates for selection shall be such
as appended at Annexure-B to these Statutes while marks
allocation/evaluation rules may be prescribed by the Syndicate.
(14)
Test, interview or other method of evaluation of the candidates shall
be such as may be prescribed by the Syndicate.
Scrutiny/Screening Committee
There shall be a Scrutiny Committee consist of the following:
(1)
Dean of concerned Faculty
Convener
(2)
Chairman/Director/Head of concerned Section
Member
(3)
Two subject experts to be nominated by the Vice Chancellor Member
(4)
Registrar or his nominee
Secretary
6. Appellate Committee
There shall be an Appellate Committee consist of the following:
7.
(1)
Senior Most Dean of the University-
Convener
(2)
Two Deans except the Dean/Convener of Scrutiny Committee –
Member
(3)
Two external Subject Experts to be nominated by Vice ChancellorMembers
(4)
Registrar or his nominee
- Secretary
Basic Pay Scales and other Benefits
(1)
The University Teachers shall be governed by the Schemes of Basic
Pay Scales and other related benefits, sanctioned by the government
for its employees from time to time subject to adoption by the
Syndicate.
(2)
The Syndicate may grant advance increments/allowances/
honorarium to a University employee on such terms and conditions as
may be recommended by the Selection Board.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 17
Teachers Appointment & Scales of Pay Statutes 2016
(3)
The following Basic Pay Scales shall be admissible to Teachers:
S. No.
(i)
8.
Post
BPS
Lecturer
18
(ii)
Assistant Professor
19
(iii)
Associate Professor
20
(iv)
Professor or equivalent
21
(v)
Meritorious Professor
22
Fixation of Pay on Appointment to a Higher Post
(1)
When a Teacher is appointed from a lower post to higher post, where
the stage in the scale of pay of the higher post is next above the
Substantive Pay of the teacher concerned in the scale of pay of the
lower post, gives a pay increase equal to or less than a full increment
in the pay scale of higher post, the initial pay in the scale of pay of the
higher post shall be fixed after allowing a premature increment in the
scale of pay of the higher post.
(2)
On appointment to next higher post, the actual pay of the higher post
shall be given to the incumbent on the resumption of duty after
training or higher studies or any other purpose.
Provided that the order of merit for the purpose of seniority as
determined by Selection Board shall stay intact irrespective of the date
of joining.
9.
Increments
Annual Increment in Basic Pay Scales shall fall due on the first day of
December, following the completion of at least six months service at a stage,
in the relevant scale of pay.
Provided that if an employee, before reaching the maximum of the pay scale,
is appointed to a higher scale of pay, or is brought to a higher scale due to
upgradation of his post, between 2nd June and 30th November of a calendar
year, he may, at his option, get his pay re-fixed in the higher scale on 1st
December of that year, with reference to his presumptive pay in his lower
scale, if that is more beneficial to him.
10.
Allowances
The following monthly allowances shall be admissible to the Teacher subject
to its revision/addition by the Government/Syndicate from time to time.
(1)
House Rent Allowance
(i)
A
Teacher
who
has
not
been
provided
residential
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 18
Teachers Appointment & Scales of Pay Statutes 2016
accommodation, in his name, by the University shall be entitled
to House Rent Allowance at the rates approved by the
Government and as revised by the syndicate from time to time,
irrespective of where he resides,
Provided that if one of the spouses has been allotted
accommodation by the University or hired accommodation, the
other one will be entitled to get House Rent Allowance.
(ii)
(2)
In case of University accommodation, additional 5% of the basic
pay will be charged for house maintenance.
Conveyance Allowance
Conveyance allowance shall be admissible to all teachers at the rates
approved by the government subject to revision by the syndicate from
time to time.
(3)
Medical Allowance
(i)
This allowance shall be admissible at @ 35% of the Basic Pay
subject to revision by syndicate from time to time.
Provided that reimbursement will be allowed in case of indoor
treatment in Government hospitals and those private hospitals
listed on the University panel. In case of emergency referred to
by the Senior Registrar of the Government hospitals, outdoor
medical reimbursement shall also be allowed if approved by the
Syndicate on the recommendation of the F&PC. In addition
reimbursement of X-Rays, M.R.I, C.T. Scan, Ultrasound and
other Laboratory tests would be admissible.
(ii)
(4)
Reimbursement of outdoor treatment for prolonged diseases or
dental diseases or special diseases (declared as such by the
Medical Board) shall also be admissible.
Senior Post Allowance
Senior Post Allowance shall be admissible to teachers in BPS-20 &
above at the rates admissible to employees in corresponding scales in
government.
(5)
Orderly Allowance
All University employees in BPS-20 and above shall be entitled to
orderly allowance at the rate as approved by the Government.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 19
Teachers Appointment & Scales of Pay Statutes 2016
(6)
Ph.D. Allowance
PhD allowance shall be admissible at the rates approved by the
government.
(7)
MPhil/MS Allowance
MPhil/MS allowance shall be admissible at the rates approved by the
government.
(8)
Headship allowance
Headship allowance shall be admissible to Deans, Chairpersons and
Directors at the rates approved by the Syndicate.
(9)
Telephone/DSL reimbursement facility.
The telephone, DSL and mobile bills reimbursement will be
permissible to the entitled faculty as approved by the Syndicate.
(10)
Special Incentive
To attract the talent subject to the approval of the Syndicate.
(11)
Unattractive Area Allowance
As admissible by government from time to time.
(12)
11.
Any other allowance as may be approved by the Syndicate.
Additions and Alternations to the Schedule
The Syndicate may, from time to time, on the recommendation of Finance
and Planning Committee create a new post, re-designate an existing post or
make other additions/alterations in the Schedule, with such conditions as it
may deem fit, in accordance with the provisions of University of Swat
Regulation 2010.
12.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 20
Teachers Appointment & Scales of Pay Statutes 2016
Schedule for Teacher Appointment
Eligibility Conditions for appointment of faculty in all disciplines excluding
Engineering, Information Technology, Computing Sciences, Medical
Sciences, Law and Arts & Design (Studio Practice) disciplines.
S.No.
1
2
Post
BPS
Minimum Required Qualification*
Professor
BPS21
Ph.D. from an HEC recognized University/
Institution in the relevant field with 15-years
teaching/research
experience
in
HEC
recognized University or a Post-Graduate
Institution or professional experience in the
relevant field in a National or International
organization.
OR
Ph.D. from an HEC recognized University/
Institution in the relevant field with 10-years
post-Ph.D. teaching/research experience in a
recognized University or a post-graduate
Institution or professional experience in the
relevant field in a National or International
organization.
Associate
Professor
BPS20
Research Publications:
15 research publications (with at least 5
publications in the last 5 years) in the journals
recognized by HEC.
Ph.D. in the relevant field from an HEC
recognized University/Institution with 10years teaching/research experience in an HEC
recognized University or a postgraduate
Institution or professional experience in the
relevant field in a National or International
organization.
OR
Ph.D. in the relevant field from an HEC
recognized University/Institution with 5-years
post-PhD teaching/ research experience in an
HEC recognized University or a post-graduate
Institution or professional experience in the
relevant field in a National or International
organization.
Research Publications:
10 research publications (with at least 4
publications in the last 5 years) in the HEC
recognized Journals.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 21
Teachers Appointment & Scales of Pay Statutes 2016
S.No.
3
Post
BPS
Assistant
Professor
BPS19
Minimum Required Qualification*
(a)
(b)
PhD in relevant field from HEC recognized
University/Institution. OR
i. Masters degree (Foreign) awarded
after 18 years of education as
determined by the HEC in the
relevant
field
from
an
HEC
recognized University /Institution.
OR
ii. M.Phil. (Pakistan) awarded after 18
years of education in the relevant
field from an HEC recognized
University /Institution.
OR
iii. Equivalent degree awarded after 18
years of education as determined by
the HEC in the relevant field from an
HEC
recognized
University
/Institution.
(with 4-years teaching/research experience in
an
HEC
recognized
University
or a
postgraduate Institution or professional
experience in the relevant field in a National or
International organization).
4
Lecturer
BPS18
i.
Masters degree (Foreign) awarded after 18
years of education as determined by the
HEC in the relevant field from an HEC
recognized University /Institution.
OR
ii.
M.Phil. (Pakistan) awarded after 18 years
of education in the relevant field from an
HEC recognized University /Institution.
OR
iii.
Equivalent degree awarded after 18 years
of education as determined by the HEC in
the relevant field from an HEC recognized
University /Institution.
(with no 3rd division in the academic career.
Condition of no 3rd division shall not be
applicable in the qualification of appointment
as lecturer in University provided that the
candidate holds Ph.D. or equivalent degree
with not more than one 3rd division in entire
academic career).
*Subject to revision by HEC from time to time.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 22
Teachers Appointment & Scales of Pay Statutes 2016
Eligibility Conditions for appointment of faculty in Engineering,
Information Technology, and Computing disciplines.
S.No.
Post
BPS
Minimum Required Qualification*
1
Professor
BPS21
Ph.D. in the relevant field, recognized by HEC
in consultation with PEC with 15 years
teaching/research experience in a recognized
Institution/College/University or 15 years
professional experience in the relevant field in
a National or International organization out of
which 5 years must be teaching experience.
OR
Ph.D. in the relevant field, recognized by HEC
in consultation with PEC with 10 years post
Ph.D teaching/research experience in a
recognized University or a post graduate
Institution or professional experience in the
relevant field in a National or International
organization.
Research Publications:
15 research publications (with at least 5
publications in the last 5 years) in HEC/PEC
recognized journals.
2
Associate
Professor
BPS20
Ph.D. in the relevant field from Institution
recognized by HEC in consultation with PEC
with 10 years teaching/research experience in
a recognized Institution/ College/ University or
10 years professional experience in the relevant
field in a National or International organization
out of which 2 years must be teaching
experience.
OR
Ph.D. in the relevant field from Institutions
recognized by HEC in consultation with PEC
with 5 years post Ph.D teaching/research
experience in a recognized University or a post
graduate Institution or professional experience
in the relevant field in a National or
International organization.
Research Publications:
10 research publications (with at least 4
publications in the last 5 years) in HEC/PEC
recognized journals.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 23
Teachers Appointment & Scales of Pay Statutes 2016
S.No.
Post
BPS
Minimum Required Qualification*
3
Assistant
Professor
BPS19
(a) PhD in relevant field from HEC recognized
University/Institution. OR
(b)
i.
Masters degree (Foreign) awarded after
18 years of education as determined by
the HEC in the relevant field from an
HEC
recognized
University
/Institution.
OR
ii.
M.Phil. (Pakistan) awarded after 18
years of education in the relevant field
from an HEC recognized University
/Institution.
OR
iii.
Equivalent degree awarded after 18
years of education as determined by
the HEC in the relevant field from an
HEC
recognized
University
/Institution.
(with 4-years teaching/research experience in
an
HEC
recognized
University
or a
postgraduate Institution or professional
experience in the relevant field in a National or
International organization).
4
Lecturer
BPS18
i.
Masters degree (Foreign) awarded after
18 years of education as determined by
the HEC in the relevant field from an HEC
recognized University /Institution.
OR
ii.
M.Phil. (Pakistan) awarded after 18 years
of education in the relevant field from an
HEC recognized University /Institution.
OR
iii.
Equivalent degree awarded after 18 years
of education as determined by the HEC in
the relevant field from an HEC recognized
University /Institution.
(with no 3rd division in the academic career.
Condition of no 3rd division shall not be
applicable in the qualification of appointment
as lecturer in University provided that the
candidate holds PhD or equivalent degree with
not more than one 3rd division in entire
academic career).
*Note: Subject to revision by HEC from time to
time.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 24
Teachers Appointment & Scales of Pay Statutes 2016
Eligibility Conditions for appointment of faculty in Law/Sharia disciplines.
S.No.
1
2
Post
BPS
Minimum Required Qualification*
Professor
BPS21
Ph.D. in Law/Sharia or equivalent degree from
an HEC recognized University/Institution with
15-years teaching/research experience in an
HEC recognized University or a post-graduate
Institution or professional experience in the
relevant field in a National or International
Organization.
OR
Ph.D. in Law/Sharia or equivalent degree from
an HEC recognized University/Institution with
10-years post-Ph.D. teaching/ research
experience in a recognized University or a postgraduate Institution or professional experience
in the relevant field in a National or
International Organization.
OR
LL.M, JD in Law/Sharia or equivalent degree
from an HEC recognized University/Institution
with 17-years teaching/research experience
(with at least 8 years experience after LLM/J.D
or equivalent degree in HEC recognized
University or a postgraduate Institution or
professional experience in the relevant field in
a National or International Organization.
Research Publications:
Associate
Professor
BPS20
15 research publications (with at least 5
publications in last 5 years) in the journals
recognized by HEC.
Ph.D in law/Sharia or equivalent degree from HEC
recognized University/Institution with 10 Years
teaching/research experience in HEC recognized
University or a post-graduate Institution or
professional experience in the relevant field in a
National or International Organization.
OR
Ph.D in law/Sharia or equivalent degree from
HEC recognized University/Institution with 5years post-PhD. teaching/ research experience
in HEC recognized University or a postgraduate Institution or professional experience
in the relevant field in a National or
International Organization.
OR
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 25
Teachers Appointment & Scales of Pay Statutes 2016
LLM, J.D. in Law/Sharia or equivalent degree from
an HEC recognized University/Institution with 12
years teaching/research experience (with at least 4
years’ experience after the post-terminal degree
level) in an HEC recognized University or a postgraduate Institution or professional experience in
the relevant field in a National or International
Organization.
Research Publications:
10 publications (with at least 04 publications in
last 5 years) in the journals recognized by HEC.
3
Assistant
Professor
BPS19
Ph.D. in Law/Sharia or equivalent degree from
an HEC recognized University/Institution.
OR
LL.M/ J.D. having 18 years of education or
equivalent degree 18 years of education from an
HEC recognized University/Institution with 04
years teaching/research experience in a
recognized university or a post-graduate
Institution or professional experience in the
relevant field in a National or International
Organization.
4
Lecturer
BPS18
i.
ii.
iii.
Masters degree (Foreign) awarded after 18
years of education as determined by the
HEC in the relevant field from an HEC
recognized University /Institution.
OR
M.Phil. (Pakistan) awarded after 18 years
of education in the relevant field from an
HEC recognized University /Institution.
OR
Equivalent degree awarded after 18 years
of education as determined by the HEC in
the relevant field from an HEC recognized
University /Institution.
(with no 3rd division in the academic career.
Condition of no 3rd division shall not be
applicable in the qualification of appointment
as lecturer in University provided that the
candidate holds PhD or equivalent degree with
not more than one 3rd division in entire
academic career).
* Subject to revision by HEC from time to time
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 26
Teachers Appointment & Scales of Pay Statutes 2016
Eligibility Conditions for appointment of faculty in Art & Design.
S.No.
1
Post
BPS
Minimum Required Qualification*
Professor
BPS21
Ph.D. from an HEC recognized University/
Institution in the relevant field with 15-years
teaching/research experience in an HEC
recognized University or a post-graduate
Institution or professional experience in the
relevant field in a National or International
organization.
OR
Ph.D. from an HEC recognized University/
Institution in the relevant field with 10-years postPh.D. teaching/research experience in a
recognized University or a post-graduate
Institution or professional experience in the
relevant field in a National or International
organization.
OR
Masters degree (foreign) or M.Phil or equivalent
degree awarded after 18 years of education in
the relevant field from HEC recognized
University/Institutions
with
17
years
teaching/research experience with at least 8
years experience after the Masters (Foreign) or
equivalent degree in HEC recognized University
or a Post Graduate Institution or professional
experience in the relevant field in a National or
International organization.
Achievements:
Outstanding
and
substantial
level
of
professional art activity (Demonstrated by
participation in 8 exhibitions at national or
international level with two or more than two
new works in each exhibition or evidence of
equal number of visual communication
campaigns designed and published or
equivalent work in any other discipline of Arts
and Design as specified in the research criteria)
2
Associate
Professor
BPS20
Ph.D. in the relevant field from an HEC recognized
University/Institutions
with
10-years
teaching/research experience in an HEC
recognized University or a postgraduate Institution
or professional experience in the relevant field in a
National or International organization.
OR
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 27
Teachers Appointment & Scales of Pay Statutes 2016
Ph.D. in the relevant field from an HEC
recognized University/Institutions with 5years post-PhD teaching/ research experience
in an HEC recognized University or a postgraduate Institution or professional experience
in the relevant field in a National or
International organization.
OR
Masters degree (Foreign) or M.Phil OR
equivalent degree awarded after 18 years of
education in the relevant field from HEC
recognized University/Institutions with 12
years teaching/research experience with at
least 4 years experience after the Masters
(Foreign) or equivalent degree in HEC
recognized University or a Post Graduate
Institution or professional experience in the
relevant field in a National or International
organization.
Achievements:
Outstanding
and
substantial
level
of
professional art activity (Demonstrated by
participation in 6 exhibitions at national or
international level with two or more than two
new works in each exhibition or evidence of
equal number of visual communication
campaigns designed and published or
equivalent work in any other discipline of Arts
and Design as specified in the research criteria)
3
Assistant
Professor
BPS19
(a) PhD in relevant field from HEC recognized
University/Institution. OR
(b)
i.
Masters degree (Foreign) awarded after
18 years of education as determined by
the HEC in the relevant field from an
HEC recognized University /Institution.
OR
ii.
M.Phil. (Pakistan) awarded after 18
years of education in the relevant field
from an HEC recognized University
/Institution. OR
iii.
Equivalent degree awarded after 18
years of education as determined by
the HEC in the relevant field from an
HEC recognized University /Institution.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 28
Teachers Appointment & Scales of Pay Statutes 2016
(with 4-years teaching/research experience in
an
HEC
recognized
University
or a
postgraduate Institution or professional
experience in the relevant field in a National or
International organization).
4
Lecturer
BPS18
i)
ii)
iii)
Masters degree (Foreign) awarded after
18 years of education as determined by
the HEC in the relevant field from an
HEC recognized University /Institution.
OR
M.Phil. (Pakistan) awarded after 18
years of education in the relevant field
from an HEC recognized University
/Institution.
OR
Equivalent degree awarded after 18
years of education as determined by the
HEC in the relevant field from an HEC
recognized University /Institution.
(with no 3rd division in the academic career.
Condition of no 3rd division shall not be
applicable in the qualification of appointment
as lecturer in University provided that the
candidate holds PhD or equivalent degree with
not more than one 3rd division in entire
academic career).
*Subject to revision by HEC from time to time
Provided that:
i.
After 30th June, 2020,15 years’ experience including at-least 08 years Post
Ph.D. level experience in an HEC recognized university or post-graduate
Institution or professional experience in the relevant field in a National or
International organization shall be required for the position of Professor in all
disciplines as per HEC.
ii.
After 30th June, 2020,10 years’ experience including at-least 04 years Post
Ph.D. level experience in an HEC recognized university or post-graduate
Institution or professional experience in the relevant field in a National or
International organization shall be required for the position of Associate
Professor in all disciplines as per HEC.
iii.
Experience certificate from the Competent Appointing Authority in case of
National Organizations and HR Department in case of International shall be
required.
*Subject to revision by HEC from time to time
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 29
Teachers Appointment & Scales of Pay Statutes 2016
(Annexure-A)
PROCESS - CADRE - EVENT – MATRIX
(How to Precede the Appointment on various Posts)
CADRE
1
S. No.
BPS 2-5
Recruitment
Process
Advertisement
BPS 5-16
Contract Regular Contract Regular
BPS 18-21
BPS 17-21
Teaching
Contract
Regular
Non-Teaching
Contract
Regular
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
(Lecture
only)
2
Scrutiny
Screening /
Written Test
Yes
No
Yes
Yes
3
No
No
No
No
No
No
Selection
Committee
Yes
Yes
Yes
Yes
Yes
No
Yes
No
Selection
Board
No
No
No
No
No
Yes
No
Yes
Report to
Syndicate
No
No
No
No
Yes
(for
approval)
No
Yes
(for
approval
7
4
No
5
Yes
(Lecturers
only)
New
entrants
(BPS-17
only)
6
Demonstration
Yes
New
entrants
(BPS-17
only)
No
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 30
Teachers Appointment & Scales of Pay Statutes 2016
(Annexure-B)
Quantification Criteria For Selection by Initial Appointment
of Faculty Positions
Marks Assigned
S.No.
Faculty
Evaluation Head
BPS18
BPS19
BPS-20
& 21
1
Academic Qualification
40
40
35
2
Additional Higher Qualification in the
relevant field
05
10
--
3
Distinction/Gold, Silver, Bronze Medal (05,
03, 02)
05
05
05
4
Research Publications over and above the
required number of publications
05
12
20
5
National/ International recognition
---
05
05
6
Additional Relevant Experience
05
08
15
7
Screening Test
10
--
--
8
Demonstration
10
--
--
9
Negative Marks (up to 4 Marks)
04
04
04
Interview
20
20
20
100
100
100
10
Grand Total
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 31
Teachers Appointment & Scales of Pay Statutes 2016
(Annexure-C)
Selection Board Evaluation Proforma
For Initial Appointment of Faculty - Lecturer (BPS-18)
1
S.
#
2
Name of
Candidate
3
4
Academic
Qualificat
ion
(40)
Additional
Higher
Qualification
in the
relevant field
(05)
5
6
7
8
9
10
11
12
Distinction
/Gold
Medal
Research
Publications
(05)
Additional
Relevant
Experience
(05)
Screening
Test
(10)
Demo
(10)
Negative
Marks
(up to 4
Marks)
Interview
(20)
Grand
Total
(100)
(05)
1
2
3
(Annexure-D)
Selection Board Evaluation Proforma
For Initial Appointment of Faculty – Assistant Professor (BPS-19)
1
S.
#
2
Name of
Candidate
3
4
Academic
Qualification
(40)
Additional
Higher
Qualification
in the
relevant field
(10)
5
Distinction
/Gold
Medal
(05)
6
Research
Publications
(12)
7
National/
International
recognition
(05)
8
9
10
11
Additional
Relevant
Experience
(08)
Negative
Marks (up
to 4
Marks)
Interview
(20)
Grand
Total
(100)
1
2
3
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and Section 29(1) of the University of Swat
Regulation, 2010.
Page No. 32
Teachers Appointment & Scales of Pay Statutes 2016
(Annexure-E)
Selection Board Evaluation Proforma
For Initial Appointment of Faculty – Associate Professor (BPS-20) and Professor (BPS-21)
1
S.#
2
Name of
Candidate
3
Academic
Qualification
(35)
4
5
Distinction/
Gold Medal
(05)
Research
Publications
over and
above the
required
number of
publications
(20)
6
National/
International
recognition
(05)
7
Additional
Relevant
Experience
(15)
8
9
10
Negative
Marks
(up to 4
Marks)
Interview
(20)
Grand
Total
(100)
1
2
3
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and Section 29(1) of the University of Swat
Regulation, 2010.
Page No. 33
Administrative Officers Appointment & Scales of Pay Statutes, 2016
1.
Title
Framed in pursuance of Section 29 (1) (d) of University of Swat Regulation
2010, these statutes may be called “Administrative Officers Appointment &
Scales of Pay Statutes, 2016”.
2.
Commencement & Application
These Statutes shall come into force at once and shall be applicable to the
Administrative Staff of the University in BPS-17 and above, except;
3.
(1)
A person appointed on contract / fixed pay;
(2)
A person serving in the University on deputation; and
(3)
Staff paid from contingencies or serving on work charge or part time
basis or persons employed occasionally, whose appointments are
governed by the letters of their appointments.
Definitions
(1)
Unless the context otherwise requires, the following expressions shall
have the meanings hereby assigned to them:
(a)
“University” means University of Swat;
(b)
“Employee” means a member of the Administrative Officer of the
University.
(c)
“Government” means Government of Khyber Pakhtunkhwa.
(d)
“Initial Recruitment” means appointment made otherwise than
by promotion or transfer.
(e)
“Pay” includes special pay, personal pay or any other
emolument, which is specially classed as pay.
(f)
“Presumptive Pay” of a post means the pay to which an
employee would be entitled if he held that post in a substantive
capacity and were performing its duties.
(g)
“Schedule” means the schedule annexed to these Statutes.
(h)
“Selection Board” means Selection Board of the University.
(i)
“Substantive Pay” means the basic pay, other than special pay,
personal pay, etc., to which a University Employee is entitled
on account of his substantive appointment to a post in a
specified pay scale.
(2)
The Pronoun “He” refers to both Male and Female employees.
(3)
All other terms and expressions shall have the same meanings as
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 34
Administrative Officers Appointment & Scales of Pay Statutes, 2016
assigned to them under Section-2 of University of Swat Regulation
2010; and Section 3 of the University Service Statutes.
4.
Composition of the Administrative Officers
Administrative Officers of the University shall consist of the members holding
the posts specified in Schedule-I appended to these statutes.
5.
Appointing Authority
Appointment of Administrative Officers shall be made by the Syndicate, on
recommendation of the Selection Board, in the prescribed manner.
6.
Eligibility Criteria
Eligibility Criteria for appointment of Administrative Officers are prescribed
in Schedule-I. In case of semester system CGPA-3.00 out of 04 or Grade-B
Shall be considered in place of first division.
7.
Method of Appointment
(1)
Identification of the need for new hiring.
(2)
Confirmation of availability of sanctioned post(s).
(3)
Floating of advertisement in at-least two reputed national dailies as
well as on University website.
(4)
Age limit for initial appointment shall be from 18 to 45 years.
(5)
Scrutiny of applications and quantification based on terms of
eligibility to be carried out by the Scrutiny Committee.
(6)
In case of ineligibility, the candidate shall be informed of the decision
of scrutiny committee and appeals against the decision may be made
to the Vice Chancellor within ten days of the decisions communicated.
The Vice Chancellor shall place the appeal before the Appellate
Committee for final decision.
(7)
Screening Test wherever applicable.
(8)
Criteria for quantification of the candidates for selection shall be
such as appended at Annexure-B to these Statutes while marks
allocation/evaluation rules may be prescribed by the Syndicate.
(9)
Test, interview or other method of evaluation of the candidates shall
be such as may be prescribed by the Syndicate.
(10)
Interview/recommendation by the Selection Board for regular
positions.
(11)
Approval by the Syndicate.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 35
Administrative Officers Appointment & Scales of Pay Statutes, 2016
(12)
Appointment to all posts in BPS – 17, 18, 19 & 20 other than
Registrar, Treasurer, Controller of Examinations and Auditor, shall
be made as per prescribed qualifications and experience mentioned
in Schedule-I in the manner prescribed on the following basis.
i. 75% by Initial Appointment.
ii. 25% through Appointment by Promotion on the basis of
selection on merit cum fitness from amongst the existing
qualified staff.
8.
(13)
Appointment of Registrar, Treasurer, Controller of Examinations and
Auditor shall be made as per Section 13, 14, 15, and 16, of University
of Swat Regulation 2010, and as per prescribed qualification specified
in Schedule-I.
(14)
Where a post is reserved for appointment by promotion on the basis of
selection on merit and no suitable person from amongst the eligible
employees is available, the appointment to such post(s) shall be made
by initial recruitment, subject to fulfillment of the prescribed
qualification and experience.
(15)
Where a post is reserved for appointment by initial recruitment, the
Syndicate may, in exceptional cases, allow appointment to such
post(s) to be made by transfer till the availability of regular selectee,
provided that the employee concerned is holding appointment on a
regular basis in the same pay scale in which the vacancy exists, and
possesses the qualification and experience prescribed for initial
recruitment to the post.
Scrutiny/Screening Committee
There shall be a Scrutiny Committee consist of the following:
(1)
Senior most Dean
Convener
(2)
Head of concerned Section
Member
(3)
Two subject experts in the relevant field
Member
(4)
Registrar or his nominee
Secretary
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 36
Administrative Officers Appointment & Scales of Pay Statutes, 2016
9.
Appellate Committee
There shall be an Appellate Committee consist of the following:
10.
11.
(1)
Senior most Dean
Convener
(2)
Two Deans except the Dean/Convener of Scrutiny Committee –
Member
(3)
Two Subject Experts in the relevant field
Members
(4)
Registrar or his nominee
- Secretary
Conditions for Initial Recruitment
(1)
Initial recruitment shall be made through open competition after
public advertisement of the vacancies in at least two leading daily
newspapers as well as on University website.
(2)
No person shall be appointed by initial recruitment unless he fulfills
the prescribed qualification, eligibility criteria and experience as laid
down in column-04 of Schedule-I after observing the prescribed
process and procedure for such appointments.
(3)
Qualification and Experience for appointment of Administrative
officers in BPS-17 and above are prescribed in Schedule-I.
Conditions for Appointment by Promotion
(1)
Appointment by Promotion in BPS-18 shall be made on the basis of
selection on merit cum fitness from amongst the existing eligible
qualified staff in BPS-17 in the relevant cadre as per prescribed
qualification, eligibility criteria and experience laid down in column05 of Schedule-I after observing the prescribed process and procedure
for such appointments.
(2)
Appointment by Promotion in BPS-19 shall be made on the basis of
selection on merit cum fitness from amongst the existing eligible
qualified staff in BPS-18 in the relevant cadre as per prescribed
qualification, eligibility criteria and experience laid down in ScheduleI after observing the prescribed process and procedure for such
appointments.
(3)
Appointment by Promotion in BPS-20 shall be made on the basis of
selection on merit cum fitness from amongst the existing eligible
qualified staff in BPS-19 in the relevant cadre as per prescribed
qualification, eligibility criteria and experience laid down in ScheduleI after observing the prescribed process and procedure for such
appointments. Appointment by promotion in BPS-21 shall be made by
the Senate as per above mentioned procedure with no change of
designation.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 37
Administrative Officers Appointment & Scales of Pay Statutes, 2016
(4)
In case of appointment by promotion on the basis of selection on merit,
all the eligible candidates shall be considered, and the selection of the
best one(s), from among the whole lot, is to be made purely on merit
by the Selection Board as determined in the light of their performance
evaluation reports, educational qualification and experience; provided
that where only a single candidate is available for appointment by
promotion to a particular post, thereby involving no element of
competition, his selection will be considered, provided he is otherwise
suitable in all respects for the higher responsibilities. Advertisement for
appointment by promotion shall be made internally within the
university. In case of promotion to BPS-18 and above the minimum
experience would be as under;
Promotion to:
BPS-18
06 years’ Service in BPS-17
(5)
BPS-19
10 years’ Service in BPS-17 & above out of which 5 years’
service in BPS-18.
BPS-20
15 years’ Service in BPS-17 & above out of which 3 years’
service in BPS-19.
BPS-21
05 years’ service in BPS 20 with no change in
designation.
Computing length of service for higher posts;
(i)
Service in the lower pay scales for promotion to BPS-17 and
above shall be counted as half of service in BPS-16 and one
fourth in Basic Scale lower than 16, if any, as service in Basic
Scale 17.
(ii)
Where initial recruitment takes place in basic scale 18 and 19
the length of service prescribed for promotion to higher basic
scales shall be reduced as indicated below:
Basic scale 19:
07 years’ service in BPS 18
Basic scale 20:
(6)
10 years in BPS-17 and above or 3
years’ service in BPS-19
While considering the cases of appointment by promotion on the basis
of seniority-cum-fitness on merit from lower to higher posts besides
prescribed eligibility criteria, the following shall also be observed that:
(i)
his Performance Evaluation Reports are free from adverse
remarks.
(ii)
neither any Departmental Enquiry / any criminal proceedings
are pending against the officer nor has any penalty been
imposed upon the officer during the last five years.
(iii)
the officer has completed the minimum length of service as
mentioned above.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 38
Administrative Officers Appointment & Scales of Pay Statutes, 2016
(iv)
the officer has the relevant qualification for the post as
prescribed in Schedule-I.
12.
Pay Scales and other Benefits
The Employees shall be governed by the Scheme of Basic Pay Scales and
other related benefits, sanctioned by the Government for its employees from
time to time.
13.
Fixation of Pay on Appointment by Promotion or Initial Appointment to
a Higher Post
14.
(1)
In case of appointment of an employee in Basic Pay Scale 17 to 21
from a lower to a higher post, his pay shall be fixed at the stage in the
scale of pay of the higher post, next above the substantive pay of the
employee concerned in the scale of pay of the lower post, which gives
a pay increase equal to or less than a full increment of the pay scale
of higher post. The initial pay in the scale of pay of the higher post
shall be fixed after allowing a premature increment.
(2)
In case of promotion of an employee, who is already drawing pay in
the same scale to which he has been promoted, he shall be allowed
one premature increment in that scale with effect from the date of his
promotion.
(3)
In case of promotion after 31st of May and before 1st December an
employee shall get his regular increment in the scale of pay from which
he is promoted.
Increments
Increments in the relevant Scale of Pay shall fall due on the 1 st Day of
December, following the completion of at least six months service at a stage
in the relevant scale of pay, provided that if an employee, before reaching the
maximum of the pay scale, is promoted to a higher scale of pay, between the
2nd June and the 30th November of a calendar year, he may, at his option, get
his pay re-fixed in the higher scale on the 1st December of that year, with
reference to his presumptive pay in his lower scale.
15.
Allowances
The following monthly allowances shall be admissible to the Employees,
subject to their revision by the Government / Syndicate from time to time.
(1)
House Rent Allowance
(i)
An Officer who has not been provided residential
accommodation, in his name, by the University shall be entitled
to House Rent Allowance at the rates approved by the
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 39
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Government and as revised by the syndicate from time to time,
irrespective of where he resides,
Provided that if one of the spouses has been allotted
accommodation by the University or hired accommodation, the
other one will be entitled to get House Rent Allowance.
(ii)
(2)
In case of University accommodation, additional 5% of the basic
pay will be charged for house maintenance.
Conveyance Allowance
Conveyance Allowance shall be admissible to all administrative
Officers at the rates approved by the government subject to revision
by the syndicate from time to time.
(3)
Medical Allowance
(i)
This allowance shall be admissible at @ 35% of the Basic Pay
subject to revision by syndicate from time to time.
Provided that reimbursement will be allowed in case of indoor
treatment in Government hospitals and those private hospitals
listed on the University panel. In case of emergency referred to
by the Senior Registrar of the Government hospitals, outdoor
medical reimbursement is also allowed approved by the
Syndicate on recommendation of the F&PC. In addition
reimbursement of X-Rays, M.R.I, C.T. Scan, Ultrasound and
other Laboratory tests would be admissible.
(ii)
(4)
Reimbursement of outdoor treatment for prolonged diseases or
dental diseases or special diseases (declared as such by the
Medical Board) shall also be admissible.
Senior Post Allowance
Senior Post Allowance shall be admissible to administrative Officers in
BPS-20 & above as per rates approved by the government.
(5)
Orderly Allowance
All University officers in BPS-20 and above shall be entitled to orderly
allowance at the rate of minimum wage as approved by the
Government.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 40
Administrative Officers Appointment & Scales of Pay Statutes, 2016
(6)
Ph.D. Allowance
Ph.D. allowance shall be admissible at the rates approved by the
government.
(7)
M.Phil./M.S. Allowance
MPhil/MS allowance shall be admissible at the rates approved by the
government.
(8)
Headship allowance
Headship allowance shall be admissible to Sectional Heads at the rates
approved by the Syndicate.
(9)
Telephone/DSL reimbursement facility.
The telephone/DSL and mobile bills reimbursement shall be
permissible to the entitled officers as approved by the Syndicate.
(10)
Focal Person/ Coordinator allowance
Officers in BPS-19 and above holding the position of Director/ Focal
Person/Coordinator shall be entitled to monthly allowance at the rate
of 10% of his substantive pay.
(11)
Special Incentive
To attract the talent subject to the approval of the Syndicate.
(12)
Unattractive Area Allowance
As admissible by government from time to time.
(13)
16.
Any other allowance as may be approved by the Syndicate.
Residuary Provisions
In all other matters, not specifically provided for in these Statutes, the
employees shall be governed by such rules and orders as are for the time
being in force and applicable to persons holding corresponding posts in
Government service; unless in any particular case the Syndicate decides
otherwise.
17.
Additions and Alternations to the Schedule
18.
The Syndicate may, from time to time, create a new post, re-designate an
existing post or make other additions/alterations in the Schedule, with such
conditions as it may deem fit, in accordance with the provisions of University
of Swat Regulation 2010.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 41
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Schedule-I
Administrative Officers
Sr.#
Post
BPS Minimum Qualification and
Experience Required for
Initial Recruitment
1
Registrar
20
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
15 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
2
Controller of
20
First Class (B-Grade) Masters
Examinations
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
15 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
3
Treasurer
20
First Class (B-Grade) degree
in M.Com. / MBA (with
specialization in Finance) or
equivalent degree from HEC
recognized
University
/
Institution with 15 years
relevant experience in BPS-17
or above, in a recognized
University.
4
Director Quality 20
First Class (B-Grade) Masters
Enhancement
degree/LL.B or equivalent
Cell
degree from HEC recognized
University / Institution with
15 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
5
Director Audit
20
First Class (B-Grade) degree
in M.Com. /MBA (with
specialization in Finance) or
equivalent degree from HEC
recognized University /
Institution with 15 years
relevant experience in BPS17 or above, in a recognized
University/ government
organization.
Minimum Qualification
and Service for
Appointment by Promotion
As per University of Swat
Regulation 2010.
As per University of Swat
Regulation 2010.
As per University of Swat
Regulation 2010.
First Class Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
5 years’ service in BPS-19 in
the relevant field in the
University.
As per University of Swat
Regulation 2010.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 42
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Sr.#
6
Post
Provost
7
Director
Planning
& Development
8
Director of
Advanced
Studies
9
Director of
Research &
Technological
Development
10
Director Works
Schedule-I
Administrative Officers
BPS Minimum Qualification and
Experience Required for
Initial Recruitment
20
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
15 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
20
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
15 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
20
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
15 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
20
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
15 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
20
First
Class (B-Grade) B.Sc
Civil Engineering from HEC
recognized
University
/Institution in the relevant
field with 15 years’ experience
in the relevant field in BPS-17
or above, in a recognized
University/ Govt. / Semi
Govt. Organizations.
Minimum Qualification
and Service for
Appointment by Promotion
-------
Masters degree/LL.B or
equivalent degree from HEC
recognized University /
Institution with 5 years’
service in BPS-19 in the
relevant field in the
University.
Masters degree/LL.B or
equivalent degree from HEC
recognized University /
Institution with 5 years’
service in BPS-19 in the
relevant field in the
University.
Masters degree/LL.B or
equivalent degree from HEC
recognized University /
Institution with 5 years’
service in BPS-19 in the
relevant field in the
University.
At-least second Class B.Sc
Civil Engineering from HEC
recognized University
/Institution in the relevant
field with 15 years’ service in
the relevant field in BPS-17
or above in the University.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 43
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Sr.# Post
11
12
13
Director
DORIC
Director IT
Manager of
Research
Operations
(DORIC)
Schedule-I
Administrative Officers
BPS Minimum Qualification and
Experience Required for
Initial Recruitment
20
Ph.D.
with
10
years
Teaching
/
Research/
Administrative experience
at
University
level
or
National/International
organization. OR
i)
First Class (B-Grade)
Masters Degree OR
Second
Class
Masters
Degree with M.Phil./MS
Degree awarded after 18
years of education. OR
Equivalent degree awarded
after 16 years of education
(with no 3rd Division in the
academic career from an
HEC recognized University/
Institution with 18 years
Teaching/
Research/
Administrative experience
at
University
level
or
National/
International
organizations).
20 First Class (B-Grade) Masters
Degree in Computer
Science/IT or equivalent
qualification with 15 years
relevant experience in BPS-17
or above, in a recognized
University.
19
First
Class
(B-Grade)
Masters Degree OR
Second
Class
Masters
Degree with M.Phil./MS
Degree awarded after 18
years of education. OR
Equivalent degree awarded
after 16 years of education
(in M.Com/MBA/MPA/MA
Economics with no 3rd
Division in the academic
career
form
an
HEC
Minimum Qualification
and Service for
Appointment by Promotion
-------
Masters Degree in Computer
Science/IT or equivalent
qualification with 15 years
service in the relevant field
in BPS-17 or above, in the
University.
-------
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 44
Administrative Officers Appointment & Scales of Pay Statutes, 2016
14
University
Industry
Interlinkages
& Technology
Transfer/Liais
on Manager
(DORIC)
19
15
Additional
Registrar
19
16
Additional
Controller of
Examinations
19
Schedule-I
Administrative Officers
recognized University /
Institution with 10 years
Teaching/
Research/
Administrative experience
at
University
level
or
National/
International
organizations).
First
Class
(B-Grade)
Masters Degree OR
Second
Class
Masters
Degree with M.Phil./MS
Degree awarded after 18
years of education. OR
Equivalent degree awarded
after 16 years of education
(in Physics/ Electronics/
Computer Science/ Geology
/ Environmental Sciences/
Pharmacy/
Chemistry/
Economics/ Management
with no 3rd Division in the
academic career from an
HEC recognized University/
Institution with 10 years
Teaching/
Research/
Administrative experience
at
University
level
or
National/
International
organizations).
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
10 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
10 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
-------
Masters degree / LL.B or
equivalent degree from HEC
recognized University /
Institution with 10 years’
service in BPS – 17 or above
in the relevant field in the
University.
Masters degree / LL.B or
equivalent degree from HEC
recognized University /
Institution with 10 years’
service in BPS – 17 or above
in the relevant field in the
University.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 45
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Schedule-I
Administrative Officers
Sr.# Post
BPS Minimum Qualification and
Experience Required for
Initial Recruitment
17
Additional
19
First Class (B-Grade) degree
Treasurer
in M.Com. / MBA (with
specialization in Finance) or
equivalent degree from HEC
recognized
University
/
Institution with 10 years
relevant experience in BPS-17
or above, in a recognized
University.
18
Additional
19
First Class(B-Grad) Masters
Provost
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
10 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
19
Additional
19
First Class (B-Grade) Masters
Director Quality
degree/LL.B or equivalent
Enhancement
degree from HEC recognized
Cell
University / Institution with
10 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
20
Librarian
19
First Class (B-Grade) Masters
degree
in
Library
&
Information
Science
or
equivalent degree from HEC
recognized
University
/
Institution with 15
years
experience in the relevant
field in BPS-17 or above, in a
recognized University.
21
Additional
19
First Class (B-Grade) Masters
Director
degree/LL.B or equivalent
Planning &
degree from HEC recognized
Development
University / Institution with
10 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
Minimum Qualification
and Service for
Appointment by Promotion
Masters degree in M.Com. /
MBA (with specialization in
Finance) or equivalent
degree from HEC recognized
University / Institution with
10 years’ service in BPS – 17
or above in the relevant field
in the University.
Masters degree / LL.B or
equivalent degree from HEC
recognized University /
Institution with 10 years’
service in BPS – 17 or above
in the relevant field in the
University.
Masters degree / LL.B or
equivalent degree from HEC
recognized University /
Institution with 10 years’
service in BPS – 17 or above
in the relevant field in the
University.
Masters degree in Library &
Information Science or
equivalent degree from HEC
recognized University /
Institution with 15 years’
service in BPS – 17 in the
relevant field in the
University.
Masters degree / LL.B or
equivalent degree from HEC
recognized University /
Institution with 10 years’
service in BPS – 17 or above
in the relevant field in the
University.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 46
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Schedule-I
Administrative Officers
Sr.# Post
BPS Minimum Qualification and
Experience Required for
Initial Recruitment
22
Deputy Director 18
First
Class (B-Grade) B.Sc
Works (Civil/
Engineering
from
HEC
Electrical)
recognized
University
/Institution in the relevant
field with 05 years’ experience
in the relevant field in BPS-17
or above, in a recognized
University/ Govt. / Semi
Govt. Organizations. OR First
Class (B-Grade) B.Tech (Hons)
in the relevant field from HEC
recognized
University/
Institute
with 10 years
experience in the relevant
field in BPS-17 or above, in a
recognized University/ Govt. /
Semi Govt. Organizations.
23
Manager
18
First
Class
(B-Grade)
Career
Masters
degree
in
Services
Counseling/HRM
or
equivalent degree from HEC
recognized University /
Institution with 05 years’
experience in the relevant
field
in
reputed
organizations.
24
Manager
18
First
Class
(B-Grade)
University
Masters degree/LL.B or
Advancement
equivalent degree from HEC
recognized University /
Institution with 05 years’
experience in the relevant
field in BPS-17 or above, in
a recognized University.
25
Manager
18 First Class (B-Grade) degree
Financial Aid
in M.Com / MBA/MPA or
equivalent degree from HEC
recognized
University
/
Institution with 05 years
relevant experience in BPS17 or above, in a recognized
University/Government/Se
mi Government Organization
Minimum Qualification
and Service for
Appointment by Promotion
B.Sc Engineering from HEC
recognized University
/Institution in the relevant
field with 5 years service in
BPS-17 in the relevant field
in the University.
OR
B.Tech (Hons) in the
relevant field from HEC
recognized University/
Institute with 10 years
service in BPS-17 in the
relevant field in the
University.
--------------
--------------
--------------
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 47
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Schedule-I
Administrative Officers
Sr.# Post
BPS Minimum Qualification and
Experience Required for
Initial Recruitment
26
Deputy Director 18 First Class (B-Grade) Masters
IT/Deputy
Degree in Computer
Director
Science/IT or equivalent
Software House
qualification with 05 years
relevant experience in BPS-17
or above, in a recognized
University.
27
System Analyst
18
28
Deputy
Treasurer
18
29
Deputy
Registrar
18
30
Deputy
Registrar
Litigation
18
First Class (B-Grade) degree
in Computer Science/ IT or
equivalent degree from HEC
recognized
University
/
Institution with 05 years’
experience in relevant field in
BPS-17 or above, in a
recognized
University
or
Government
/
Semi
Government Organization.
First Class (B-Grade) degree
in M.Com / MBA or equivalent
degree (with specialization in
Finance) from HEC recognized
University / Institution with
05 years relevant experience
in BPS-17 or above, in a
recognized University.
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
05 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
First Class (B-Grade) LL.B or
equivalent degree from HEC
recognized
University/
Institution with 05 years’
experience in the relevant
field in BPS-17 or above, in a
recognized University along
with valid registration of
Pakistan Bar Council.
Minimum Qualification
and Service for
Appointment by Promotion
Masters Degree in Computer
Science/IT or equivalent
qualification with 05 years
relevant experience in BPS17 or above, in the
University.
Masters degree in in
Computer Science / IT or
equivalent degree from HEC
recognized University /
Institution with 05 years’
service in BPS – 17 in the
relevant field in the
University.
M.Com / MBA or equivalent
degree (with specialization in
Finance)from HEC
recognized University /
Institution with 05 years’
service in BPS – 17 in the
relevant field in the
University.
Masters degree / LL.B or
equivalent degree from HEC
recognized University /
Institution with 05 years’
service in BPS – 17 in the
relevant field in the
University.
Masters degree in LL.B or
equivalent degree from HEC
recognized University /
Institution with 05 years’
service in BPS – 17 in the
relevant field in the
University along with valid
registration of Pakistan Bar
Council.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 48
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Schedule-I
Administrative Officers
Sr.# Post
BPS Minimum Qualification and
Experience Required for
Initial Recruitment
31
Deputy
18
First Class (B-Grade) Masters
Controller of
degree/LL.B or equivalent
Examinations
degree from HEC recognized
University / Institution with
05 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
32
Deputy Director 18
First Class (B-Grade) degree
Audit
in M.Com / MBA or equivalent
degree (with specialization in
Finance) from HEC recognized
University / Institution with
05 years relevant experience
in BPS-17 or above, in a
recognized University.
33
Deputy Provost 18
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
05 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
Minimum Qualification
and Service for
Appointment by Promotion
Masters degree / LL.B or
equivalent degree from HEC
recognized University /
Institution with 05 years’
service in BPS – 17 in the
relevant field in the
University.
M.Com / MBA or equivalent
degree (with specialization in
Finance) from HEC
recognized University /
Institution with 05 years’
service in BPS – 17 in the
relevant field in the
University.
Masters degree / LL.B or
equivalent degree from HEC
recognized University /
Institution with 05 years’
service in BPS – 17 in the
relevant field in the
University.
34
Deputy Director 18
P&D
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
05 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
Masters degree / LL.B or
equivalent degree from HEC
recognized University /
Institution with 05 years’
service in BPS – 17 in the
relevant field in the
recognized university.
35
Deputy Director 18
Quality
Enhancement
Cell
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
05 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
Masters degree / LL.B or
equivalent degree from HEC
recognized University /
Institution with 05 years’
service in BPS – 17 in the
relevant field in the
University.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 49
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Sr.# Post
Schedule-I
Administrative Officers
BPS Minimum Qualification and
Experience Required for
Initial Recruitment
18
First Class (B-Grade) Masters
degree
in
Library
&
Information
Science
or
equivalent degree from HEC
recognized
University
/
Institution with 05
years
experience in the relevant
field in BPS-17 or above, in a
recognized University.
36
Deputy
Librarian
37
Medical Officer
18
38
Administrative
Officer
18
39
Assistant
Registrar
17
First Class (B-Grade) MBBS
or equivalent degree from
HEC
recognized
University/Institution
duly
registered
with
Pakistan
Medical and Dental Council
and completion of one year
House Job training plus 05
years professional experience
in
a
Government/SemiGovernment/ Autonomous/
Semi-Autonomous bodies /
hospitals.
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
05 years’ experience in the
relevant field in BPS-17 or
above,
in
a
recognized
University.
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University/Institution.
OR
2nd
Class
Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
05 years’ service in BPS – 16
in the relevant field in the
University.
Minimum Qualification
and Service for
Appointment by Promotion
Masters degree in Library &
Information Science or
equivalent degree from HEC
recognized University /
Institution with 05 years’
service in BPS – 17 in the
relevant field in the
recognized University.
MBBS or equivalent degree
from HEC recognized
University/Institution duly
registered with Pakistan
Medical and Dental Council
and completion of one year
House Job training plus 05
years professional service in
BPS – 17 in the relevant field
in the University.
Masters degree / LL.B or
equivalent degree from HEC
recognized University /
Institution with 05 years’
service in BPS – 17 in the
relevant field in the
University.
-----------
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 50
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Schedule-I
Administrative Officers
Sr.# Post
BPS Minimum Qualification and Minimum Qualification
Experience Required for
and Service for
Initial Recruitment
Appointment by Promotion
40
Assistant
17
First Class (B-Grade) LL.B or
Registrar
equivalent degree from HEC
Litigation
recognized
University/Institution.
OR
2nd Class LL.B or equivalent
degree from HEC recognized
----------University / Institution with
05 years’ service in BPS – 16
in the relevant field in the
University
along
with
registration of Pakistan Bar
Council.
41
Assistant
17
First Class (B-Grade) Masters
Controller
degree/LL.B or equivalent
of Examinations
degree from HEC recognized
University/Institution.
OR
2nd
Class
Masters
----------degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
05 years’ service in BPS – 16
in the relevant field in the
University.
42
Assistant
17
First Class (B-Grade) degree
Treasurer
in M. Com / MBA or
equivalent degree from HEC
recognized
University
/
Institution.
OR
------------2nd Class degree in M.Com
/ MBA or equivalent degree
from
HEC
recognized
University / Institution with
05 years’ service in BPS – 16
in the relevant field in the
University.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 51
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Schedule-I
Administrative Officers
Sr.# Post
BPS Minimum Qualification and Minimum Qualification
Experience Required for
and Service for
Initial Recruitment
Appointment by Promotion
43
Assistant
17
First Class (B-Grade) degree
Accounts Officer
in M. Com / MBA or
equivalent degree from HEC
recognized
University
/
Institution.
OR
2nd Class degree in M.Com
/ MBA or equivalent degree
------------from
HEC
recognized
University / Institution with
05 years’ service in BPS – 16
in the relevant field in the
University.
44
45
Assistant
Director Audit
Assistant
Provost
(Students
Societies)
17
17
First Class (B-Grade) degree
in M.Com / MBA or equivalent
degree from HEC recognized
University / Institution.
OR
2nd Class degree in M.Com
/ MBA or equivalent degree
from
HEC
recognized
University / Institution with
05 years’ service in BPS – 16
in the relevant field in the
University.
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University/Institution.
OR
2nd
Class
Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
05 years’ service in BPS – 16
in the relevant field in the
University.
-------------
------------
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 52
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Sr.# Post
Schedule-I
Administrative Officers
BPS Minimum Qualification and Minimum Qualification
Experience Required for
and Service for
Initial Recruitment
Appointment by Promotion
17
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University/Institution.
OR
2nd
Class
Masters
degree/LL.B or equivalent
-----------degree from HEC recognized
University / Institution with
05 years’ service in BPS – 16
in the relevant field in the
University.
46
Resident
Warden
47
Assistant
Director
Sports/
Assistant
Director
Physical
Education
17
Assistant
Director
Quality
Enhancement
Cell
17
48
First Class (B-Grade) Masters
degree in Physical Education
or equivalent degree from
HEC
recognized
University/Institution.
OR
2nd Class Masters degree in
Physical
Education
or
equivalent degree from HEC
recognized
University
/
Institution with 05 years’
service in BPS – 16 in the
relevant
field
in
the
University.
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University/Institution.
OR
2nd
Class
Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
05
years’
service
in
BPS – 16 in the relevant field
in the University.
------------
------------
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 53
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Sr.# Post
49
Assistant
Director
Planning &
Development
50
Assistant
Director
International
Affairs
51
Network /
Database
Administrator
Schedule-I
Administrative Officers
BPS Minimum Qualification and Minimum Qualification
Experience Required for
and Service for
Initial Recruitment
Appointment by Promotion
17
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University/Institution.
OR
2nd
Class
Masters
degree/LL.B or equivalent
-----------degree from HEC recognized
University / Institution with
05
years’
service
in
BPS – 16 in the relevant field
in the University.
17
17
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University/Institution.
(preference will be given to the
applicant having relevant
experience)
OR
2nd
Class
Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
05
years’
service
in
BPS – 16 in the relevant field
in the University.
First Class (B-Grade) Masters
degree
in
Computer
Science/IT
or
equivalent
degree from HEC recognized
University/Institution.
OR
2nd Class Masters degree in
Computer
Science/IT
or
equivalent degree from HEC
recognized
University/
Institution with 05 years’
service in BPS – 16 in the
relevant
field
in
the
University.
------------
------------
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 54
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Schedule-I
Administrative Officers
Sr.# Post
BPS Minimum Qualification and Minimum Qualification
Experience Required for
and Service for
Initial Recruitment
Appointment by Promotion
52
Programmer /
17
First Class (B-Grade) Masters
Web Master/
degree
in
Computer
Web
Science/IT
or
equivalent
Administrator
degree from HEC recognized
University/Institution. OR
2nd Class Masters degree in
-----------Computer
Science/IT
or
equivalent degree from HEC
recognized
University/Institution with 05
years’ service in BPS – 16 in
the relevant field in the
University.
53
Lab Engineer
17
First Class (B-Grade) B.Sc in
(Software/
Software
/
Electrical
/
Electrical/
Telecom Engineering from
Telecom)
HEC recognized University /
Institution, duly registered
with PEC.
-----------OR
2nd Class B.Sc in Software /
Electrical
/
Telecom
Engineering,
from
HEC
recognized
University
/
Institution, duly registered
with PEC and 05 years’
service in BPS – 16 in the
relevant
field
in
the
University.
54
Lab Engineer
17
First Class (B-Grade) B.Sc in
(Mechanical/Ch
Mechanical
/
Chemical
emical)
Engineering
from
HEC
recognized
University
/
Institution, duly registered
with PEC. OR
2nd Class B.Sc in Mechanical
-----------/ Chemical Engineering, from
HEC recognized University /
Institution, duly registered
with PEC and 05 years’
service in BPS – 16 in the
relevant
field
in
the
University.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 55
Administrative Officers Appointment & Scales of Pay Statutes, 2016
55
56
57
PS to Vice
Chancellor
17
Public Relations 17
Officer
Assistant
Librarian
17
Schedule-I
Administrative Officers
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University/Institution.
OR
2nd
Class
Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
05
years’
service
in
BPS – 16 in the relevant field
in the University.
First Class (B-Grade) Masters
degree Journalism and Mass
Communication or equivalent
degree from HEC recognized
University/Institution.
OR
2nd Class Masters degree in
Journalism
and
Mass
Communication or equivalent
degree from HEC recognized
University/ Institution with
05 years’ service in BPS – 16
in the relevant field in the
University.
First Class (B-Grade) Masters
degree
in
Library
and
Information
Science
or
equivalent degree from HEC
recognized
University/Institution.
OR
2nd Class Masters degree in
Library
and
Information
Science or equivalent degree
from
HEC
recognized
University / Institution with
05 years’ service in BPS – 16
in the relevant field in the
University.
------------
------------
------------
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 56
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Sr.# Post
Schedule-I
Administrative Officers
BPS Minimum Qualification and Minimum Qualification
Experience Required for
and Service for
Initial Recruitment
Appointment by Promotion
17
First
Class (B-Grade) B.Sc
Engineering
from
HEC
recognized
University
/Institution in the relevant
field. 0r First Class (B-Grade)
B.Tech. (Hons) in the relevant
field from HEC recognized
University/ Institution with 5
years experience in the
relevant field.
OR
-----------2nd Class B.Sc Engineering
from HEC recognized
University /Institution in the
relevant field with 5 years
service in BPS-16 in the
relevant field in the
University. Or 2nd Class
B.Tech (Hons) in the relevant
field from HEC recognized
University/ Institute with 10
years service in BPS-16 in
the relevant field in the
University.
58
Assistant
Director
Works (Civil/
Electrical /
Mechanical)
59
Assistant Admin 17
Officer
First Class (B-Grade) Masters
degree/LL.B or equivalent
degree from HEC recognized
University/Institution.
OR
2nd
Class
Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
05
years’
service
in
BPS – 16 in the relevant field
in the University.
------------
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 57
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Sr.# Post
Schedule-I
Administrative Officers
BPS Minimum Qualification and Minimum Qualification
Experience Required for
and Service for
Initial Recruitment
Appointment by Promotion
17
First Class (B-Grade) Master
degree in Journalism and
Mass Communication with
two years relevant experience
in a Radio Station.
OR
Second Class Master degree
-----------in Journalism and Mass
Communication with 05 years
relevant service in a Radio
Station in the University.
60
Executive
Producer/News
Editor
61
Clinical
17
Psychologist/
Counselor/Psyc
hologist
First Class (B-Grade) Master
degree in Psychology or
equivalent degree in the
relevant
field
and
Postgraduate
diploma
in
Clinical Psychology from HEC
recognized
University/Institution.
------------
(preference will be given to the
applicants
with
relevant
experience)
62
Education and
Career
Counselor
17
First Class (B-Grade) Master
degree
in
Psychology
/
Human
Resource
Management or equivalent
degree in the relevant field
from
HEC
recognized
University/Institution
------------
(preference will be given to the
applicants
with
relevant
experience)
63
Human
Resource
Officer
17
First
Class
(B-Grade)
MBA/MPA/BBA (Hons) (with
specialization in HRM) or
equivalent degree from HEC
recognized
University/Institution.
------------
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 58
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Sr.# Post
64
Research
Officer
(Social
Sciences)
65
Research
Officer
(Life &
Environmental
Sciences)
Schedule-I
Administrative Officers
BPS Minimum Qualification and Minimum Qualification
Experience Required for
and Service for
Initial Recruitment
Appointment by Promotion
17
First
Class
(B-Grade)
Masters Degree OR Second
Class Masters Degree with
M.Phil./MS Degree awarded
after 18 years of education.
OR
Equivalent
degree
awarded after 16 years of
education
-----------(in Sociology / Social Work /
International Relations /
Political
Science
/
Psychology / Management
Sciences/ Economics with
no 3rd division in the
academic career from an
HEC recognized University /
Institution).
17
First
Class
(B-Grade)
Masters Degree OR Second
Class Masters Degree with
M.Phil./M.S Degree in the
relevant field awarded after
18 years of education OR
Equivalent degree awarded
after 16 years of education
------------
(in Chemistry / D-Pharmacy
/Zoology
/
Botany
/
Biotechnology / Microbiology
/ Geology / Environmental
Science with no 3rd division
in the academic career from
an
HEC
recognized
University / Institution).
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 59
Administrative Officers Appointment & Scales of Pay Statutes, 2016
Sr.# Post
66
67
Research
Officer
(Numerical &
Physical
Sciences)
Publication
Officer/
Research
Associate
Schedule-I
Administrative Officers
BPS Minimum Qualification and Minimum Qualification
Experience Required for
and Service for
Initial Recruitment
Appointment by Promotion
17 First
Class
(B-Grade)
Masters Degree OR Second
Class Masters Degree with
M.Phil./MS Degree in the
relevant field awarded after
18 years of education OR
Equivalent degree awarded
-----------after 16 years of education
17
(in Physics / Statistics /
Electronics
/
Computer
Science with no 3rd division
in the academic career from
an
HEC
recognized
University / Institution).
First
Class
(B-Grade)
Masters
degree/LLB
or
equivalent degree from HEC
recognized
University/Institution.
OR
2nd
Class
Masters
degree/LL.B or equivalent
degree from HEC recognized
University / Institution with
05
years’
service
in
BPS – 16 in the relevant field
in the University.
------------
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 60
Administrative Officers Appointment & Scales of Pay Statutes, 2016
(Annexure-A)
PROCESS - CADRE - EVENT – MATRIX
(How to Precede the Appointment on various Posts)
CADRE
1
S. No.
BPS 2-5
Recruitment
Process
Advertisement
BPS 5-16
Contract Regular Contract Regular
BPS 18-21
BPS 17-21
Teaching
Contract
Regular
Non-Teaching
Contract
Regular
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
(Lecture
only)
2
Scrutiny
Screening /
Written Test
Yes
No
Yes
Yes
3
No
No
No
No
No
No
Selection
Committee
Yes
Yes
Yes
Yes
Yes
No
Yes
No
Selection
Board
No
No
No
No
No
Yes
No
Yes
Report to
Syndicate
No
No
No
No
Yes
(for
approval)
No
Yes
(for
approval
7
4
No
5
Yes
(Lecturers
only)
New
entrants
(BPS-17
only)
6
Demonstration
Yes
New
entrants
(BPS-17
only)
No
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 61
Administrative Officers Appointment & Scales of Pay Statutes, 2016
(Annexure-B)
Quantification Criteria for Selection by Initial
Appointment of Administrative Officers
Marks Assigned
S.No.
Evaluation Head
Non-Teaching Positions
BPS-17
BPS-18 and
above
1
Academic Qualification
30
25
2
Additional Higher Qualification in
the relevant field
05
05
3
Distinction/Gold, Silver, Bronze
Medal (05, 03, 02)
05
05
4
ACR for the last five years
---
20
5
Additional Relevant Experience
10
15
6
Screening Test
20
---
7
Negative Marks (up to 4 Marks)
04
04
8
Interview
30
30
100
100
Grand Total
Provided that in case of adverse remarks in PER/ACR in the last 5 years or pending
any disciplinary proceedings the candidate will not be considered for appointment.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 62
Administrative Officers Appointment & Scales of Pay Statutes, 2016
(Annexure-C)
Selection Board Evaluation Proforma for Initial Appointment of administrative Officer in (BPS-17)
1
S.#
2
Name of
Candidate
4
3
Academic
Qualification
(30)
6
5
Additional
Higher
Qualification
in the relevant
filed
(05)
Distinction
(05)
7
Screening
Test
(20)
Additional
Relevant
Experience
(10)
8
Negative
Marks
(04)
9
10
Interview
(30)
Grand
Total
(100)
1
2
3
(Annexure-D)
Selection Board Evaluation Proforma for Initial Appointment of Administrative Officer in (BPS-18 and above)
1
S.#
1
2
Name of
Candidate
3
Academic
Qualification
(25)
4
Additional
Higher
Qualification
in the
relevant filed
(05)
5
Distinction
(05)
6
7
ACRs for the last
five years
(20)
Additional
Relevant
Experience
(15)
1
2
3
4
8
Negative
Marks
(04)
9
10
Interview
(30)
Grand Total
(100)
5
2
3
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and Section 29(1) of the University of Swat
Regulation, 2010.
Page No. 63
Support Staff Appointment & Scales of Pay Statutes, 2016
1.
Title
Framed in pursuance of Section 29 (1) (d) of University of Swat Regulation
2010, these statutes may be called “Support Staff Appointment & Scales of
Pay Statutes, 2016”.
2.
Commencement & Application
These Statutes shall come into force at once and shall be applicable to all
employees of University of Swat, except;
3.
(1)
A person appointed on contract / fixed pay;
(2)
A person serving in the University on deputation; and
(3)
Staff paid from contingencies or serving on work charge or part time
basis or persons employed occasionally, whose appointments are
governed by the letters of their appointments.
Definitions
(1) Unless the context otherwise requires, the following expressions shall
have the meanings hereby assigned to them:
a) “University” means University of Swat;
b) “Competent Authority” means Appointing Authority competent to
make appointments in BPS-02 to BPS-16 and or an authority
designated as such by these Statutes or University of Swat
Regulation 2010.
c) “Dean” means Dean of a faculty of the University;
d)
“HOD” means Head of a Department/ Section/ Directorate;
e) “Initial Appointment” means appointment made against vacant
post under the prescribed procedure other than by promotion;
f)
“Prescribed” means prescribed by the University of Swat Regulation
2010 or Statutes, by-laws and Rules made thereunder;
g) “Pay” means the emoluments drawn monthly by an employee of the
University as pay including special pay, qualification pay, technical
pay, personal pay, or any other emoluments, classified as pay by
the Government;
h) “Syndicate” means Syndicate of the University;
i)
“Selection Committee” means Selection & Promotion Committee of
the University;
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 64
Support Staff Appointment & Scales of Pay Statutes, 2016
j)
“Substantive Pay” means the basic pay other than special pay,
personal pay, technical pay etc. to which an employee is entitled
on account of substantive appointment to a post in a specified
scale;
k) “University Employee” means a person who holds a permanent post
in the University service and who is paid from the University funds;
4.
(2)
The Pronoun “He” refers to both Male and Female employees.
(3)
All other terms and expressions shall have the same meanings as
assigned to them under Section 3 of the University Service Statutes.
Composition of Support Staff
The Support Staff of the University shall consist of four different Cadre
Groups specified in the Schedule as under:
5.
(1)
Class-IV Staff
(Employees BPS 02 – 07)
Schedule-I
(2)
Ministerial Staff
(Employees BPS 11 – 17)
Schedule-II
(3)
Technical
other Staff
(Employees BPS 05 – 17)
Schedule-III
(4)
Laboratory Staff
(Employees BPS 05 – 17)
Schedule-IV
and
Appointments and Promotions of Support Staff
All Appointments by initial recruitment and promotion by selection on merit
cum fitness basis in BPS 02 – 16 shall be made by the Vice Chancellor on the
recommendation of the following Selection and Promotion Committee:
1.
3.
Nominee of the Vice Chancellor
Member of the Syndicate to be nominated by the
Syndicate
An expert in the relevant field to be nominated by the
Vice Chancellor
4.
Head of the concerned department / section
Member
5.
Registrar
Member
6.
Deputy Registrar/Assistant Registrar
2.
Convener
Member
Member
Secretary
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 65
Support Staff Appointment & Scales of Pay Statutes, 2016
6.
Method of Appointment
(1)
(2)
(3)
Selection / Appointment Criteria and Procedure:
(i)
All vacant positions, required to be filled in by initial
appointment, shall be advertised in at least two leading
newspapers as well as displayed on University website.
(ii)
All applications received for appointment shall be scrutinized by
the Scrutiny Committee constituted by the Vice Chancellor.
(iii)
The candidates shall fulfill the prescribed qualification and
experience as laid down in Schedule I, II, III & IV.
(iv)
Candidates having qualified the written screening test shall be
called for the interview. The number of candidates for
advertised positions shall be as per approved criteria of the
University. The secured marks shall be counted for short-listing
purposes as well as for evaluation.
(v)
Shortlisted candidates shall be interviewed by the Selection
Committee.
(vi)
Evaluation of comparative merit shall be made in accordance
with the prescribed criteria.
(vii)
Appointments shall be made by the Vice Chancellor on
the recommendation of University Selection and Promotion
Committee, determined as per evaluation criteria prescribed.
Procedure for promotion through selection from amongst the
existing eligible qualified staff shall be as under:
(i)
promotion through selection from amongst the eligible
qualified staff to higher posts shall be made as per prescribed
procedure, qualification and experience mentioned in
Schedules-II, III and IV.
(ii)
all the eligible candidates will be considered and promotion
of the best one(s) will be made purely on the basis of seniority
cum fitness determined as per prescribed evaluation criteria
and suitability of the employee for the higher responsibility.
(iii)
where only a single candidate is available for promotion to a
particular post, thereby involving no element of competition,
his selection will be made on the recommendation of the
University Selection and Promotion Committee, after
determination of his suitability for the higher post.
The eligibility criteria for promotion of the existing employees shall be
as under:
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 66
Support Staff Appointment & Scales of Pay Statutes, 2016
7.
(i)
That they have completed the minimum length of service as
prescribed by the Statutes.
(ii)
The cases of promotions shall be processed through the
Selection Committee.
(iii)
That Character Rolls of the concerned employees (in case of
Class-III Employees and Reports from the concerned Head of
department in case of Class-IV Employees on plain paper) for
the last five years are free from adverse remarks. In case an
employee fails to fulfill these conditions, he shall wait for
promotion/award of higher grade till he has earned in
succession the required number of reports without adverse
entry.
(iv)
That they have not been punished under the Efficiency
Discipline Statutes during the last five years.
&
Award of Higher Pay Scales to Laboratory Staff
Laboratory staff shall be awarded Higher Pay Scales after completion of the
required length of service in a particular scale, on the recommendation of the
Selection and Promotion Committee on the basis of performance as per
breakup given below subject to the condition that their Character Roll for the
last five years are free from adverse remarks. In case an employee fails to
fulfill these conditions, he shall wait for award of higher grade until he earns
in succession the required number of reports without adverse entry.
8.
(1)
Laboratory Staff in BPS-05 shall be awarded BPS-11 on completion of
07 years’ satisfactory service in BPS-05 and re-designated as specified
in Schedule-IV.
(2)
Laboratory Staff in BPS-11 shall be awarded BPS-14 on completion of
06 years’ satisfactory service in BPS-11 and re-designated as specified
in Schedule-IV.
(3)
Laboratory Staff in BPS-14 shall be awarded BPS-16 on completion of
06 years’ satisfactory service in BPS-14 and re-designated as specified
in Schedule-IV.
(4)
Laboratory Staff in BPS-16 shall be awarded BPS-17 on completion of
07 years’ satisfactory service in BPS-16 and re-designated as specified
in Schedule-IV.
Award of Higher Pay Scales to Technical and other Staff
Technical and other staff shall be awarded Higher Pay Scales after completion
of the required length of service in a particular scale, on the recommendation
of the Selection and Promotion Committee on the basis of performance as per
breakup given below subject to the condition that their Character Rolls for
the last five years are free from adverse remarks. In case an employee fails to
fulfill these conditions, he shall wait for award of higher grade until he earns
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 67
Support Staff Appointment & Scales of Pay Statutes, 2016
in succession the required number of reports without adverse entry.
9.
(1)
Technical and other staff BPS-05 shall be awarded BPS-07 after
rendering 7-years satisfactory service in BPS-05.
(2)
Technical and others staff shall be awarded BPS-11 after rendering 7years satisfactory service in BPS-07.
(3)
Technical and other staff BPS-11 shall be awarded BPS-14 after
rendering 6-years satisfactory service in BPS-11.
(4)
Technical and other staff shall be awarded BPS-16 after rendering 6years satisfactory service in BPS-14.
(5)
Technical and other staff directly appointed in BPS-9 shall be awarded
BPS-11 on completion of 7-years satisfactory service in BPS-9, and
BPS-14 on completion of 6-years satisfactory service in BPS-11, and
BPS-16 on completion of 6-years satisfactory service in BPS-14.
(6)
Technical and other staff directly appointed in BPS-11, shall be
awarded BPS-14, after rendering 10-years satisfactory service in BPS11.
(7)
Technical and other staff directly appointed in BPS-12, shall be
awarded BPS-14, after rendering 7-years satisfactory service in BPS12, and BPS-16 on completion of 6-years satisfactory service in BPS14.
(8)
Technical and other staff directly appointed in BPS-13 shall be
awarded BPS-16 after rendering 10-years satisfactory service in BPS13.
(9)
Technical and other staff directly appointed in BPS-14 shall be
awarded BPS-16, after rendering 6-years satisfactory service in BPS14.
Award of Higher Pay Scales to Class-IV Employees
Class-IV employees shall be awarded Higher Pay Scales after completion of
the required length of service in a particular scale, on the recommendation
of the Selection and Promotion Committee on the basis of performance, as
per table given below:
BPS
10.
Qualification
03
Matriculate with 06-year satisfactory service OR Literate with
10-year satisfactory service in the relevant field.
04
Matriculate with 10-year satisfactory service OR Literate with
15-year satisfactory service in the relevant field.
Appointment and Promotion Through Selection on Merit of Class-IV
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 68
Support Staff Appointment & Scales of Pay Statutes, 2016
Employees To BPS-05 and Above
Appointment and Promotion through selection on merit of Class-IV
employees to
BPS-05 and above shall be made as per prescribed
procedure, qualification and
experience mentioned in their respective
Schedules at the following ratio:
11.
(1)
25% by initial appointment.
(2)
75% by promotion through selection on merit from amongst the
existing eligible qualified staff as per prescribed procedure.
Appointment and Promotion of Ministerial, Laboratory, Technical and
Other Staff
Appointment and Promotion through selection on merit of Ministerial,
Laboratory, Technical and other Staff shall be made as per prescribed
procedure, qualification and experience mentioned in their respective
Schedules at the following ratio:
12.
(1)
75% by initial appointment
(2)
25% by promotion through selection on merit from amongst the
existing eligible qualified staff
Creation of Posts
All new posts in various cadres will be created by the Syndicate on the
recommendation of Finance and Planning Committee of the University as per
provisions of University of Swat Regulation 2010.
13.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 69
Support Staff Appointment & Scales of Pay Statutes, 2016
(Annexure-A)
PROCESS - CADRE - EVENT – MATRIX
(How to Precede the Appointment on various Posts)
CADRE
1
S. No.
BPS 2-5
Recruitment
Process
Advertisement
BPS 5-16
Contract Regular Contract Regular
BPS 18-21
BPS 17-21
Teaching
Contract
Regular
Non-Teaching
Contract
Regular
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
(Lecture
only)
2
Scrutiny
Screening /
Written Test
Yes
No
Yes
Yes
3
No
No
No
No
No
No
Selection
Committee
Yes
Yes
Yes
Yes
Yes
No
Yes
No
Selection
Board
No
No
No
No
No
Yes
No
Yes
Report to
Syndicate
No
No
No
No
Yes
(for
approval)
No
Yes
(for
approval
7
4
No
5
Yes
(Lecturers
only)
New
entrants
(BPS-17
only)
6
Demonstration
Yes
New
entrants
(BPS-17
only)
No
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 70
Support Staff Appointment & Scales of Pay Statutes, 2016
(Annexure-B)
Evaluation Criteria for Selection by Initial Appointment of
Support Staff in (BPS-02 to BPS-16)
Marks Assigned
S.No.
Evaluation Head
Support Staff Positions
BPS-02 to 04
BPS-05 to 16
1
Academic Qualification
30
30
2
Additional Higher Qualification
06
06
3
Distinction (Gold Medal, Silver
Medal, Bronze Medal) (04,02, 01)
04
04
4.
Additional Relevant Experience
10
10
5
Screening Test
20
20
6
Negative Marks (up to 4 Marks)
04
04
7
Interview
30
30
100
100
Grand Total
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 71
Support Staff Appointment & Scales of Pay Statutes, 2016
(Annexure-C)
Selection and Promotion Evaluation Proforma for Initial appointment of support staff (BPS - 02 to-
Additional
Academic
Higher
Additional Distinction Screening Negative
Grand
Name of
Interview
S.#
Qualification Qualification Experience
(04)
test
Marks
Total
Candidate
(30)
(30)
(06)
(10)
(20)
(04)
(100)
1
2
3
(Annexure-D)
Selection and Promotion Evaluation Proforma for Initial Appointment of Support & Aadministrative Staff
(BPS 05-16)
1
2
3
4
5
6
7
8
9
10
Additional
Academic
Higher
Additional Distinction Screening Negative
Grand
Name of
Interview
S.#
Qualification Qualification Experience
(04)
test
Marks
Total
Candidate
(30)
(30)
(06)
(10)
(20)
(04)
(100)
1
2
3
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and Section 29(1) of the University of Swat
Regulation, 2010.
Page No. 72
Support Staff Appointment & Scales of Pay Statutes, 2016
Schedule-I
CLASS-IV STAFF
Sr.#
Post
1.
Bearer
2.
Khala
3.
Security Guard
4.
Conductor/Cleaner
5.
Assistant Cook
6.
Helper
7.
Mali
8.
Naib Qasid
9.
Ball Picker
10.
Sweeper
BPS
02
02
02
11.
Tube well
Operator
-
Minimum Qualification and Experience
Required
Matric OR Literate with 05 years relevant
experience.
Matric OR Literate with 05 years relevant
experience.
Retired Defense Forces personnel with good
physique. (Preference will be given to Educated
personnel)
Matric OR Literate with 05 years relevant
experience.
Matric OR Literate with 05 years relevant
experience.
Matric OR Literate with 05 years relevant
experience.
Matric OR Literate with 05 years relevant
experience.
Matric OR Literate with 05 years relevant
experience.
Matric OR Literate with 05 years relevant
experience.
Matric OR Literate with 05 years relevant
experience.
Matric OR Literate with 05 years relevant
experience.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 73
Support Staff Appointment & Scales of Pay Statutes, 2016
Schedule – II
MINISTERIAL STAFF
S
#
1.
Post
Junior Clerk
BPS
Minimum Qualification
and Experience Required
for Initial Recruitment
11 i. Matric in 1st division
OR Intermediate in
Second Division or
equivalent
qualification.
Method of appointment
by initial recruitment.
ii. A speed of 40 words per
minute in computer
typing.
2.
Senior Clerk
3.
Assistant
4.
14
Matric in 1st division OR
Intermediate in Second
Division or equivalent
qualification
06
years
relevant experience in
BPS-11 in HEC recognized
University.
by promotion from amongst
Junior Clerks on the basis of
seniority cum fitness subject to
the availability of post(s) with 06
years satisfactory service in BPS11 in the University.
16 Bachelor degree in 1st
Division or Masters Degree
in at-least second division or
equivalent qualification from
HEC recognized University /
Institution with 10 years
relevant experience in an
HEC recognized University.
i. 25% by promotion from
amongst Senior Clerks with 10
years satisfactory service in the
University on the basis of
seniority cum fitness.
Superintendent 17
--------------------
ii. 75% by initial recruitment.
By promotion from amongst
Assistants having at-least 07 years’
satisfactory service as Assistant in
BPS-16 at the University on the
basis of seniority cum fitness
subject to the availability of post.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 74
Support Staff Appointment & Scales of Pay Statutes, 2016
Schedule – III
TECHNICAL AND OTHER STAFF
S#
Post
BPS
Qualification/experience
Method of
Appointment
1.
Assistant
Warden
16
Masters degree/LLB in at least
2nd division from a recognized
University
OR
Bachelor’s
degree in at least 2nd division
from a recognized University
with 3 years’ experience in
hostel
Management/
Administration.
By initial recruitment
2.
Cartographer
16
Masters degree in Geography in
at least 2nd division from a
recognized
University
OR
Bachelor’s
degree
with
Geography in at least 2nd
division from a recognized
University
and
3
years’
experience in the relevant field.
By initial recruitment
3.
Cataloguer
16
Masters degree in Library &
Information Sciences in at least
2nd division from a recognized
University
OR
Bachelor’s
degree in Library & Information
Sciences in at least 2nd division
from a recognized University
with 3 years’ experience of
Library work.
By initial recruitment
4.
Curator
16
Masters
degree
in
Geology/Archaeology in at least
2nd division from recognized
University
OR
Bachelor’s
degree in Geology / Archaeology
in at least 2nd division from a
recognized University with 3
years’ experience in the relevant
field.
By initial recruitment
5.
Litigation
Officer
16
LLB in at-least second division
from a recognized University
with three years relevant
experience.
By initial recruitment
6.
Store Officer
16
Masters Degree/LLB in at-least
By initial recruitment
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 75
Support Staff Appointment & Scales of Pay Statutes, 2016
Schedule – III
TECHNICAL AND OTHER STAFF
S#
Post
BPS
Qualification/experience
Method of
Appointment
2nd division from a recognized
University
OR
Bachelor’s
Degree in at-least 2nd division
with 03 years’ experience in the
relevant field.
7.
Data Analyst
16
Masters Degree/LLB in at-least
2nd division from a recognized
University
OR
Bachelor’s
Degree in at-least 2nd division
with 03 years’ experience in the
relevant field.
By initial recruitment
8.
Assistant
Engineer
(Civil /
Electrical/
Electronics/
Mechanical)
16
B.Sc.
(Civil
/
Electrical
/Electronics/ Mechanical) in
at-least 2nd division from a
HEC/PEC
recognized
institution OR Three years
Diploma in Civil/Electrical
/Electronic/
Mechanical
Engineering from a recognized
Institution with 05 years
relevant experience.
By initial recruitment
9.
PS to Registrar
/ Controller /
Treasurer/
16
10.
Pesh Imam
16
Masters Degree in at least 2nd By initial recruitment
division with a speed of 40 words
per minute in Typing and at
least
03
years’
relevant
experience.
2. Adequate knowledge of
Computer in using MS Office.
Sanad of Shahadat-ul-Alamia By initial recruitment
from a recognized Wifaq in at
least 2nd division with at least 05
years experience as Imam/Naib
Imam in a Mosque and Hafiz of
parts of Al-Quran. OR
Certificate of Dars-e-Nizami from
a recognized Dar-ul-Uloom with
10
years’
experience
as
Khateeb/Imam in a Mosque.
11.
Cashier/
16
MBA/M.Com/BBA (Hons) in at-
By initial recruitment
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 76
Support Staff Appointment & Scales of Pay Statutes, 2016
Schedule – III
TECHNICAL AND OTHER STAFF
S#
Post
BPS
Senior
Auditor
12.
Security
Officer
13.
14.
15.
Assistant
Programmer/
Assistant Web
Admin
Assistant
Network
Engineer/
Admin
Stenographer
16
16
16
16
16.
Sports Coach
14
Qualification/experience
least 2nd division from a
recognized University. OR
BBA/B.Com in 2nd division from
a recognized University with 03
years experience in the relevant
field.
Masters Degree in at-least 2nd
division with 03 years relevant
experience in a recognized
university. OR
Retired JCOs from Armed
forces with 2nd Class Bachelor's
Degree from a recognized
University.
Masters in Computer Science/IT
or equivalent qualification in at
least 2nd division with 03 years
relevant experience.
Method of
Appointment
By initial recruitment
By initial recruitment
Masters in Computer Science/IT
By initial recruitment
or equivalent qualification in at
least 2nd division with 03 years
relevant experience.
1. Masters degree in at least 2nd By initial recruitment
division with a speed of 100
words per minute in Shorthand
and 40 words per minute in
Typing and 03 years’ experience
as Steno Typist.
2. Adequate knowledge of
Computer in using MS Office.
Masters Degree in Health and By initial recruitment
Physical
Education
OR
B.A/B.Sc in 2nd Division with
Senior Diploma in Physical
Education and 02 years relevant
experience.
(Preference will be given to the
medal winner in the concerned
sports at National /International
level)
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 77
Support Staff Appointment & Scales of Pay Statutes, 2016
Schedule – III
TECHNICAL AND OTHER STAFF
S#
17.
Post
Caretaker
(Guest House)
BPS
14
18.
Accounts
Assistant
19.
Library
Assistant
20.
Computer
Operator
14
14
12
21.
Broadcasting
Technician
12
Qualification/experience
Masters degree/LLB from a
recognized
University
OR
Bachelor’s degree in at least 2nd
division from a recognized
University with 03 years’ relevant
experience.
Method of
Appointment
By initial recruitment
MBA/M.Com/BBA (Hons) from By initial recruitment
a recognized University. OR
BBA/B.Com in 2nd division from
a recognized University with 03
years experience in the relevant
field.
Masters Degree in Library & By initial recruitment
Information Sciences from a
recognized
University.
OR
Bachelor’s Degree in Library &
Information Sciences in at least
2nd division from a recognized
University with 03 years
relevant experience.
1. Intermediate in at least 2nd By initial recruitment
division
with
one
year
diploma in Computer from a
recognized
Institution/
Board.
2. Speed of 40 words per minute
in computer typing.
3. Three
years
relevant
experience.
B.Sc.
Degree
(in By initial recruitment
Electrical/Electronics
Engineering) from an HEC
recognized
University
/
Institution.
OR
03
years
Diploma
in
Electrical/Electronics
Engineering from Board of
Technical Education with 03
years experience in the relevant
field.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 78
Support Staff Appointment & Scales of Pay Statutes, 2016
Schedule – III
TECHNICAL AND OTHER STAFF
S#
Post
22.
Instrument
Mechanic
BPS
11
23.
Photographer
11
24.
PTI-cumCoach
25.
26.
Junior
Auditor
Taxidermist
11
11
11
27.
LAN
Technician
28.
29.
11
Sub Engineer
(Civil/Electric
al)
11
Automobile
09
Qualification/experience
Matric in least 2nd division with
03 years Diploma in Electrical/
Mechanical Engineering in at
least 2nd division.
Method of
Appointment
By initial recruitment
Intermediate in at least 2nd By initial recruitment
division with Certificate in
Photography from a recognized
Institute
and
03
years’
experience
in
Portrait/Landscape
photography with appropriate
knowledge and practice of
commercial photography.
Intermediate in at least 2nd By initial recruitment
division with Junior Diploma in
Physical Education. (preference
will be given to the candidates
having experience of coaching
teams
on
national
/
international level)
DBA/D.Com/Intermediate in
at-least 2nd division from a
recognized University with 03
years experience in the relevant
field.
By initial recruitment
B.Sc. with Zoology in at least
2nd division from a recognized
University.
By initial recruitment
Bachelors Degree with Computer
Science
from
recognized
University
and
02
years
experience
of
networking/
manage switching and Strong
Knowledge of TCP/IP protocols
and LAN/WAN design.
By initial recruitment
Diploma of Associate
Engineering in at-least 2nd
Division in the relevant field
with 03 years’ experience.
Diploma of Associate
By initial recruitment
By initial recruitment
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 79
Support Staff Appointment & Scales of Pay Statutes, 2016
Schedule – III
TECHNICAL AND OTHER STAFF
S#
Post
BPS
Mechanic
30.
LAN/Network
Assistant
07
Qualification/experience
Engineering (Automobile) in atleast 2nd Division from a B.T.E.
recognized Institution with 02
years practical experience.
Diploma in IT from a recognized
Technical
Board/Microsoft
certification in the relevant field
with at-least 02 years relevant
experience.
Method of
Appointment
By initial recruitment
31.
Senior
Electrician
07
Matric in at-least 2nd division
and Electrician’s Diploma from
a recognized Institution with 03
years relevant experience OR
literate
with
10
years’
experience as electrician.
By initial recruitment
32.
Draftsman
07
Matric in at-least 2nd division
with Diploma in Architecture
OR Diploma in Draftsmanship
in at least 2nd division from a
Polytechnic Institute with 02
years relevant experience.
By initial recruitment
33.
D
Dispenser/
07
Matric (Science) in at-least 2nd
division with one year dispenser
certificate/medical technology
from
a
recognized
board/faculty/council and 03
years relevant experience.
By initial recruitment
Matric in at least 2nd division
with 03 years’ experience in a
thin
Section
preparation
laboratory in a Geological
organization. (Persons with
higher qualification will be
preferred)
Matric in at-least 2nd division
with
03
years
relevant
experience or intermediate with
one year relevant experience.
Matric in at least 2nd division
with 03 years’ experience as
By initial recruitment
Health
Technician
34.
Rock Cutter
07
35.
Store Keeper
07
36.
Telephone
07
By initial recruitment
By initial recruitment
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 80
Support Staff Appointment & Scales of Pay Statutes, 2016
Schedule – III
TECHNICAL AND OTHER STAFF
S#
Post
BPS
Operator
Qualification/experience
Method of
Appointment
Telephone Operator.
37.
Carpenter
05
Matric in least 2nd division with
certificate from a recognized
Institution
and
02
years
relevant experience OR literate
with 10 years’ experience in the
relevant field.
By initial recruitment
38.
Driver
05
Matric in least 2nd division with
a valid HTV/LTV license and
having 5 years’ experience of
driving heavy / light transport
OR Literate with a valid
HTV/LTV license and having 07
years’ experience of driving
heavy / light transport.
By initial recruitment
39.
Electrician
05
Matric in least 2nd division and
Electrician’s certificate from a
recognized Institution with 02
years relevant experience. OR
literate
with
07
years’
experience as electrician.
By initial recruitment
40.
Mason
05
Matric in least 2nd division with 02
years’ experience in Masonry OR
Literate with 10 years relevant
experience in Masonry.
By initial recruitment
41.
Painter
05
Matric in at least 2nd division
with 02 years’ experience in
painting OR Literate with 10
years’ experience in painting.
By initial recruitment
42.
Plumber/Pipe
fitter
05
Matric in at-least 2nd division
with 02 years’ experience in the
relevant field OR Literate with
10 years’ experience in the
relevant field.
By initial recruitment
43.
Welder
05
Matric in at-least 2nd division
and Electrician’s certificate
from a recognized Institute with
By initial recruitment
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 81
Support Staff Appointment & Scales of Pay Statutes, 2016
Schedule – III
TECHNICAL AND OTHER STAFF
S#
Post
BPS
Qualification/experience
Method of
Appointment
02 years relevant experience
OR literate with 10 years’
experience in the relevant field.
44.
Cook
05
Matric in at least 2nd division
with
02
years
relevant
experience OR literate with 10
years’ experience in the relevant
field.
By initial recruitment
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 82
Support Staff Appointment & Scales of Pay Statutes, 2016
S#
Nomenclature of Post
1.
i.
ii.
iii.
iv.
v.
i.
ii.
iii.
iv.
v.
2.
Laboratory Attendant
Field Attendant
Museum Attendant
Herbarium Attendant
Store Attendant
Laboratory Assistant
Field Assistant
Museum Assistant
Herbarium Assistant
Store Assistant
SCHEDULE – IV
LABORATORY STAFF
BPS Qualification/
Experience
05
11
Matric with Science in
at least 2nd division
By initial
recruitment
Matric with Science in
at least 2nd
division
with
07
years’
satisfactory service as
Laboratory Attendant
in BPS-05.
50% By promotion
From amongst:
i.
Laboratory
Attendant
ii. Field Attendant
iii. Museum
Attendant
iv. Herbarium
Attendant
v. Store Attendant
50%
by
initial
recruitment
By promotion from
amongst:
i.
Laboratory
Assistant
ii.
Field Assistant
iii. Museum
Assistant
iv. Herbarium
Assistant
v. Store Assistant
By promotion from
amongst:
i.
Laboratory
Supervisor
ii. Field Supervisor
iii. Museum
Supervisor
iv. Herbarium
Supervisor
v. Store Supervisor
OR
F.A/F.Sc. with 05 years
experience
in
the
relevant field. (in case
of initial recruitment).
4.
5.i.
6.
i.
ii.
iii.
iv.
v.
Laboratory Supervisor
Field Supervisor
Museum Supervisor
Herbarium Supervisor
Store Supervisor
i. Laboratory
Superintendent
ii. Field Superintendent
iii. Museum
Superintendent
iv. Herbarium
Superintendent
v. Store Superintendent
i. Laboratory
Superintendent
ii. Field Superintendent
iii. Museum
Superintendent
iv. Herbarium
Superintendent
v. Store Superintendent
Method of
appointment
14
06 years’ satisfactory
service in the relevant
field in BPS-11 in the
University.
16
06 years’ satisfactory
service in the relevant
field in BPS-14 in the
University.
17
07 years’ satisfactory
service in the relevant
field in BPS-16 in the
University.
By Promotion
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 83
Meritorious Professors Basic Pay Scales-22 Statutes, 2016
1.
Title
Framed in pursuance of Section 29 (1) (d) of the University of Swat Regulation
2010, these statutes may be called “Meritorious Professors Basic Pay Scales22, Statutes 2016”.
2.
Commencement & Applications
These Statutes shall come into force at once and shall apply to the University
Professors, holding posts in BPS-21 on regular basis.
3.
Definitions
(1)
Unless the context otherwise requires, the following expressions shall
have the meanings hereby assigned to them:
(a)
“Chancellor” means the Chancellor of the University;
(b)
“Competent Authority” means the Chancellor of the University;
(c)
“Constituent College” means Constituent College of the
University;
(d)
“Constituent Institute” means Constituent Institute of the
University;
(e)
“Chairperson” means Chairperson of the University Teaching
Department;
(f)
“Dean” means Dean of a faculty of the University;
(g)
“Director” means Director of Constituent Institute of the
University;
(h)
“Head” means Head of Administrative Section of the University
by whatever name he is called;
(i)
“Proforma” means the Proforma appended to these Statutes;
(j)
“Professor” means the Professor who is a whole time employee
of the University in BPS-21;
(k)
“Principal” means Principal of Constituent College of the
University;
(l)
“Prescribed” means prescribed by the University of Swat
Regulation 2010 or Statutes, by-laws and Rules made
thereunder;
(m)
“University” means University of Swat;
(n)
"University Teacher" means a whole time teacher paid by the
University or recognized by the University as such and includes
a person borne on research establishment of the University;
(o)
“Regulation” means the University of Swat Regulation 2010.
(p)
“Senate” means Senate of the University;
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 84
Meritorious Professors Basic Pay Scales-22 Statutes, 2016
(2)
4.
(q)
“Syndicate” means Syndicate of the University;
(r)
“Special Selection Board” mean permanent members of the
Selection Board, one representative of Chairperson, HEC, and
one representative of Chancellor.
The Pronoun “He” refers to both Male and Female employees.
Provision of Posts
The number of Professors to be promoted to BPS-22 shall be calculated on
the basis of 12.5% of the filled posts of the Professors in BPS-21 provided
that at least 08 professors in BPS-21 exists in the University.
5.
6.
Eligibility
(1)
Minimum service in BPS-17 / equivalent and above should be 20
years.
(2)
Professors who have served for at least for 2 (two) years in BPS-21 in
the University with Ph.D. degree/equivalent terminal degree as
determined by the HEC.
(3)
Five research publications in the past 5 years with at least three (3)
research publications in the last 2 years in HEC recognized journals.
(4)
Must have produced two PhDs or one PhD and five (5) M.Phil in the
last 5 years.
Procedure of Promotion
(1)
Each eligible University Professor will be invited to submit a
comprehensive application dossier for consideration by the Special
Selection Board (permanent members of the Selection Board, one
representative of the Chairperson, HEC and one representative of the
Chancellor) for the award of BPS-22.
(2)
The Vice Chancellor shall prepare the cases of Professors in BPS-21
for the award of BPS-22 and present the record of each such Professor
on the proforma designed for this purpose and approved as a part of
the Statutes along with (a) Performance Evaluation Report (PER) for
the last five years in BPS-21 and (b) a resume of the Professor and his
achievements in research, teaching and educational administration.
(4)
The University shall calculate total score of each eligible applicant
according to the parameters mentioned in Grading Procedure. Those
who secure a minimum score of 60 will be presented before the Special
Selection Board for consideration.
(5)
A meeting of the Special Selection Board will be called to consider
cases for award of BPS-22 and the recommendations will be placed
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 85
Meritorious Professors Basic Pay Scales-22 Statutes, 2016
before the Syndicate. Finally, the recommendations of the Syndicate
shall be sent to the Chancellor for approval.
(6)
7.
All promotions to BPS-22 shall be effective from the date of
recommendations by the Syndicate.
Grading Procedure (Total 100 Marks)
(1)
Length of Service: (maximum 15 Marks), Refers Proforma “A”
05 marks for service per year rendered as Professor in BPS-21 over
and above the minimum qualifying requirement of 2-years in BPS21, subject to a maximum of 15 marks.
(2)
(3)
Research Publications: Papers / Books / Monographs / Patents /
Crops Varieties (approved) (Maximum 30 Marks) , Refers Proforma
“B”
(i)
02 marks per paper published in HEC recognized journals
with impact factor or journals cited in Social Science Citation
Index;
(ii)
0.5 mark per paper published in local HEC recognized
journals (in case of Medical Sciences, PMDC recognized
journals);
(iii)
2 marks per Patent / Crop Variety (approved), subject to a
maximum of 06 marks;
(iv)
02 marks per book authored or edited internationally,
subject to a maximum of 4 marks; and
(v)
01 mark per book authored or edited locally, subject to a
maximum of 02 marks.
Academic Performance: (Maximum 30 Marks) , Refers Proforma “C”
(i)
No. of M. Phil* produced
01 mark per M. Phil, maximum of 06
marks
(ii)
No. of PhD produced
05 marks per PhD, maximum of 15
marks
*M.Phil or equivalent qualification of 18 years of schooling
with the requirement of thesis of at least two Semester
duration for partial fulfillment of the terminal degree.
(iii)
Research Grant Awards (03 Marks for less than 1 million and
05 marks for more than 1 million) as Principal Investigator
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 86
Meritorious Professors Basic Pay Scales-22 Statutes, 2016
other than the research grants given by the parent University
(Maximum 10 Marks).
(4)
(5)
(6)
Awards / Honours (Maximum 06 Marks).
(i)
National Awards (Civil/President) Izaz-e-Kamal, Izaz-eFazeelat, Sitara-i-Imtiaz 04 marks per award (Maximum of
04 Marks).
(ii)
International Awards / Honours recognized by HEC, 02
marks per award (Maximum of 04 Marks).
(iii)
HEC Best Teacher award 01 mark per award (Maximum 01
Mark).
Post-PhD Qualification: (Maximum 05 Marks), Refers Proforma “D”
(i)
Two marks for 06 to 12 months post-doctorate from a foreign
University / Institute (Maximum of 04 Marks)
(ii)
05 marks for 01 year post-doctorate from a foreign University /
Institute.
Performance Evaluation Reports: (Maximum 10 Marks), Refers
Proforma “E”
(i)
Excellent
2.0
(ii)
Very Good
1.5 marks
(iii)
Good
1 marks
Note: (1)
Sum score of PERs for the last 5-year shall be taken into
account.
(2)
Top 3 categories irrespective of nomenclature shall be
considered.
(3)
In case the candidate is a serving Vice Chancellor, PERs
of the last 05 years preceding to his appointment as
Vice Chancellor shall be considered.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 87
Meritorious Professors Basic Pay Scales-22 Statutes, 2016
(7)
(8)
8.
Educational Administration: (Maximum 10 Marks), Refers Proforma
“E”
(i)
Vice Chancellor:
04 marks per year upto
maximum of 10 marks
(ii)
Pro. Vice Chancellor:
03 marks per year upto
maximum of 08 marks
(iii)
Dean/Director/Centre of
Excellence:
02 marks per year upto
maximum of 06 marks
(iv)
Principal of Constituent College or
Head/Chairperson of the
Department:
01 mark per year upto
maximum of 03 marks
Miscellaneous
(i)
In case of numbers in fraction, 0.50 or above will be considered
as 1 (e.g. 59.5 or above will be 60.00 whereas 59.49 or less will
be 59.00).
(ii)
A Professor appointed as Vice Chancellor in BPS-22 shall be
allowed personal grade of BPS-22 as Professor after he
relinquishes the charge of the office of Vice Chancellor, provided
he has completed one tenure of four years as Vice Chancellor
and has been a regular Professor in a Public Sector University
prior to his appointment as Vice Chancellor. The personal grade
so granted to him shall not be counted towards the 12.5% quota
of BPS-22.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 88
Meritorious Professors Basic Pay Scales-22 Statutes, 2016
PROFORMA-A
LENGTH OF SERVICE
Maximum Marks-15
Type
No. of Years
05-Marks for service per year
rendered as Professor in BPS-21
over and above the minimum
qualification requirement of 02
years in BPS-21
Year
Month
Marks
Days
Total marks obtained:
PROFORMA-B
RESEARCH PUBLICATION
Papers / Books / Monograph / Patents / Crop Varieties
Maximum Marks-30
Type
(1)
02 Marks per paper published in HEC
recognized journals with impact factor or
journals cited in Social Sciences Citation
Index.
(2)
0.5 Marks per paper published in local
HEC recognized journals (in case of
Medical Sciences, PMDC recognized
journals).
(3)
02 Marks per Patent
/ Crop Variety
(Approved), (Maximum of 06 Marks).
(4)
02 Marks per book authored or edited
internationally, (Maximum of 4 Marks).
(5)
01 Mark per book authored or edited
locally, (Maximum of 2 Marks).
No.
Marks
Total marks obtained:
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 89
Meritorious Professors Basic Pay Scales-22 Statutes, 2016
PROFORMA-C
ACADEMIC PERFORMANCE
Maximum Marks-30
Type
(1)
01 Mark per M.Phil / MS / M.Sc (Hons) Agr
/ An Husb produced (Maximum of 06
Marks).
(2)
05 Marks per PhD produced (Maximum
of 15 Marks).
(3)
Research Grant Awards (Maximum 10
Marks):
(i)
03 Marks for less than 01 million as
Principal Investigator other than the
research grant given by the parent
University.
(ii)
05 Marks for more than 01 million as
Principal Investigator other than the
research grant given by the parent
University.
No.
Marks
(4) Award / Honors (Maximum of 06 Marks):
(i)
National Awards (Civil / President) Izaz-eKamal, Izaz-e-Fazilat, Sitara-i-Imtiaz): 04
Marks per award (Maximum of 04 Marks).
(ii)
International Awards: 02 Marks per Award,
Honors recognized by HEC (Maximum of
04 Marks).
(iii)
01 Mark per HEC Best Teacher Award.
Total marks obtained:
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 90
Meritorious Professors Basic Pay Scales-22 Statutes, 2016
PROFORMA-D
POST PhD QUALIFICATION
Maximum Marks-05
Type
(1)
03 Marks for a 06 months to 01 year Post
Doctorate from a Foreign University /
Institute .
(2)
05 Marks for more than 12 months to a
minimum of 18 months Post Doctorate
from a Foreign University / Institution.
No.
Marks
Total marks obtained:
Note: Only Post Doctorate of at least 06 months duration will be counted. The
period of 20 days or more shall be considered as full month.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 91
Meritorious Professors Basic Pay Scales-22 Statutes, 2016
PROFORMA-E
ANNUAL CONFIDENTIAL REPORT
PERFORMANCE EVALUATION REPORT
Maximum Marks-10
Type
(1)
Very Good (2.0 Marks per year).
(2)
Good (1.5 Marks per year).
(3)
Average (1.0 Mark per year).
No.
Marks
Total marks obtained:
Note: (1) Sum of score of PERs of the last 05 years shall be taken into account.
(2) Top 03 categories irrespective of nomenclature shall be
considered.
(3) In case the candidate is a serving Vice Chancellor, PERs of the last 05 years
preceding to his appointment as Vice Chancellor shall be considered.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 92
Meritorious Professors Basic Pay Scales-22 Statutes, 2016
PROFORMA-F
EDUCATION ADMINISTRATION
Maximum Marks-10
Type
(1)
No.
Marks
Vice Chancellor:
(04 Marks per year up to Maximum of 10
Marks).
(2)
Pro Vice Chancellor:
(03 Marks per year up to Maximum of 08
Marks).
(3)
Dean:
(02 Marks per year up to Maximum of 06
Marks).
(4)
Principal of Constituent College, Chairman
of the Department:
(01 Mark per year up to Maximum of 03
Marks).
Total marks obtained:
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 93
Meritorious Professors Basic Pay Scales-22 Statutes, 2016
PROFORMA-G
OVER ALL GRADING
Name of Professor: _________________________
S.No
Type
1
DETAILS OF LENGTH OF SERVICE
Maximum
Marks
marks
obtained
15
(PROFORMA-A)
2
RESEARCH PUBLICATION
30
(PROFORMA-B)
3
ACADEMIC PERFORMANCE
30
(PROFORMA-C)
4
POST PHD QUALIFICATION
05
(PROFORMA-D)
5
PERFORMANCE EVALUATION REPORT
10
(PROFORMA-E)
6
EDUCATIONAL ADMINISTRATION
10
(PROFORMA-F)
TOTAL
100
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 94
Emeritus Professors Statutes, 2016
1.
Title
These Statutes, framed in pursuance of Section, 29(1) (k) of the University of
Swat Regulation 2010, may be called “Emeritus Professor Statutes, 2016”.
2.
Commencement & Application
These Statutes shall come into force at once and shall apply to all Professors
Emeritus of University of Swat.
3.
Definitions
(1)
Unless the context otherwise requires, the following expressions shall
have the meanings hereby assigned to them:
(a)
“Chancellor” means the Chancellor of the University.
(b)
“Government” means as defined in the University of Swat
Regulation 2010.
(c)
“HEC” means the Higher Education Commission Islamabad.
(d)
“HEAL” means the Higher Education, Archives and Libraries
Department, Government of Khyber Pakhtunkhwa.
(e)
“Proforma” means the Proforma appended to the Statutes.
(f)
“Professor Emeritus” means the Professor Emeritus who retires
from the University service in BS-21 or BS-22 and is given the
status of Professor Emeritus by the Syndicate.
(g)
“Senate” means Senate of the University;
(h)
“Syndicate” means Syndicate of the University;
(i)
“Syndicate” means the Syndicate of the University.
(j)
“University” means University of Swat;
(2) The Pronoun “He” refers to both Male and Female employees.
4.
5.
Eligibility
(1)
All Meritorious Professors retired in BPS-22 who has served the
University for a minimum period of 10 years as Professor.
(2)
Vice Chancellor of a Public Sector University who has been a regular
employee in University of Swat and retired after completing at least
one tenure of four years as Vice Chancellor of a public sector
university.
Procedure
All cases of the eligible retired Meritorious Professors and Ex-Vice
Chancellors of the University will be placed before the Senate, on the
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 95
Emeritus Professors Statutes, 2016
recommendations of the Syndicate, for the conferment of status of an
Emeritus Professorship. Only two Professors Emeritus will be appointed at a
time.
6.
7.
Terms and Conditions
(1)
The conferment of Professor Emeritus status will be for life time.
(2)
The honour of Emeritus Professorship shall carry no formal
administrative duties. However, Professor Emeritus shall contribute to
the academic life of the University to a great extent in consonance with
the status and caliber of the title.
(3)
The Professor Emeritus will have the following responsibilities:
(a)
mandatory presence on the Campus for three working days a
week.
(b)
provide guidance or continue research with faculty and /or
students.
(c)
postgraduate students supervision
(d)
seminars and /or writing of textbooks in the field of his
specialization.
(e)
Perform advisory functions to the Vice Chancellor in academic
administration.
(4)
He shall report progress of his achievements and contributions
towards the academic life of the University by the end of each calendar
year to the Vice Chancellor for information of the Syndicate.
(5)
The conferment of the status of Emeritus shall normally be for life time
but can be terminated if the Professor so desires or the Syndicate
terminates him by ¾ majority on grounds of inefficiency, moral
turpitude or physical or mental incapacity or gross misconduct.
Financial Benefits / Facilities
(1)
Professor Emeritus shall be eligible to draw honorarium as per HEC
Rules.
(2)
The rate of increase in honorarium for Professor Emeritus will be
decided after every year by the Higher Education Commission or the
syndicate as the case may be.
(3)
Such facilities (including medical) and services as exist in the
University for teachers to carry on his intellectual pursuits will be open
to the Professor Emeritus.
(4)
Where residential accommodation, after fulfilling the needs of regular
faculty is available on the University Campus, it may be offered
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 96
Emeritus Professors Statutes, 2016
free to the Professor Emeritus. In case of non-availability of
residential accommodation, an amount equivalent to the status of
Vice Chancellor accommodation will be given as Housing
Allowance.
8.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 97
Tenure Track Statutes, 2016
1.
Title
Framed in pursuance of Section 29 (1) (d) of the University of Swat Regulation
2010, these statutes may be called “Tenure Track Statutes 2016”.
2.
Commencement & Application
These Statutes shall come into force at once and shall apply to all Faculty
Members of University of Swat appointed on Tenure Track under these
Statutes. Any amendments made by the HEC in the TTS Statutes from time
to time shall be considered as amendments or addition made in the Statutes.
3.
Definitions
(1)
Unless the context otherwise requires, the following expressions shall
have the meanings hereby assigned to them:
(a)
"University" means University of Swat.
(b)
"Academic Council" means Academic Council of the University.
(c)
“Basic Pay Scale” means the Basic Pay Scales, 2016.
(d)
"Chairperson" means Chairperson of the University Teaching
Department.
(e)
"Coordinator" means Coordinator of a campus of the University.
(f)
"Coordinator" means Coordinator of a campus of the University.
(g)
"Contract Appointment" means Contract Appointment made
under these Statutes.
(h)
"Director" means Director of Constituent Institution of the
University.
(i)
“Departmental Technical Review Committee (DTRC)” means
Departmental Technical Review Committee constituted under
these Statutes.
(j)
"First Three-Year Term Contract Appointment" means First
Three-Year Term Contract Appointment made under these
Statutes.
(k)
"First Three-Year Term Contract Appointment" means First
Three-Year Term Contract Appointment made under these
Statutes.
(l)
“Head” means Head of Administrative Section of the University
by whatever name he is called;
(m)
"Principal" means Principal of Constituent College of the
University.
(n)
"Prescribed" means prescribed by the University of Swat
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 98
Tenure Track Statutes, 2016
Regulation 2010 or Statutes, by-laws and Rules made
thereunder;
(2)
4.
(o)
"Probationary Appointment" means Probationary Appointment
made under these Statutes.
(p)
"Presumptive Pay" means the pay of a post to which a University
employee is entitled subject to his holding the same in a
substantive capacity and performing its functions.
(q)
"Pay Protection" means permitting pay not less than the last pay
drawn by him before appointed against the same or a higher
post.
(r)
"Substantive Pay" means the basic pay other than special pay,
personal pay, technical pay etc. to which an employee is entitled
on account of substantive appointment to a post in a specified
scale.
(s)
"Second Three-Year Term Probationary Appointment" means
Second Three-Year Term Probationary Appointment made
under these Statutes.
(t)
"Senate" means Senate of the University.
(u)
"Syndicate" means Syndicate of the University.
(v)
"Selection Board" means Selection Board of the University.
(w)
“Schedule” means Schedule appended to these Statutes.
(x)
"Technical Review Committee (TRC)" means Technical Review
Committee constituted under these Statutes.
(y)
"Tenured Appointment" means Tenured Appointment made
under these Statutes.
The Pronoun “He” refers to both Male and Female employees.
Appointments
(1)
(2)
The University will make the following Tenure Track Appointments of
new faculty members:
(a)
First Term Appointments
(b)
Second Term Probationary Appointments
(c)
Tenured Appointments
Bases for Appointments
For appointments on Tenure Track, a candidate will be evaluated in
terms of effectiveness in the following four principal areas i.e. (i)
Teaching (ii) Scholarship, Research, or other Creative work (iii) Service
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 99
Tenure Track Statutes, 2016
and (iv) Personal characteristics as per Schedule “A, B and C” attached
to these Statutes.
(a)
Teaching
Teaching is admittedly difficult to be defined precisely or to
be assessed accurately. It is commonly considered to include:
(i)
(ii)
a person's knowledge of the major field of study,
awareness of developments in it,
(iii)
Skill in communicating to students and in arousing
their interest,
(iv)
ability to stimulate them to think critically,
(v)
to have them appreciate the interrelationship of fields
of knowledge, and
(vi)
to be concerned with applications of knowledge to vital
human problems.
(b)
Scholarship, Research, or other Creative Work
A faculty member's scholarship, research, and other creative
work should make a contribution to the particular field of
interest and serve as an indication of professional
competence. The result of this kind of activity normally finds
expression in publication or other media appropriate to the
field, and where appropriate, should be reflected in teaching.
In no case, however, should a person's productive effort be
measured by mere quantity.
(c)
Service
This term refers specifically to service to the University
community, as in committee assignments, and to public
service. It also has reference to service to one's profession,
usually identified by time and effort given to professional
organizations, whether of Provincial, regional, national, or
international character. Not least of the services rendered are
those that concern the local community in which the
University is located, and the country at large. An
outstanding service record should be a positive factor in
making an evaluation, but the lack of such a record should
not be regarded as sufficient cause for denying an
appointment or promotion.
(d)
Personal Characteristics
This category may be considered to include all traits which
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 100
Tenure Track Statutes, 2016
contribute to an individual's effectiveness as a teacher, as a
leader in a professional area, and as a human being. Of
primary concern here are intellectual breadth, emotional
stability or maturity, and a sufficient vitality and forcefulness
to constitute effectiveness. There must also be a sufficient
degree of compassion and willingness to cooperate, so that
an individual can work harmoniously with others while
maintaining independence of thought and action. This
category is so broad that flexibility is imperative in its
appraisal.
(3)
Eligibility Criteria for Appointment of Faculty on Tenure Track
(a)
Assistant Professor
(i)
(b)
To be appointed as an Assistant Professor on Tenure
Track, the candidate shall be required to have a
Ph.D/Relevant
terminal
qualification
from
a
recognized
institution
and
excellent
written
communication skills as well as excellent presentation
skills. An Assistant Professor should be demonstrably
competent in the subject matter area of courses taught
and should have indicated a serious commitment to
teaching, but it need not be expected that an extensive
reputation in the field has been acquired. As the
Assistant Professor continues in this rank an effort to
increase knowledge and improved teaching ability
should
be
demonstrated,
and
professional
presentation should be made through papers to
professional organizations, through publications, or
through other creative work.
(ii)
As a general rule, the length of service in the rank of
Assistant Professor before being considered for
promotion to the rank of Associate Professor shall be
six years. Recommendations for promotion after first
term review should be carefully weighed and justified
by
the
administrative
officer
making
such
recommendation.
Associate Professor:
(i)
The criteria for appointment or promotion to an
associate professorship differ from those for a
professorship in degree rather than in kind. The
candidate for Associate Professor should offer evidence
of knowledge of developments in the field of expertise
and a conscientious interest in improving teaching
methods. It is expected that an Associate Professor
shall already have shown a basic general
understanding with regard to a large part of the
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 101
Tenure Track Statutes, 2016
discipline. This condition implies postdoctoral
research or creative work sufficient to indicate
continuing interest and growth in the candidate's
professional field.
(c)
(ii)
To be eligible for appointment or promotion to an
associate professorship the faculty member shall be
required to have Ph.D./Relevant terminal qualification
from a recognized and reputable Institution in the
relevant field with either 6-years post-Ph.D./Relevant
terminal degree or minimum of 4-years of post-PhD
experience with at least 6 years of experience prior to
the PhD. The experience to be counted is to be of
teaching/research in a recognized University or a postgraduate Institution or professional experience in the
relevant field in a National or International
Organization. In addition 10 research publications
(with at least 4 publications in the past 5 years) in
Internationally Abstracted Journals, recognized for the
purpose of appointment on Tenure Track by the Higher
Education Commission, are required.
(iii)
As a general rule, the length of service in the rank of
Associate Professor before being considered for
promotion to full professor is four years.
Recommendations for promotion in less time should
be carefully
weighed
and justified by the
administrative officer making the recommendation.
Professor
(i)
A faculty member appointed to the rank of Professor is
expected to have had an impact on the state of
knowledge. It is expected that the professor will
continue to develop and mature with regard to
teaching, research, and other qualities that
contributed to earlier appointments. Consideration for
this appointment should include particular attention
to the quality and significance of contributions to the
candidate's field, sensitivity and interest in the general
problems of university education and their social
implications, and ability to make constructive
judgments and decisions in regard thereto. It should
be kept in mind that the full professors are likely to be
the most enduring group in the faculty and are those
who will give leadership and set the tone for the entire
University.
(ii)
To be eligible for appointment or promotion to the rank
of Professor, the faculty member shall be required to
have Ph.D./Relevant terminal qualification from a
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 102
Tenure Track Statutes, 2016
recognized and reputable Institution in the relevant
field with either 11-years post-Ph.D./Relevant
terminal degree or minimum of 7-years of post-PhD
experience with at least 12 years of experience prior to
the PhD. The experience to be counted is to be of
teaching/research in a recognized University or a postgraduate Institution or professional experience in the
relevant field in a National or International
Organization. In addition 15 research publications
(with at least 5 publications in the past 5 years) in
internationally abstracted Journals, recognized for the
purpose of appointment on Tenure Track by the Higher
Education Commission, are required.
(4)
(iii)
As a general rule, the length of service in the rank of
Associate Professor before being considered for
promotion to full professor is four years.
Recommendations for promotion in less time should
be carefully weighed and justified by the
administrative officer making the recommendation.
(iv)
To be eligible for appointment on Tenure Track as full
Professor the candidate’s age shall not be more than 52
years.
General Conditions for appointment on Tenure Track:
(a)
To be considered for appointment on Tenure Track the
candidate is required to resign or retire from any position held
previously in any Public / Private University or Organization,
except in the case where the candidate is incumbent of this
University.
(b)
A faculty member appointed under the Tenure Track scheme
may not take up any other paid assignment with any other
organization, without the approval of the Vice Chancellor.
(c)
A faculty member on Tenure Track may be appointed to any
academic administrative post in the university such as Dean,
Chairperson/Director of Institute.
(d)
The Seniority of a teacher in each cadre of the University shall
be determined on the basis of the date of joining in each cadre
irrespective whether the teacher has joined on BPS or TTS. In
case of employees joining on the same date, seniority will be
determined by the order of merit assigned by the Selection
Board.
(e)
No graduate of this University will be eligible for appointment
on tenure track who has obtained his terminal degree from this
University during the last 02 years following his graduation.
(f)
Only a tenured faculty member can assume responsibility in an
administrative capacity of Vice Chancellor.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 103
Tenure Track Statutes, 2016
(g)
(5)
(6)
A faculty member with tenure who leaves an academic
department to accept full-time employment by the University in
an administrative capacity will retain tenured status in the
academic department.
Tenure Track Appointment Procedure
(a)
Appointment on Tenure Track shall be made by initial
recruitment after due publicity of vacancies in at least two
Leading National News Papers as well as on University Website.
(b)
Eligibility criteria for appointment of Tenure Track Faculty are
given above.
(c)
Appointments shall be made by the Syndicate, on the
recommendation of the Selection Board.
(d)
Faculty sent by the University for Higher Education / Training
abroad shall be considered for appointment on Tenure Track
provided that they apply for the advertised posts, and competes
in Selection Board. In case of his selection financial benefits of
the post shall be admissible only after joining duties of the post
and subject to endorsement by the HEC.
Assistant Professor Appointments
(a)
First Three-Year Term Contract Appointment
(i)
Appointment of Assistant Professor shall be made for
initial three years term contract. It will be followed by a
second term (Probationary) contract appointment for an
additional period of three years. The tenure decision will
be made for such a faculty in the third year of the second
term contract appointment.
(ii)
Each candidate who wishes to be considered for
appointment as Assistant Professor on Tenure Track
should prepare a comprehensive application dossier that
includes letters of reference from his Ph.D. supervisor as
well as from at least three other eminent researchers in
his area of specialization.
(iii)
Applications of all candidates will be scrutinized by the
University for the determination of the eligibility of the
candidates BY THE DTRC of the Department concerned.
(iv)
All eligible candidates will be invited to appear before the
University Selection Board.
(v)
After interview, the Selection Board may make any of the
following decision on merit:
A.
Reject appointment on Tenure Track
B.
Recommend “first three-years term contact
appointment” on Tenure Track to the Syndicate.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 104
Tenure Track Statutes, 2016
(b)
(3)
C.
The recommendations of the Selection Board will
be placed before the Syndicate for approval.
D.
Progress of the faculty will be reviewed each year
by the Departmental Technical Review Committee
(DTRC).
E.
First term review will be conducted after three
years.
Second Three-Year Term Appointment
(i)
Annual review of the DTRC and the recommendation of
the first three-years term contract appointment will be
placed
before
the
Selection
Board
for
its
recommendation for the award of second three-years
term appointment by the Syndicate.
(ii)
An Assistant Professor offered a second three-year
appointment shall, from the beginning of the fourth year
of service, become a faculty member in probationary
status. The first term review shall be considered as the
mid-term review and the faculty member shall come
under the appropriate provision and procedures of
probationary period. Accordingly, a tenure review shall
be conducted during the second third-year probationary
appointment.
(iii)
Progress of the faculty will be reviewed each year
by the Departmental Technical Review Committee.
(iv)
Second term review (Final term review) will be conducted
after six years.
(v)
Recommendation of the second three-year term
appointment will be placed before the Selection Board
which may recommend to the Syndicate the award of
tenure to the faculty.
(vi)
If the decision is positive, the faculty member will be
awarded second three-year term (probationary)
appointment.
(vii)
If the decision is negative the faculty member will be
issued a termination notice.
Associate Professor and Full Professor (Probationary)
Appointments
(a)
For appointments of Associate Professor and Full
Professor on Tenure Track, posts will be advertised in at
least two leading national newspapers.
(b)
Each candidate who wishes to be considered for
appointment as Associate Professor or Full Professor on
Tenure Track shall prepare a comprehensive application
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 105
Tenure Track Statutes, 2016
dossier that includes letters of reference from his Ph.D.
supervisor as well as from at least three eminent
academics and researchers in his area of specialization,
and all publications in Internationally Abstracted
Journals, recognized for the purpose of appointment on
Tenure Track by the Higher Education Commission.
(c)
Applications of all candidates will be scrutinized by the
DTRC of the Department concerned for the
determination of eligibility of the candidates.
(d)
The application dossier of each eligible candidate for
appointment as Associate Professors and Full Professor
will be sent to an independent Technical Review
Committee (TRC) to be appointed by the Vice Chancellor
composed of eminent international academicians and
researchers in the relevant area from technologically
advanced countries. A copy of the dossier, along with
names of the Technical Review Committee members will
be sent to the HEC. The following criteria will be followed
in selecting members of the TRC:
(e)
(i)
Should not have served as Supervisor/CoSupervisor of the candidate under review.
(ii)
Should not have been a student of the candidate.
(iii)
Should not have been a co-author of the candidate
on any publication.
(iv)
Must have the rank of an Associate Professor or
above in a recognized university or equivalent
position in a recognized research organization. He
also must not have a lower rank than the
applicant.
Upon receipt of a favorable recommendation from the
TRC members, the matter will be placed for
consideration to the Selection Board. The Selection
Board may:
(i)
Reject appointment on Tenure Track.
(ii)
Recommend “probationary” appointment on
Tenure Track at the level of Associate Professor or
Full Professor as the case may be with a final
tenure review occurring after a period of 04 years.
(f)
The recommendation of Selection Board will be placed
before the Syndicate for final approval.
(g)
For faculty members appointed as Associate Professor
and Full Professor the probationary period shall
normally be four years.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 106
Tenure Track Statutes, 2016
5.
Reviews / Evaluations
(1)
Annual Review
The progress of each faculty member appointed on Tenure Track shall
be reviewed annually by the Departmental Technical Review
Committee (DTRC) as per Schedules “A, B and C”. Otherwise
proformas can also be developed and used, if approved by the
Competent Authority. The Departmental Review Committee shall
consist of the following:
(a)
The Chairperson of the Department who will be the convener of
the DTRC
(b)
All Professors/Associate Professor and Tenured members of the
Department
(c)
Till such time as there are less than five Tenured Faculty
Members, the committee shall consist of all Professors of the
Departments
(d)
If the number of Professors in the department is less than five
then all Professors and Associate Professors shall comprise the
committee.
(e)
If the total number of Professors and Associate Professors is less
than five, then the Vice Chancellor will appoint remaining
members from the list of experts in that discipline on the
recommendation of the concerned Dean.
Note: Any member whose case is under review in the DTRC will not
attend the meeting during the review of his case.
(2)
First Term Review
(a)
In case of Assistant Professor first three-year term review will
be conducted during the later part of the third year of the first
three-year term by the Departmental Technical Review
Committee (DTRC).
(b)
The Departmental Technical Review Committee no later than
six weeks prior to the end of the third year, shall make a
decision-favorable or not favorable-with respect to the
performance of the faculty member during the time served.
(c)
The recommendations will be sent to the Vice Chancellor who
will make the final decision and will so notify the faculty
member no later than two weeks prior to the end of the third
year. If this decision by the Vice Chancellor about performance
is favorable, the faculty member will be notified that he will
receive a second three-year term (probationary) appointment. If
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 107
Tenure Track Statutes, 2016
the decision about performance is negative, the faculty member
shall be issued a termination notice of contract.
(d)
(3)
(4)
An Assistant Professor offered a second three-year appointment
will, from the beginning of the fourth year of service, become a
faculty member in probationary status. The first term review
will be considered as the mid-probationary review. A tenure
review will be conducted during the third year of the second
three-year probationary appointment.
Probationary Period
(a)
The probationary period shall constitute the time during which
a person’s fitness for permanent tenure is under scrutiny. For
faculty members appointed as Associate and Full Professor,
their entire period of appointment shall be considered as a
probationary period. Probationary appointments shall normally
lead to permanent tenure. Initial probationary appointments
are normally made only at the Associate and Full Professor
level. The probationary period shall be four years for Associate
and Full Professors. This period will be increased by one-half
year for appointments commencing during the second half of
the academic year.
(b)
The duration of the probationary period shall not normally be
extended, except that the running of the probationary period
will normally be suspended when the faculty member goes on a
leave without pay.
(c)
A faculty member may achieve tenure only through full time
service, and part-time service shall not be considered as
probationary service leading to possible tenure.
(d)
A faculty member with tenure who leaves an academic
department to accept full-time employment of the University in
an administrative capacity shall retain tenured status in the
academic department.
Probationary Reviews
(a)
Annual Probationary Review
(i)
The progress toward permanent tenure of each faculty
member on probationary status will be reviewed
annually by the DTRC in the light of Section 4(2) of these
Statutes “basis for appointments”. The outcome of each
review will be discussed with the probationary member.
(ii)
In addition to annual probationary reviews, more
thorough and formal written evaluations shall be
conducted as outlined below in the Mid-Probationary
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 108
Tenure Track Statutes, 2016
Review and Tenure Review by TRC.
(b)
(c)
Mid-Probationary Review
(i)
For Assistant Professors completing their first three-year
term, the first term review will be considered to be the
mid-probationary review.
(ii)
For Associate and Full Professors directly appointed with
probationary status, midway through the probationary
period a full review report be made.
(iii)
The Vice Chancellor, on the recommendation of the
concerned Dean, will form a Technical Review Committee
(TRC) composed of eminent international academics and
researchers in the relevant area, drawn only from
technologically advanced countries. The TRC will
conduct a thorough review of the probationary member's
progress along lines similar to those outlined for annual
reviews. This review will identify, in reasonable detail,
the areas of strength and weakness of the probationary
member. The TRC will subsequently present a written
review report to the Vice Chancellor.
(iv)
The faculty member can not be considered further for
second term appointment if he receives a negative report
from the Technical Review Committee.
(v)
The Chairperson of the Department shall send a full
written report on this review, including a summary of all
the evaluations of the faculty members consulted, to the
Dean of the Faculty.
(vi)
The Dean shall forward it to the Vice Chancellor. A full
mid-probationary review report shall, therefore, consist
of the evaluations of the Technical Review Committee,
the Chairperson and the Dean of the Faculty.
(vii)
The review process shall be considered complete only
when copies of the full report have been received by the
probationary member and the Chairperson of the
Department. The aim of the probationary review is to give
a member a clear picture of the performance levels by
which he is to be judged and to offer the opportunity to
correct deficiencies in the second half of the probationary
period.
Tenure Review / Tenured Appointment
(i)
In the final year of the faculty member's probationary
period a full review report will be made.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 109
Tenure Track Statutes, 2016
6.
(ii)
The Technical Review Committee will conduct a thorough
review of the member's fitness for tenure following the
same procedure as outlined for the mid-probationary
review for submission to the Vice Chancellor.
(iii)
The recommendation of the TRC will be placed before the
Selection Board for consideration for the award of
Tenure.
(iv)
The recommendation of the Selection Board will be
placed before the Syndicate for the approval of award of
tenure.
(v)
The tenure review process shall be considered complete
only when the Vice Chancellor, in writing, informs the
probationary member and the Chairperson of the final
decision.
(vi)
Written notice that a faculty member in probationary
status is or is not to be continued in service will be given
to the faculty member not later than June 30 of the final
year of the predetermined probationary period.
(vii)
If the decision is positive the faculty member will be
awarded tenure.
(viii)
Tenure shall be effective immediately upon the faculty
member’s acceptance of the award.
(ix)
If the decision is negative, the faculty member will be
issued a termination notice at least three months prior
to the last day of his probation period.
Transferring of Existing Faculty Members to Tenure Track System
(1)
Existing faculty members who are eligible will be considered for
appointment on Tenure Track by following the process for initial
appointment on tenure track outlined in these Statutes.
(2)
Rejection of Grant of Tenure to the Existing Faculty Members
In case tenure is not granted after the final review, the faculty member
would revert to his BPS posting, being held by him prior to TTS
appointment.
7.
Decision Dates
(1)
Written notice that a faculty member in probationary status is or is
not to be continued in service will be given to the faculty member not
later than June 30 of the final year of the predetermined probationary
period.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 110
Tenure Track Statutes, 2016
8.
(2)
If the decision is positive, the faculty member shall have tenure
effective from July 1 of the fiscal year following the probationary
period.
(3)
If the decision is negative the faculty member will be offered a terminal
one-year appointment in the fiscal year immediately following the
probationary period.
(4)
Written notice that a faculty member on a first three-year term
appointment is not to be continued in service will be given to the faculty
member a minimum of three months prior to the last day of service of
the faculty member.
Sabbatical Leave
A faculty member on tenure track may proceed on Sabbatical Leave as per
University leave rules. The leave period shall count towards the Tenure Track
probationary period. Sabbatical leave may not be combined with any other
leave. Faculty who opted for TTS and were eligible for sabbatical leave on BPS
basis will be allowed to avail this facility even after joining TTS. However, the
payment during leave should be equivalent to BPS. This period of Sabbatical
leave will however, be counted against the probationary period on TTS.
9.
Other Leaves
Faculty member on tenure track may avail leaves, except study leave, as per
existing rules for regular faculty. The existing faculty who opted for TTS is
allowed to proceed on Post Doctorate as per University rules for the BPS
faculty. However, the payment during leave should be equivalent to BPS. This
period of Post Doctorate leave will, however, be counted against the
probationary period on TTS. Those faculty members who are directly
appointed on Tenure Track cannot avail long leave/sabbatical leave/study
leave/deputation or any other leave. However, they could avail leave for PostDoctorate studies upto one year. This period will be counted towards their
probationary period. The Tenured faculty may avail all other kinds of leave
as per rules of the University. A faculty on TTS shall earn one semester (04
months) paid leave after completion of 03 years tenure.
10.
Resignation
A faculty member on tenure track wishing to resign shall do so in accordance
with the relevant statutes of the University. The existing faculty after joining
on TTS can join back on the respective substantive post only if the Tenure
appointment is not approved after final review. An “existing faculty member”
while on TTS cannot revert back to BPS on his own accord. Moreover, if a
faculty member on tenure track chooses to apply against an advertised
TTS/BPS position (before completing his track/probation period) in the
University, he would be required to resign from the University service before
applying/selection for the higher positions. The relaxation given to existing
faculty members (transferred to TTS from BPS) to retain their lien with the
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 111
Tenure Track Statutes, 2016
BPS positions will be allowed only once during the entire career.
11.
Termination of Services of Faculty Member With Tenure
The services of a faculty member holding tenure shall be terminated only in
accordance with the relevant Statutes of the University applicable to
confirmed members of the faculty and in accordance with the procedures
prescribed by the University.
12.
Faculty Remuneration and Benefits
(1)
(2)
13.
A faculty member appointed on tenure track will be entitled, in
accordance with the rules, to the pay sanctioned for such post.
The salary scales are all inclusive and no other allowance (PhD.
allowance, medical allowance, orderly allowance etc.), or benefits will
be admissible to the concerned faculty members, except gratuity equal
to one month’s pay for each completed year of service. For this purpose
the pay would mean the last pay drawn after each completed year of
service. However, medical facility will be provided by the University as
per BPS scales. The “existing faculty member” eligible for pension
contribution under BPS may be considered for pension benefits
provided he makes regular contribution on his own. “The existing
faculty member‟ who was serving under BPS and has already, got
entitled/eligible (as per Government Rules) for pension under BPS
before joining TTS, and working now under Tenure Track System may
be considered for pension provided the period of service under Tenure
Track System will not be counted towards service qualifying for
pension under BPS, while such period of Tenure Track Service may be
treated as extra ordinary leave”.
Initial Pay
(1)
The initial pay of a faculty member appointed to a post shall be
determined as per salary scales sanctioned by the HEC for TTS faculty
from time to time.
Provided that faculty member may be awarded advance increments
that may be based on the following factors, subject to the approval by
HEC.
Quality and number of HEC recognized International refereed
journal
publications,
conference
presentations
and
publications, and reports.
(b)
Number of Ph.D. and MS thesis supervised.
(c)
The amount of funding received from sources other than ones
own University.
(d)
Patents / Crop Varieties developed or approved.
Total number of advanced increments to be awarded can be a
fractional number. (An Assessment Proforma should be developed for
it).
(a)
(2)
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 112
Tenure Track Statutes, 2016
14.
Annual Increase
(1)
Determining the Date of Annual Increase
(a)
Those who are appointed between January and June will be
considered for annual increase with effect from 31st December.
(b)
(2)
Those who are appointed between July and December may be
considered for annual increase with effect from 31st December
of the next service year.
Self-Assessment Report
(a)
(b)
(3)
For the award of annual increase, a self-assessment report form
shall be completed by every faculty member on tenure track. In
this form the faculty member will document the teaching,
research, advisory, consultative and administrative service
rendered by him during the previous year. Self-assessment will
be backed by documented evidences such as (i) course files, (ii)
publications (published, submitted, in preparation), (iii)
research project in progress and completed, (iv) report on
industrial project undertaken (v) details of new courses
developed or innovation introduced in course or laboratory
work, (vi) requisite information about M.Sc, M.Phil and Ph.D
students supervised, and (vii) advisory and administrative
services rendered.
By 15th February each year every faculty member will complete
and submit to the respective Department chairperson a selfassessment report.
Salary Scale
The Salary Scales for the positions under the Tenure Track System
will be as approved by the Finance Division, Government of Pakistan
and notified by the HEC vide HEC No.F.P.2-1 03/HE C/2007/72 6,
dated 15th September, 2007.
Post
Professor
Associate
Professor
Assistant
Professor
Minimum
234,000
156,000
Salary Package
Increment Maximum
11,440
405,600
9,100
292,500
Stages
15
15
104,000
7,150
15
211,250
Revision in the salary package notified by the Higher Education
Commission will be applicable accordingly.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 113
Tenure Track Statutes, 2016
(4)
Retirement Age
(5)
The retirement age of the persons on TTS will be 60 years or as notified
by the Government from time to time.
Appeals
Appeals against decisions of various bodies will be made in accordance
with the Rules of the University on the subject.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 114
Tenure Track Statutes, 2016
Schedule “A”
Evaluation Proforma Teacher and Peer evaluation
No.
1.
2.
3.
4.
1.
2.
3.
4.
5.
6.
6.
7.
8.
Criteria
Number
(a)
The Faculty comes well prepared for the class
The Faculty provides guidance and leadership in
student activities
The Faculty has completed the whole course
The Faculty communicates the subject matter
effectively
By Peer Evaluation Committee
The course folder indicates a good quality course
The Faculty has developed new course /
updating the courses
The Faculty contributes towards departmental
Development in his field
The Faculty contributing towards knowledge
Development in his field
The Faculty contributing towards knowledge
Development in his field
Quality of presentation is excellent in seminar /
workshop / conferences etc. with respect to
subject contents, organization and
communication
Teaching Load Postgraduate per
Courses
year
Section
Teaching Load Undergraduate per
Courses
year
Section
Curriculum Development, New
Courses
Programme, etc.
Section
Weight
(b)
*
*
*
*
*
*
*
*
*
-
Average of all the respondents based on: 0=Strongly Disagree,
2=Somewhat Agree, 4= Agree, 6=Strongly Agree
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 115
Points
(a x b)
Tenure Track Statutes, 2016
Schedule “B”
SCHOLARSHIP RESEARCH AND OTHER CREATIVE WORK
No.
1.
2.
No.
3.
Criteria
Ph.D.
Research
Supervisor
Faculty
Research
Weight
(a)
(b)
06
Research Project in Progress
Indigenous Ph.D sponsored by
HEC or any other funding by
external Agency
Research Project Completed
Indigenous Ph.D sponsored by
HEC or
any other funding by external
agency
Research Project in Progress
Indigenous faculty research
sponsored by University of Swat
06
08
Research Project in Progress
Indigenous faculty research
sponsored by HEC, or any other
funding by external agency
06
Research Project Completed
Indigenous faculty research
sponsored by HEC, or any other
funding by external agency
08
Total
Nos. Weight Points
(a)
(b)
(axb)
Status
Graduate
Level
Research
Oriented
Book
(Authored)
Single Author
Two or more
Authors
Additional points
for Main Author
Additional points
for International
Publisher
Total
Points
(a x b)
08
Research Project in Completed
Indigenous faculty research
sponsored by University of Swat
Research
Type
Published
Books
Nos
Int.
Nat.
Int.
Nat.
Int.
Nat.
Int.
-
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 116
Tenure Track Statutes, 2016
Single Editor
Graduate
Level
Research
Oriented
book
(Edited)
4.
Approved Variety
Research
Products
Int.
Nat.
06
04
Two or more
than
two Editors
Int.
Nat.
04
02
Additional points
Int.
02
Additional points
for international
Publishers
Int.
02
Solo
Int.
Nat.
Int.
Nat.
Int.
Nat
Int.
Nat
-
Int.
Nat
Int.
Nat
Int.
Nat
-
Int.
03
Nat
01
Int.
Nat
Int.
Nat
-
Int.
02
for main Editor
Joint
5.
Patents
Research
Products
Solo
Joint
6.
Refereed Journals
Single
Author
Two or more Authors
Additional points for main
Author
For current / last year
Publication add per
Publication
7.
International
Proceedings /
Conference Paper
Single
Author
Two or more Authors
Additional points for main
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 117
Tenure Track Statutes, 2016
Author
Nat
01
For current / last year
Int.
02
Nat
01
Publication add per
Publication
8.
9.
Award Received
Research Grants
Internationa
l
10
National
05
Rs. 0.1 M to Rs. 0.99 M
04
Received / Grants Rs. 1.0 M to Rs. 10 M
for Planning and
Development of
advance centers of
learning and
Research
10. Engagement as a In evaluation of Research
Publication in National
Referee
Journals
In evaluation of Research
Publication in international
Journals
In evaluation of M.Sc /
11. Engagement as an M.Phil
In evaluation of Ph.D
External Examiner research
or REC member
work
12. Conducting
Technical
Seminars
/ Workshops /
Conference
08
02
04
02
04
On National Level
05
On International Level
08
(organized)
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 118
Tenure Track Statutes, 2016
13. Participation in
Technical
Seminars
/ Workshops /
Conference
14.
On National Level
02
On International Level
05
Project / Product Design
Interaction with
Industry
(Consultancy and
Advisory Services)
Vetting of Design
Int.
Designer / Nat.
Planner
with
original
concept
08
05
Designer / Int.
Planner Nat.
by
applying
existing
concept
Designer / Int.
Planner
05
03
03
by
applying
existing
concept.
Feasibility
Studies
etc.
Nat.
01
Total
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 119
Tenure Track Statutes, 2016
Schedule “C”
PERSONAL PROFILE AND SERVICE
No.
1.
2.
3.
4.
5.
6.
7.
8.
Criteria
No.
(a)
Experience (Teaching, Research, Industrial,
Administrative, within the country (years)
Experience (Teaching, Research, Industrial,
Administrative), outside the country (years)
Dean of Faculty (years)
Chairperson of Department, Dir. Advance Studies
and
Research, Dir. Teaching, Dir. Institute, Provost,
Chief
Editor of Research Journal, Chief Proctor and
Controller of Examinations (years)
Member on Syndicate, Selection Board, F &
PC
(years)
Club / Society Head (years)
Associate Editor of Research Journal, Addl. Dir.
Teaching (years)
Proctor, Administrative Officer, Sr. Warden,
Warden, Assistant Warden (years)
Weight
(b)
01
Points
(axb)
03
03
02
02
01
01
01
Total
Evaluation Procedure:
1.
2.
Evaluation is based on 100 scale with following Weightages:
(a)
Teaching and Peer Evaluation
(b)
Scholarship Research and other Creative Work
(c)
Personal Profiles and Services
Score Evaluation
(i)
Professor:
Score A x 120 ÷ 30, + Score B x 300 ÷ 60, + Score C x 80 ÷ 10
(ii)
Associate Professor:
Score A x 90 ÷ 30, + Score B x 200 ÷ 60, + Score C x 60 ÷ 10
(iii)
Assistant Professor:
Score A x 70 ÷ 30, + Score B x 150 ÷ 60, + Score C x 40 ÷ 10
3.
Total Score of A + B + C above = ____________ out of 100
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 120
General Provident Fund Statutes, 2016
1.
Title
Framed in pursuance of Section 29(1) (c) of University of Swat Regulation
2010, these statutes shall be called “General Provident Fund Statutes, 2016”.
2.
Commencement
These Statutes shall come into force at once and shall apply to:
(1)
3.
All employees of the University except:
(a)
a person appointed on contract;
(b)
a person serving in the University on deputation; and
(c)
staff paid from contingencies or serving on work charge or part
time basis or persons employed occasionally whose
appointments are governed by the letters of their appointments.
Definitions
(1)
Unless the context otherwise requires, the following expressions shall
have the meanings hereby assigned to them:
(a)
"Employee" means a person who is in the whole time regular
employment of the University. It does not include either a
contract employee, or a part-time, casual or temporary servant,
engaged on daily or monthly wage basis, Adhoc, Work Charge
or those who are reemployed, or, are on deputation from
another organization.
(b)
"Fund" means the General Provident Fund of the employees,
established under the Statutes.
(c)
"Family" means:
(i)
Wife or wives, in the case of a male subscriber, and
husband in case of female subscriber.
(ii)
children of the Subscriber,
(iii)
widow(s) and children of a deceased son of a subscriber.
Note: The following, however, are not included in the "Family":
(i)
sons who have attained age of 22;
(ii)
sons of a deceased son who have attained age of 22;
(iii)
married daughters whose husbands are alive;
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 121
General Provident Fund Statutes, 2016
(iv)
(d)
4.
married daughter(s) of a deceased son whose husband(s)
are alive;
“Government” means Government of Khyber Pakhtunkhwa.
(e)
"Subscriber" means an Employee who is required or permitted
under the Statutes to contribute to the Fund.
(f)
"Salary" means the basic pay of the subscriber.
(g)
"Senate" means Senate of the University.
(h)
"Syndicate" means Syndicate of the University.
(i)
"University" means University of Swat.
(j)
"Year" means the financial year, beginning on the 1st of July
and ending on the 30th of June.
(2)
The pronoun "He" refers to male or female employee, as the case may
be.
(3)
All other terms and expressions shall have the same meanings as
assigned to them under Section-2 of the University of Swat Regulation
2010.
The Fund
Subject to the provisions of these Statutes the Fund shall consist of all
contributions collected from the members or / and interest that may accrue
from the Fund or securities/investments from the Fund with benefits
accruing there from.
5.
Rate of Subscription
GP Fund shall be deducted from the salaries of the employees as per
prescribed rates reproduced in Section 18, revised by the Government from
time to time.
6.
The Account
The account of the Fund shall be opened in a scheduled Bank to be approved
by the Vice Chancellor on the recommendation of Finance & Planning
Committee to which all deductions shall be credited, preferably before the end
of the first week of each calendar month. Surplus amount shall be invested
in a safe and profitable manner to ensure maximum rate of interest.
7.
Maintenance of General Provident Fund Account
All the subscriptions to the General Provident Fund with the approval of the
Syndicate will be invested in profitable schemes with reputed financial
institution / banks (approved by the Vice Chancellor) through Finance and
Planning Committee of the University.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 122
General Provident Fund Statutes, 2016
8.
9.
Markup
(1)
The University shall pay, to the credit of the account of a subscriber,
markup at such rate as may be determined and notified by the
university each year according to the method of calculation prescribed
from time to time.
(2)
The subscription shall be optional with or without markup/interest
as per written will of subscriber.
(3)
Markup shall not be credited to the account of a subscriber if he
informs the office of the Treasurer, that he does not wish to receive it;
but if he subsequently requests, in writing, for markup, it shall be
credited with effect from the first day of the year in which he asks for
it.
Nominations
All subscribers or in case of their death, their nominees or legal successors
will be entitled to receive the full amount including markup accrued thereon
at the end of his service or death whichever is earlier.
10.
Advances From The Fund
(1)
A temporary advance up to 80 percent may be granted to a subscriber
from the amount standing to his credit in the Fund at the discretion
of the Vice Chancellor.
(2)
A subscriber may be granted any subsequent advance subject to the
condition that amount of the previous advance has been repaid in full
or the outstanding balance of previous advance is adjusted in advance
being sanctioned so that only one advance remains outstanding at one
time, provided a period of 12 months has been elapsed on the previous
advance(s) drawn.
(3)
A non-refundable advance may be granted to a subscriber upto 80
percent of the amount standing to credit of the subscriber in the Fund
at the discretion of the Vice Chancellor after attaining the age of 50
years. There would be no bar on the grant of any subsequent nonrefundable advance or advances, provided a period of 12 months has
been elapsed on the previous advance(s) drawn.
(4)
Disclosure of purpose for disbursement of advances from the Fund
either refundable or non-refundable shall not be required.
(5)
A refundable advance shall be recovered from the subscriber in such
a number of equal monthly installments as the sanctioning authority
may direct but such a number shall not be less than 12 unless the
subscriber so opts, or in any case more than 36. A subscriber may at
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 123
General Provident Fund Statutes, 2016
his option, repay more than one installment in a month. Each
installment shall be a number of whole rupees, the amount of the
advance being raised or reduced, if necessary, to admit the fixation of
such installments.
(6)
When a subscriber quits service, the amount standing to his credit in
the Fund shall become payable to him subject to submission of
clearance certificate.
Provided that a subscriber, who has been dismissed from service and
is subsequently reinstated in service shall, if required to do so by
Government, repay any amount paid to him from the Fund in
pursuance of his rule, with markup thereon. The amount so repaid
shall be credited to his account in the Fund.
Provided further that a subscriber shall on application, in writing,
made by him be permitted to withdraw the amount standing to his
credit in the Funds six months before his retirement.
11.
Unclaimed Markup:
If a subscriber gives it in writing that he would not claim markup or if any
amount of markup remains unclaimed for more than six months, it shall
remain in the GP fund account of the University.
12.
Maintenance of Ledgers / Accounts for Subscribers
Separate ledgers / accounts shall be maintained for all the subscribers in
accordance with laid down procedure for maintenance of such accounts of
the University employees.
13.
Audit
(1)
The accounts of the Fund shall be maintained by the Treasurer in such
a manner and form as prescribed under the Statutes relating to
Maintenance of Accounts of the University, as may be amended from
time to time. The account of the General Provident Fund shall be
audited by such person or authority or agency as the Syndicate may
appoint from time to time. The annual audited statement of accounts
of the General Provident Fund shall be prepared in conformity with
the General Accepted Accounting Principles (GAAP) and signed by the
Chairman and Secretary of the Board.
(2)
The annual audited statement of accounts so prepared shall be
considered by the Syndicate through Finance & Planning Committee.
(3)
The Syndicate may make rules for the purpose of giving effect to all or
any of the provisions of these Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 124
General Provident Fund Statutes, 2016
14.
Declaration
Every employee of the University entitled to membership of the Fund shall
hand in for registration in the office of the Treasurer, the names of person(s)
to whom he would like the balance at his credit in the Fund to be paid in the
event of his death. These declarations shall be entered on prescribed
proforma and submit to Registrar Office. A subscriber may, at any time
amend his declaration regarding the names of person(s) to whom he would
like to be paid, the balance at his credit in the Fund in the event of his death.
15.
Subscriber not Claiming Interest
Notwithstanding anything to the contrary contained in these Statutes, a
subscriber who has given it in writing that he would not claim interest, shall
not be charged any interest, service charge on any kind of loan given to him.
16.
Interpretations
In case of any ambiguity or doubt in the application or interpretations of
these Statutes the decision of the Syndicate shall be final.
17.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
18.
Minimum Rates of Compulsory Contributions
Basic Pay Scale of the
Subscriber
Minimum Rupee Rate of
Monthly Contribution (on mean
of RBPS-2015)
BPS-1
BPS-2 to BPS-11
3%
5%
BPS-12 to BPS-22
8%
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 125
Benevolent Fund Statutes, 2016
1.
Title
Framed in pursuance of Section, 29(1) (c) of University of Swat Regulations
2012, these statutes shall be called “Benevolent Fund Statutes, 2016”.
2.
Commencement and Application
These Statutes shall come into force at once and shall apply to all the
University employees except:
3.
(1)
the work charged employees;
(2)
part time University employees;
(3)
those employed on contract/adhoc and for a fixed short period;
(4)
employees who have attained the age of 60 years; and
(5)
any category of University employees specifically excluded from the
purview of these Statutes by the Syndicate.
Definitions
(1)
Unless the context otherwise requires, the following expressions shall
have the meanings assigned to them as under:
(a)
“Board” means Board of Trustees set up under these statutes
(b)
"Employee" means the University employees’ to whom the
Statutes apply.
(c)
"Fund" means the University Employees Benevolent Fund.
(d)
"Family", in relation to Employee, means his:
(i)
Spouse;
(ii)
Sons and step sons up to the age of 22 years;
(iii)
Unmarried/ widowed/ divorced daughters, parents,
sisters, and minor brothers, if residing with and wholly
dependent upon him.
(e)
“Government” means Government of Khyber Pakhtunkhwa.
(f)
“Regulation” means University of Swat Regulation, 2010.
(g)
“Rules” means Rules made under these Statutes;
(h)
"Senate" means Senate of the University.
(i)
"Syndicate" means Syndicate of the University.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 126
Benevolent Fund Statutes, 2016
(j)
4.
"University" means University of Swat.
(2)
The Pronoun “He” refers to both Male and Female employees.
(3)
All other terms and expressions shall have the same meanings as
assigned to them under University of Swat Regulation 2010; and
Section 3 of the Service Statutes.
Retirement Benefits not to be Affected
The provisions of these Statutes and the Rules made thereunder shall have
effect notwithstanding anything contained in any other law, rule, order,
notification, contract or other document or instrument. Nothing herein
contained shall affect the right to receive any pension, provident fund,
gratuity or other benefits accruing to the employee on his retirement or
invalidation or to his family upon his death, otherwise than under these
Statutes.
5.
Establishment of Fund
(1) There shall be established a Fund, to be called the Employees’ Benevolent
Fund.
(2) To the credit of the Fund shall be placed;
3.
6.
(a)
all sums paid by the employees as subscription to the Fund;
(b)
all incomes, profits, or interests accruing from the assets
belonging to the Fund or from investments made out of the
Fund;
(c)
unclaimed amount of interest on the General Provident Fund of
an employee;
(e)
General Provident Fund balance of an employee which remains
unclaimed for a period of six years after the closing of his
account.
The account of the Fund shall be kept in a scheduled bank as may be
recommended by the Finance and Planning Committee duly approved
by the Vice Chancellor.
Subscriptions to be Paid by the Employees
(1)
Every regular employee shall subscribe to the Fund regularly on
monthly basis @ of 2.40 % of his basic pay to be deducted at source
from his monthly pay and credited to the Fund.
(2)
Where the amount of subscription for any reason could not be
deducted from the pay of the employee, the employee shall remit to the
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 127
Benevolent Fund Statutes, 2016
Treasurer the sum of due subscription payable by him in such a
manner as may be prescribed by the Vice Chancellor.
(3)
7.
Default in the payment of the subscription either for the reason that
the pay of the employee was not drawn or due to his inadvertence,
negligence or any other reasons whatsoever shall not affect his right
or the right of his family to receive the benevolent grant provided
for in Section 8 of these statutes but the amount of unpaid
subscription shall be deducted from the benevolent grant.
Benevolent Grants to be Paid from the Benevolent Fund
If any employee:
(1)
is declared by the prescribed medical authority to have been
permanently incapacitated physically or mentally to discharge the
duties of his employment and is for that reason / removed / retired
from service, or
(2)
dies during the continuance of his employment or within 15 years
from the date of his retirement, he or, in the event of his death, his
family shall be entitled to receive a Benevolent Grant from the Fund,
according to the following ratio, for a period of fifteen years, or up to
the date on which the employee might have, if he were alive, attained
the age of seventy five years, whichever is earlier:Basic Pay Scale in which the
Employee was Drawing Pay
BPS – 2 to 15
BPS – 16 & Above
Monthly Rate of
Benevolent Grant
Rupees
10,000
12,000
Provided that these rates shall be subject to revision by the Syndicate
on the recommendation of the Board of Trustees from time to time.
Provided further that in the case of an employee who dies after having
drawn Benevolent Grant under this Section, the said period of fifteen
years shall be reckoned from the date from which he began drawing
such grant.
Provided further that where a grant under these Statutes has been
sanctioned in favour of a widow/ widower, such grant shall be subject
to the condition that the widow does not re-marry. Such widow/
widower shall furnish at the time of each drawl to the University a
certificate, duly signed by a Gazetted Officer of the University or the
Government or a Local Councilor to the effect that spouse is not reUniversity of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 128
Benevolent Fund Statutes, 2016
married. The grant shall cease from the month following re-marriage
of the spouse.
8.
9.
Payment of Benevolent Grant
(1)
On the death of an employee, the amount of benevolent grant payable
under these Statutes shall be authorized by the Board of Trustees to be
paid to such member or members of his family as he might have
nominated in the prescribed form given in “Annexure 1” in full or in the
shares specified by him at the time of making nominations.
(2)
Where no valid nomination made by the employee subsists at the time
of his death, the amount of benevolent grant shall be paid to such
member or members of his family, subject to such conditions imposed
with a view to ensuring that the amount is justly and equitably utilized
for the maintenance and benefit of all the members of the family, as
may be prescribed or may, consistent with these statutes, be
determined by the Board of Trustees or any officer authorized by the
Board of Trustees in this behalf.
(3)
The Fund shall vest in the University as a body corporate and shall be
managed by the following Board of Trustees:
(i)
The Vice Chancellor/Chairman
(ii)
Four members to be nominated by the Vice-Chancellor from
among the teaching, para teaching, ministerial and class-IV
employees/Members
(iii)
Registrar/Member
(iv)
Treasurer/Secretary
(4)
The nominated members shall hold the office for two years at the
pleasure of the Vice-Chancellor. Retiring members will be eligible for
re-nomination for second time only.
(5)
Half of the members shall constitute the quorum for meetings with
fraction being counted as one.
Duties and Powers of the Board of Trustees
(1)
The Board shall have the power:
(i)
to settle claims for benevolent grants under these Statutes and
all matters connected with such claims;
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 129
Benevolent Fund Statutes, 2016
10.
11.
(ii)
to sanction grants from the Benevolent Fund to the
employees or their families in accordance with the provision of
these Statutes;
(iii)
to do or cause to be done all acts and matters necessary for
the proper administration and management of the money or
properties in the Benevolent Fund;
(iv)
to sanction expenditure connected with the administration
and management of the Benevolent Fund;
(v)
to invest money held in the Benevolent Fund in the Government
securities and units of Investment Corporation of Pakistan or
National Investment Trust, and in other profitable schemes at
the scheduled banks, with the prior approval of the Syndicate;
and
(vi)
to do or cause to be done all matters ancillary or incidental to
any of the aforesaid powers or to the purposes of the Benevolent
Fund.
Meetings of the Board
(1)
The meetings of the Board shall be held at such times and places as
may be prescribed, but the Chairman may convene the meetings of the
Board at any other time and place.
(2)
Each member of the Board shall have one vote and in the event of a
tie, the Chairman shall have a second and casting vote.
(3)
The meetings of the Board shall be presided over by the Chairman and
in the absence of the Chairman by the person nominated by the
Chairman.
(4)
All orders and decisions of the Board shall be authenticated by the
signature of the Chairman or of such other member as may have been
authorized by the Board by a resolution.
Appeal against the Decision of The Board
An appeal shall lie to the Syndicate against the decisions of the Board of
Trustees within 90 days of its decision and the decision of the Syndicate shall
be final and binding on members participating in the scheme.
12.
Audit and Accounts
(1)
The accounts of the Fund shall be maintained by the Treasurer in such
a manner and form as prescribed under the Statutes relating to
Maintenance of Accounts of the University, as may be amended from
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 130
Benevolent Fund Statutes, 2016
time to time. The account of the Benevolent Fund shall be audited by
such person or authority or agency as the Syndicate may appoint from
time to time. The annual audited statement of accounts of the
Benevolent Fund shall be prepared in conformity with the General
Accepted Accounting Principles (GAAP) and signed by the Chairman
and Secretary of the Board. The annual audited statement of accounts
so prepared shall be considered by the Syndicate through Finance &
Planning Committee.
(2)
13.
The Syndicate may make rules for the purpose of giving effect to all or
any of the provisions of these Statutes.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 131
Benevolent Fund Statutes, 2016
UNIVERSITY EMPLOYEES BENEVOLENT FUND
FORM “A”
(See rule 10)
FORM OF NOMINATION
1. Name:
2. Designation: ____________________________________________________
3. Department/Section:_______________________________________________
I hereby nominate the person/persons mentioned below who is/are
member/members of my family as defined in section 2(ii) of the University of
Swat Benevolent Fund Statutes, 2016 to receive the benevolent grant in the
event of my death.
PART-I
(For wife/husband only)
S.No.
Name of
Relationshi
Age
Proportion
If, the nominee is
nominee/
p
of the
minor, name of the
nominees
share to be person/persons to
paid
whom payment is
to made on his
behalf
PART-II
(For members of family other than wife/husband)
S.No.
Name of
Relationshi
Age
Proportion
nominee/
p
of the
nominees
share to be
paid
If, the nominee is
minor, name of the
person/persons to
whom payment is
to made on his
behalf
Certified that the member or members of my family mentioned in Part-II are
wholly dependent upon me. The earlier nomination made by me may kindly
be treated as cancelled.
Date :____________________
Signature and thumb impression of
the employee
Attested by
Name, Signature and Seal of a
Teacher/Officer of the University
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 132
Benevolent Fund Statutes, 2016
UNIVERSITY EMPLOYEES BENEVOLENT FUND
FORM “B”
(See rule 12)
PART-I
PART-I.PERSONAL DETAIL.
1
.
a)
b)
c)
Name of the
incapacitated/
deceased employee.
CNIC No.
Father/Husband Name.
d)
e)
Date of birth.
Date of death.
-
PART-II.SERVICE DETAIL.
2
.
f)
g)
h)
i)
Last appointment held
Alongwith BPS
(Gazetted/NonGazetted)
Date of entry into service.
Date of removal from service on account of
a) Incapacitation
b) Superannuation/Quali
fying service.
c)
Dismissal from service.
Pay per month.
a) Basic Pay
b) Special Pay
c) Technical Pay
d) Personal Pay
e) Qualification
Pay
Total
4. Period of EOL or period for which contributions to Benevolent and Group
Insurance Funds were not paid _____________________________________
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 133
-
Benevolent Fund Statutes, 2016
PART-III.
PROSPECTIVE BENEFICIARY DETAIL
4.
Name of beneficiary (nominated or otherwise)
Name
5.
CNIC
Date of
Birth
Relationship Profession Marital
with the
Status
deceased
Beneficiary address
a.
Present:
b.
Permanent: ________________________________________
c.
Contact No.
_______________________________________
PART-II
CERTIFICATES BY THE REGISTRAR
1.
Certified that the information contained above in respect of
____________________________________________ is correct according to
the University record.
2.
Certified that the above named employee was neither a
contingent/work
charged/adhoc/contract
employee
nor
a
deputationist and he was a regular contributor of University
Employees Benevolent Fund (in case of a deputationist from any
Provincial/Federal Government Department, the case will be preferred
by his parent department).
3.
Certified that the employee died during the service/after retirement
upto the age of 70 years.
4.
Certified that the above claim has been preferred for the first time and
has not been sent previously claimed from any office of this
department.
Dated.________
Registrar
Seal and Signature
Forwarded to the Secretary, University Employees Benevolent Fund Board
Dated.________
Seal and Signature Registrar
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 134
Benevolent Fund Statutes, 2016
PART-III
Following Documents must be submitted with claim duly attested by the
Registrar/Deputy Registrar (Establishment)
a)
Annex “A”_ A copy of last pay certificate
b)
Annex “B”_ Photostat copies of first page of service book/PPO.
c)
Annex “C”_ Photostat copies of CNIC in respect of the aforesaid
incapacitated/deceased employee and the beneficiaries.
d)
Annex “D”_ (Death Case only) three copies of death certificate duly
attested. These may be in the form of office order notifying the death,
certificate by a medical officer or extract from the register of
birth/death
of
Union
Council/Union
Committee/Municipal
Committee.
e)
Annex “E”_Three copies of Notification/order under which the name
of the said employee was struck off strength.
f)
Annex “F”_ (Incapacitated Case) A copy of the Medical Board
proceedings duly attested by the Head of Department. Medical Board
must comprise of three Medical Officers one of them being a specialist
Medical Board proceedings must record the case history and the exact
nature of disability.
g)
Annex “G”_ Nomination form duly attested.
h)
Annex “H”_ List of family members and dependent i.e. wife/wives,
children, father, mother, minor brother and unmarried/divorced
sisters/daughters. The list should indicate name, CNIC No.,
relationship, age, marital status, profession, monthly income and
present address.
i)
Annex “I”_ wholly dependency certificate (other than spouse) issued
by the Head of the Department.
j)
Annex “J”_ Envelope containing four copies of photographs duly
attested in respect of each beneficiary or the incapacitated employee
bearing the name of the person on the reverse of three photos and one
on the face. In case of purdah observing ladies, photographs will not
be required; A certificate that she is Purdah observing lady must be
attached.
k)
Annex “K”_ Four signatures/thumb impressions on separate sheets
(four on each sheet) of each beneficiary/dependents/incapacitated
employee duly attested by a teacher/officer of the University.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 135
Employees Welfare Fund Statutes, 2016
1.
Title
Framed in pursuance of Section 29(1) (p) of University of Swat Regulation
2010, these statutes may be called “Employees Welfare Fund Statutes, 2016”.
2.
Commencement & Application
These Statutes shall come into force at once and shall apply to all University
employees entitled to the benefits of the Welfare Fund except:
3.
(1)
the staff paid from contingencies;
(2)
the work charged employees;
(3)
part time University employee;
(4)
those employed on contract;
(5)
those employed on deputation to the University;
(6)
the employees who have attained the age of 60 years; and
(7)
any other class of University employees excluded by the Syndicate.
Definitions
(1)
Unless the context otherwise requires, the following expressions shall
have the meanings hereby assigned to them:
(a)
"Board" means the Board of Management of the Welfare Trust
Fund as established under Section 4 of these Statutes.
(b)
"Family" in relation to a University employee means:
(i)
In the case of a male subscriber, the wife or wives and
children of a subscriber, and the widow and widows, and
children of a deceased son of the subscriber. Provided
that if a subscriber proves that his wife has been
judicially separated from him or has ceased under the
customary law of the community to which she belongs to
be entitled to maintenance, she shall henceforth be
deemed to be no longer a member of the subscriber's
family in matters to which these statutes relate, unless
the subscriber subsequently indicates by express
notification in writing to the Treasurer that she shall
continue to be so regarded.
(ii)
in the case of a male employee, the wife or wives, and in
the case of a female employee the husband of the
employee;
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 136
Employees Welfare Fund Statutes, 2016
4.
(iii)
in the case of a female subscriber the husband and
children of the subscriber, and the widower and children
of a deceased son of the subscriber.
(iv)
the natural sons up to the age of twenty-five years,
provided that they are not handicapped or mentally
retarded; and
(v)
In cases i.e. male/female parents, minor brothers,
unmarried, divorced or widowed daughters and sisters of
the employee wholly dependent upon him.
(c)
"Fund” means the Welfare Trust Fund established under these
Statutes.
(d)
"Pay" means the amount drawn monthly by a University
employee as:
(i)
the pay which has been sanctioned for the post held by
him substantively, or in an officiating capacity, or to
which he is entitled by reason of his substantive
position in a cadre.
(ii)
qualification pay, technical pay, personal pay and special
pay; and
(iii)
any other emoluments which may specifically be
classified as pay by the Syndicate.
(e)
"Syndicate" means the Syndicate of the University.
(f)
“Treasurer” means the Treasurer of University.
(g)
"University Employee" means a person who holds a permanent
post in the university service and who is paid from the
University Fund.
(h)
“Government” means Government of Khyber Pakhtunkhwa.
(2)
The pronoun “He” refers to both Male and Female employee.
(3)
All other terms and expressions shall have the same meanings as
assigned to them under Section 2 of the University of Swat Regulations
2010 or Section 3 of the University Service Statutes.
Establishment of Welfare Fund
A Fund shall be established, to be called University of Swat Welfare Fund, for
the purpose of General Welfare of the University employees.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 137
Employees Welfare Fund Statutes, 2016
5.
Sources and Utilization of The Fund
(1)
(2)
6.
To the credit of the Welfare Fund shall be placed:
(i)
all contributions received from University employees
(ii)
all contributions made by the University; and
(iii)
all interest or profit accruing on such contributions.
(iv)
all donations received for purpose of this fund
The Welfare Fund shall be utilized for meeting the expenses on
arrangements to be made with Insurance Company or other
Insurer for the insurance of the University employees.
(i)
Out of the profit realized from Insurance Companies, 50 percent
of such profit shall be credited to the Welfare Fund Account.
The Board may utilize it in accordance with the provision of these
Statutes.
(ii)
The remaining 50 percent of profit shall be payable to the
employees with earnings. This amount shall be invested in
profitable schemes. The employees on death or retirement
shall receive their share of profit based on the ratio of their
respective contributions to the premium along with the earnings
accruing on it.
Constitution of Board For Management of Welfare Fund
(1)
As soon as possible, the Syndicate shall constitute a Board consisting
of the Chairman and four members as under to administer and
manage the Welfare Fund.
(2)
There shall be a Board consisting of the following members as under
to administer and manage the Fund:
(3)
i.
Vice-Chancellor
Chairperson
ii.
One Dean to be nominated by the
Syndicate
Member
iii.
One Professor/Senior Teacher to be
nominated by the Syndicate
Member
iv.
Registrar
Member
v.
One member representing employees
from BPS-1 to BPS-16 to be nominated
by the Vice Chancellor.
Member
vi.
Treasurer
Member/Secretary
Members of the Board mentioned on Serial No: ii, iii and v, shall hold
the office for three years.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 138
Employees Welfare Fund Statutes, 2016
7.
Functions and Powers of The Board
The Board shall:
8.
9.
10.
(1)
From time to time arrange for investment in the profitable schemes.
(2)
Monitor and oversee accounts of the Fund;
(3)
Sanction expenditures connected with the administration and
management of the Fund;
(4)
Do or cause to be done all other things ancillary or incidental to
any of the aforesaid or to the purpose of the Fund;
(5)
Revise the rates from time to time;
(6)
Settle the claims in relation to the Fund;
(7)
Report annual progress with regard to Fund, or in respect of any claim
given to it by the Syndicate.
Contribution Towards Welfare Fund By the University Employees
(1)
Subject to the provisions of these Statutes, every employee shall be
liable to contribute monthly towards the Fund @ 1% of the initial
basic pay. This rate may vary with the approval of the Syndicate on
the recommendations of the Board.
(2)
The annual contribution payable by each employee shall be deducted
from his monthly pay and credited to the Fund.
Contributions by Employees in Foreign Service
(1)
When a University employee is transferred to Foreign Service he shall
continue to be governed by these Statutes in the same manner as if
he had not been so transferred and he shall remit to the Treasurer his
contribution to Welfare Fund during the period he remains in Foreign
Service.
(2)
If for any reason contribution to the Welfare Fund has not been
deducted from the pay bill of a University employee, the same shall in
lump-sum be:
(a)
deducted from his subsequent pay bill, and
(b)
remitted to the Treasurer.
Assistance to the Family of Deceased Employee
The Board shall be authorized to extend financial assistance to the family of
the deceased employee of the University on case to case basis from the Fund
on the approval of the Chairman of the board as follows:
(1)
Funeral Grant in the case of death of the employee
BS-1 to BS-22,
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 139
Employees Welfare Fund Statutes, 2016
Rs.10,000.
11.
(2)
Funeral Grant in the case of death of dependents of the employee BS1 to BS-16, Rs.5,000.
(3)
Assistance in case of prolong illness to employees in BS-1 to BS-16.
No Benefit Admissible on Dismissal, Termination and Removal
If a University employee, for any reason whatsoever, leaves the University
service or is discharged or dismissed from service, or his services are
terminated, he shall be entitled neither to any benefit from the Fund, nor to
the refund of the contributions made by him toward the said Fund during the
period of his service.
12.
Meeting of the Board
(1)
The Board constituted under Section-6 of these Statutes shall hold at
least one meeting in every six months.
(2)
The Chairman may however, call a special meeting of the Board at any
time he may deem necessary.
(3)
The Chairman and any two members of the Board shall form a quorum
at the meeting.
(4)
Decisions by the Board shall be taken by a majority of votes. In case
of a tie, the Chairman shall have a second or casting vote.
(5)
All decisions of the Board shall be recorded in writing by the Secretary
and in his absence by such other member of the Board as may be
authorized in this behalf by the Chairman.
(6)
Subject to the general supervision and control of the Chairman, the
Secretary shall be responsible for:
(i)
the conduct of correspondence on behalf of the Board
(ii)
the maintenance of the records of the Board
(iii)
the disbursement of the money from the Fund
(iv)
the maintenance of the accounts
(v)
preparation of the agenda of the meetings of the Board and
giving advance notice of such meeting to the members of the
Board
performance of such other functions as may be specified by the
Chairman.
(vi)
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 140
Employees Welfare Fund Statutes, 2016
13.
Grants to Retired University Employees
The Board may make to a University employee, who has retired from service
or has completed the age of sixty years, such grants out of the Welfare Fund
not exceeding Rs.50,000/- (Rupees fifty thousand only) as it may consider
appropriate or feasible.
14.
Withdrawals from Welfare Fund
Any amount required to be drawn from the Welfare Fund shall be drawn on
a bill signed by the Treasurer.
15.
16.
Maintenance of Welfare Fund and its Audit
(1)
The accounts of the contributions to and of the withdrawals from the
Welfare Fund shall be maintained by the Treasurer.
(2)
The accounts maintained under sub-section (1) above shall be audited
by the University Auditor at least once every year.
Funds to be Kept in Approved Bank
All funds credited to the Welfare Fund shall be kept in a Scheduled Bank in
the name of the Board.
17.
Accounts and Payments in Rupees
The account of the Welfare Fund shall be kept in rupees and all payments
from it shall be made in rupees.
18.
Interpretations
In case of any ambiguity or doubt in the application or interpretations of
these Statutes the decision of the Syndicate shall be final.
19.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 141
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SCHEDULE-I
BASIC PAY SCALE
BPS 1 – 4
BPS 5 – 10
AMOUNT OF HALF YEARLY
PREMIUM PAYABLE
At the rate of 1% of the Basic Pay of
each scale.
BPS 11 – 15
BPS 16 – 17
BPS-18
BPS-19
BPS-20 and above
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 142
Employees Welfare Fund Statutes, 2016
SCHEDULE-II
FORM OF NOMINATION
I,
son/daughter/wife of
the
Department of/Section
faculty/office of University of Swat hereby
nominate the person/persons/mentioned below, who is a member/who are
members of my family and defined in the University Employees Welfare Fund
Statutes, 2016 to receive the assured sum in the event of my death.
Name and address
of nominee
Relationshi
p
Age
1
2
3
Proportion
of the
amount to
be paid
If the nominee is
minor, name of the
person or persons
to whom payments
to be made
4
5
Dated…………………………./20
Attested by (Seal of the office)
Signature of the Subscriber
Note:- (The signature of subscriber should be attested by a Class "A" University
Officer or Class I Government Officer, who should affix his/her seal of office
above his/her signature.)
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 143
Employees Welfare Fund Statutes, 2016
SCHEDULE-III
Dated...............
To
...............
(Address of the Insurance Company)
REF: EMPLOYEES WELAFRE FUND
Respectable Sir/Madam,
With reference to the above noted Scheme, I have to report that
Mr./Mrs./Miss
Aged
years, died on
. It is, therefore,
requested that the payment of Rs.
(Rupees
only), the amount for which the
deceased was covered, may be made.
1. To his/her nominee or nominees. The nomination number assigned to the
deceased was
2. (Where no nomination subsists) to the following members of his/her family:
S.No
Name
Father Name
Relationship
with the
deceased
i.
ii.
3. (in the absence of a family) to his/her surviving relatives mentioned below in
the shares noted against each.
S.No
Name
Father
Shares
Relationship with the
Name
deceased
i.
ii.
It is hereby certified:
1. That the deceased was a subscriber to the Welfare Fund.
2. That at the time of the death the deceased was a class
employee.
Treasurer
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 144
Pension & Gratuity Statutes, 2016
1.
Title
Framed in pursuance of Section, 29(1) (c) of the University of Swat Regulation
2010, these statutes may be called “Pension & Gratuity Statutes, 2016”.
2.
Commencement & Application
These Statutes shall come into force at once and shall apply to:
(1)
3.
All regular employees of the University except:
(i)
a person appointed on contract / adhoc/fixed pay basis
(ii)
staff paid from contingencies or serving on work charge or part
time basis or persons employed occasionally whose
appointments are governed by the letters of their appointments.
(2)
Former employees of the Federal or / and Provincial Government,
autonomous bodies who acquired service in the University through
proper channel and whose pension contribution is borne by the
respective government.
(3)
University employees engaged on contract with no stipulation for
pension under these Statutes.
(4)
Any person for whose appointment and condition of service special
provisions are made by or under any law, rule, or by laws for the time
being in force.
(5)
Any University employee or class of University employees who may be
specifically excluded by the Syndicate from the application of these
Statutes.
(6)
Any University employee who holds a post already declared by the
Syndicate to be non-pensionable.
(7)
Any person whose whole time is not retained for the University service
but is merely paid for work done, such as part-time faculty / other
employees.
(8)
Any person who is not paid from the University Fund, but is paid from
a fund held by the University as a Trustee, or from any other local fund
or is remunerated by fees for grant of a tenure of land or of any other
source of income or of a right to collect money.
Definitions
(1)
Unless the context otherwise requires, the following expressions shall
have the meanings hereby assigned to them:
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 145
Pension & Gratuity Statutes, 2016
(2)
4.
(a)
“Government” means Government of Khyber Pakhtunkhwa.
(b)
"Head of Department" means the Head of the University
Teaching or Administrative Department and includes the
Director of an Institute.
(c)
"Medical Authority" means an authority appointed by the
Director General Health, to conduct medical examination of
University employees for the purpose of granting invalid
pension, extra-ordinary pension or commutation of pension.
(d)
In the case of BPS-1 to BPS-16 employees, the Standing Medical
Board consisting of not less than three Medical Officers (including
one MS/senior doctor at the level of Professor) to be appointed by
the Syndicate on the recommendations of the Vice Chancellor;
and
(e)
In the case of BPS 17 and above employees, the standing Medical
Board consisting of not less than four Medical Officers (including
one MS/ Senior Doctor at the level of Professor) to be appointed
by the Syndicate on the recommendations of the Vice Chancellor.
(f)
"Pension Fund" means the Fund established under these
Statutes.
(g)
"Syndicate" means the Syndicate of the University.
(h)
"Treasurer" means the Treasurer of the University.
(i)
“University” means University of Swat;
(j)
"University Employee" and "University Service", respectively,
mean the employee to whom and the service to which these
Statutes apply.
The pronoun "He", used in relation to an employee, refers to male or
female, as the case may be.
Application of Government Servants Pension Rules to University
Employees
(1)
Save as otherwise provided in these Statutes, the existing Government
Pension Rules, applicable to Government servants, shall mutatis
mutandis apply to University employees subject to the following
conditions:
(i)
any reference to Government shall be a reference to University;
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 146
Pension & Gratuity Statutes, 2016
5.
6.
(ii)
any reference to Government servant shall be a reference to
University employee;
(iii)
any reference to the Federal/Provincial Consolidated Fund shall
be a reference to the University Fund constituted under these
Statutes;
(iv)
any reference to service in a Basic Pay Scale shall be a reference
to service in the corresponding Basic Pay Scale of the University.
(2)
If any difficulty or dispute arises regarding the application of the said
Rules, the matter may be resolved by the Syndicate.
(3)
The orders of the Government, allowing or disallowing any monetary
benefits to the Government Pensioners, shall also be applicable to the
University Pensioners.
Qualifying Service for Pension:
(1)
Subject to the provision of these Statues; the service of an employee
shall qualify for pension from the beginning, viz from the date of initial
joining in the University.
(2)
Service rendered by a University employee in a Government
Department, or an autonomous body, before joining service of the
University, shall be counted as qualifying for pension, provided that
the said service was pensionable, and the proportionate share of
pension for that service is borne by the former employer Departments/
Organizations undertaking the liability to pay the proportionate
pensionary charges i.e. leave salary and pension contribution or the
employee concerned is agreed to pay the required contribution from his
own pocket.
Condonation of Interruptions and Deficiencies:
(1)
Pension Sanctioning Authority, may, for purpose of pension, condone
all interruptions between the periods of qualifying service of an
employee, provided that such interruptions were not caused due to
willful act of the employee like unauthorized absence, resignation or
removal from service; provided further that any interruption caused
due to abolition of a post, shall be deemed to have been condoned.
(2)
A deficiency up to six months or less in the qualifying service of an
employee shall be deemed to have been condoned.
(3)
A deficiency of more than six months but less than a year may be
condoned by the Vice Chancellor, if both the conditions mentioned
below are satisfied;
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 147
Pension & Gratuity Statutes, 2016
(4)
7.
(i)
If an employee dies while in service or retires under
circumstances beyond his control, such as on becoming invalid
or on abolition of his permanent post (and his eventual selection
for discharge) and, but for such contingencies, he would have
completed another year of qualifying service; and
(ii)
The service rendered by the employee was meritorious.
A deficiency of one full year or more shall not be condoned.
Pension Fund
There shall be maintained a Pension Fund to the credit whereof shall be
placed a contribution made by the University equivalent to 33.33% of the
mean of the scale of each regular employee.
8.
Maintenance of Pension Fund
If the amount of pension fund is surplus to the requirements for the purpose
of pension, the surplus funds may, with the approval of the Syndicate, be
invested in profitable schemes with reputed financial institution / scheduled
banks through Finance and Planning Committee of the University. In case
the pension fund is running short of the requirements for purposes of
pension, the Syndicate may require the University to raise its contribution to
the pension fund accordingly.
9.
Payment of Pension
All pension payments shall be made out of Pension Fund.
10.
Anticipatory Pension in Default of Expeditious Payment
All formalities for the grant of pension shall be completed as expeditiously as
possible so that the University employee gets his pension regularly on the
first day of his retirement provided that due to unavoidable circumstances,
to be recorded in writing, the Vice Chancellor may grant / sanction
anticipatory pension as per Pension Rules of the Government.
11.
Competent Authority for Sanctioning Pension
The Appointing Authority shall be the Sanctioning Authority to grant
pension. However, the syndicate can authorize the Vice Chancellor to
sanction payment of pension to the employees.
12.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 148
Insurance Statutes, 2016
1.
Title
Framed in pursuance of Section 29(1) (c) read with Section 43 of the
University of Swat Regulation 2010 and the rules made thereunder these
Statutes may be called “Insurance Statutes, 2016”.
2.
Commencement
The Statutes shall come into force at once.
3.
Application
The Statutes shall be applicable to the employees provided for in Section 3 of
the Service Statutes, 2016.
4.
Definitions
(1)
5.
In the Statutes, unless the context otherwise requires, the following
expressions shall have the meanings hereby, respectively, assigned to
them:
(a)
"University" means the University of Swat.
(b)
"Family", in relation to an Employee, means his:
(i)
wife or wives (in case of a male employee), or husband (in
case of a female employee);
(ii)
children and step children;
(iii)
parents, sisters, and minor brothers, if residing with and
wholly dependent upon him;
(c)
"Employee" means the University employee to whom the
Statutes apply.
(d)
"Government" means Government of Khyber Pakhtunkhwa.
(e)
"Insurance" means the Group Insurance of
Employees.
(2)
The pronoun "He" or "His", used in relation to an employee refers to
male or female employee, as the case may be.
(3)
All other expressions shall have the same meaning as assigned to them
under Section 2 of the Regulations.
Entitlement to the Benefits from the Group Insurance
All employees shall be entitled to the benefits of Group Insurance, except;
(1)
work-charged/contingent-paid establishment;
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 149
Insurance Statutes, 2016
6.
(2)
part-time employees;
(3)
those employed on contract for a fixed period;
(4)
any category of employees specifically excluded by the Syndicate from
the purview of the Statutes.
Subscriptions by the Employees
(1)
Every permanent/regular employee shall pay to the Group Insurance
a monthly subscription at the following rates, subject to revision by
the Syndicate as may be notified from time to time:
Pay Scale of
Employees
BPS-1 to 4
(3)
117
(Payable by University)
BPS-05 to 10
117 (Payable by employees)
BPS-11 to 15
233
BPS-16
233 -------do------
BPS-17
350 -------do------
BPS-18
350 -------do------
BPS-19
350
BPS-20 & above
(2)
Monthly Rate of Contribution in Rupees,
-------do------
-------do------
468
-------do------
The subscription shall, as far as possible, be deducted at source from
the pay bills of the employees. Where the amount of subscription
cannot for any reason be deducted from the pay of an employee, the
employee shall remit it to the Treasurer. Any amount of subscription
remaining unpaid, due to inadvertence or negligence of the employee
or otherwise shall be recoverable from his General Provident Fund
account.
Default in the payment of subscription, either for the reason that the
pay of the employee was not drawn due to his inadvertence, negligence
or fault, or any other reason, whatsoever, shall not affect his right, or
the right of his family, to receive the Group Insurance Grant, provided
for in section 07. However, the amount of unpaid subscription shall
be deducted from his General Provident Fund.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 150
Insurance Statutes, 2016
7.
Grants out of the Group Insurance Revenue
If any employee:
(1)
due to accident is declared by the prescribed medical authority to have
been completely incapacitated physically or mentally, to discharge the
duties of his employment, or
(2)
dies during the continuance of his employment, his family shall be
entitled to receive a Group Insurance Grant by the Insurance
Company as per following agreement subject to revision by the
Syndicate as may be notified from time to time:
Basic Pay Scale in which Sum
Assured
the
Employee
was employee
Drawing Pay
8.
BPS 1- 10
5,00,000
BPS 11 to 16
10,00,000
BPS-17 to 19
15,00,000
BPS-20 & above
20,00,000
per
Assistance Package for Families of Employees who die during Service
The employees shall be entitled to the in-service death package as approved
and notified by Syndicate, keeping in view the agreement with insurance
company.
9.
Audit & Accounts of the Insurance Premium
The accounts of the Insurance Premium shall be maintained in such manner
and form as prescribed for the maintenance of the accounts of the University
and shall be audited by the Auditors of the University every two years and
their report published for general information.
10.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 151
Election to the Authorities Statutes, 2016
1.
Title
Framed in pursuance of Section 29 (1) (p) of University of Swat Regulation
2010, these statutes may be called "Election to the Authorities Statutes, 2016”
2.
Commencement & Application
These Statutes shall come into force at once and shall be applicable to
relevant cadre employees.
3.
Definitions
(1)
In these Statutes, unless there is anything repugnant in the subject or
context of University of Swat Regulations, 2010, the following
expressions shall have the meanings hereby respectively assigned to
them:
(a)
"Appointed date" means a day within the working hours of the
University Office so fixed by the Election Authority for
nominations, withdrawal, election or any other day for a
particular objective in connection with the elections;
(b)
"Constituency" means a constituency delimited under University
of Swat Regulations, 2010;
(c)
"Election" means election of a member of an Authority or Body
under University of Swat Regulations, 2010;
(d)
"Elector" means a person who is actually a member of any
constituency by virtue of his permanent designation for the
purpose of election under the University of Swat Regulation 2010;
(e)
"Election Agent" means an election agent appointed by a
candidate under Section 19(i) of these Statutes and where no
such appointment is made the candidate may act as his own
agent;
(f)
"Presiding Officer and Assistant Presiding Officer" means
Presiding Officer and Assistant Presiding Officer so appointed by
the Returning Officer;
(g)
"Polling Day" means the day on which the polling is conducted for
the election(s);
(h)
"Registrar" means the Registrar of University of Swat and Election
Authority for the purpose of these Statutes;
(i)
"Returning Officer" means Returning Officer so appointed by the
Election Authority exercising the powers and performing the
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 152
Election to the Authorities Statutes, 2016
function (s) assigned to him in connection with the elections and
those prescribed by the University Regulation 2010.
(j)
(2)
4.
5.
"Specified Authorities" means the Senate, Syndicate and
Academic Council of University of Swat and those prescribed by
the University Regulations 2010.
All other expressions shall have the same meanings as assigned to them
and as defined under Section-2 of University of Swat Regulation 2010.
Election Authority
(1)
The Registrar shall be the Election Authority to conduct the elections to
various authorities. The Registrar may require any University
Officer/Teacher or any other University employee to perform such
functions or render such assistance for the purpose of these Statutes as
he may direct.
(2)
All the Officers/Sections of the Constituent affiliated Colleges or allied
institutions and the Administrative Sections shall assist the Registrar in
the performance of his function.
(3)
The Registrar shall determine the number of constituencies for general
election in accordance with the provisions of these Statutes and
Regulation 2010.
(4)
The Registrar will appoint a Returning Officer to conduct the Elections
as per these Statutes.
(5)
The Registrar shall notify election(s) for all constituencies falling vacant
at least six weeks prior to expiry of the term for the existing elected
member(s) of the authority / Authorities in accordance with the
provisions of University of Swat Regulation 2010. In case of any causal
vacancy a bye-election may be held on the appointed date.
By-Elections
A by-election may be held within six weeks immediately after a vacancy of the
authority falls vacant under special circumstances.
6.
Notice of Election
(1)
The Election Authority shall by a general notification announce the
elections schedule in various constituencies showing dates for various
stages of the elections as specified in Schedule-I to these Statutes.
Provided that the Returning Officer may with the approval of the Election
authority make such changes in the Schedule of dates as the
circumstances may require.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 153
Election to the Authorities Statutes, 2016
(2)
7.
The Election Authority shall also notify the election schedule to the
teaching departments, constituent colleges, affiliated colleges and other
relevant offices/ institutions, as the case may be.
Appropriate Day in Case of Holiday:
If any appointed date is a holiday, the next working day shall be considered to
be the appropriate day.
8.
Publication Of Electoral Lists
The Election Authority on the appointed date shall publish the Electoral Lists
of the Elections of the specified Authorities by a general notification by
circulation to heads of all institutions, by uploading them on the University
official website and by affixing them at the University Notice Boards.
9.
Claims and objections
All claims for entry in the aforesaid Electoral List and objections thereto shall
be received by the Election Authority up to an appointed date and decided by
him within five working days of the appointed date and the decision so made
shall be notified.
10.
Decision of The Election Authority
The Election Authority shall be the Revising Authority and its decision with
respect to claims and objections, (unless objected to in writing and received
within 24 hours of the decision) shall be final.
11.
Decision By Committee
If any objection is taken to the decision of the Election Authority it shall be
decided within three days by a Committee consisting of four University
Professors/senior teachers, to be appointed by the Vice Chancellor, one of
whom shall be nominated as the Chairman of the Committee. The quorum shall
be three and the decision shall be taken by the majority. In case of a tie, the
Chairman shall have a casting vote.
12.
Correspondence With The Electors
(1)
All correspondence shall be addressed to the Electors by name other
than University employees. The Electoral Lists etc. shall be sent on their
official address only. An elector shall notify any change in his address to
the Election Authority within the prescribed time.
(2)
All final electoral lists shall be uploaded on the University official website
and copies thereof despatched by the Election Authority to the Heads of
the University Teaching/Administrative Departments / Institutes /
Centres / Academy, Principals of the Constituent and Affiliated Colleges
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 154
Election to the Authorities Statutes, 2016
as the case may be for information of the Electors, as prescribed under
Schedule-I.
13.
Qualification for Voting
No person, unless his name is on the Electoral list, shall be qualified to vote or
be elected at any election held under these Statutes unless he fulfils the
conditions.
14.
15.
Nomination for Election
(1)
Any elector of a constituency may propose or second the name of only
one qualified person to be a member of that constituency.
(2)
Every proposal shall be made by a separate nomination paper in the
prescribed form as given in Schedule-II, which shall be signed by the
proposer, seconder and shall contain;
(i)
a declaration signed by the candidate that he has consented to
the nomination and that he is not subject to any disqualification
for being elected as a member.
(ii)
each Elector shall be entitled to propose as many persons for
election as there are vacancies in each constituency.
(3)
Every nomination paper shall be delivered personally by the candidate
or his proposer to the Returning Officer.
(4)
The Returning Officer shall give a serial number to every nomination
paper, record therein the name of the person presenting it and the date
and time of its receipt.
(5)
The Returning Officer shall notify a list of nomination papers received by
him containing the particulars of the candidates and the name of the
proposer and seconder. The Proposer and Seconder shall sign only one
nomination form and shall not be eligible to contest election for the same
constituency.
Scrutiny
(1)
On the appointed date the Returning Officer shall scrutinize the
nomination papers received by him. The candidates or their election
agent or proposer may attend the scrutiny of papers.
(2)
The Returning Officer shall give the candidates, their election agents and
proposer’s a reasonable opportunity for examining the nomination
papers and objections, raised if any, shall be considered and decided on
the spot, by the Returning Officer.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 155
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(3)
The Returning Officer shall reject the nomination paper(s) after a brief
enquiry, if necessary in his opinion, for one or any of the following
genuine reasons or are alleged as such, provided that:
(i)
the candidate is not qualified to be elected as a member.
(ii)
the proposer or seconder is not qualified to subscribe to the
nomination papers.
(iii)
the provisions of these Statutes have not been complied with or
that the signature(s) of the proposer(s) do not seem to be genuine
or are alleged as such.
Provided that the rejection of any nomination paper shall not
invalidate the nomination of a candidate by any other valid
nomination paper.
(iv)
16.
17.
the Returning Officer shall not reject a nomination paper of a
candidate on the ground of any defect which is not of a
substantial nature and may allow any such difficulty to be
removed forthwith.
(4)
the Returning Officer shall endorse on each nomination paper his
decision accepting or rejecting it, stating reasons in case of rejection.
(5)
in case of rejection of a nomination paper the candidate may file
objections within three days, to the Committee appointed under rule 11,
whose decision shall be final.
Publication of List Of Candidates
(1)
The Returning Officer shall, after the scrutiny of the nomination papers
prepare, and publish in the prescribed form a list of candidates validly
nominated.
(2)
In case objections against the rejection of a nomination paper are
accepted by the Committee, the Returning Officer shall accordingly
revise the list of validly nominated candidates.
Withdrawals
(1)
Any nominated candidate may withdraw his candidature by a notice in
writing, signed by him and delivered to the Returning Officer on or before
the appointed date and time.
(2)
A notice of withdrawal shall in no circumstances be opened to revocation
or cancellation.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 156
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(3)
18.
Copies of such notices of withdrawal shall be notified for general
information and a copy placed on the University Website/Notice Board.
Un-Contested Election
Where after scrutiny, only one person each remains as a validly nominated
candidate for election in a constituency or where after withdrawal only one
person each is left as a contesting candidate, the Returning Officer shall notify
such candidate(s) to have been elected un-opposed, provided no appeal is
pending against the rejection of any nomination paper for the constituency
concerned.
19.
20.
21.
Election Agent
(1)
The candidate may appoint a person qualified to be an elector to be his
Election Agent under intimation in writing to the Returning Officer.
(2)
The appointment of an Election Agent may, at any time, be revoked in
writing by the candidate.
Polling Agent
(1)
The contesting candidate or his Election Agent may, before the
commencement of the poll, appoint for each polling Station a Polling
Agent and shall give notice thereof in writing to the Presiding Officer.
(2)
The appointment of the Polling Agent may be revoked at any time by the
candidate or his Election Agent.
(3)
Where any act or thing is authorized under these Statutes to be done in
the presence of the candidate or any Election or Polling Agent, the failure
of such person to attend shall not invalidate any act or thing otherwise
validly done.
Polling Hours
The Returning Officer shall notify the day and hours of polling.
22.
Stopping the Poll
(1)
The Presiding Officer of the Polling Station may stop the poll and inform
the Returning Officer that he has done so, if the polling at the polling
station is at any time so interrupted and obstructed that it cannot in the
opinion of the Presiding Officer be carried on.
(2)
When the polling has been stopped, the Returning Officer shall
immediately report the circumstances to the Election Authority, who
shall direct a fresh poll of that Polling Station on a date to be fixed by
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 157
Election to the Authorities Statutes, 2016
him. The result of the polling in a constituency shall not be announced,
until the results of the fresh polling at this polling station, are known.
23.
Voting
(1)
The elections under these Statutes shall be contested by secret ballot:
(i)
by tendering ballot papers by hand and
(ii)
by post in case of under registered seal double cover as
prescribed under Schedule - V and shall reach not later than
the polling day and hour fixed or receiving the ballot papers by
the Presiding Officer.
(2)
Polling of votes shall start at the notified time and terminate at the
notified time. No electoral shall be allowed to poll vote before or after
the specified time.
(3)
The ballot papers shall be issued after identification and
comparison with the Electoral List to the satisfaction of the Returning
Officer or the Presiding Officer at the polling stations.
(4)
Any ballot paper bearing any cutting, scratching over-writing or does
not bear the official mark shall be rejected, as invalid.
(5)
Ballot papers / votes received by post shall be opened by Returning
Officer or Presiding Officer in the presence of the polling agents.
(6)
The University teachers/ Officer abroad or absent due to genuine
reason(s), may cast their vote(s) by post in their respective constituencies
under registered seal as prescribed under Schedule-IV not later than the
polling day and hour fixed for receiving the ballot papers by the Presiding
Officer. They can also send their casting vote/ postal ballot paper duly
signed by them and the Returning Officer, followed by confirmation
through telephonic or visual electronic media.
(7)
The ballot papers along with declaration form and other papers, for
University teachers/ officers for the constituencies, under registered
seal, as prescribed under Schedule-V, shall start on the appointed date.
The ballot paper(s) will be issued 15 days before the election date by the
Returning Officer in the prescribed form by hand against receipt or by
post under registered cover.
(8)
The ballot papers shall be issued after identification and comparison
with the Electoral List to the satisfaction of the Returning Officer or the
Presiding Officer at the polling stations.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 158
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(9)
24.
25.
26.
An elector who has inadvertently spoiled the ballot paper or the
declaration form and requests for the issue of a duplicate ballot paper,
the Returning or Presiding Officers after satisfaction, issue him another
ballot Paper or declaration form. The spoiled ballot paper and
declaration form prescribed together with their counter foil, shall be
marked as duplicate.
Counting Of Vote
(1)
On the conclusion of polling, the Presiding Officer shall record the
number of votes polled for contesting candidates and note down the
total number of votes casted and rejected, and strike the balance.
(2)
The candidate or his Polling or Election Agent shall be allowed to be
present at the time of counting of votes.
Declaration of Results
(1)
The candidate(s) who get the highest number of valid votes shall be
reported by the Presiding Officer(s) to the Returning Officer for total
counting and notifying the success of the candidate as laid down under
clause 24(1).
(2)
In case of equality of votes between two or more than two candidates the
Returning Officer shall record the basis of drawing lots in the presence
of the contesting candidates or their agents, and obtain signatures of
such persons as having been witnesses to the proceedings.
(3)
If any candidate, election agent or polling agent objects to the counting
and the objection are reasonable in the opinion of the Presiding Officer,
he may order recounting of the votes in the presence of these persons.
(4)
Before declaration of results, it shall be signed by Returning Officer
or Presiding Officer and Polling Agents.
Election Tribunal
(1)
In case of disputes in election, all petitions shall be addressed to the
Election Tribunal consisting of the Vice Chancellor as Chairman, the
District and Sessions Judge Swat or his nominee, the Secretary to
Government Higher Education Department or his nominee not below the
rank of Deputy Secretary, and the Registrar, who shall also be the
secretary, as members within three days of the declaration of the results.
(2)
The Election Tribunal may require personal hearing of the petitioner(s)
and other candidate(s) and may also examine the records of the election
and upon conclusion:
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 159
Election to the Authorities Statutes, 2016
(i)
(ii)
27.
issue an Order
(a)
rejecting the petition.
(b)
declaring the election of the returned candidate void or
and the petitioner(s) or other contesting candidates to
have been duly elected, or
(c)
declaring the election void as a whole.
make a decision within fifteen days of the filing of the petition that
shall be final and binding on all parties to the dispute.
Custody of Election Record
The Returning Officer shall retain until the expiry of three months from the date
of election, all the papers connected with the election. After lapse of three
months the documents will be disposed-off.
28.
For carrying into effect the purpose of these Statutes, rules, if necessary may
be framed by the Syndicate.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 160
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SCHEDULE - I
Schedule of Dates
The dates given below may be changed by the Returning Officer as the
circumstances may require:
Date ………………………………
1.
Publication of electoral lists
2.
Claims for & objections to entries in the Electoral lists
3.
Issuance of revised list
4.
Issuance of notice inviting nominations
5.
Receipt of nomination papers
6.
Scrutiny of nomination papers
7.
Issuance of list of validly nominated candidates
8.
Withdrawal of nomination papers
9.
Issuance of ballot papers in case of ballot by post
10.
Elections
11.
Announcement of election results in the prescribed form
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 161
Election to the Authorities Statutes, 2016
SCHEDULE - II
The University of Swat
NOMINATION FOR ELECTION TO THE CONSTITUTENCY OF
…………………………
(To be Filled in by The Proposer)
Election to the Constituency of …………………………………………….……………
I, ……………………………. (Name of the Proposer), registered as an elector at
serial No …………., in the electoral list for the
subject…………………….electoral area in …………….., do hereby propose the
name of ……………………………. from (relevant) …………………….
constituency
Dated …………………..
Signature of Proposer
(To be Filled in by the Seconder)
I, ………………………. (Name of the seconder), registered as an elector at
serial No.......in the electoral list for the subject ………………., electoral area
in ……………. do hereby second the name of ………………………………., from
…….…… constituency.
Dated …………………..
Signature of Seconder
(To be Filled by the Person Nominated)
DECLARATION
I, …………………son/daughter/wife of …………………….. registered as an
elector at serial No……….., in the electoral list for the subject Constituency
of ………………………., do hereby declare that I have consented to the above
mentioned nomination and that I am not subject to any disqualification for
being elected as (Member of the relevant authority).
Signature of the Person Nominated
Dated …………………….
(To be Filled in by the Returning Officer)
Serial number of nomination paper in respect of Dr/Mr/Ms (No…..)
………………… This nomination paper was delivered to me at my office at
…………….. (hours) on ……………….. (date) by ………………………. being the
candidate/proposer.
Dated …………………….
Returning Officer
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 162
Election to the Authorities Statutes, 2016
(Decision of Returning Officer accepting or rejecting the nomination paper on the day
fixed for scrutiny).
I have examined this nomination paper in accordance with the provision(s) of the
Section 13 of
University of Swat Election Statutes, and decide as
follows…………………………
(in case of rejection, state brief reasons)
Dated …………………….
Returning Officer
SCHEDULE - III
University of Swat
List of Contesting Candidates
Election to the ______________________ From ___________________________**
Constituency.
Serial
Name of the Contesting Candidates
Designation of the
No
in alphabetical order
contesting
candidates
1.
2.
3.
4.
5.
Notice is hereby given that the poll shall be taken between the hours of
__________________on (date)_______________at ________________ (place)
Returning Officer
Date…………………
**
Insert the number and name of the Constituency.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 163
Election to the Authorities Statutes, 2016
SCHEDULE - IV
Secret Ballot Paper
Constituency No. ______________________________________________________
Serial No
Name(s) of the Candidates
Choice
Tick mark()
1.
_______________________________
_______________
2.
_______________________________
_______________
3.
_______________________________
_______________
4.
_______________________________
_______________
5.
_______________________________
_______________
Note: For ballot by post, the ballot paper shall be sealed and enclosed in another
sealed cover and to be sent by post in case of University Teachers/Officers and
Registered Graduate constituencies in the manner prescribed.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 164
Election to the Authorities Statutes, 2016
UNIVERSITY OF SWAT
List of Validly Nominated Candidates
Election to the _____________________________________________________________
Name and Number of the Constituency ________________________________________
Serial No
Name of Candidate
Designation
Present/Postal
Address of the
Candidate
Place ____________________________
Returning Officer
Date ………………..
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 165
Election to the Authorities Statutes, 2016
SCHEDULE - V
Declaration by Elector Casting Vote by Post
I hereby declare that I am the elector to whom the postal ballot paper bearing serial
number _________________________ has been issued for the above election.
Signature of Elector
Date ________________
Address _____________
Attestation
The above has been signed in my presence by ___________________ (elector) who is
personally known to me.
Signature of Identifier* (available if any)
Name and Designation
CNIC Number
_________________________
Address:______________________
Dated:
_______________________
Note: For inland elector(s) verification is mandatory.
Certificate
I hereby certify that:(1)
The above named elector is personally known to me or has been identified to
my satisfaction by_____________________(identifier), who is personally known to
me;
(2)
I am satisfied that the elector suffers from _______________ (as infirmity) and is
unable to record his vote himself or sign his declaration;
(3)
I was requested by him to mark the ballot paper and to sign the above
declaration on his behalf;
(4)
The ballot paper was marked and the declaration signed by me on his behalf,
in his presence and in accordance with his wishes.
Signature of Identifier _________________
Name and Address
CNIC Number
__________________
Signature of Attesting Officer______________
Name and Designation __________________
Address ______________________________
Date _________________________
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 166
-
Establishment of Faculties, Teaching Departments, Constituent Institutions,
Constituent Colleges and other Academic Divisions Statutes, 2016
1.
Title
Framed in pursuance of Section 29 (1) (h) read with Section 6 (xxii) of the University
of Swat Regulations, 2010, these statutes may be called “Establishment of Faculties,
Teaching Departments, Constituent Institutions, Constituent Colleges and Other
Academic Divisions Statutes, 2016”.
2.
Commencement
The Statutes shall come into force at once.
3.
Application
The Statutes shall apply to the Faculties, Teaching Departments, Constituent
Institutions, Constituent Colleges and Other Academic Divisions of the University.
4.
Definitions
(1)
In the Statutes, unless the context otherwise requires, the following
expressions shall have the meanings hereby respectively assigned to
them as under:
(a)
“Regulation” means Regulation of the University of Swat 2010.
(b)
"University" means The University of Swat.
(c)
“Senate” means Senate of The University.
(d)
“Syndicate” means Syndicate of The University.
(e)
“Vice-Chancellor” means the Vice-Chancellor of The University.
(f)
"Authority" means under Section 25 (2) (f) of the Regulation
2010, The Academic Council, to propose to the Syndicate the
constitution of Faculties, Teaching Departments, Constituent
Institutions, Constituent Colleges and Other Academic
Divisions.
(g)
"Faculties, Teaching Departments, Constituent Institutions,
Constituent Colleges” means Faculties, Teaching Departments,
Constituent Institutions, Constituent Colleges and Other
Academic Divisions of The University respectively to whom the
Statutes apply in terms of Statute 3 above.
(h)
"Prescribed" means prescribed by the University of Swat
Regulation 2010 or Statutes, by-laws and Rules made
thereunder;
(i)
“Dean, Chairperson /Director/Principal” mean the Head of a
Faculty, Teaching Department/ Institute or Head of
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 167
Establishment of Faculties, Teaching Departments, Constituent Institutions,
Constituent Colleges and other Academic Divisions Statutes, 2016
Department/Principal of Constituent Institutions, Constituent
Colleges and Other Academic Divisions of The University.
(2)
5.
All other terms and expressions shall have the same meanings as
assigned to them under Section 2 of the Regulation 2010.
Faculties
The University shall include the following Faculties:
6.
(1)
The Faculty of Chemical Sciences.
(2)
The Faculty of Physical and Numerical Sciences.
(3)
The Faculty of Life Sciences.
(4)
The Faculty of Management and Social Sciences.
(5)
Faculty of Religious and Legal Studies
(6)
Faculty of Languages and Literature; and
(7)
Such other Faculties as may be prescribed.
Teaching Departments/ Institutes/ Constituent colleges or any other
academic division
The following shall be teaching departments/institutes/constituent college(s)
of the University.
S.No.
Name
of Teaching Departments/
Constituent colleges.
Institutes/
(1)
Institute of Chemical Sciences
(2)
Institute of Cultural Heritage, Tourism and Hospitality
Management
(3)
Center for Agriculture Sciences and Forestry
(4)
Center for Animal Science and Fisheries
(5)
Center for Biotechnology & Microbiology
(6)
Center for Earth and Space Sciences
(7)
Center for Education and Staff Training
(8)
Center for Management & Commerce
(9)
Center for Plant Sciences and Biodiversity
(10)
Department of English and Foreign Languages
(11)
Department of Economics and Development Studies
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 168
Establishment of Faculties, Teaching Departments, Constituent Institutions,
Constituent Colleges and other Academic Divisions Statutes, 2016
(12)
Department of Applied Physical and Material Sciences
(13)
Department of Computer and Software Technology
(14)
Department
Sciences
(15)
Department of Law & Shari’a
(16)
Department of Mathematics & Statistics
(17)
Department of Psychological Studies
(18)
Department of Social and Gender Studies
(19)
Department of Media & Communication Studies
(20)
College of Home Sciences
of
Environmental
and
Conservation
Provided that the Syndicate may from time to time, on recommendation of
the
Academic
Council
approve
establishment of some
other
faculties/Departments/Institutes
and
constituent
Institutes/
Colleges/Schools in the University, and its Sub-Campuses when needed.
7.
Powers of the University
The University shall have the powers vested in it by Section 6 (xvi) of the
University of Swat Regulations 2010, to accept the examinations passed and
the period of study spent by students of the University at other universities
and places of learning equivalent to such examinations and periods of study
in the University, as it may prescribe, and to withdraw such acceptance.
8.
Regulations and Rules
In pursuance of Section 2 (xxii) & (v) and Section 29 - 32 of the Regulation
2010, Rules shall be made by the Academic Council for the purpose under
provision of the Statutes as it deem necessary from time to time.
9.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 169
Fees and other Miscellaneous Charges Statutes, 2016
1.
Title
Framed in pursuance of Section 29(1) (b) of the University of Swat Regulation, 2010,
these statutes may be called “Fees and other Miscellaneous Charges Statutes,
2016”.
2.
Commencement
These Statutes shall come into force at once.
3.
Application
The Statutes shall apply to all persons admitted in the University or its constituent
institutes/colleges/schools.
4.
Definitions
(1)
(2)
In these Statutes, unless the context otherwise requires, the following
expressions shall have the meanings hereby respectively assigned to
them as under:
(a)
"Fee" means Admission fee, Tuition fee, Examination fee, or any
other charges classed as Fee by the Syndicate.
(b)
"Non-Refundable Fee" means any Fee or Charge made to
University by a person which cannot be returned even if the
purpose for which the payment was made is not met.
(c)
"Person" means any Person to whom these Statutes apply in
terms of Statute 3 above.
(d)
"Prescribed" means prescribed by the University of Swat
Regulation 2010 or Statutes, by-laws and Rules made
thereunder;
(e)
“Other Charges” means the dues other than fee demanded by the
University from a person.
(f)
"Refund of Fee” means the amount required to be returned to a
person in a prescribed manner.
All other terms and expressions shall have the same meanings as
assigned to them under Section 2 of the Act and Section 3 of the
Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 170
Fees and other Miscellaneous Charges Statutes, 2016
5.
Fee Structure
The fee structure shall be the same as may be provided in the prospectus
subject to revision by the Syndicate as notified from time to time.
6.
Fee Refund
% age of
Tuition
Fee
Full (100%)
Fee Refund
7.
Timeline For
Semester/
th
Trimester
Up to 7 . day
of
Semester
commencement
of
classes
Timeline for
Annual System
th
Up to 15 day of convene
of
classes
Half (50%)
Fee Refund
From 8th - 15th day of
From 16th – 30th day of
commencement of classes commencement of classes
No Fee (0%)
Refund
From 16th day of
From 31st day of
commencement of classes commencement of classes
Hostel Accommodation
Hostel accommodation will be provided as a privilege/facility in accordance
with rules subject to availability of seats.
8.
(1)
Students seeking admission to hostels shall apply for a seat on the
prescribed form, available from the office of the Provost; however,
admission in the hostel is a privilege and not a right.
(2)
Students must carefully study and observe the hostel rules.
Additions and Alterations to the Schedule
The Syndicate may, on recommendation of the Academic Council/F&PC
revise the fee structure or amend any policy with such conditions as it may
deem fit, in accordance with the provisions of the University of Swat
Regulation 2010.
9.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 171
Affiliation and Dis-affiliation of Educational Institutions
and Related Matters Statutes, 2016
1.
Title
Framed in pursuance of Section 29(1) (f) and (g) of University of Swat
Regulation 2010 these statutes may be called “Affiliation and Disaffiliation of
Educational Institutions and related matters Statutes, 2016”.
2.
Commencement & Application
These Statutes shall come into force at once and shall be applicable to all
higher educational institutions in Public and Private Sectors affiliated / to be
affiliated with University of Swat.
3.
Definitions
(1)
In these Statutes unless there is anything repugnant in the subject or
context the following expressions shall have the meanings assigned to
them as under:
(a)
“University” means University of Swat;
(b)
"Authority" means the Syndicate of the University
(c)
“Affiliation” means affiliation with The University.
(d)
“Affiliated college” or “Affiliated institution” means a college or
institution affiliated to the University, but not maintained or
administered by it;
(e)
“Affiliation Committee” means the Affiliation committee
constituted in terms of Section 18(2) and Section 33 of the
Regulation of University of Swat read with Section-14 of the
Constitution, Functions and Powers of the Authorities Statutes
2016 of the University.
(f)
“HEC” means the Higher Education Commission Islamabad.
(g)
“HERA” means Higher Education Regulatory Authority,
(h)
“HEAL” means the Higher Education, Archives and Libraries
Department, Government of Khyber Pakhtunkhwa.
(i)
“Inspection Committee” means the Committee executing
inspection of the institutes/colleges.
(j)
"Institutes/Colleges" means institute/college to which the
Statutes apply in terms of Statute 3 above.
(k)
"Prescribed" means prescribed by the University of Swat
Regulation 2010 or Statutes, by-laws and Rules made
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 172
Affiliation and Dis-affiliation of Educational Institutions
and Related Matters Statutes, 2016
thereunder;
(l)
“Principal/ Director” means the Head of the College or the Chief
Executive of the institution/college seeking Affiliation.
(m)
“Programme” means the Course of Study, which culminates in
the final award of a degree.
A. PRIVATE SECTOR EDUCATIONAL INSTITUTIONS
4.
Procedure for Seeking Affiliation with University of Swat
Procedure for disposal of affiliation application shall be as follows:
(1)
An educational institution applying for affiliation shall send a formal
application to the Secretary Affiliation Committee, with reasonable
time prior to commencement of academic programme of the
University, along with application fee as determined by the Syndicate
from time to time.
(2)
The Affiliation Committee shall examine the information contained
therein as well as the statements submitted along with the original
application.
(3)
If the Affiliation Committee is satisfied with the information and the
statements, it may, with the approval of Vice Chancellor, send an
Inspection Committee to visit the institute/ college concerned to
satisfy itself that the prescribed requirements have been actually and
physically fulfilled.
(4)
If the Inspection Committee is satisfied, it may recommend grant of
affiliation of the institute/ college to the Affiliation Committee.
(5)
The Affiliation Committee after further inquiry, which might be
considered necessary, forwards its recommendations to the Syndicate.
(6)
After approval of affiliation by the Syndicate, the affiliated
institute/collage shall deposit affiliation fee for each of the affiliated
programmes as prescribed by the University.
(7)
The educational institutions affiliated to the University shall be
governed by the relevant regulations & rules framed by the University
from time to time.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 173
Affiliation and Dis-affiliation of Educational Institutions
and Related Matters Statutes, 2016
5.
6.
Formal Agreement:
(1)
All arrangements of affiliation between institute/college and university
shall be agreed upon and formally written down as approved legal
agreement and signed by lawful authorized representative from the
affiliated Institute and Secretary of Affiliation Committee. Detailed
arrangements for partnership shall be set out clearly in the agreement
and memorandum of understanding;
(2)
The agreement shall take into account the scope of the arrangements,
responsibilities, financial arrangements, quality control mechanism,
mode and means of payment, validity period, procedure for resolution
of differences and termination of agreement etc.;
(3)
The agreement should clearly spell out the provisions for quality
control mechanism including monitoring, assessment procedures and
review, and visitation.
(4)
The validity period of the agreement should be clearly agreed upon by
the parties. Any provision or extension should specify the
requirements for review.
(5)
Termination of affiliation should safeguard the interests of the
students and should be duly notified to the general public and
Commission.
Inspection Committee:
(1)
There shall be an Inspection Committee constituted by Vice
Chancellor on the recommendation of Affiliation Committee,
comprising at least two members of the Affiliation Committee, two
subject experts in the relevant field and Secretary Affiliation
Committee. One of the members of Affiliation Committee shall be
appointed as convener.
(2)
Any educational institution in private sector registered with HERA
seeking affiliation with University of Swat should apply through its
Principal / Head on the prescribed proforma (Annexure A) complete
in all respect, and also registration from the concerned Accreditation
Council of HEC where required with a complete statement and shall
satisfy the conditions mentioned under Section 33 of the University
of Swat Regulation 2010.
(3)
All such applications shall be submitted along with processing and
inspection fee (non-refundable in case of inspection done) as
determined by the Syndicate from time to time
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 174
Affiliation and Dis-affiliation of Educational Institutions
and Related Matters Statutes, 2016
(4)
In case of subsequent application for affiliation in any additional
subject(s) (in the same degree programme) the institution concerned
shall be required to pay additional fee.
(5)
Application for affiliation shall be considered only when:
(6)
7.
(i)
The fee prescribed under Section 4 (1) and Section 6 (3) & (4)
above has been credited to the account of the University as
the case may be;
(ii)
The educational institution fulfills all other requirements for
affiliation as per section 33 of University of Swat Regulation
2010.
The Registrar, after thorough scrutiny of all the documents and other
requirements shall put up the case to the Vice Chancellor, to allow or
otherwise, inspection committee to visit the concerned Institution.
Inspection Committee
(1)
There shall be an inspection committee as provided for in section 18(2)
of University of Swat Regulation 2010 consisting of the following:
(i)
Dean of concerned Faculty / teacher of the
University to be appointed by the Vice Chancellor
Convener
(ii)
Chairperson of the concerned department
Member
(iii)
Controller of Examinations or his nominee
Member
(iv)
Director Quality Enhancement Cell
Member
(v)
Librarian
Member
(vi)
Subject expert in the relevant field
Member
(vii)
Any other member of the University to be
nominated by the Vice Chancellor
Member
(viii)
Registrar or his nominee
Member/Secretary
(2)
The Inspection Committee shall examine the educational institution
and shall submit its report to the Affiliation Committee on the
prescribed format (Annexure B) within five days of the Inspection.
(3)
An institution seeking affiliation should have building consisting of
offices, classrooms, library, laboratory, computer lab, staff room,
Principal’s Office, common rooms, bath rooms and such other facilities
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 175
Affiliation and Dis-affiliation of Educational Institutions
and Related Matters Statutes, 2016
as are needed for an institution.
(4)
The building is to be owned or rented by the management of the
institution. In case of a rented building, a lease deed for a period of
not less than 10 years is required.
(5)
The recommendations of the Inspection Committee shall be placed
before the Affiliation Committee, which may accept or send it back to
the Inspection Committee with comments for re-inspection.
(6)
The Affiliation Committee may call the Convener of the Inspection
Committee for any queries / clarification, if necessary.
(7)
The Affiliation Committee, after further inquiry, if any, as it may
consider necessary, shall forward its recommendation to the Syndicate
for approval or otherwise.
(8)
After approval of affiliation, the affiliated institution will be informed
to deposit the required fee.
(9)
Affiliation letter shall be issued only after the institution has deposited
the prescribed fee in the accounts of the University.
(i)
Each educational institution affiliated with University of Swat
shall pay the Annual Renewal Fee in the first week of
September every year excluding only those students who are
not promoted to the next higher class. The Semester fee shall
be payable within 30 days of commencements of classes of
new semester. The fee will be charged per student as may be
prescribed by the University from time to time.
(ii)
Renewal fee shall be remitted through Bank Draft / Pay Order
in favor of Treasurer, University of Swat, with the list of
students showing year-wise enrolment (in duplicate), fee
structure (all dues charged with a covering letter addressed to
the Registrar. Crossed cheques shall not be acceptable.
(iii)
Examination forms shall be submitted complete in all respect
to the Controller of Examinations.
(iv)
Roll Numbers will be issued to the candidates through Head
of Institution concerned. when their Examination Forms are
received by the Exam Section. The Examination Section will
issue the Roll Numbers slips to the Institutions, on provision
of Clearance Certificate issued by Registrar Office (Academics
Section)
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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and Related Matters Statutes, 2016
No educational Institution, desirous of seeking affiliation, shall
conduct admission to any course of study and impart
instruction in any subject, unless it has been granted the
affiliation, for the subject(s) applied. Nor will it be permissible
to start any class in any subject in anticipation of the grant of
affiliation.
(vi)
If a student freezes a semester, he will pay 50% of the
registration fee to the University.
(10)
Every educational institution affiliated to the University shall furnish
such reports, returns and other information as the University may
require from time to time.
(11)
Institutions within the jurisdiction of university of Swat seeking
affiliation with other University in the subjects not offered by the
University shall pay the NOC fee as prescribed.
(12)
The educational institution Affiliated with University of Swat shall be
governed by the Statutes, Regulations, By Laws and rules framed by
the syndicate from time to time regarding:
(13)
8.
(v)
(i)
The general scheme of studies
(ii)
The duration of courses
(iii)
The medium of instruction and examinations
(iv)
The conditions of admission to the courses
(v)
Detailed syllabus for the examinations held by the University
(vi)
The conditions under which students shall be admitted to the
examination of the University
(vii)
The discipline of students and the supervision and control of
their residence and co-curricular activities
(viii)
The Health and general welfare of the students
The ratio between teachers, students shall be at least 1:12 for Science
subjects involving laboratory Work and at least 1:20 for other subjects.
Library
(1)
The library shall have at least 05 books per subject as reference books
and other books for supplementary reading according to the number
of students enrollment. The institution should update the library by
adding significant number of new additions and titles. The institution
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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and Related Matters Statutes, 2016
should subscribe 05 daily newspapers and 03 weekly periodicals;
9.
(2)
The library shall have seating facility for 20% of the total number of
students on roll and;
(3)
The institution shall have internet connectivity with appropriate
number of computers depending upon the student population and the
subject offered;
Co-curricular & Health Care facilities:
(1)
That the affiliated institutions shall promote the co-curricular,
extracurricular and other recreational activities of students, and make
arrangements for promoting their health and general welfare.
(2)
The indoor and outdoor sports facilities should be ensured to provide
healthy outlets to students for promoting sense of competition and
tolerance. Students should be encouraged to participate in sports. If
possible, the facilities of gymnasium should also be made available;
(3)
Regular medical checkup of students should be ensured to promote
personal hygiene, clean environment and healthy life style.
10.
The institution seeking affiliation shall have a Board of Governors/
Management Committee on which the Dean, Professor or a senior faculty
member (in case Dean or Professor are not available) to be nominated by the
Vice Chancellor as member duly constituted for the academic, financial and
general administration of the institution concerned.
11.
Miscellaneous
(1)
Affiliation will be granted after having ensured all the requirements as
prescribed in these Statutes. The Professional Institutions, such as,
Computer Science, Management Science, law, Pharmacy and other
Institutions, desirous of seeking affiliation with University of Swat,
must register their institutions with their respective Councils such as
Accreditation Councils, Government / Semi Government Authority
constituted to this effect, such as, Pakistan Bar Council and Pharmacy
Council etc. before approaching University of Swat with their
applications for affiliation.
(2)
The admissions of the students to provisionally affiliated institutions
in the Private Sector shall be subject to the continued affiliation of the
institutions with University of Swat and the applications for
admissions will be entertained at the risk and cost of the students,
seeking admissions.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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and Related Matters Statutes, 2016
(3)
Every educational institution affiliated with the University shall
promptly report to the University any transfer or change in the faculty
or management or change of building or any circumstances affecting
the adequacy of its financial resources.
(4)
The teaching staff of the affiliated educational institution shall be in
possession of such qualification as may be prescribed by University of
Swat.
(5)
Inspection of affiliated educational institution shall be done from time
to time and action may be taken under section 33 of the University of
Swat Regulation 2010 for any violation.
(6)
That the institutions in Private Sector must possess 50% of its
teaching members employed on permanent basis with minimum
prescribed
qualifications
as
Masters
degree
from
an
accredited/chartered University in the relevant subjects.
(7)
The work load of the faculty should not exceed the limits prescribed
by the University for Affiliated Institution in public sector.
B.
12.
PUBLIC SECTOR
Procedure for Seeking Affiliation with University of Swat.
(1)
(2)
Public Sector Educational Institutions, desirous of seeking affiliation,
shall initiate the process for this purpose at least six months before
the commencement of admissions. Before or after the establishment
of an educational institution by the Government, the Principal / Head,
through the Directorate of Education, shall submit a formal
application to the Registrar, on the prescribed form / questionnaire
(Annexure A) to be obtained from the office of the Registrar, complete
in all respects, as required under Sections 33 of the University of Swat
Regulation 2010.
An application for affiliation/subsequent affiliation shall be considered
only when:
(i)
All Such applications shall be submitted along with the
prescribed fee through Bank Draft or Pay Order as a one-time
fee for affiliation.
(ii)
The educational institution has fulfilled all other requirements
for affiliation along with approval from Directorate of Colleges,
Government of Khyber Pakhtunkhwa.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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and Related Matters Statutes, 2016
(iii)
In case of subsequent applications for affiliation in any
additional subject(s), the procedure as laid down in Affiliation
Statutes shall be followed.
(3)
The Registrar, after thorough scrutiny of all the documents and other
requirements shall put up the case to the Vice Chancellor, to allow or
otherwise, inspection committee to visit the concerned Institution.
(4)
The Inspection Committee shall examine the educational institution in
the light of the provisions of Section 33 of the University of Swat
Regulation 2010 and the information supplied through the
questionnaire.
(5)
The Inspection Committee, after satisfying itself that the prescribed
requirements have been actually fulfilled by the institution (s), may
recommend the affiliation of the institution(s) to the Affiliation
Committee. The Inspection Committee shall submit its report to the
affiliation committee on the prescribed report format (Annexure-B)
within five days of the inspection.
(6)
The Affiliation Committee may call the Head of the Institutions so that
he could reply to the queries. No TA / DA shall be borne by the
University for visit of Head of the Institution.
(7)
If the Affiliation Committee is satisfied with the statements, it may
recommend Affiliation of the institution concerned.
(8)
The recommendation of the Affiliation Committee shall be placed
before the Syndicate for approval. However, to avoid delay, the Vice
Chancellor may grant affiliation in anticipation of the approval of the
Syndicate.
(9)
The educational institution Affiliated with University of Swat shall be
governed by the Statutes, Regulations, by-laws and Rules framed by
the University from time to time regarding:
(i)
The general scheme of studies;
(ii)
The duration of courses;
(iii)
The medium of instruction and examinations;
(iv)
The conditions of admission to the courses;
(v)
Detailed syllabus for the examinations held by the University;
(vi)
The conditions under which students shall be admitted to the
examination of the University;
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 180
Affiliation and Dis-affiliation of Educational Institutions
and Related Matters Statutes, 2016
13.
The discipline of students and the supervision and control of
their residence and co-curricular activities; and
(viii)
The Health and general welfare of the students.
(10)
The ratio between teachers, students & the total workload of a teacher;
1:12 for Science subjects involving lab. Work & 1:20 for other subjects.
(11)
Every public sector institution affiliated with University shall
regularly pay the prescribed annual renewal fee.
(12)
The teaching staff of the affiliated educational institutions shall
possess such qualifications as may be prescribed by the Government.
The HEC criteria for requirement of faculty in the Postgraduate, M.Phil
& Ph.D. programmes will be followed.
(13)
Inspection of every affiliated educational institution shall be held time
to time at least twice a year by the Inspection Committee constituted
by the Vice Chancellor and action, if any, may be taken against the
institution under University Regulation.
Library
(1)
14.
(vii)
The library shall have at least 05 books per subject as reference books
and other books for supplementary reading according to the number
of students enrollment The institution should update the library by
adding significant number of new additions and titles. The institution
should subscribe 05 daily newspapers and 03 weekly periodicals;
(i)
The library shall have seating facility for 20% of the total
number of students on roll and;
(ii)
The institution shall have internet connectivity with appropriate
number of computers depending upon the student population
and the subject offered;
Co-curricular & Health Care facilities:
(1)
The affiliated institutions shall promote the co-curricular,
extracurricular and other recreational activities of students, and make
arrangements for promoting their health and general welfare.
(2)
The indoor and outdoor sports facilities should be ensured to provide
healthy outlets to students for promoting sense of competition and
tolerance. Students should be encouraged to participate in sports. If
possible, the facilities of gymnasium should also be made available;
(3)
Regular medical checkup of students should be ensured to promote
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 181
Affiliation and Dis-affiliation of Educational Institutions
and Related Matters Statutes, 2016
personal hygiene, clean environment and healthy life style.
15.
Others
(1)
Affiliation will be granted after having ensured all the requirements as
prescribed in these Statutes. However, the continuation of affiliation
will be subject to fulfillment of Section 33 of the University of Swat
Regulation 2010.
(2)
The Professional Institutions, such as, Computer Science,
Management Science and other Institutions, desirous of seeking
affiliation with University of Swat, must register their institutions with
their respective Councils such as Accreditation Councils, Government
/ Semi Government Authority constituted to this effect, such as,
Pakistan Bar Council and Pharmacy Council etc. before approaching
University of Swat with their applications for affiliation.
(3)
The affiliation will be granted after fulfillment of all affiliation
requirements of these Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 182
Affiliation and Dis-affiliation of Educational Institutions
and Related Matters Statutes, 2016
C.
16.
17.
DISAFFILIATION
The affiliation of an Educational Institution may be Withdrawn if:
(1)
The affiliated institution fails to submit reports, returns and other
information as the University may require to enable it to judge the
efficiency of the institution;
(2)
Admission to educational institution is granted / given in violation of
the University rules or policy;
(3)
The affiliated institution fails to report to the University of any change
in the management or its venue; in case of private sector.
(4)
The qualifications of the teaching and other staff are not in accordance
with the qualifications prescribed by the University;
(5)
The affiliated institution refuses or declines inspection of its premises;
(6)
The affiliated institution fails to hold the meetings of the Board of
Governors as per rules in case of private sector.
(7)
The affiliated institution instigates or provokes its students to issue
press statements or make agitation / protest against the University;
(8)
The affiliated institution is involved in irregularities such as forcing
the admitted students to pay more fees and dues on one pretext or
other;
(9)
Teaching is not conducted in accordance with the prescribed courses and
syllabi and are not maintaining the complete record of attendance of
students and teachers;
(10)
The affiliated institution generally violates the University rules,
regulations, and notifications;
(11)
The affiliated institution is not paying the University dues / fees in
time; and
(12)
On any other ground which the University deems appropriate.
Procedure For the Withdrawal of Affiliation
(1)
In case of change of venue, an Inspection Committee will visit the new
premises and if found inadequate and improper, will submit its report
to the Affiliation Committee. The Affiliation Committee shall withdraw
the affiliation.
(2)
If the affiliated institution after the final notice from the Registrar does
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 183
Affiliation and Dis-affiliation of Educational Institutions
and Related Matters Statutes, 2016
not deposit the prescribed fees, the Affiliation Committee shall
recommend to the Syndicate, withdrawal of affiliation.
(3)
On the receipt of any complaint, a notice or explanation will be sent to
the Affiliated institution.
(4)
The reply of the affiliated institution, if any, will be placed before the
Affiliation Committee.
(5)
The Affiliation Committee, if not satisfied with the reply of the affiliated
institution, will recommend to the Syndicate withdrawal of the
affiliation or direct a Special Inquiry Committee to investigate the
matter. Special Inquiry Committee will be constituted by the Vice
Chancellor.
(6)
The Special Inquiry Committee will submit its report to the Affiliation
Committee within the prescribed time and in case its finding are
adverse, the Affiliation Committee will recommend to the Vice
Chancellor withdrawal of the affiliation.
(7)
If the Affiliation Committee is of the opinion that any institution is
found guilty of contravention of the affiliation rules and the University
Policy, it may recommend its disaffiliation to the Syndicate.
(8)
The affiliated institution will be informed about the decision of the
Affiliation Committee with the note that if it wishes to make any
representation against the decision, it may do so before the decision is
placed for the consideration of the Syndicate.
(9)
The Syndicate before taking a final decision will examine the
reservation of the institution, if any, and may withdraw either in whole
or in part the rights conferred on the educational institution by
affiliation or modify them.
(10)
An educational institution feeling aggrieved may make an appeal to
the Senate against the decision of the Syndicate.
(11)
The Senate before taking a final decision will provide an opportunity
to the institution concerned to explain its viewpoint and shall not pass
any order adversely affecting the institution unless the institution
concerned is properly heard.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 184
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and Related Matters Statutes, 2016
Annexure – A
APPLICATION FORM FOR AFFILIATION
Note: Please answer every question clearly and in detail
1.
2.
General:
i)
Name of Institution, address, web address with email / fax / telephone
numbers
ii)
Year and objectives of establishment
iii)
Name of the controlling authority / chief executive
iv)
Name, designation and qualifications of the head of institution
v)
Name of registered society/body, trust, foundation, NGO etc
vi)
Governing body, its composition and other relevant details
Physical facilities:
Infrastructure available in shape of land, type of current building (owned /
rented) and total covered area of the administration building
3.
i)
Total number and size of class rooms, capacity for students
ii)
Details of the laboratories, workshops and equipment appropriate to
the courses
iii)
Details of the office equipment, furniture and fixtures
iv)
Number of quarters/residence at the campus for teaching staff
v)
Details of sports grounds and other facilities
vi)
Position of gas and water and electricity fitting
vii)
Transport vehicles for official use and students
viii)
Details of hostel buildings
Academic facilities:
i)
Current academic programmes presented at institution
ii)
Details of subjects to be offered at Bachelor’s level with proposed
combinations of academic groups
iii)
Subjects to be offered at Masters level
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 185
Affiliation and Dis-affiliation of Educational Institutions
and Related Matters Statutes, 2016
4.
5.
Faculty / Staff:
i)
Faculty strength, names of members of teaching staff, qualification,
designation, experience, pay scales.
ii)
Mode of appointment of teaching staff and criteria of selection.
iii)
Total number of non-teaching, administrative and supporting staff,
their designation, qualifications and experience.
iv)
Details of medical services for students and employees.
Library:
Number of books, textbooks, journals (international
periodicals, newspapers, reference books in library
i)
6.
7.
and national),
Information regarding accommodated number of students in reading
room
Facilities regarding Information Technology:
i)
Details of computer literacy and integration of networking and
visualization into normal institutional activities, student computer
ratio
ii)
Internet connectivity available to students
Students:
Total number of students enrolled in the institution:
i)
8.
9.
Enrolment of students level-wise
Admissions:
i)
General policy
ii)
Number of students to be enrolled, level-wise
iii)
Procedures and criteria of admission
Quality assurance and student supervision:
Arrangement for academic supervision of students:
i)
Arrangements for quality assurance
ii)
Level of administrative and technical support for quality assurance
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 186
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and Related Matters Statutes, 2016
10.
Finances:
Financial position of institution and sources of income to meet the recurring
and developmental expenses of the institution:
11.
i)
Receipts in form of grants, donations, gifts, assets and investment
income and fees in term of regular, casual and miscellaneous;
ii)
Recurring expenditure in term of pays, allowances, maintenance,
purchases, utilities, running laboratory expenses, examinations,
consumable etc;
Additional information, if any.
Name & Signature of
Controller / Nominee of the
Institution.
Note:
i)
Please fill in all the relevant information with documentary evidence, in
case of incomplete information / evidence the response will be
considered invalid.
ii)
Five copies of the Application Form along with supported documents
should be provided.
iii)
All copies of application form should be originally signed by the Chief
Controlling Officer / Chief Executive Officer.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 187
Affiliation and Dis-affiliation of Educational Institutions
and Related Matters Statutes, 2016
Annexure-B
STANDARD NORMS FOR THE AFFILIATION OF AN INSTITUTION
(As per Guidelines of Higher Education Commission of Pakistan)
Component
Nature of Requirement
Standards / Norms for affiliation of institutions
Departments
Departments
Teacher: Student ratio
Only one department
1:12 Maximum for subjects involving Lab.
Work
1:20 For others
Equal to teaching staff
Teaching
Faculty
Libraries
No. of administrative staff
including
laboratories,
library & other staff for
miscellaneous duties.
Teachers
No. of teachers (full-time)
required (cadre-wise) per
department
Journals
Books required
Facilities
Hall / Lecture theatres
No of rooms required
Teaching &
Administrati
ve
Staff
Offices
Laboratories
/ Workshops
/
PC
/
Internet
service
Total Area
Required
University
for
each
50 % full time faculty members with minimum
prescribed qualification as Master’s degree in
relevant subject
-
Subscription to at least 5 Daily newspapers and
5 weekly periodicals
At least 05 reference books per subject and at
least 200 books per subject for supplementary
reading
18’ x 34’ for each section of class
( not exceeding 50 students )
2 lecture rooms, 1 seminar room, 1 Library cum
Reading room, 1 committee room
1 Staff room
1 Faculty office
No.
of
laboratories
required
Workshops
PC
Internet service
Area in acres
At least 1 Lab. Per department with appropriate
space (in case of science subject)
20 to 40 sq ft. per student
1 for 3 students in case of IT courses
512 Kbytes access rate shall be provided
20 kanals at least (depending upon the location
having potential for further development).
Built covered Area
General facilities: office,
staff
rooms,
cafeteria,
reading room, auditorium,
committee
room,
conference room, housing
for staff, parking space,
and toilets etc.
Minimum 100 sq ft. per student.
Basic facilities for staff and students
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 188
Affiliation and Dis-affiliation of Educational Institutions
and Related Matters Statutes, 2016
Hostels
(If need be)
Scholarships
Inspection
Finance
Cubicles (If need be)
Dormitories (If need be)
Dinning (If need be)
Total Area (If need be)
Scholarships and freeships
Peer review
-
At least 10% of the students to be given
scholarships
One scientist having an impact factor of 100 will
be associated in the inspection of the institution
for NOC clearance.
Endowment
Fund
(Secured in the name of
Trust / Society)
Immovable assets in the
form of land / building etc.
Working Capital.
Total :
Rs. 8.0 million
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 189
Annual Report Statutes, 2016
1.
Title
Framed in pursuance of Section 29(1) (a) of University of Swat Regulation 2010,
these statutes may be called “Annual Report Statutes, 2016”.
2.
Commencement
These Statutes shall come into force at once.
3.
Application
These Statutes shall apply to The University and its constituent/ affiliated
institutes.
4.
Definition
(1)
5.
In the Statutes, unless the context otherwise requires, the following
expressions shall have the meanings hereby, respectively, assigned to
them as under:
(a)
“Annual Report” means the Annual Report of the University.
(b)
"Authority" means any of the Authorities of the University
specified in Section 18; of the University of Swat Regulation
2010.
(c)
“Chancellor” means the Governor Khyber Pakhtunkhwa/
Chancellor of the University under Section 9 (1) & 9 (7) of the
Regulations 2010.
(d)
"Employee" means a University employee to whom the Statutes
apply in terms of Section 3 of the Service Statutes, 2016.
(e)
“Government” means the Government of Khyber Pakhtunkhwa.
(f)
"Prescribed" means prescribed by the University of Swat
Regulation 2010 or Statutes, by-laws and Rules made
thereunder;
(g)
“Syndicate” means the Syndicate of The University.
(h)
“Senate” means, the Senate of the University.
(i)
"University" means The University of Swat.
Presentation of Annual Report
(1)
The annual report shall be presented as prescribed in Section 11 (7) &
(8) of the University of Swat Regulation 2010. The Vice-Chancellor
shall present the annual report before the Senate within three months
of the closure of the academic year. The annual report shall comprise
such information as regards the academic year under review as may
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 190
Annual Report Statutes, 2016
be prescribed, including disclosure of all relevant facts under Section
23(2) (a) of the of the University of Swat Regulation 2010 as follows:
(2)
6.
(i)
academics;
(ii)
research;
(iii)
administration; and
(iv)
finances including audited statement of accounts and
management letter.
The Vice-Chancellor's annual report shall be made available, prior to
its presentation before the Senate to all Officers and Teachers and
shall be published in such numbers as are required to ensure its wide
circulation and uploaded on the University website.
Layout of Annual Report
(1)
Layout of Annual Report shall consist four major activities of the
university i.e. (i) Academic, (ii) Research, (iii) Administration and (iv)
Finance as provided under Section 11(7) of the University of Swat
Regulation 2010.
(2)
The Annual Report shall also comprise of the following information:
(i)
(ii)
(iii)
(iv)
table of contents;
executive summary;
In alphabetic order, the four major activities, with regard to
facts and figures of all the departments of the university,
wherever applicable.
University Governance
(v)
Academic Activities
(vi)
Research and Development
(vii)
Innovation and Commercialization
(viii)
Quality Assurance
(ix)
University Professional Ranking by the HEC.
(x)
Faculty Development
(xi)
Students Enrollment and Degrees Awarded annually
(xii)
Universities Building Economies
(xiii)
Strengthening Physical Infrastructure
(xiv)
Strengthening Technological Infrastructure
(xv)
Universities building Communities
(xvi)
Sports
(xvii) Universities Building Leadership
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 191
Annual Report Statutes, 2016
(xviii) Finance
(xix)
Funds Generation/Development
(xx)
University Liaison with industry.
(xxi)
Recruitment and promotions
(xxii) Meetings of Authorities and Statutory bodies
(xxiii) Outreach activities
(xxiv) Progress achieved from foreign tours
(xxv)
7.
Litigation
Amendments in the Statutes shall be dealt in the same manner as provided in
Section 38 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 192
Employees Efficiency & Discipline Statutes, 2016
1.
Title
Framed in pursuance of Section, 29(1)(l) of University of Swat Regulation
2010 these statutes may be called “Employees Efficiency and Discipline
Statutes, 2016”.
2.
Commencement & Application
These Statutes shall come into force at once and shall apply to all employees
of the University and its Constituent Colleges as defined in Section 2 of the
University Service Statutes.
3.
Definitions
(1)
Unless the context otherwise requires, the following expressions shall
have the meanings assigned to them hereunder:
(a)
“Accused” means a person in the service of the University
against whom action is initiated under these Statutes.
(b)
“Corruption “includes:
(c)
(i)
Accepting, obtaining or offering a gratification or a
valuable thing, directly or indirectly, or other than legal
remuneration, as a reward for doing or for bearing to do
any official act;
(ii)
dishonestly or fraudulently misappropriating or
indulging in embezzlement or misusing the university
property or resources;
(iii)
entering into plea bargaining under any law for the time
being in force and return the assets or any part thereof
acquired through misappropriation or corrupt practices
voluntarily;
(iv)
possession of pecuniary sources or property by an
employee of the university, any of his dependents or any
other person, through him or on his behalf, which cannot
be accounted for and which are disproportionate to his
known sources of income;
(v)
maintaining a standard of living beyond known sources
of income; and
(vi)
having a reputation of being corrupt.
“Appellate Authority” means the authority next above the
Competent Authority to which an appeal lies against the orders
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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of the Competent Authority.
(d)
“Appointing Authority” means an authority declared or notified
as such under the law or Statutes of the University for the time
being in force.
(e)
“Authorized Officer” means an officer competent to initiate
disciplinary procedings.
(f)
“Charge” means such acts or omissions or commissions on part
of the accused employees which render him liable to
disciplinary action under these Statutes.
(g)
“Competent Authority” means an officer or authority Competent
and appointed to award penalty as specified in the Appendix.
(h)
“Government” means Government of Khyber Pakhtunkhwa;
(i)
“Inefficiency” means failure to efficiently perform functions
assigned to an employee of
the University in discharging
his duty;
(j)
”Inquiry committee” means a committee of two or more officers,
headed by a convener, as may be appointed by the Competent
Authority under these Statutes;
(k)
“Inquiry officer” means an officer appointed by the Competent
Authority under these Statutes;
(l)
“Misconduct” includes:
(i)
conduct prejudicial to good order or service, discipline;
and
(ii)
conduct contrary to the University of Swat, Employees
Efficiency and Discipline Statutes 2016;
(iii)
conduct unbecoming of an officer and a gentleman;
(iv)
involvement or participation for gains, directly or
indirectly, in business, trade or speculative transactions
by abuse or misuse of official position to gain undue
advantage or assumption of such financial or other
obligations in relation to private institutions or persons
as may compromise the performance of official duties or
functions;
(v)
any act to bring or attempt to bring outside influence,
directly or indirectly, to bear on the Competent
Authority, forums and the Syndicate for the
appointment, promotion, transfer or other conditions of
his service;
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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4.
(vi)
making appointment or promotion or having been
appointed or promoted on extraneous grounds in
violation of any law, Statutes or rules; and
(vii)
conviction for moral turpitude by a court of law.
(viii)
Disclosure of official secrets / documents to any
unauthorized person.
(m)
"Prescribed" means prescribed by the University of Swat
Regulation 2010 or Statutes, by-laws and Rules made
thereunder;
(n)
"Permanent Post" means a sanctioned post without assigning
any limit of time.
(o)
"Regular Appointment" means an appointment made in
accordance with the prescribed procedure, against a vacant
permanent post.
(p)
"Senate" means Senate of the University.
(q)
"Syndicate" means Syndicate of the University.
(r)
"University Employee" means a person who holds a permanent
post in the University service and who is paid from the
University funds.
(s)
"Temporary Post" means a post other than a permanent post.
(t)
University" means The University of Swat.
(2)
The Pronoun “He” refers to both Male and Female employees.
(3)
All other terms and expressions shall have the same meanings as
assigned to them under Section 2 of The University of Swat Regulation
2010 and Section 3 of Service Statutes.
Grounds for Penalty
Where a University Employee in the opinion of the Authorized Officer or
authority, as the case may be, is:
(1)
inefficient or has ceased to be efficient;
(2)
guilty of misconduct;
(3)
indifferent to his duties;
(4)
habitual in absenteeism or overstays sanctioned leave without
sufficient cause acceptable to the appointing authority;
(5)
disregards or disobeys the official orders of the Competent Authority;
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Section 29(1) of the University of Swat Regulation, 2010.
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(6)
corrupt or may be reasonably considered to be corrupt because:
(i)
he, or any of his dependents or any other person through him
or on his behalf is in possession (for which he cannot
reasonably account for) pecuniary resources or of property disproportionate to his known sources or income;
he has assumed a style of living beyond his ostensible means;
and
he has a persistent reputation of being corrupt.
(ii)
(iii)
5.
(7)
engaged directly or indirectly in any trade, business or occupation (on
his own account) which may in the opinion of the appointing authority,
interferes with the due performance of his duties, without the prior
permission of the appointing authority in writing;
(8)
involved directly or indirectly in cases of harassment or moral
turpitude;
(9)
Absence from duty.
Penalties
(1)
The following are the minor and major penalties:
(a) Minor Penalties:
(i)
Censure;
(ii)
withholding of increment(s) for specified period;
(iii)
recovery from pay, for the whole or any part of the
pecuniary loss caused to the University by negligence or
breach of orders, besides such fines or other penalties
imposed upon him, as may be deemed appropriate.
(b) Major Penalties:
(2)
(i)
stoppage of promotion for specific period
determined by the Competent Authority;
to
be
(ii)
reduction to a lower post or pay scale or to a lower stage
in a pay scale;
(iii)
compulsory retirement;
(iv)
removal from service; and
(v)
dismissal from service.
In ordering the withholding of an increment or increments or imposing
reduction to a lower post or pay scale or to a lower stage in a pay scale,
the authority shall state the period for which withholding or reduction
is proposed and whether it will have the effect of postponement of
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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(3)
(4)
6.
future increments.
Removal from the university service does not, but dismissal from
service does disqualify from future employment in the university.
In these Statutes removal or dismissal from service does not include
the discharge of a person:
(i)
appointed on probation, during the period of probation or in
accordance with the probation or training rules applicable to
him;
(ii)
appointed, otherwise than under a contract, to hold a
temporary appointment, on the expiry of the period of
appointment; and
(iii)
engage under a contract, in accordance with the terms of the
contract.
Inquiry Procedure
(1)
In case where a University employee is accused of committing the
offences mentioned in Section 4 of these Statutes the Authorized
Officer will serve on him a letter asking him to explain in writing why
action as per these Statutes may not be taken against him.
(2)
The Authorized Officer, if he thinks fit, upon the receipt of reply to
explanation called under the Section 6(1) may condone the
explanation.
(3)
If the Authorized Officer is not satisfied with the reply of explanation
called under the Section 6(1) shall inquire the matter through an
Inquiry Officer or Inquiry Committee.
(4)
In case where a University employee is accused of subversion,
corruption or misconduct, the Authorized Officer may require him to
proceed on leave, or with the approval of the Authority, suspend him,
provided that any continuation of such leave or suspension shall
require the approval of the Authority after every three months.
(5)
The Authorized Officer shall decide whether in the light of facts of the
case or in the interests of justice, an inquiry should be conducted
through an Inquiry Officer or Inquiry Committee. If he so decides, the
procedure indicated in Section 7 shall apply.
(6)
If the Authorized Officer is satisfied in view of the preliminary inquiry
report of the Inquiry Officer or Inquiry Committee, the responsibility
has been fixed on the defendant involved in the case and quantum of
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
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loss incurred by the University is also indicated therein, the
Authorized Officer may dispense with formal inquiry and serve a show
cause notice upon the defendant, stating therein the grounds of action
to be taken and giving to the defendant a reasonable opportunity of
written defense and personal hearing.
(7)
On receipt of the report of the Inquiry Officer or Inquiry Committee, or
where no Inquiry Officer or Committee is appointed, on receipt of
written defense or explanation of the defendant to the show cause
notice, the Authorized Officer shall determine whether the charge has
been proved, and if so, shall also tentatively decide the imposition of
major or minor penalty in relation to the defendant in the light of the
inquiry report or the defense explanation of the defendant, as the case
may be, and serve him with a final show cause notice, communicating
to him the penalty to be imposed, along with a copy of the inquiry
report, if any, giving him a reasonable opportunity, which shall not be
less than seven days or more than fourteen days, to defend himself
against the proposed action.
(8)
On receipt of the final Show-Cause notice, and after hearing the
defendant if he so desired, it is proposed to impose a minor penalty,
the Authorized Officer shall pass orders accordingly. If it is proposed
to impose a major penalty, he shall forward the case to the Authority
along with the charges and statement of allegations served on the
defendant, the explanation of the defendant to the show cause notice,
the findings of the Inquiry Officer or Inquiry Committee, if appointed,
and his own recommendations regarding the penalty to be imposed.
The Authority shall pass such orders as it may deem proper.
(9)
While imposing a penalty under these Statutes, the Authorized Officer,
or the Authority, as the case may be, shall ensure that the penalty
corresponds to the degree of involvement of the defendant with
particular reference to the nature of guilt, i.e., corruption, negligence,
inefficiency, or misconduct, and shall make a judicious decision,
according to the facts of the case and the extent of involvement of the
defendant in it. Provided that if the Authorized Officer or the Authority
is not in agreement with the findings of the inquiry officer/Committee,
he may order a fresh inquiry through another Inquiry
Officer/Committee as deemed appropriate.
(10)
Nothing in this Section shall apply to a case:
(a)
where the defendant is dismissed or removed from service or
reduced in rank, on grounds of conduct which has led to a
sentence of fine or of imprisonment;
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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(b)
where the Authorized Officer / Authority is satisfied, for
reasons to be recorded in writing, that it is not reasonably
practicable to give the defendant an opportunity of showing
cause; and
(c)
Notwithstanding anything to the contrary contained in the
statutes, in case of willful absence from duty by the defendant,
on 4th day of absence a notice shall be issued by the Authorized
Officer through registered post on his home address directing
him to resume duty forthwith and indicate cause of absence or
apply for leave according to rules. If the same is received back
as undelivered or no response is received from the absentee
within 15 days’ time, a notice shall be published in a leading
newspaper on 16th day of the absence directing him to resume
duty within fifteen days of the publication of that notice in
accordance to Rule-8 A" of the Government Servants (E&AD)
Rules, 1973, failing which an ex-parte decision will be taken
against him. On expiry of the stipulated period given in the
notice, the Authorized Officer shall recommend his case to the
Authority for imposition of major penalty of removal/dismissal
from service.
(Authority: E&AD Department No. E&A(FDS)2-2/2001 Dated
Peshawar the 8th August,2001)
7.
Procedure to be Observed by the Inquiry Officer and Inquiry Committee
(1)
(2)
Where an Inquiry Officer or Inquiry Committee is appointed, the
Authorized Officer shall:
(a)
frame a charge and communicate it to the defendant together
with the statement of allegations explaining the charge and any
other relevant circumstances which are proposed to be taken
into consideration; and
(b)
require the defendant within a reasonable time, which shall not
be less than seven days or more than fourteen, from the day the
charge has been communicated to him, to put in a written
defence, and to state at the same time whether he desires to be
heard in person.
The Inquiry Officer or the Committee, as the case may be, shall enquire
into the charge and may examine such oral or documentary evidence
in support of the charge or in defense of the defendant as may be
considered necessary and the defendant shall be entitled to cross
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examine witnesses against him.
8.
(3)
The Inquiry Officer or the Committee, as the case may be, shall hear
the case from day to day and no adjournment shall be given except for
reasons to be recorded in writing. Every adjournment, with reasons
thereof, shall be reported forthwith to the Authorized Officer.
Ordinarily no adjournment shall be for more than a week. The Inquiry
Officer / Committee, as the case may be, shall submit his / its reports
within the shortest possible time which shall not be more than one
month, after receipt of reply to the charge sheet/ statement of
allegations.
(4)
Where the Inquiry Officer or the Committee, as the case may be, is
satisfied that the defendant is hampering, or attempting to hamper the
progress of the enquiry, he or it shall administer a warning, and if
thereafter he is satisfied that the defendant is acting in disregard of
the warning, he or it shall record a finding to that effect and proceed
to complete the enquiry in such a manner as he or it thinks best suited
to be substantial justice.
(5)
The Inquiry Officer or the Committee, as the case may be, shall within
ten days of the conclusion of the proceedings or such long period as
may be allowed by the Authorized Officer, submit his or its findings
and the grounds thereof to the Authorized Officer.
Suspension
A university employee against whom action is proposed to be initiated may be
placed under suspension for a period of ninety days. If in the opinion of the
Competent Authority, suspension is necessary or expedient, and if the period
of suspension is not extended for a further period of ninety days within thirty
days of the expiry of initial period of suspension, the employee shall be deemed
to be reinstated.
Provided that the Competent Authority may, in appropriate case, for reasons
to be recorded in writing, instead of placing such person under suspension,
require him to proceed on such leave as may be admissible to him, from a date
as may be specified by the Competent Authority.
9.
Powers of Inquiry Officer and Inquiry Committee
(1)
For the purpose of an inquiry under these Statutes, the Inquiry Officer
and the Inquiry Committee shall have the powers of a civil court, trying
a suit under the Code of Civil Procedure, 1908 (Act V of 1908), in
respect of the following matters, namely:
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Section 29(1) of the University of Swat Regulation, 2010.
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(i)
(2)
10.
summoning and enforcing the attendance of any person and
examining him on oath;
(ii)
requiring the discovery and production of documents;
(iii)
receiving evidence on affidavits; and
(iv)
issuing commissions for the examination of witnesses or
documents.
The proceedings under these Statutes shall be deemed to be judicial
proceedings, within the meaning of Sections 193 and 228 of the
Pakistan Penal Code (Act XLV of 1860).
Procedure of Inquiry against University Employees Lent to other
Agencies
(1)
Where the services of a University employee to whom these Statutes
apply are lent to any other agency, hereinafter referred to as the
borrowing authority, the borrowing authority shall have the powers of
the authority for the purpose of placing him under suspension or
requiring him to proceed on leave and of initiating proceedings against
him under these Statutes, provided that the borrowing authority shall
forthwith inform the authority which has lent his services, hereinafter
referred to as the lending authority, of the circumstances leading to
the order of his suspension or the commencement of the proceedings
whatever the case may be.
(2)
11.
If, in the light of the findings in the proceedings taken against the
University employee in terms of Section - 7 (1), the borrowing authority
is of the opinion that any penalty shall be imposed on him, it shall
transmit to the lending authority the record of the proceedings and
thereupon the lending authority shall take action as prescribed in
these Statutes.
Power to Order Medical Examination as to Mental or Physical Infirmity
(1)
Where it is proposed to proceed against a University employee on the
grounds of inefficiency by reason of infirmity of mind or body, the
authority may at any stage, whether or not an Inquiry Officer or any
Inquiry Committee has been appointed, require the University
employee to undergo a medical examination by a Medical Board or a
Medical Superintendent and the report of the Board or the Medical
Superintendent shall form part of the proceedings.
(2)
If the University employee refuses to undergo such examination, his
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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refusal may, subject to the consideration of any grounds he may give
in support of it, be taken into consideration against him as showing
that he had reason to believe that the result of the examination would
prove unfavorable to him.
12.
13.
Pension, Provident Fund, Gratuity etc, of University Employees
Compulsorily Retired, Removed or Dismissed
(1)
The amount of pension, provident fund or gratuity to be paid to a
University employee, on compulsory retirement shall be such as would
have ordinarily been admissible to him on the date of retirement under
the University Regulations/Statutes applicable to his services or post
if he had been discharged from service on account of the abolition of
the post without suitable alternative employment being provided.
(2)
Notwithstanding any order of the authority or the officer to the
contrary, as the case may be, made on compassionate grounds, a
University employee who is removed or dismissed, shall not be entitled
to the whole or any part of the amount of any contribution by the
University to the provident fund as interest and increments thereon.
Re-Instatement
If a University employee proceeding on leave in pursuance of an order under
Section 6(4) of these Statutes is not dismissed, removed, reduced in rank, or
compulsorily retired, he shall be re-instated in service, or as the case may be,
restored to his rank or given an equivalent rank, and the period of such leave
shall be treated as duty on full pay.
14.
Appeal
A University employee on whom a penalty is imposed shall have the right to
appeal within thirty days of the receipt by him of the order imposing the
penalty, to the appropriate Appellate Authority specified in column four of
the appendix; provided that the Syndicate or the Chancellor, as the case may
be, is satisfied that there is sufficient grounds for extending the time, the
Syndicate or the Chancellor may entertain the appeal or review petition at
any time.
15.
Petition of Appeal or Review
Every appeal or review petition preferred under these Statutes, shall be made
in the form of a petition in writing and shall set forth concisely the grounds
of objection to the order appealed for or sought to be reviewed and shall not
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Section 29(1) of the University of Swat Regulation, 2010.
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contain disrespectful or improper language and shall be submitted to the Vice
Chancellor and he shall forward the same along with his comments, within
a fortnight, to the Syndicate or the Chancellor as the case may be.
16.
Determination of Appeal by the Syndicate
The Syndicate shall cause notice to be given to the appellant and the
Competent Authority or the Authorized Officer, imposing penalty, of the time
and place at which such appeal will be heard. The Syndicate shall ask for the
record of the case, if such record is not already with it. After perusing such
record and hearing the appellant, if he appears and the representative of the
punishing authority, the Syndicate may, if it considers that there is no
sufficient ground for interfering, dismiss the appeal or may:
(1)
Reverse the finding and acquit the defendant, or:
(2)
(i)
order and direct further proceeding or fresh inquiry be made;
(ii)
alter the findings maintaining the penalty or with or without
altering the findings reduce the penalty; and
(iii)
subject to the provisions of Clause (2) hereunder, enhance the
penalty.
Where the Syndicate proposes to enhance the penalty, it shall:
(i)
(ii)
(3)
17.
by order, in writing, inform the defendant of the action proposed
to be taken and the grounds of the action; and
give him a reasonable opportunity to show cause against that
action.
In dealing with an appeal, the Syndicate, if it thinks additional
evidence to be necessary, may either take such evidence itself or direct
it to be taken by the Authorized Officer and when such evidence has
been taken the Syndicate shall thereupon propose to dispose of the
appeal.
Determination of Review Petition by the Chancellor
The Chancellor, while determining the review petition may, in his discretion,
exercise any of the powers vested in him under The University of Swat
Regulation 2010. Provided that it shall not be necessary for the Chancellor
to cause notice to be given to the defendant or punishing Authority or to
afford the defendant an opportunity to be heard in person except where the
Chancellor proposes to increase the penalty, in which case, he shall, by order
in writing inform the defendant of the action proposed to be taken and the
grounds of the action and give him a reasonable opportunity to show cause
against that action.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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18.
19.
Revision
(1)
The Chancellor may call for and examine the record of any proceedings
before any Authorized Officer or Competent Authority for the purpose
of satisfying himself as to the correctness, legality or propriety of any
finding, penalty or order recorded or passed and as to the regularity of
any proceeding of such Competent Authority or Officer.
(2)
On examining any record under these Statutes, the Chancellor may
direct the Competent Authority or the Authorized Officer to make
further inquiry into the charges of which the defendant has been
acquitted and discharged and may, in his discretion, exercise any of
the powers conferred on the Syndicate under the Statutes, provided
an order prejudicial to the defendant shall not be passed unless he
has been given an opportunity to show cause against the proposed
action. Provided further that an order imposing punishment shall not
be revised suo-moto or otherwise after the lapse of a period of three
months from the date of its communication to the defendant if no
appeal is preferred.
(3)
No proceedings by way of revision shall be entertained at the instance
of the defendant who has a right of appeal or review under these
Statutes and has not brought the appeal or review or where the order
sought to be reviewed was made by the Chancellor.
No Second Petition for Review Except in Certain Cases
(1)
No second appeal shall lie against any order made by the Syndicate
except in case the Syndicate enhances the penalty.
(2)
In every case, in which the Syndicate enhances the penalty imposed
by the Competent Authority or the Authorized Officer, the defendant
may positively within 30 days of the communication of the orders,
apply to the Chancellor for the review of that order, provided if the
Chancellor is satisfied that there is sufficient ground for extending the
30 days period, he may entertain the application for review beyond
that period.
(3)
The application for review shall be filed in the manner indicated in
Section14 and the Chancellor shall determine the review petition in
the manner provided in Section17 and may, in his discretion, exercise
any of the powers conferred on him by these Statutes/University
Regulation 2010.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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20.
Appearance of Counsel
No party to any proceedings under these Statutes, before the Authority, the
Authorized Officer, an Inquiry Officer or any Inquiry Committee, shall be
represented by a legal counsel.
21.
Power of the Syndicate to issue Instructions
For the purpose of these Statutes the Syndicate, may from time to time, issue
instructions for maintenance of appropriate standards of efficiency, good
conduct, discipline and integrity of the University Employees.
22.
Removal of Difficulties
If any difficulty arises in giving effect to any of the provisions of these
Statutes, the Syndicate in individual cases may make such decision, not
inconsistent with the spirit of these Statutes, as may appear to be necessary
for the purpose of removing the difficulty, provided that such a decision is
not ultra vires of The University of Swat Regulation 2010.
23.
Anomaly Committee
Whenever a dispute arises in the application or interpretation of these
Statutes, it shall be referred to the Anomaly Committee as per its composition
in Section 36 of The University of Swat Service Statutes 2016. The
recommendations of the Anomaly Committee shall be placed before the
Syndicate for consideration. The decision of the Syndicate shall be final.
24.
By-Laws and Rules
The authorities and other bodies of the University may make By-laws and
rules as the case may be in accordance with the provisions of University of
Swat Regulation 2010.
25.
Amendment and Repeal of Statutes and By-Laws
The procedure for adding to, amending or repealing the Statutes and By-laws
shall be the same as that prescribed respectively for framing or making
Statutes and By-laws.
Note Specimen Proforma of Charge Sheet, Statement of Allegation and Show
Cause Notice are Annexed A, B and C.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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Appendix
LIST OF AUTHORIZED OFFICER AND AUTHORITIES
Status of the
Defendant
Employee
Authorized
Officer
Competent
Authority
Appellate
Authority
BPS-22
Senate
Chancellor
Chancellor
BPS 17 - 21
Vice Chancellor
Syndicate
Chancellor
BPS 12 – 16
Vice Chancellor
Vice Chancellor
Syndicate
BPS-1 – 11
Registrar
Vice Chancellor
Syndicate
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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Annexure-A
UNIVERSITY OF SWAT
No.
:
Dated. /
/_______
CHARGE SHEET
I,
as Authorized Officer, hereby charge you, Mr.
designation
department
, as follows:(a)
(b)
(c)
(d)
2.
By reasons of the above, you appear to be guilty of the above
charge(s) under the provision of Section 4 of The University of Swat
Employees Efficiency and Discipline Statutes 2016, and have rendered
yourself liable to all or any of the penalties specified in Section 5 of the
University of Swat Employees Efficiency and Discipline Statutes 2016.
3.
You are, therefore, required to submit your reply within seven
days of the receipt of this Charge Sheet to the Inquiry
Officer/Convener, Inquiry Committee (as the case may be).
4.
Your written defence, if any, should reach to the Inquiry
Officer/Convener, Inquiry Committee (as the case may be), within the
specified period, failing which it shall be presumed that you have no
defence to put in and in that case ex-parte action shall be taken
against you
5.
Intimate whether you desire to be heard in person.
6.
A Statement of Allegation is enclosed.
(AUTHORIZED OFFICER)
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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Annexure-B
UNIVERSITY OF SWAT
STATEMENT OF ALLEGATIONS
I,
, as Authorized Officer, am of the
opinion that Mr.
, Designation
has rendered himself liable to be proceeded against him, as he committed the
following acts/omission, within the meaning of Section 4 of the University of Swat,
Employees Efficiency and Discipline Statutes 2016:i.
ii.
iii.
2.
For the purpose of inquiry proceeding against him with reference to the
above allegations, the following Inquiry Officer/Inquiry Committee (as the case may
be), is hereby appointed under the provision of Section 6 (3) of the University of Swat
Employees Efficiency and Discipline Statutes 2016.
i.
ii.
iii.
3.
The Inquiry Officer/Inquiry Committee (as the case may be) shall, in
accordance with the provisions of the Statutes ibid, provide reasonable opportunity
of hearing to the accused; record its findings and make, within thirty days of the
receipt of this order, recommendations as to punishment or other appropriate action
against the accused.
4.
The accused and a well conversant representative of the department shall
join the proceedings on the date, time and venue fixed by the Inquiry Officer/Inquiry
Committee (as the case may be).
(AUTHORIZED OFFICER)
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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Annexure-C
UNIVERSITY OF SWAT
No.
Dated. /
/_______
Competent
Authority,
SHOW CAUSE NOTICE
I,
as
under the
University of Swat Employees Efficiency and Discipline Statutes 2016 do hereby
Serve you, Mr.
Department
Designation
, as follows:-
2.
(i)
that consequent upon the completion of inquiry conducted against you
by the Inquiry Officer/Inquiry Committee (as the case may be) for which you were
given opportunity of hearing vide letter No.
, dated
; and
3.
(ii)
on going through the findings and recommendations of the Inquiry
Officer/Inquiry Committee (as the case may be), the material on record and other
connected papers including your defence before the said Inquiry Officer/Inquiry
Committee (as the case maybe), I am satisfied that you have committed the following
acts/omissions specified in Section 4 of The University of Swat Employees Efficiency
and Discipline Statutes 2016:
i.
ii.
iii.
4.
As a result thereof, I, as Competent Authority, have tentatively decided
to impose upon you the penalty of
under Section
5 of the University of Swat Employees Efficiency and Discipline Statutes 2016.
5.
You are, therefore, required to show cause as to why the aforesaid
penalty should not be imposed upon you and also intimate whether you desire to
be heard in person.
6.
If no reply to this notice is received within seven days or not more than
fourteen days of its delivery, it should be presumed that you have no defense to put
in an in that case an ex-parte action shall be taken against you.
(AUTHORIZED OFFICER)
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 209
Superannuated Employees Statutes, 2016
1.
Title
Framed in pursuance of Section, 29(1) (p) of the University of Swat Regulations,
2010, these statutes may be called “Superannuated Employees Statutes, 2016”.
2.
Commencement
These Statutes shall come into force at once.
3.
Application
These Statutes shall apply to Re-employment of the retired/ superannuated
employees.
4.
Definitions:
(1)
5.
In these Statutes, unless otherwise specified, the following expressions
shall have the meanings, assigned to them as under:
(a)
"Competent Authority" means the syndicate.
(b)
"Medical Officer" means Medical Superintendent of a
Government Hospital or Registrar of Medical Ward or above.
(c)
“Medical Certificate" means certificate issued by a Medical
Superintendent upon check-up of the superannuated employee
to be officially sent to the University and shall be attached to
his first pay package for the audit and a copy to be kept in the
Personal File.
(d)
"Pay" means fixed emoluments as determined by the Syndicate
teacher.
(e)
"Personal File" means the file of the superannuated/retired
employee to be kept in the office of the Registrar of the
University and a copy in the relevant Department or Section.
(f)
“Retired” means a retired employee.
(g)
"Selection Committee" means the Committee, specifically
constituted by the Syndicate for the purpose of engagement of
the superannuated/retired employees.
(h)
"Superannuated" means an employee who has retired from
service upon attaining sixty years of age.
(i)
"Term" means one-year renewable term with a gap of one day.
A superannuated/ retired employee shall not be engaged under these
Statutes provided he is found unsuitable to be retained in the University for
further Services.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 210
Superannuated Employees Statutes, 2016
6.
7.
(1)
The employee considered for engagement, shall not have any
disciplinary action taken against him/her during active service.
(2)
The University may, upon giving a one-month notice, relieve the
superannuated employee from service.
(3)
The employee, engaged under these Statutes, shall not be entitled to
any medical claims.
(4)
The employee, engaged under these Statutes, shall not be made
member of Statutory Bodies or given any administrative responsibility
if regular faculty is available.
(5)
The pay package of the engaged employee shall be fixed by the
Syndicate and shall not be less than the last pay drawn and any other
incentives as approved by the syndicate.
Procedure for engagement
(1)
In the larger interest of the University, the Syndicate may appoint a
superannuated/retired employee who is physically, mentally and
academically fit.
(2)
The candidate shall have no disciplinary action being taken against
him during service.
(3)
The post(s) for superannuated/ retired employees for engagement
shall be advertised in two leading newspapers and university website.
(4)
The maximum age for engaging a superannuated/retired employee,
may not exceed 70 years in Ordinary circumstances. The ultimate
decision shall be made by the Syndicate.
8. Selection Committee
(1)
The Selection Committee for such engagements shall be constituted
by the Syndicate consisting of concerned Dean and Chairman (in case
there is no Dean or Chairperson then two Senior teachers of the
concerned faculty), Head of the concerned section and Registrar who
shall be the member/ secretary of the committee.
(2)
The Selection Committee shall evaluate a candidate and his dossier
and shall record reasons, in writing for recommendations of the
candidate for engagement.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 211
Superannuated Employees Statutes, 2016
(3)
The quorum of the Selection Committee shall be two-third of its total
members. The recommendations of the Selection Committee shall be
sent to the syndicate for approval.
9. Removal of Difficulties
Anomaly Committee and Amendments in the Statutes shall be dealt in the
same manner as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 212
Form and Manner for Maintenance of University Accounts Statutes, 2016
1.
Title
Framed in pursuance of Section, 29(1) (p) of the University of
Swat Regulations 2010, these statutes may be called “Form and Manner for
Maintenance of University Accounts Statutes, 2016”.
2.
Commencement
They shall come into force at once.
3.
Application
It shall apply to all the accounts maintained by the University.
4.
Definitions
(1)
(2)
5.
In these statutes unless the context otherwise requires, the following
expressions shall have the meanings assigned to them as under:
(a)
"Authority" means Authorities prescribed under Section 18 (1)
of the University of Swat Regulation 2010.
(b)
“Commission” means the Higher Education Commission
Islamabad.
(c)
“Government” means the Government of Khyber Pakhtunkhwa.
(d)
“HEAL” means the Higher Education, Archives and Libraries
Department, Government of Khyber Pakhtunkhwa.
(e)
"Prescribed" means prescribed by the University of Swat
Regulation 2010 or Statutes, by-laws and Rules made
thereunder;
(f)
“Senate” means Senate of The University.
(g)
“Syndicate” means Syndicate of The University.
(h)
“Treasurer” means Treasurer of the University.
(i)
"University" means the University of Swat.
(j)
“Vice-Chancellor” means the Vice-Chancellor of the University.
All other expressions shall have the same meanings as assigned to
them in Section 2 of the University of Swat Regulations, 2010 and
Section 3 of the Service Statutes.
Accounts of the University shall conform to the financial year and shall be
kept by the Treasurer.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 213
Form and Manner for Maintenance of University Accounts Statutes, 2016
6.
Funds or moneys belonging to the University shall be kept in the name of the
University in any scheduled Bank approved by the Syndicate under the
following heads:
(1)
Special Endowment Trusts;
(2)
Provident Fund Account;
(3)
Current Account; and
(4)
Such other heads as the Syndicate may determine from time to time.
(5)
No transfer shall be made from Accounts (1) and (2) to any other
account.
7.
Property belonging to the University and its constituent institutions shall be
held in the name of the University.
8.
The Treasurer shall, with the prior approval of the Vice Chancellor and
subject to the control of the Syndicate be competent to direct that any uninvested balance standing to the credit of any particular Trust or of any other
University Account, shall be invested in Government Securities, Stock and
Promissory Notes, Postal Development Cash Certificates and Fixed Deposit
Account for the benefit of the Account concerned. For the purpose of
drawing interest on or transferring any part of such Government Stock or
Government Promissory Notes or Certificates as are held in the name of the
University, the Vice Chancellor and the Treasurer shall, subject to the
control of the Syndicate, be jointly authorized to do all acts necessary for
that purpose.
9.
It shall be the duty of the Treasurer, subject to the control of the Vice
Chancellor and the Syndicate, to see that all sums given to the University
for specific purposes, such as the Establishment of the University Chair, or
for awarding a scholarship or Government Securities or any other form as
given in Section 7 above and brought to credit under the proper head of
account.
10.
Sums payable into any account of the University shall be received by the
Treasurer or an officer authorized by him with the prior approval of the Vice
Chancellor, who shall enter them in Cash Book immediately and issue
receipt for the sums received. Such sums as may be paid direct to the credit
of an account of the University in Bank shall also be accounted for in the
Cash Book. Expenditure incurred shall also be recorded in the Cash Book
and properly discharged vouchers obtained thereof.
11.
No sale, lease, mortgage, gift or exchange of any University property shall be
made except under the prior orders of the Syndicate;
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 214
Form and Manner for Maintenance of University Accounts Statutes, 2016
12.
Provided that in the case of unserviceable stores and materials and
perishable goods, the Vice Chancellor shall be competent to direct its
disposal in the best possible prescribed manner through rules approved by
the Syndicate.
13.
The Treasurer shall maintain registers in appropriate form showing the
property held in the name of the University, both movable and immovable,
with the particulars and values of such properties. The disposal of such
properties shall also be recorded in these registers.
14.
The Treasurer shall have powers under the supervision and control of the
Vice Chancellor:
(1)
to pass and pay salary bills of the employees of the University, who
may have been appointed from time to time by the competent
authorities;
(2)
to pass and pay all TA bills according to rules except that of himself
which shall be passed for payment by the Vice Chancellor;
(3)
to pass and pay all bills connected with the conduct of examinations
according to rules;
(4)
to incur expenditure against sanctioned allotments to the extent
allowed under Financial Rules;
(5)
to pass and pay other bills provided budget provision and sanction of
the competent authority exist for it; and
15.
Bills for payment shall be audited by the University Auditor in accordance
with the Audit of Accounts Statutes, 2016.
16.
Payments shall as a rule, be made by means of cross cheques but where this
is not practicable, payment may be made in cash and accounted for in the
appropriate registers. Cheques shall be signed by the Treasurer subject to
proper sanction.
17.
To meet petty expenditure, the Vice Chancellor may authorize such advance
as he may from time to time consider necessary, to remain in the hands of
the Treasurer, or Heads of the University Teaching Departments or sectional
heads, and such other officers as he may think necessary. The person
holding the advance shall be personally responsible for its proper use and
accounting. The accounts shall be submitted in the prescribed form within
financial year.
18.
The Treasurer shall be competent to pass for adjustment of all transfer
entries.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 215
Form and Manner for Maintenance of University Accounts Statutes, 2016
19.
20.
Budget:
(1)
The annual budget shall be prepared by the Treasurer in the
prescribed form under the directions of the Vice Chancellor and shall
be scrutinized and approved by the Finance and Planning Committee.
(2)
The budget shall be passed by the Senate before the commencement
of the next financial year.
Accounts
(1)
(2)
21.
The Treasurer shall keep the accounts under the following heads:
(i)
special Endowment Trust;
(ii)
current Account;
(iii)
provident Fund; and
(iv)
such other heads as the Syndicate may determine from time to
time.
The Treasurer shall prepare an annual general statement of accounts
of the University having detail of various accounts, which shall be
submitted to the Syndicate.
Books
The Treasurer shall maintain among others the following books and form:
(1)
For Special Endowment Trust:
(2)
A Cash Book
(3)
(i)
A Ledger with a separate account for each Trust.
(ii)
A Bank Pass Book for each Trust / Bank Statement
For the Current Account:
(i)
A Cash Book
(ii)
A Classified Register of Receipts
(iii)
A Classified Register of Expenditure
(iv)
A Bank Pass Book/ Bank Statement
(v)
For the Provident Fund Account:
(vi)
A Cash Book
(vii)
A Ledger with a separate personal account for each subscriber
(viii)
A Bank Pass Book / Bank Statement
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 216
Form and Manner for Maintenance of University Accounts Statutes, 2016
(4)
For Such Other Heads:
(i)
A Cash Book
(ii)
Pass Book / Bank Statement
(iii)
Such other Register as may be necessary in each case
22.
The Treasurer or any officer authorized by him shall sign the Cash Book and
other Accounts Books.
23.
All receipts shall be acknowledged by the Treasurer himself or any officer
authorized by the Vice Chancellor with the approval of the Syndicate.
24.
All vouchers in support of items of expenditure shall be retained for a period
of 12 years after the audit has been carried out. Vouchers more than 12
years old may be destroyed at the discretion of the Treasurer with the prior
approval of the Vice Chancellor provided that all accounts and documents
relating to Trusts, donations and subscriptions shall be preserved
permanently.
25.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 217
Audit of Accounts Statutes, 2016
1.
Title
Framed in pursuance of Section, 29(1) (p) of the University of Swat Regulation
2010. These statutes may be called “Audit of Accounts Statutes, 2016”.
2.
Commencement
They shall come into force at once.
3.
Application
It shall apply to all the accounts maintained by the University.
4.
Definitions
(1)
In these statutes unless the context otherwise requires, the following
expressions shall have the meanings assigned to them as under:
(2)
5.
(a)
"Authority" means Authorities prescribed under Section 18 (1)
of the University of Swat Regulation 2010.
(b)
“Auditor” means head of Audit Section of the University.
(c)
“Commission” means the Higher Education Commission of
Pakistan.
(d)
“Government” means the Government of Khyber Pakhtunkhwa.
(e)
“HEAL” means the Higher Education, Archives and Libraries
Department, Government of Khyber Pakhtunkhwa.
(f)
"Prescribed" means prescribed by the University of Swat
Regulation 2010 or Statutes, by-laws and Rules made
thereunder;
(g)
“Senate” means Senate of the University.
(h)
“Syndicate” means Syndicate of the University.
(i)
“Treasurer” means Treasurer of the University.
(j)
"University" means the University of Swat.
(k)
“Vice-Chancellor” means the Vice-Chancellor of the University.
All other expressions shall have the same meanings as assigned to
them in Section 2 of the Regulations 2010 and Section 3 of the Service
Statutes.
Forms of Audit
For the purposes of these statutes, the various forms of Audit shall be:
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 218
Audit of Accounts Statutes, 2016
(1)
(2)
6.
Object and Purpose of Audit
(1)
(2)
7.
Day to day Audit or Pre-Audit
Annual Audit or Post-Audit
The object of Audit is the detection of frauds, embezzlements and
misappropriations.
The purpose of Audit is to assist the University administration in the
maintenance of proper accounts and the protection of University fund
against
frauds,
embezzlements,
misappropriations,
other
irregularities and wastage of fund.
Pre-Audit of Payments
No payment shall be made from the University fund unless the bill is prechecked and passed in Audit. The bill shall be presented for pre-audit after
it has been internally checked by the Treasurer and approved by the
Competent Authority.
8.
Provisional Payment
(1)
9.
If payment is not passed in Audit the Auditor shall record his
observation in writing specifying the reasons for not passing the bill
in Audit.
(2)
If after considering the Audit observation under sub-clause (a) above,
the Treasurer is of the opinion that the proposed payment should be
incurred, he shall record his reasons if present the bill for Audit
Scrutiny again.
(3)
If after considering the representation of the Treasurer under SubClause (b) the Auditor withdraw the observation, the case will be
referred to the Competent Authority and if the Competent Authority is
also of the opinion that the proposed payment should be incurred, the
bill may in urgent cases be passed provisionally upon the directives of
the Competent Authority.
(4)
All provisional payments shall be entered in a register. The Competent
Authority shall take immediate step to regularize the payments passed
in Audit provisionally for want of compliance with some technical
formality. A list of outstanding items shall be submitted to the
Competent Authority at the end of each quarter for such action as it
may consider necessary.
Payments
Bills for payment to be made out of University fund shall be pre-audited by
the University Auditor. The Audit shall verify the following:
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 219
Audit of Accounts Statutes, 2016
(1)
(2)
(3)
(4)
(5)
10.
The expenditure is properly in accordance with sanction properly
accorded by the Competent Authority.
The claim in respect of services rendered or store supplied supported
by an inspection report of the committee if constituted for the purpose
by the Competent Authority.
Budget provision exist to meet the expenditure.
In case of claims for payment of General Provident Fund, verification
have been made with reference to the personal account of subscriber.
In case of difference of opinion between the Treasurer and the Auditor,
the matter shall be referred to the Vice Chancellor whose decision on
the matter shall be final for reasons to be recorded.
Audit of Income
With regard to the Audit of income, the Auditor shall verify that the following:
(1)
(2)
(3)
Every item of income received has been acknowledged under proper
receipt.
All demands have been raised and the amount received against such
demand are duly recorded.
There is no leakage of revenue.
11.
The statement of accounts of the University signed by the Treasurer and
Auditor shall be submitted to the concerned Federal or Provincial Authorities
as the case may be within six months of the closing of the financial year or
on quarterly basis as they desire.
12.
The accounts of the University shall be Audited once a year in conformity
with the statutes, regulation and financial rules appointed by Auditor
General of Pakistan for the purposes.
13.
The observation of the Auditors, together with the annotated replies as the
Treasurer may take, shall be placed before the departmental accounts
committee constituted for the purpose.
14.
The Auditor shall be responsible to check and prepare pension cases of
University retired employees and will forward pension cases to the Vice
Chancellor for the issuance of pension payment orders, cases of restoration,
pension revision and approval of increase in pension shall be prepared for
approval of Vice Chancellor, in the light of government Notification issued
from time to time.
15.
Removal of difficulties
Anomaly committee and amendments in the statutes shall be dealt with in
the same manner as provided in section-35 to 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 220
Powers and Duties of University Officers Statutes, 2016
1.
Title
Framed in pursuance of Section, 29(1) (i) of University of Swat Regulation
2010, these statutes shall be called “Powers and Duties of the University
Officers Statutes, 2016”.
2.
Commencement
These Statutes shall come into force at once and shall apply to all the
University employees.
3.
Definitions
Unless the context otherwise requires, all terms and expressions shall have
the same meanings assigned to them in Section 2 of the University of Swat
Regulations 2010 and Section-3 of the Service Statutes.
4.
In pursuance of Sections 11, 13, 14, 15 and 16 of University of Swat
Regulation 2010, powers and functions of the relevant officers shall be the
same as prescribed therein. The administrative and academic hierarchy of
the University of Swat shall be as follows:
Vice Chancellor
Administration /
Managment
Registrar
Academic
Controller of Examinations
Director (Works)
Director (P&D)
Director
(Administration)
Librarian
Provost
Director
(AA&QA)
Deans' Committee
Treasurer
Dean
Research
Dean
Associate Dean
Associate Dean
College / Institution
College / Institution
GRMC
Director
(Research)
Director (I.T)
Director
(Sports)
Departments /
Instituions
Affiliated Colleges /
Instituions
Director
DORIC
Director QEC
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 221
Powers and Duties of University Officers Statutes, 2016
5.
Registrar
(1)
There shall be a Registrar who shall supervise the following Sections.
Registrar
Additional
Registrar
ESTABLISHMENT SECTION
ACADEMICS SECTION
Deputy Registrar
Deputy Rergistrar
Meeting
Section
Deputy
Registrar
Assistant Registar
Assistant Registrar
Assistant
Registrar
Section
Incharge
Section
Incharge
Ministerial
Staff
Section
Incharge
Ministerial
Staff
Section
Incharge
6.
Ministerial
Staff
Additional Registrar
(1)
Establishment Section: Shall be responsible for processing all
aspects of the establishment and these shall include the following:
(i)
Matters pertaining to appointments, confirmations, fixations of
pay, seniorities, promotions, up-gradations and retirements.
(ii)
Preparation of pension papers, transfers, grant of permissions
and NOCs.
(iii)
Disciplinary matters, grant of leave and honoraria etc.
(iv)
Preparation of pay bills.
(v)
Allotment of campus accommodation and requisitioning of
houses, housing subsidy and correspondence of utility bills etc.
(vi)
Matters relating to the service conditions of the employees with
Federal Government, Provincial Government, the Higher
Education Commission and the Universities within the country
and other agencies.
(vii)
Maintenance of individual personal files.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 222
Powers and Duties of University Officers Statutes, 2016
(viii)
(2)
(3)
shall perform such other duties as may be assigned by the
Competent Authority.
Academics Section: Shall be responsible for processing all aspects of
the academic matters of the University including the following:
(i)
Formation of Bodies such as: Senate, Syndicate, Academic
Council, Advanced Studies and Research Board, Boards of
Faculties, Boards of Studies, Affiliation Committees, Finance
and Planning Committee, Affiliation Inspection Committees etc.
(ii)
Appointment of Deans, Director, Chairmen and Principals of
constituent Schools and Colleges.
(iii)
Selection of Members of Senate and Syndicate.
(iv)
Dealing with amendments of various Statutes, By-Laws, Rules
and Regulations and all Schemes of Studies pertaining to B.S,
B.Sc, M.A, M.Sc, LL.B, B.Ed, M.Ed, Commerce, M.Phil and
Ph.D etc.
(v)
Proceedings and action on Khyber
Chancellors Committee meetings.
(vi)
Affiliation of colleges.
(vii)
Change of timings, vacations, holidays.
(viii)
Conduction of meetings of various Bodies.
(ix)
Incorporation of all additions and amendments in the Statutes
and Regulations.
(x)
Shall perform such other duties as may be assigned by the
Competent Authority
Pakhtunkhwa
Vice
Meetings Section: Shall be responsible for processing the conduct
and organization of all aspects of the University meetings and related
functions including the following:
(i)
Advertisement of posts.
(ii)
Scrutiny of applications.
(iii)
Screening tests for various posts.
(iv)
Processing research papers for appointment of Professors and
Associate Professors.
(v)
Organizing Selection Board and Syndicate meetings.
(vi)
Shall perform such other duties as may be assigned by the
Registrar.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 223
Powers and Duties of University Officers Statutes, 2016
7.
8.
Deputy Registrar Establishment-I: The Deputy Registrar Establishment-I
under the control of the Registrar shall be assisting the Additional Registrar
in dealing with all matters of the section and shall have the following duties
mainly related to employees up to BPS-16:
(1)
To process confirmation cases of the University employees up to BPS
16.
(2)
To process cases of transfer of Class IV employees.
(3)
To process cases for grant of leave up to BPS-16 employees as per
rules.
(4)
To process cases for grant permission to the employees up to BPS-16
to apply for jobs outside the University.
(5)
To process cases for obtaining permission of the employees up to BPS16 to take admission or appear in the University examinations in the
light of policy, directives and rules in vogue.
(6)
To process cases for annual increments of the employees in BPS-1 to
BPS-16.
(7)
To process cases for grant of No Objection Certificate to all University
employees for international passport.
(8)
To prepare agenda/summaries for all related meetings.
(9)
To make general correspondences with the Universities/Federal and
Provincial Governments.
(10)
To process other related cases for action by the Registrar/the Vice
Chancellor.
(11)
Shall perform such other duties as may be assigned by the university.
Deputy Registrar Establishment II: The Deputy Registrar Establishment-II
under the control of the Registrar shall be assisting the Additional Registrar
in dealing with all matters of the section and shall have the following duties
mainly related to employees of BPS-17 and above.
(1)
To process the cases of allowing qualification allowance to the
University employees working in BPS-17 and above.
(2)
To process requisition of houses/house subsidy allowance to the
University employees working in BPS-17 and above.
(3)
To process the cases for grant of no objection certificate.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 224
Powers and Duties of University Officers Statutes, 2016
9.
10.
(4)
To process the cases for granting permission to employees in BPS-17
and above applying for jobs outside the University on the
recommendation of the concerned authority.
(5)
To process the cases pertaining to the first annual increment and the
crossing of efficiency bar to all employees on the recommendation of
the concerned Heads.
(6)
To process the cases of study leave.
(7)
To prepare agenda/summaries for all related meetings.
(8)
To process other related cases for action by the Registrar/Vice
Chancellor.
(9)
Shall perform such other duties as may be assigned by the Registrar.
Deputy Registrar Academics: Shall be assisting the Additional Registrar /
Registrar as instructed and shall perform the following duties:
(1)
To supervise the Academic Section.
(2)
To handle all the academic matters of the University.
(3)
To handle all the affiliation matters.
(4)
To assist the Additional Registrar/Registrar in conduction of the
meetings of Senate, Academic Council, Affiliation Committee, etc.
(5)
To take and prepare minutes of the above meetings.
(6)
Shall perform such other duties as may be assigned by the
university.
Deputy Registrar Meetings: shall be assisting the Additional Registrar
/Registrar in dealing with all matters of the Section as directed including the
following:
(1)
Supervision of the Section.
(2)
Preparing agendas for the Syndicate and Selection Boards.
(3)
Collecting and compiling lists of subject experts.
(4)
Correspondence with the referees for evaluation of research papers,
scrutiny of applications documents and credentials.
(5)
Assist the Additional Registrar / Registrar for conducting screening
test for various teaching/administrative and project positions.
(6)
Official correspondence with outside authorities on required issues.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 225
Powers and Duties of University Officers Statutes, 2016
(7)
11.
12.
Shall perform such other duties as may be assigned by the
university.
Deputy Registrar Admissions: shall be responsible for the collection and
processing of admission forms/Data entry under the overall supervision of
the Director Admissions and make sure strict compliance with the University
Rules and By-Laws for admission.
(1)
To undertake responsibilities assigned by the Director Admissions
promptly and regularly.
(2)
To assist in compilation, editing and revising the University
prospectus for Undergraduate Studies, Postgraduate and Higher
Studies in consultation with the Director Admissions.
(3)
To act as In-charge International Students office, and engaged in
preparation of Leaflets, Brochures, Posters etc, for foreign students.
(4)
To serve on scholarship committee as secretary.
(5)
To look after general management and planning regarding admission
under the auspices of the Director Admissions.
(6)
To guide and supervise the ministerial staff in completion of the tasks
assigned by the Director Admissions.
(7)
Shall perform such other duties as may be assigned by the university.
Assistant Registrar Establishment: The Assistant Registrar Establishment
shall assist the Deputy Registrar Establishment in performing the following
duties:
(1)
To process the cases of confirmation of the University employees.
(2)
To process cases of transfer of the employees.
(3)
To process cases of leave of the employees
(4)
To process NOC cases of the employees to apply for jobs outside the
University.
(5)
To process cases of the employees to take admission or appear in the
University examinations in the light of policy, directives and rules in
vogue.
(6)
To process cases of annual increments of the employees of the
University.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 226
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13.
14.
(7)
To process cases of the employees for issuance of NOC for
international passport.
(8)
To make general correspondences with the Universities/Federal and
Provincial Governments.
(9)
To process other related cases for action by the Registrar/the Vice
Chancellor.
(10)
Shall perform such other duties as may be assigned by the
university.
Assistant Registrar Academics: Shall be assisting the Deputy Registrar
Academic as instructed and shall perform the following duties.
(1)
To supervise the Academic Section.
(2)
To handle all the academic matters of the University.
(3)
To handle all the affiliation matters.
(4)
To assist the Registrar in conduction of the meetings of Senate,
Academic Council, Affiliation Committee, etc.
(5)
To take and prepare minutes of the above meetings.
(6)
Shall perform such other duties as may be assigned by the
university.
Assistant Registrar Admissions: Shall be assisting the Deputy Registrar
Admission in all matters as directed and shall supervise all Higher, Post
Graduate and Graduate Sections. His duties shall include the following:
(1)
To look after the collection and processing of admission forms/Data
Entry under the overall supervision of the Director Admissions and
make sure strict compliance with University Rules and By-Laws for
admission are observed.
(2)
To undertake responsibilities assigned by the Director Admissions
promptly and regularly.
(3)
To assist in compilation, editing and revising the University
prospectus for Undergraduate Studies, Postgraduate and Higher
Studies in consultation with the Director Admissions.
(4)
To act as In-charge International Students office, and engaged in
preparation of leaflets, brochures, posters etc. for foreign students.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 227
Powers and Duties of University Officers Statutes, 2016
15.
16.
(5)
To serve on scholarship committee as secretary.
(6)
To undertake administrative responsibilities being a member of
different committees and to deal with tasks assigned by the University
of Swat.
(7)
To look after general management and planning regarding admissions
under the auspices of the Director Admissions.
(8)
Responsible for general administrative support to the staff.
(9)
To guide and supervise the ministerial staff in completion of the tasks
assigned by the Director Admissions.
(10)
To advise staff regarding day to day functioning and ensuring smooth
running of official activities.
(11)
Shall perform such other duties as may be assigned by the university.
Assistant Registrar Meetings: shall be assisting the Deputy Registrar
Meetings in dealing with all matters of the section as directed including the
following:
(1)
Supervision of the section and assisting the Deputy Registrar.
(2)
In preparing agendas for the Syndicate and Selection Boards.
(3)
In collecting and compiling lists of subject experts.
(4)
Correspondence with the referees for evaluation of research papers,
scrutiny of applications documents and credentials.
(5)
Conduct screening test for various teaching/administrative and
project positions.
(6)
Official correspondence with outside authorities on required issues.
(7)
Shall perform such other duties as may be assigned by the
university.
Assistant Registrar Litigations: shall be responsible to deal with all legal
matters requiring the attention of the University including the following:
(1)
Engaging of legal counsels in cases.
(2)
Attending Supreme Court, High Court and Lower Courts on behalf of
the University.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 228
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17.
18.
(3)
Preparing comments in legal cases with the help of legal counsels
and signing affidavits in courts on behalf of the University.
(4)
Collecting and delivering of legal opinions in different cases, signing
and sending drafts, notes, letters, etc to different departments of the
University for Legal Requirements.
(5)
Attending chambers for preparation of comments.
(6)
Sending Court orders for implementation to different
section/departments of the University.
(7)
Shall perform such other duties as may be assigned by the Registrar.
PS to the Registrar: Shall be responsible for all the affairs of Registrar’s
office including the following:
(1)
Arranging appointments for meetings.
(2)
Maintaining diary of the Registrar’s engagements.
(3)
Typing and recording minutes of meetings chaired by Registrar
(4)
Supervision of the work of all the staff of the office.
(5)
Shall perform such other duties as may be assigned by the Registrar.
The Treasurer:
There shall be a Treasurer of the University to be assisted by at least two
Deputy Treasurers (if available), three Assistant Treasurers, five Section Incharges and appropriate ministerial staff. The following Sections are placed
under the Treasurer:
Treasuerer
Additional
Treasurer
Deputy
Treasurer-I
Assitant
Treasurer - I
S.I . PAY &
ACCOUNTS
Assistant
Treasurer- III
S.I. PENSION & GP
FUND
Deputy Treasurer (Internal
Audit)
Deputy
Treasurer-II
Assistant Treasurer-II
S.I.
BUDGET
Purchase
Officer/Store
Incharge
Assistant
Treasurer
(Internal Audit)
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 229
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19.
20.
Additional Treasurer: Shall be keeping a watch over the functions of the
Treasury including the following:
(1)
Enquire into reported instances of system failure or non-compliance,
and take steps to prevent recurrence.
(2)
Supervise the matters relating to pension reserves and to General
Provident Funds
(3)
Review monthly accounts of the University.
(4)
Ensure compliance with prescribed financial management and
accounting policies and principles by all finance functionaries.
(5)
Oversee the process of budget preparation, review and approval, and
enforcement of budgetary control mechanisms adopted by the
University.
(6)
Review jointly with the Deputy Treasurer Finance monthly trial
balance of the University.
(7)
Reconciliation of Bank statements.
(8)
Oversee operations of the University stores and ensure stock levels
and consumption trends reflect operational needs.
(9)
Shall perform such other duties as may be assigned by the Treasurer.
Deputy Treasurer I (Budget & Accounts): Shall be responsible for various
aspects of Budget & Accounts of the University including the following
functions:
(1)
Be responsible for timely budget preparation and its control for the
University and each of its Directorates.
(2)
Be responsible to point out the variance in the budgetary provision
and provide for the reallocation/revision under different Heads.
(3)
Responsible for timely circulation of prescribed management reports.
(4)
Responsible for supervision of the research grants approved by ASRB.
(5)
Shall be responsible for supervision of the Internal Audit Cell.
(6)
Oversee preparation of the University’s annual budget and secure
controls over budget allocations for the University and its
Directorate/Programme
(7)
Prepare analysis of spending variances and recommend remedial
action to the Treasurer.
(8)
Pursue timely release of quarterly grants by the Higher Education
commission.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 230
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21.
(9)
Scrutinize Quarterly Utilization Reports and comment on the
University’s budgetary performance.
(10)
Review on monthly and cumulative basis the budgetary performance
of the University, directorates, faculty Programmes, and research and
development projects.
(11)
Identify reasons for cost over-runs and/or under-utilization of grants
allocated to development and research projects.
(12)
Examine and recommend to Additional Treasurer cases for reappropriations within budgeted heads.
(13)
Respond to budget related queries of the concern authorities.
(14)
Passing payment order on various bills up to the limit of Rs.100,000/-
(15)
Signing cheques of various accounts up to Rs.50,000/- jointly with the
Additional Treasurer.
Deputy Treasurer II (Finance & Stores): Shall be responsible for all aspects
of Finance & Stores including the following:
(1)
Responsible for efficient fund management, cash flow projections,
utilization of investment opportunities, risk minimization, safe
custody and proper accounting for investments.
(2)
Responsible for provision of timely financial management information
to the authorities.
(3)
Responsible for supervision of all matters relating to pension and GP
funds reserves.
(4)
Responsible for supervising the matters relating to store purchases
and their management.
(5)
Review analyses of spending variances prepared by him and advise
Treasurer on budgetary reallocations.
(6)
Co-ordinate the official audit of accounts of the University.
(7)
Co-ordinate and liaise between various sections of the Treasury.
(8)
Supervising the matters relating to funds and thereby recommend
cases for investments to the Additional Treasurer.
(9)
Monitor the daily fund position and status of investments and take
steps for optimizing return on surplus funds.
(10)
Review monthly Bank Reconciliation Statements, ensure these are
prepared in time for all bank accounts and direct disposition of
reconciling items.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 231
Powers and Duties of University Officers Statutes, 2016
22.
(11)
Offer facilitator support for preparation of the University’s annual
budget for Treasurer’s review.
(12)
Review capital expenditure proposals for Treasurer for vetting.
(13)
Review monthly Trial Balance of the University and ensure periodic
receipts and payments adjustments have been incorporated.
(14)
Prepare cases for presentation to Finance and Planning Committee,
through Additional Treasurer, on issues requiring recommendation of
the Committee and Approval of the Syndicate.
(15)
Seeking permission of Competent Authority for purchase of various
items of store
(16)
Entering into contracts with various standard suppliers of goods and
services after approval of the Competent Authority.
(17)
Keeping record of the fixed assets of the University.
(18)
Opening of Letters of Credit.
(19)
Purchase / Procurement of all kinds of consumable and nonconsumable articles of store such as furniture, machinery including
stationary, vehicles, laboratory and other equipments, electrical
goods, chemicals etc. for use in the university.
(20)
Preparation of inventory of stores including annual physical stock
verification.
(21)
Shall perform such other duties as may be assigned.
Assistant Treasurer I (Budget & Accounts): shall be assisting the Deputy
Treasurer (Budget & Accounts) and shall perform the following duties:
(1)
Prepare drafts Budget.
(2)
Prepare cases regarding budgeting, payrolls, projects, advances, TA
and General Bills.
(3)
Passing payment orders on pay bills, TA general bills, telephone bills
and advances.
(4)
Adjustment of advances.
(5)
Seek the approval for sanctions payments of the different expenditures
through the Deputy Treasurer Budget and Accounts.
(6)
Prepare cases regarding adjustment of Advances.
(7)
Pass the pay bills TA general bills & telephone bills.
(8)
Prepare drafts for approval regarding the related matters.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 232
Powers and Duties of University Officers Statutes, 2016
23.
24.
(9)
Ensure timely payment of approved expenditure.
(10)
Ensure compliance by subordinate staff with the checking system in
force for recording of payments; and
(11)
Shall perform such other duties as may be assigned by the Treasurer.
Assistant Treasurer II: shall be assisting the Deputy Treasurer (Budget &
Accounts) and shall perform tasks as directed including the following:
(1)
Prepare cases regarding sanctions, cash books, medical, verifications
and refund matters.
(2)
Prepare payment orders on verification/refunds and medical.
(3)
Recommend cases relating to sanctions for works, medical, telephone,
gas and all other heads of expenditure from the Competent Authority
through Deputy Treasurer.
(4)
Process the refund cases regarding examination, admission and pass
payments orders on general contingency.
(5)
Ensure timely payment of approved expenditure.
(6)
Ensure compliance by subordinate staff with the checking system in
force for recording of payments; and
(7)
Shall perform such other duties as may be assigned.
Assistant Treasurer (Finance, Pension, and GP Fund): shall be assisting
the Deputy Treasurer (Finance & Stores) and perform following duties:
(1)
Preparing drafts for the Deputy Treasurer Finance and Stores Section
(2)
Recommend cases to the Deputy Treasurer regarding receipts,
investments, pension and GP Fund reserves.
(3)
Supervision of all the receipts from all sources and its deposits to the
respective accounts maintained at banks on the Campus.
(4)
Put drafts for approval to the Deputy Treasurer regarding matters like
receipts of funds, calculation and investments of the GP fund and
pension funds reserves.
(5)
Ensure the timely workout and payment of GP fund advance cases,
pension claims and loans to the employees of the University.
(6)
Preparation of quarterly or bi-monthly bank reconciliation statements
of accounts maintained at campus banks.
(7)
Shall perform such other duties as may be assigned to him.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 233
Powers and Duties of University Officers Statutes, 2016
25.
26.
Assistant Treasurer Internal Audit: The Internal Audit Section is headed
by an Assistant Treasurer assisted by a Section In-charge and ministerial
staff. The Assistant Treasurer Internal Audit looks after the following
assignments and works directly under the Treasurer:
(1)
Securing and watching compliance of the Auditee Institutions with the
audit observations raised in pre-audit as well as post-audit by
Resident Auditors and Government Auditors respectively.
(2)
Preparation of replies to the audit observations in the annotated form.
(3)
Carrying out internal audit and inspection of the private and
university funds and stores maintained by departments and
institutions and ensuring compliance with the internal audit
observations.
(4)
Carrying out reconciliation of bank accounts.
(5)
Shall perform such other duties as may be assigned by the university.
The Controller of Examinations:
There shall be a Controller of Examinations to be assisted by at least three
Deputy Controllers of Examinations (if available), three Assistant Controllers
of Examinations and ministerial staff looking after the examination affairs of
the University. The Controller of Examination shall operate through the
following sections:
CONTROLLER OF EXAMINATIONS
Additional Controller of Exams
DCE (Conduct)
DCE (Registration & Degree)
DCE (Secrecy)
ACE
ACE
ACE
S.I.
(Conduct)
S.I.
(General)
Ministerial
Staff
Ministerial
Staff
S.I. (Reg.)
S.I.
(Degree)
Ministerial
Staff
S.I. Secrecy)
Ministerial
Staff
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 234
Powers and Duties of University Officers Statutes, 2016
27.
Additional Controller of Examinations: shall be responsible for the
smooth running of all aspects of the University examinations as detailed
below:
(1)
(2)
(3)
(4)
(5)
Conduct:
(i)
Maintenance of Examination Registers.
(ii)
Constitution of Unfair Means Committee for Examinations.
(iii)
Appointment of Examination Supervisory Staff and payments
of TA/DA.
(iv)
Arrangement of Examination Stationery.
Registration Section:
(i)
Maintenance of Examination Forms.
(ii)
Keeping an updated record of all the regular and private
examinees.
(iii)
Dealing with migration cases.
(iv)
Correspondence with students on Examination and other
related matters etc.
Degree Section:
(i)
Issuance of Degrees, Duplicate Degrees, Duplicate Certificates
and Change in Name cases.
(ii)
Preparation and issuance of Gold Medals, verification of
Degrees and Merit Certificates.
(iii)
Preparation of Presidential Award lists etc.
General:
(i)
General office correspondences in and outside the University
i.e. with Government Offices, affiliated Colleges and
Universities.
(ii)
Drafting and processing of all kinds of demand notes, general
letters to the University authorities and allied institutions.
(iii)
Maintenance of examination record.
Secrecy Section
(i)
(ii)
(iii)
(iv)
Checking of the unfair means cases and their notification.
Bills processing and payments of TA/DA to examiners.
Distribution of advances to the superintendents of the various
examinations/related record.
Preparation of thesis and viva voce examiners’ bills.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 235
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28.
29.
Deputy Controller of Examinations (Conduct): shall be responsible for all
aspects of the conduct of examinations including the following:
(1)
To supervise all the staff working in the conduct section.
(2)
To make confirmation of the University of Swat examination centers
falling under the jurisdiction of the university.
(3)
To make appointment of examiners and supervisory staff with the
consultation of the Controller of Examinations for various
examinations and to maintain a proper register of such staff.
(4)
Preparation of confidential lists of the candidates.
(5)
Allotments of roll numbers and centers to the candidates.
(6)
Preparation of subject wise and paper wise statement for secrecy
section.
(7)
Preparation of
examinations..
(8)
Preparation of combined list for the secrecy section.
(9)
To deal with service matters of the staff working in the conduct section.
(10)
To ensure distribution of stationery to various examination centers.
(11)
Preparation of center documents.
(12)
To make out bank authority for superintendent for taking question
papers from the designated banks.
(13)
Correspondence with all the affiliated colleges.
(14)
Shall perform such other duties as may be assigned to him.
theory
and
practical
datesheets
of
various
Deputy Controller of Examinations (Degrees): shall be responsible for all
aspects of the Degree Section of the examinations including the following:
(1)
To sign all type of papers / forms relating to degrees.
(2)
To sign verification of degrees.
(3)
To sign migrations.
(4)
To sign change of name notification.
(5)
To arrange the inspection duties.
(6)
Shall perform such other duties as may be assigned to him.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 236
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30.
31.
32.
Deputy Controller of Examinations (Secrecy): shall be responsible for all
aspects of the Secrecy Section of the examinations including the following:
(1)
To deal with all R.L cases.
(2)
To notify all the revised results.
(3)
To send offer for paper setting to various examiners.
(4)
To get the awards checked from the checker and sign all corrections.
(5)
To supervise tabulation work.
(6)
To arrange meetings of examination disciplinary and appellate
committees.
(7)
To verify documents for local use on payment of fee.
(8)
Shall perform such other duties as may be assigned by the university.
Assistant Controller of Examinations: shall be assisting the Deputy
Controller of Examinations (various sections) as directed and shall perform
the following duties:
(1)
Preparation of datesheets for various examinations.
(2)
Preparation of stationary statement for all examinations.
(3)
Physical checkup of the examination centers for the purpose of
allotment and feasibility of the centers.
(4)
Determination of the eligibility of the candidates intending to take
examinations.
(5)
Guidance to the assistants in conduction of examination matters.
(6)
Deciding on the center change cases.
(7)
Signing papers / forms relating to ordinary/urgent
degrees/migrations certificates and signing verification of documents
in the absence of Deputy Controller of Examination (Degrees).
(8)
Writing note sheet / drafts and outside correspondence under the
guidance of Deputy Controller/Controller of Examinations.
(9)
Shall perform such other duties as may be assigned by the
university.
Director Admissions: Over all in-charge of all matters related to the
University admissions and shall:
(1)
Take care of admissions and related matters of all categories.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 237
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33.
(2)
Be responsible for periodically evaluating the prospectus.
(3)
Formulate policies and procedures for admission to all categories in
consultation with the concerned authorities.
(4)
Arrange all meetings of the Advanced Studies and Research Board.
Implements policies, plans and decisions established by the Board
regarding the business of admission matters. Brief the Board on
matter that may require approval of the Board.
(5)
Prepare Rules and Regulations for M.Phil/Ph.D, Post graduate and
undergraduate admissions and revision of Handbook of
Rules/Regulations.
(6)
Look after all matters related to thesis evaluation submitted for the
award of M.Phil/Ph.D degrees.
(7)
Look after students scholarships, fee concession and financial
support. Seeks out, negotiates and secures necessary funding from
HEC, and the University for Appropriate Financial Support.
(8)
Present and pursue cases filed against the University in the court of
Law regarding admissions.
(9)
Be Focal Person of Higher Education Commission for students’
scholarships.
(10)
Deal with international student admissions cases.
(11)
Make correspondence without side organization on the related
matters.
(12)
Shall perform such other duties as may be assigned by the Vice
Chancellor.
Director Planning & Development: Director of Planning & Development
shall be the over all in-charge of all matters relating to the University
planning & development Programmes and include the following:
(1)
Development and execution of a strategic direction for the Directorate
in line with the vision and mission of the University.
(2)
Overall planning for Human Resource Development and
Management.
(3)
Devising strategies for developing new linkages, strengthening the
existing ones, and make possible the achievement of underlying goals.
(4)
Establishment and Management of statistical base for the overall
planning and development activities of the University.
(5)
Assessment of academic and infrastructural needs, devising the ways
and means for generation of resources and realizing them for various
constituent units of the University.
(6)
Shall be a nucleus for all developmental programmes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 238
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34.
35.
36.
(7)
Shall encourage all organs of the university through appropriate
channels to participate in the overall developmental strategy of the
university.
(8)
Shall put up determined efforts as a continuous process in securing
funding.
(9)
Shall coordinate such activities involving deans/directors/principals.
(10)
Shall perform such other duties as may be assigned by the
university.
Deputy Director (P&D): shall be responsible for aspects of academic,
infrastructure and human resource development plans of the University
including the following:
(1)
Communicate the developed strategic direction to the employees of the
Directorate and ensure its conformity.
(2)
Facilitate the execution of the plans regarding Human Resource
Development and Management
(3)
Coordinate all the activities involved in the establishment of new
linkages, enhancement of the existing ones and translating the
objectives of the activities to the underlying goals.
(4)
Organize the activities involved in collection, compilation, presentation
and analysis of data pertaining to the academics and infrastructure.
(5)
Preparation of developmental projects based on academic and
infrastructural needs.
(6)
Shall perform such other duties as may be assigned by the university.
Assistant Director (P&D / Technical): shall be assisting the Deputy
Director P&D in performance of his duties including the supervision of the
following:
(1)
Assistants HRD and Linkages.
(2)
Data Investigator (Statistics)
(3)
Clerks and lower staff.
(4)
Shall perform such other duties as may be assigned by the
university.
Provost: Provost shall be the over all in-charge of all matters relating to
students welfare, and related activities of the University including the
following:
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 239
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37.
38.
(1)
Controlling and supervising the University employees in hostels,
guest houses and female cottages.
(2)
Maintaining peace and order in the hostels and on the Campus.
(3)
Supervise the maintenance and the repair work of the above
mentioned places.
(4)
Management of the University Campuses (if any), regulating various
academic, co-curricular and development activities.
(5)
Convening Student Discipline Committee meetings.
(6)
Supervising all financial matters of hostels, guest house and
university’s Campuses.
(7)
Shall perform such other duties as may be assigned by the university.
Deputy Provost: shall be assisting the Provost in all matters relating to
students welfare and related activities of the University including the
following:
(1)
Controlling and supervising the University employees, hostels, guest
houses and female cottages.
(2)
Maintaining peace and order in the hostels and on the Campus.
(3)
Supervise the maintenance and the repair work of the above
mentioned places.
(4)
Management of the University Campuses (if any), regulating various
academic, co-curricular and development activities.
(5)
Shall perform such other duties as may be assigned by the university.
Assistant Provost: To assist the Deputy Provost in discharge of his duties
and to perform such work as may be assigned to him by the Provost. His
duties shall include the following:
(1)
Dealing with Wardens/Assistant Wardens and Managers responsible
to implement/adopt instruction of the Provost to maintain check and
balance in the hostels.
(2)
To look after the allotment procedure of hostel accommodation.
(3)
To supervise the hostel mess/food, ration supply and to ensure
hygienic conditions.
(4)
Shall perform such other duties as may be assigned by the university.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 240
Powers and Duties of University Officers Statutes, 2016
39.
40.
Chief Proctor: shall be responsible for maintaining discipline in the
University within the rules and By-Laws of the University. His main duties
will include the following:
(1)
Make recommendation to the Vice Chancellor for the appointment of
the staff proctors for the University.
(2)
To appoint student proctors with the purpose to help the Chief
Proctor/Staff Proctors/University Administration in efficiently
performing the above stated duties.
(3)
To supervise and allot duties to the staff and students proctors for the
achievement of stated goals at different functions and rallies.
(4)
To maintain a liaison between the office of the Vice Chancellor, and
other related offices for the maintenance of discipline.
(5)
Shall perform such other duties as may be assigned by the university.
Director of Sports: shall be responsible for all aspects of the physical
education including sports for the University community and to coordinate
when required such activities for the affiliated institutions. His duties will
include the following:
(1)
Organize Inter-colleges annual tournaments (boys and girls) for
constituent and affiliated colleges.
(2)
Convene meeting of the Executive Committees (boys and girls
separately) of the University of Swat Sports Tournament Committee
(USSTC)
and
General
Body
Meeting
of
Principals
of
constituent/affiliated colleges and shall take action of relevant
decisions.
(3)
Hold annual election for constituting executive committee (boys and
girls) of the University of Swat Sports Tournament Committee
(USSTC).
(4)
Arrange umpires for the conduct of various tournament matches.
(5)
Hold trials for selection of players to participate in the Inter-University
tournaments.
(6)
Make comprehensive arrangements for holding athletics meeting and
celebration of annual final day sports. He shall also prepare annual
report, trophies, prizes and certificates for the winners and runners
up for such occasion.
(7)
Attend meetings of the HEC Sports Board.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 241
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41.
(8)
Scrutinize applications of candidates seeking admissions in various
constituent college/teaching departments on the basis of sports merit
and shall make recommendations as per rules.
(9)
Shall perform such other duties as may be assigned by the university.
Deputy Director Sports
shall assist the Director Sports in all aspects of the physical education including
sports for the University community and to coordinate when required such
activities for the affiliated institutions under instructions from the Director of
Sports. His duties shall include the following:
42.
(1)
Organize Inter-colleges annual tournaments.
(2)
Convene meeting of the Executive Committees of the University of
Swat Sports Tournament Committee (USSTC) and General Body
Meeting of the Principals of constituent/affiliated colleges and shall
take action of relevant decisions.
(3)
Select outstanding players in various games during the Inter-Colleges
Tournaments for participating in the Inter University Tournaments.
(4)
Arranging annual final day sports and annual reports.
(5)
Procurement of sports gears and maintenance of record of sports
goods.
(6)
Look after sports grounds, courts and gymnasium.
(7)
Scrutinize applications of candidates seeking admissions in various
constituent college/teaching departments on the basis of sports merit
and shall make recommendations as per rules.
(8)
Shall perform such other duties as may be assigned by the university.
Assistant Director Sports
Shall assist the Deputy Director Sports, and his duties will include the
following:
(1)
Finalize annual Inter-Colleges tournaments (boys and girls) for all the
constituent/affiliated colleges.
(2)
Chalk out draws of various games (boys and girls) and allotment of
venues of matches.
(3)
arrange umpires for the conduct of various tournament matches.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 242
Powers and Duties of University Officers Statutes, 2016
43.
(4)
short listing of players in various games of the Inter-colleges
tournaments for their selection to represent the University of Swat in
the Inter-University tournaments.
(5)
Schedule trails for the selection of players to participate in the InterUniversity tournaments.
(6)
Make comprehensive arrangement for holding athletics meeting and
celebration of annual final day sports. He shall also prepare annual
report, trophies, prizes and certificates for the winners and runners
up for such occasions.
(7)
Arrange accommodation on the University campus for the teams of
participating colleges in Inter-College and Universities participating in
Inter-University tournaments at Swat.
(8)
Maintain proper record of sports goods.
(9)
Taking care of sports grounds, courts and gymnasium.
(10)
Form various committees at local level for the smooth conduct of
matches, annual day function etc. and shall maintain proper record
of accounts.
(11)
Short list the application for admission of those candidates who seek
admission on sports basis in various constituent colleges/teaching
departments.
(12)
Shall perform such other duties as may be assigned by the university.
Director Quality Enhancement Cell
Director Quality Enhancement Cell will be a contact person between HEC
and the university and will be overall in-charge of quality improvement of all
academic programmes of the university. His duties shall include the
following:
(1)
Improvement of existing Programmes and approval of new
Programmes in consultation with already existing body responsible for
the task at Universities.
(2)
Annual monitoring and evaluation including Programme monitoring,
faculty assessment, and student’s perception.
(3)
Development of a data source for accurate information regarding
quality assurance, which will be deliverable to all stakeholders.
(4)
Departmental review.
(5)
Student feedback.
(6)
Employer feedback.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 243
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44.
(7)
Quality assurance of Master, M.Phil, Ph.D degree programmes.
(8)
Subject review.
(9)
Institutional audit.
(10)
Programme specification.
(11)
Qualification framework.
(12)
Overall quality improvement in institutional
management/leadership.
(13)
Shall perform such other duties as may be assigned by the
university.
PS to Vice Chancellor (VC Secretariat)
Shall be responsible for all the affairs of the Vice Chancellor’s office including
the following:
45.
(1)
Maintain all Vice Chancellor’s diary of appointments and
engagements.
(2)
Organize Vice Chancellor’s visits to departments and institutions
both internal and external.
(3)
Coordinate social work activity of the University.
(4)
Assist the administration of the University when required.
(5)
Arrange meal, tea and refreshment for all official meetings.
(6)
Make all appointment arrangements for official meetings.
(7)
Handle routine mail and call to and from the Vice Chancellor’s Office.
(8)
Coordinate with the Vice Chancellor’s staff i.e drivers and guards.
(9)
Prepare official record of VC’s meeting and coordinate with the office
of the Treasurer.
(10)
Attend to the housekeeping arrangements in VC’s office and Guest
House(s).
(11)
Shall perform such other duties as may be assigned by the university.
Media Protocol Officer/ Public Relation Officer
To highlight and project all the academic and co-curricular activities on the
campus for and shall be responsible for:
(1)
To make arrangements for media coverage of all official functions on
the Campus.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 244
Powers and Duties of University Officers Statutes, 2016
46.
(2)
To issue press releases to media about meetings, functions and other
such activities related to the university.
(3)
To issue official statements to media about issues related to the
university.
(4)
To liaison with media and other organizations about events, activities,
functions etc. for coverage.
(5)
To coordinate with sections, offices, departments both on and off
campus about issues relating to the university or/and Higher
Education.
(6)
Shall perform such other duties as may be assigned by the university.
Librarian at Central Library
Librarian shall be the over all in-charge of the university library and shall
perform the following functions:
(1)
To manage, administer and supervise the library staff and the library
affairs.
(2)
To develop library policies and procedures.
(3)
To ensure timely access to library resources for users.
(4)
To facilitate the Library Advisory Committee.
(5)
To liaison with faculty, departments, colleges, institutes etc. for the
development of the library in books, journals or any other matter.
(6)
To develop and maintain Digital library resources and to ensure the
implementation of the HEC Digital library Programme in the
university.
(7)
To organize training workshops for the University community to
promote the online scholarly databases.
(8)
To represent the university in functions, meetings, activities
pertaining to library or its development.
(9)
To initiate and maintain business relationships with publishers and
book vendors, both foreign and domestic.
(10)
To deal with all administrative matters related to library staff and
library.
(11)
Shall perform such other duties as may be assigned by the
university.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 245
Powers and Duties of University Officers Statutes, 2016
47.
Deputy Librarian
Shall be responsible for the smooth operation of all aspects of the affairs of
the University Central Library including the following:
48.
(1)
To assist the Librarian in day-to-day library affairs.
(2)
To report directly to the Librarian for the smooth functioning of the
library system.
(3)
To develop, managing, and maintain etc. library services and record.
(4)
To organize library orientation Programmes for the newly inducted
students of the University.
(5)
To liaison with departments, institutions, colleges etc. of the
University under the direction of the Librarian.
(6)
To coordinate with various sections of the Library.
(7)
To correspond with the booksellers and other library related vendors.
(8)
To train/supervise the staff in library methods and techniques.
(9)
Shall perform such other duties as may be assigned by the
university.
Director Administration
Over all in-charge of the Directorate of Administration and shall be
responsible, for the following:
49.
(1)
To maintain the security and safety on the campus(s).
(2)
To look-after shops, canteens and ensure quality and price control of
eatable, stationary, beverages etc.
(3)
To ensure and maintain record of transport, lands and revenue
matters.
(4)
To maintain contact with on and off campus offices, sections,
organizations related to transport, lands, eatables, beverages etc.
(5)
Shall perform such other duties as may be assigned by the university.
Administrative Officer
Shall assisting the Director Administration and shall perform the following
functions:
(1)
To deal with and supervise the affairs of the office of the Director of
Administration.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 246
Powers and Duties of University Officers Statutes, 2016
50.
(2)
To process establishment
Administration.
matters
in
the
office
of
Director
(3)
To make and manage grounds, gardens and forest.
(4)
To manage housekeeping, cleanliness and sanitation on campus(s).
(5)
To arrange and help arrange functions, events, activities, protocol
duties etc. in coordination with sections, offices and departments of
the university.
(6)
Shall perform such other duties as may be assigned by the university.
Estate Officer
Shall be assisting the Director Administration to deal and supervise the
affairs relating to estate matters including the following:
51.
(1)
To maintain records and papers of lands, property revenue of the
university.
(2)
To ensure quality supply and maintain price control of foods,
beverages etc. on the campus(s).
(3)
To supervise transport and process bills pertaining to transport.
(4)
To perform such other duties as may be assigned by the university.
Security Officer
Security Officer shall be incharge of the Security Guards, shall assist the
administration and be responsible for the following:
52.
(1)
To make use of the Security Guards to ensure security of the
university building, offices, property etc.
(2)
To coordinate with other offices, sections for maintaining peace and
order on the campus(s).
(3)
To perform such other duties as may be assigned by the university.
Director Works
Director Works shall be responsible for all the University buildings and the
utilities including the following:
(1)
To look-after the civil and electrical works in the university.
(2)
To ensure supply lines of electricity, gas, telephone, water etc.
(3)
To look-after and maintain the electric, sanitation, civil works, water
supply, gas, tube-wells and telephone exchange etc.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 247
Powers and Duties of University Officers Statutes, 2016
53.
(4)
To prepare estimates for civil, electrical or any other work, repairs etc.
in accordance with standard procedure, bylaws of the university, Govt.
and PPRA.
(5)
To prepare/help prepare advertisements/quotations inviting tenders
for civil, electrical works etc. or/and procurement/maintenance of
movable property like generators, air conditions etc.
(6)
To perform such other duties as may be assigned by the university.
Civil Engineer(s)
Shall assist the Director Works and shall be responsible for the following:
54.
(1)
To monitor and supervise construction and maintenance activities in
the university.
(2)
To maintain quality control as per requirement of PPRA, tender, TORs
etc.
(3)
To ensure execution of work in accordance with the technical
specifications.
(4)
To process invoices, bill etc. pertaining to construction/maintenance
work.
(5)
To plan all sorts of technical activities required in the campus and to
review the drawings and plans of the consultants hired for all sorts of
technical job.
(6)
To assist the Director Works in execution of civil, electrical etc. works.
in accordance with the needs and specification of the university.
(7)
To coordinate with Director Administration in the development,
maintenance of gardens, grounds, drains etc.
(8)
To perform such other duties as may be assigned by the university.
Sub-Engineer
Shall assist the Director Works in management and maintenance of buildings
and shall be responsible for the following:
(1)
To prepare drawings, proposals etc. for construction, maintenance of
civil, electrical etc. works.
(2)
To prepare cost estimates of civil, electrical works and maintenance in
accordance with the university needs and PPRA requirement.
(3)
To propose plans and cost estimates for repairs alterations in
buildings in accordance with the needs of the university and PPRA
requirements.
(4)
To perform such other duties as may be assigned by the university.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 248
Powers and Duties of University Officers Statutes, 2016
55.
Supervisor (Civil/Electrical)
Shall assist the Sub-Engineer in all civil/electrical maintenance, repairs and
shall be responsible for the following:
56.
(1)
To look-after sanitary, civil, electrical appliances, wirings on
campus(s).
(2)
To assistant Sub-Engineer or any other officer in the execution of
repairs and maintenance.
(3)
To perform such other duties as may be assigned by the university.
Senior Warden
Shall assist the Provost in management and administration of the hostel(s)
and shall be responsible to perform the following duties:
57.
(1)
To make day to day affairs, needs of hostels, Mess (if any).
(2)
To ensure maintenance of civil, sanitary and electrical works and
supply in the hostel(s).
(3)
To allot rooms to students in the hostel in accordance with the policy
and bylaws of the university.
(4)
To maintain hostel accounts in coordination with Provost Office.
(5)
To perform such other duties as may be assigned by the university.
Resident Warden
A warden shall be the overall In-charge of hostel. He/she will manage the
hostel affairs in accordance with the by-laws and in consultation with the
Provost/or and Senior Warden and shall be responsible to perform the
following duties:
(1)
To initiate all cases pertaining to hostel affairs and students living
there in.
(2)
To be available
permission/leave.
(3)
To be responsible for the safe custody of the hostel property and shall
maintain a Stock Register for accessories, furniture, crockery etc. used
in the hostel.
(4)
To be responsible for maintaining an account for the hostel and shall
process debts and credits with intimation to the Provost.
(5)
To issue clearance certificate to resident students only after all the
dues or any other fee outstanding against the students is cleared.
in
the
hostel
overnight
unless
granted
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 249
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58.
(6)
To impose a fine not exceeding the amount as determined by the
university from time to time on a resident student for breach of bylaws or/and hostel discipline.
(7)
To maintain discipline in the hostel in accordance with the by-laws
and university policy and use his/her judgment in cases requiring
immediate attention.
(8)
To send a daily situation report to the Provost and help the Provost
Office in preparing annual report on hostel affairs.
(9)
To ensure and control provision of good quality food at an affordable
cost to the resident students in consultation with the office of the
Provost.
(10)
To allot rooms in the hostel to the students in consultation with the
office of the Provost.
(11)
To ensure processing and clearing of the hostel utility bills.
(12)
To ensure reasonable security and safety of the hostel and its
residents.
(13)
To perform such other duties as may be assigned by the university.
Assistant Resident Warden
The Assistant Resident Warden shall assist the Resident Warden and shall
be responsible for the following:
59.
(1)
To ensure provision of quality food in the hostel in accordance with
the university policy.
(2)
To process clear all hostel utility bills.
(3)
To prepare and maintain a Stock Register showing inventory of all
the furniture, crockery etc.
(4)
To ensure reasonable security and safety of the hostel and its
residents.
(5)
To perform such other duties as may be assigned by the university.
Removal of Difficulties
If any difficulty arises in giving effect to any of the provisions of these
Statutes, the Syndicate in individual cases may make such decisions, not
inconsistent with the spirit of these Statutes, as may appear to be necessary
for the purpose of removing the difficulty, provided that such a decision is
not ultra vires of the University of Swat Regulation 2010.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 250
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60.
Anomaly Committee
Whenever a dispute arises in the application or interpretation of these
Statutes, it shall be referred to the Anomaly Committee as per composition
in Section 37 of University of Swat Service Statutes 2016. The
recommendations of the Anomaly Committee shall be placed before the
Syndicate for consideration. The decision of the Syndicate shall be final.
61.
By-Laws and Rules
The authorities and other bodies of the University may make By-laws and
rules in accordance with the provisions of University of Swat Regulation
2010.
62.
Amendment and Repeal of Statutes and By-Laws
The procedure for adding to, amending or repealing the Statutes and By-laws
shall be the same as that prescribed respectively for framing or making
Statutes and By-laws.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 251
Employees Medical Attendance Statutes, 2016
1.
Title
Framed in pursuance of Section, 29(1) (p) of the University of Swat Regulation
2010. These statutes may be called “Employees Medical Attendance
Statutes, 2016”.
2.
Commencement
These statutes shall come into force at once.
3.
4.
Application
(1)
These statutes shall be applicable to all regular employees, whether
on duty, on leave or under suspension.
(2)
These Statutes shall apply to all University employees in Regular
Service, full time and those are declared eligible as such.
(3)
These statutes shall not apply in case of contingent paid staff/project
employees or contract employees.
Definitions
(1)
In these Statutes unless there is anything repugnant in the subject or
context of the Regulation, the following expressions shall have the
meaning of;
(a)
“Authorized Medical Attendant” means a qualified doctor, who
is registered and authorized under the law to do medical
practice and designated as such to certify the justification for
indoor admission of patient to a Government/Private or any
other hospital, duly specified by the University.
(b)
“Authorized Treatment” means treatment in an authorized
hospital or as prescribed by the University.
(c)
“Family’’ means wife(s) / husband, son(s), daughter(s), step
children, parents and step parents of a University employee.
(d)
“Government” means the Government of Khyber Pakhtunkhwa.
(e)
“Hospital” means a Government hospital or a hospital
maintained by a local authority and any other hospital(s) with
which arrangements have been made by University for
treatment of its employees as may be prescribed and amended
from time to time by the Vice Chancellor.
(f)
“Medical Attendance” means an attendance in a hospital or at
the residence of the University employee, including all sorts of
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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Employees Medical Attendance Statutes, 2016
clinical procedures and tests for the purposes of diagnosis or
treatment as considered necessary by the Authorized Medical
Attendant/Hospital Registrar; and such consultation with a
Specialist(s) as recommended by Authorized Medical
Attendant/Hospital Registrar and further necessary treatment
advised by the Specialist(s);
5.
(g)
“Patient” means a University employee or his / her family to
whom these statutes apply and who has / have fallen ill.
(h)
“Laboratory” means a laboratory of the hospital as may be
prescribed;
(i)
Home Treatment after Hospitalization:
(i)
At the time of discharge from the hospital the original
prescription advised by the Medial Officer for home
treatment shall also be allowed.
(ii)
In case of Hepatitis, Cancer, T.B, AIDS, Heart and Renal
Diseases, Psychiatric and Epileptic cases where indoor
treatment is not required, reimbursement of treatment
at home will be allowed on the recommendation of
authorized medical attendant.
(iii)
Patient of Hepatitis (B&C) would be required to have
Polymerized Chain Reaction (PCR) test done after every
three months to ensure that injections are being
administered regularly.
Entitlement for Medical Treatment
(1)
An employee shall be entitled to free of charge medical attendance by
the authorized medical officer and also to receive the amount paid by
him, if any, on account of such treatment on production of a certificate
in writing by the authorized medical officer in this behalf subject to
verification.
(2)
To get medical treatment from any private hospital/clinic in
emergency anywhere in the country if in the opinion of the authorized
medical officer it was necessary.
(3)
If the authorized medical officer is of the opinion that the case of a
patient is of such a serious or special nature as to require medical
attendance by some person other than himself, and such attendance
or treatment which is not available at the place where the patient has
fallen ill, he may, with the approval of the Medical Superintendent of
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
Page No. 253
Employees Medical Attendance Statutes, 2016
the hospital (which will be obtained beforehand unless the delay
involved entails danger to the health of the patient);
6.
(i)
Send the patient to the nearest specialist or other medical
officer who in his opinion is required for the patient.
(ii)
If the patient is unable to travel due to the severing of his
illness, officer to attend upon the patient.
(4)
A patient sent under sub clause (i) of clause (3) above shall on
production of a certificate in writing by the authorized medical
attendant in this behalf, be entitled to travelling allowance for him and
attendant if recommended by authorized medical attendant for the
journeys to and from the headquarters of the specialist or other
medical officer or the place where he is sent for treatment.
(5)
A specialist or other medical officer so called under sub clause (ii) of
clause (3) above shall, on production of certificate in writing by the
authorized medical attendant in this behalf be entitled to travelling
allowance for the journey to and from the place where the patient is.
Hospitalization
Hospitalization shall be allowed in the first instance in the specified hospitals
as prescribed by the University; treatment can be sought for in other
hospitals in the province. If the treatment is not available in the province,
hospitalization can be had in any other province of the country subject to the
prior permission of the University authorities. A certificate to the effect of
non-availability of the facilities shall have to be obtained from the local
hospital lacking the facility.
(1)
If the authorized medical attendant is of opinion that a University
employee cannot be given treatment due to the absence or remoteness
of a suitable hospital or to the nature of the illness, the University
employee may receive treatment at his / her residence.
(2)
A University employee receiving treatment at his / her residence under
sub rule (1) shall be entitled to receive towards the cost of such
treatment incurred by him, a sum equivalent to the cost of such
treatment that he / she would have been entitled for reimbursement,
to receive under these statutes if he / she had not been treated at his
/ her residence.
(3)
Claims for sums admissible under sub rule (2) shall be accompanied
by a certificate in writing by the Authorized Medical Attendant stating:
(i)
Reasons for the opinion referred to in sub-rule (1)
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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Employees Medical Attendance Statutes, 2016
(ii)
7.
The cost of similar treatment referred to in sub-rule (2)
Free Medical Treatment
A University employee shall also be entitled for free of charge medical
attendance by the authorized medical officer of the University.
8.
Reimbursement
(1)
If the Authorized Medical Attendant is of the opinion that the case of
a patient is of a serious or special nature so as to require medical
attendance of a specialist, he may, refer the patient to the nearest
specialist or a hospital, by whom, in his opinion, medical attendance
or treatment is required for the patient.
(2)
A University employee shall be entitled for reimbursement of any
amount paid by him on account of his / her medical attendance by a
specialist or treatment in a hospital under the provision of sub-rule (2)
on production of a certificate in writing by the Authorized Medical
Attendant in this behalf or the discharge book. Before claiming
reimbursement, he should obtain from the specialist or hospital
authority, as the case may be, a copy, if possible of the printed tariff
of the hospital, a bill in full detail and also a duly signed receipts in
token of having made the payment, and present them to the Head of
his / her Department. The head shall check the bill with the tariff, if
provided so, and after obtaining the sanction of the Competent
Authority, if necessary, make the amount payable on a Contingent Bill
for which the hospital bill and the receipt will be form the vouchers.
The amount shall then be disbursed to the University employee.
(3)
The Head of the Section/Department/Institute or such officers to
whom such powers are delegated by the relevant Competent Authority,
shall be competent to order reimbursement under sub-rule (3) of an
amount not exceeding Rs. 5000/- in each case.
(4)
The reimbursement of charges for services rendered in connection
with, but not included in, medical attendance or treatment of a
patient, shall be determined by the Authorized Medical Attendant and
shall be made accordingly;
(5)
University employees and their families shall, ordinarily, be entitled
for reimbursement of medical, surgical and nursing treatment as inpatient in a general ward or private room as may be the case.
(i)
Employees and their family members shall be entitled for reimbursement of the amount spent on account purchase of
medicine for the following medical treatment at OPD.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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Employees Medical Attendance Statutes, 2016
(ii)
9.
(a)
Chronic pulmonary-cardiovascular
disorders.
(b)
Tumors, malignancies, cancer
disorders (Thalassemia etc)
(c)
Chronic hepato-renal disorders, organ failure, dialysis
and transplants.
(d)
Chronic neuro-psychiatric
epilepsy, paralysis.
(e)
Chronic inflammatory-infectious diseases (rheumatoid
arthritis, hepatitis, TB, tetanus etc)
(f)
Chronic endocrine disorder (diabetes/goiter pancreatitis
etc)
(g)
Chronic degenerative disorders.
(h)
Poisoning, dog and snake bite.
(i)
Drug Abuse, STD, HIV/AIDS, VHF
(j)
Chronic skin diseases, allergies-chronic connective
tissue and auto immune disorders.
(k)
Injuries including orthopedics, burns, gunshot, blast
and head injuries.
(l)
Day surgery (obstetric-gyne disorders, deliveries cataract
and eye/ENT day procedures).
(m)
Shock, cardiogenic
disorders
(n)
Treatment for eye, ENT and disabilities/handicaps
(o)
Dental treatment
shock,
and
and
diseases,
stroke
circulatory
chronic
blood
neuropathies,
and
electrolyte
Furthermore, reimbursement will be allowed for the bills of
tests, X-rays, ultrasound, M.R.I, C.T. Scan including all kind of
tests required for diagnosing.
Procedure for Indoor Medical Treatment
(1)
(2)
The employee suspecting uncured ailment by himself or family shall
approach the authorized medical officer to seek indoor treatment in an
approved hospital. This procedure shall, however, not be applicable in
case of real emergencies where information may be given to the
authorized officer after the admission of the patient to the hospital
within 24 hours.
The approved hospital, if necessary, may refer the case to other
specialist consulting physician, surgeon, gynecologist etc. as it may
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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Employees Medical Attendance Statutes, 2016
(3)
10.
Home Treatment After Hospitalization
(1)
(2)
(3)
(4)
11.
Re-imbursement on account of home treatment for employees and
their family members suffering from Heart and Renal diseases may be
allowed by the Syndicate.
At the time of discharge from the hospital the original prescription
advised by the Medial Officer for home treatment shall also be allowed.
In case of Hepatitis, Cancer, Aids, Heart and Renal Diseases,
Psychiatric and Epileptic cases where indoor treatment is not
required, reimbursement of treatment at home will be allowed on the
recommendation of authorized medical attendant.
Patient of Hepatitis (B&C) would be required to have Polymerized
Chain Reaction (PCR) test done after every three months to ensure that
injections are being administered regularly.
Laboratory Tests
(1)
(2)
12.
deem fit, and also determine the eligibility for indoor treatment in their
own hospital or any other specified hospital.
The approved hospital may refer the case for laboratory examinations/
tests as it may deem fit.
Employees and their families shall be entitled for laboratory tests in
any government hospital Laboratories. In case of non-availability of
facilities, the test shall be carried out in other labs for which
reimbursement shall be made.
Payment on account of laboratory tests, if carried out from laboratories
other than Government Hospital shall be made as per rates of the
approved Laboratory / Hospital.
Medical Treatment
(1)
The medical treatment chart from the hospitals would not be required
for medical claims having financial involvement up to Rs. 10, 000/however, for cases exceeding the above ceiling /limit, the production
of the chart will be mandatory.
(2)
Indoor treatment in private hospitals would only be allowed if the
patient is referred by the administration of the Government hospital
certifying non availability such facility in the Government hospital.
(3)
Reimbursement of medical claims on account of treatment of the
spouse of retired employees is allowed. However, such treatment of
retired employees and their spouse will be allowed only in Government
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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Employees Medical Attendance Statutes, 2016
hospitals and payment up to Rs:100,000/- (per annum) per case, will
be made from Benevolent fund.
13.
(4)
Patients of Hepatitis (B&C) would be required to have PCR test done
after every three months to ensure that injections are being
administered regularly provided that the cost of PCR shall be
reimbursed.
(5)
The following facilities shall be provided to regular University
employees:
(i)
Eye Lenses with a maximum Expenditure of Rs: 5,000/-.
(ii)
Eyes Laser Operation as per market rate.
(iii)
Stent in heart with a maximum of Rs. 2,50,000/- (one time only)
Medical Claim Committee
There shall be a standing “Medical Claim Committee” consisting of the
following to examine anomalous cases (claims) of reimbursement and make
recommendations for approval by the Competent Authority. Medical
Superintendent or his nominee from any of the approved hospitals will certify
the disease and reimbursement claim thereof:
14.
(1)
Member of the Syndicate to be nominated by the Syndicate
(Convener)
(2)
Dean/Senior most teacher/Officer to be nominated by the ViceChancellor (Member)
(3)
Treasurer or his nominee. (Member/Secretary)
Panel Hospitals
The Syndicate of the University may approve and revise a panel of hospitals
for specific diseases as well as for general treatment from time to time. For
treatment in panel hospitals a medical treatment card will be issued. The
hospital shall include a Government hospital or a hospital maintained by a
local authority and any other hospital(s) with which arrangements have been
made by university for the treatment of its employees, which may be amended
from time to time by the Vice Chancellor.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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Employees Medical Attendance Statutes, 2016
15.
Relaxation
University Syndicate may relax any provisions of these statutes in case of
special hardships or circumstances.
16.
Removal of Difficulties
Anomaly Committee, By-Laws and Rules, Amendment and Repeal of Statutes
and By-Laws as well as Relaxation clauses shall be dealt in the same manner
as provided in Section 35 to Section 39 of the Service Statutes.
University of Swat Statutes are framed in pursuance of Section-18(1) (b) and
Section 29(1) of the University of Swat Regulation, 2010.
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