Yana Rodrigez | Freelancer Resume

Resume Name: Yana Rodrigez Age: 34 Citizenship: Russian Federation Location: Moscow D.O.B.:- Education: high linguistic, Orenburg State University Qualifications: teacher, linguist Languages: English – fluent, French - basic, Italian – basic Professional skills - Flawless execution of administrative activities, with high attention to detail, organization and process. - Effective interfacing with senior executives and employees inside and outside the company. - Organization, prioritizing and coordination multiple work activities with the ability to meet deadlines. - Strong teamwork skills and ability to offer suggestions and improvements to process and work effectively across a range of personalities. - Strong relationship management skills. - Agility and flexibility in response to changing priorities and needs. - Proven ability to manage projects and consistently make deadlines. - Ability and willingness to continuously acquire new competencies and accept new challenges. - Technical competency, specifically with MS Word, Excel, PowerPoint, Outlook, CRM, Lotus Notes - Strong verbal and written communication - Ability to maintain high level of professionalism, confidentiality and discretion. - Ability to provide strong, strategic partnership with the executive to improve day-to-day efficiency. Personal characteristics: self-motivated, proactive, results driven achiever, dutiful, diligent, responsible, flexible, friendly, organized, a good team player. . Contact details: Mobile: - Email:-Professional experience Weir Minerals RFW (Moscow) – Sale and distribution of slurry pumps July 2015 – until present time Administrative assistant to Managing Director - submission of documents for signing to MD and after distribution to departments, regions; implementation of MD’s business instructions; maintaining calendar of MD; visa and travel support to MD, management team, Weir foreign management and employees; - preparation of agenda and cultural program arrangements for the visits of foreign top management; assisting top management with different business issues; taking minutes of meetings; preparation of expense reports for MD, management team and advance reports for office expenses; registering and approving invoices in payment system; signing of acts, consignment notes and material assets proxies; implementation of office relocation project; organization of corporate events and major business conferences with budgeting, tendering and full handling of projects involved; adjusting of policies and company procedures; controlling and organization of repair/maintenance works in the office processing tasks by e-mail, correspondence with regional and foreign colleagues; January 2015 – May 2015. Project work (freelance). Written translation of economic articles and financial press. AZIMUT Moscow Olympic Hotel (Moscow) – Hotel and catering business June 2014 – January 2015 Personal assistant of General Director - consecutive and simultaneous interpretation; - translation of business documents and correspondence; - coordination with the company divisions; - follow up and implementation of the business instructions of General Director; - control over execution of business instructions by the employees; - organization of business and private trips of General Director; - preparation of expense reports; - drawing up the minutes of meetings; - keeping records and document flow; - registration of lost and found items; - assistance with personal issues. Russian Timber Group (Moscow) — Timber Industry October 2013 — May 2014 Assistant to Deputy Director General - management of schedules and appointments of Deputy Director General; - assistance with personal issues; - organization of business trips for Deputy Director General and for financial department employees; - database management; - written translation of business and financial documentation, technical translation (timber industry). Molten (Moscow) — Consulting in Oil and Gas industry March 2013 — July 2013 Executive assistant of Managing Partner - translation of presentations (Analysis and operational strategy development in oil and gas industry) - planning of work schedule; - maintaining calendar of the Partner and making agenda for foreign partners coming to Moscow; - organization of meetings and phone calls with participation of the Partner; - orders execution control; - business correspondence with owners of the company and clients in English and Russian languages; - editing of documents and presentations; - making advance reports (corporate expenses of the Partner); - organization of business trips; - assistance with personal issues; - information search according to inquiries of the Partner; - preparation of materials for articles and publications in the professional press. ZapSibOilGas (Moscow) — Oil and Gas April 2010 — March 2013 Assistant to General Director - liaising with foreign partners, banks, communication by phone and face to face in English; - business correspondence in English; - control over execution of juridical documentation; - drafting and translation of agreements; - paying invoices and remunerations to the contractors; - making financial reports; - dealing with original financial statements (corporate expenses of CEO) in English; - assisting with preparation of financial documentation for audit, cooperating with foreign auditors; - accompanying CEO abroad; - interpretation of business meetings; - written translation of technical documentation (concerning oil and gas), contractual and other legal documentation; - travel support; - arranging meetings of CEO; - assisting CEO with personal issues; - keeping records and document flow. In December 2011 was assigned to “Kero” Ltd - the associated company and my duties remained the same. Timedge (Moscow) — Construction, Real Estate, Architecture October 2009 — January 2010 Personal assistant/interpreter Project work - accompanying the CEO abroad (Saudi Arabia), participation in exhibition of a high international level (presentation performance, assistance in organization, interpretation for the members of royal family); - consecutive, simultaneous interpretation (chuchotage); - written translation of contractual and technical documentation; - arranging the flights; - handling incoming calls; - document flow coordination; - assisting CEO with personal issues. Laser-Video Multimedia (Moscow) — DVD production February 2009 — July 2009 Foreign language assistant - dealing with business correspondence in English; - written translation of literary content, contractual, juridical and technical documentation; - processing documents; - making reports; - assisting CEO with personal issues.