William A. de Vera

WILLIAM A. de VERA Block 13, Lot 16 Tulip Street, Phase V, Cainta Greenland Subdivision Cainta, Rizal 1900 Residential Contact : +63 - Mobile Number : - Email Address :- CAREER OBJECTIVE: Strategically bring value to the organizational needs on Facility Management which covers it’s entire functionalities on general services, procurement and office administration , construction and/or renovation or fit-out, office workspace planning and other related corporate requirements which includes housekeeping, logistic support and office safety and security, and other allied services around facilities management and office administration programs. DEMONSTRATED KEY COMPETENCIES:                   Housekeeping / Janitorial & Office Facilities Security Lease Administration Procurement/Purchasing Front and Travel Desk Management Fleet Management Workspace Planning Management Implementation of Tenant/Landlord Programs General Upkeep, Preventive, Repair and Maintenance of Facilities Cafeteria/Pantry/Office Supplies Monitoring Implementation of Security and Safety Programs Creation / Improvement of Operating Manuals Project Management (Construction/Renovation/Fit-out, Workspace Planning) Compliance with EHS Requirements (Waste Management) Utilities Consumption Monitoring Implementation of Cost-Savings Initiatives Implementation of Business Continuity Program Management of Third-Party Vendors/Contractors/Suppliers Records Management ACADEMIC ATTAINMENT: 1977 Graduate of Bachelor of Science in Commerce major in Accounting at the Far Eastern University. Completed Secondary studies in Far Eastern University. Completed Intermediate studies in Far Eastern University. PROFESSIONAL EXPERIENCES: FACILITIES AND ADMINISTRATION MANAGER 01 February 2014 – 15 March 2017 RealPage, Inc. 2/F, Tower 3, Rockwell Business Center, Ortigas Avenue, Pasig City Reporting Directly to the Director of Finance Directly supervising two (2) staff and 20 outsourced team members (Housekeeping, Security, Front Desk and Messenger) Facility Coverage: 15/F, 12/F Tower 2, 7/F Tower 1, and 2 nd to 4th, Tower 3 of Rockwell Business Center and Cebu City office facility (10/F, Cebu IT Tower 2, Cebu Business Park, Cebu City). RealPage, Inc. offices, total occupancy in terms of square meters – 6,500+ sq.m. Responsible for facilities strategic management, implement and manage projects after securing all the necessary (internal and external) approvals. This projects and other support functions, includes, cafeteria operation, workspace, OPEX/CAPEX planning based on headcount forecast (FTE, Interns and OJT’s), draw up plan of actions and recommendations, presentations to top management and stakeholders. ACCOMPLISHMENTS:      12 May to 31 August 2014 – fit-out of 2nd, 3rd and 4th floors – Tower 3 of Rockwell Business Center (5,700+ sq.m) 01 November to 15 January 2015 – renovation of the 15/F, Tower 2 RealPage office, Rockwell Business Center (1,200 sq.m) Fit-Out of Plug and Play facilities for RealPage at Cebu IT Tower 2, Cebu Business Park, Cebu City (520 sq.m) - * ongoing – business planning for permanent site in Cebu City BCP Updates – for Typhoon, Fire and Earthquake Streamlined RealPage Purchasing Policy – to be PEZA compliant ACCOUNTABILITIES: o o o o o Perform, coordinate, and supervise duties of administrative staff, including the review and evaluation of the work assignments for completion and compliance; make recommendations and modifications Participate in the selection/hiring decision of subordinate staff, evaluate and recommend disciplinary action as appropriate; train and assign subordinate staff and provide recommendations concerning performance and/or promotion Develop budgets for facility maintenance, housekeeping and security services, supplies, and transportation Assist in or coordinate the over-all planning and decision-making for maintaining the safety, utility, and appearance of the facilities Develop plan for 24-7 operation relating to office usage/access, housekeeping, security and occupational health and safety o o o o o o o o o o o o o Plan and/or coordinate work orders and supervise the work of contractors and vendors for construction, such as architectural, mechanical, electrical, structured cabling and inspect for completion Coordinate and submit requests for office renovations or maintenance projects with contractors and meet with architects and engineers to review plans and projects Manage office supplies and equipment, pantry and housekeeping supplies, including purchasing, storage inventory and distribution between office sites Maintain asset inventory record and perform tagging of assets and inventories Develop process workflows for procurement/purchasing, supplies and equipment issuance and PEZA documentation Screen, evaluate and negotiate contract with vendors or contractors for office fit out, security, supplies and equipment, pest control service and other providers Managed facilities keying system and master keying record of all keys issued to and retrieved from employees Submit and coordinate PEZA requirement on documentation and reports Coordinate and communicate to all employees the Health and Safety standard of PEZA and DOLE including Fire Safety standards and compliance Coordinate and/or submit requirements for office permits and certifications Communicate and implement House Rules to employees Plan and/or coordinate accommodation, transport and other logistical needs of office guests and executives Perform other duties assigned FACILITIES MANAGER September 01, 2006 – May 31, 2012 Misys Phillipines, Inc. Philamlife Tower , Paseo De Roxas, Makati City Reporting Directly to Director of Global Facilities, Business Continuity and Security Matrixed to Philippine Site Leader Directly supervising two (2) staff Facility Coverage: 2nd, 10th , 11th and 18th floors of Misys offices, with a total of 6,507 sqm. KEY ACCOMPLISHMENTS/ACCOUNTABILITIES:  Fit out of 2/F Philamlife Towers office facilities to establish the expansion of the Global Call Center/Customer Services group of Misys. In addition, the fit out for the location of Allscripts/Healthcare Contact Center with initial seating capacity of 212 workstations.  Fit out of 18/F PBCom Tower office facilities to address workspace challenges in terms of business expansion and increase in headcount.  Renovation of Hong Kong Office to address increase in headcount due to expanded business operations.  In charge of APAC regional offices/facilities on an ad-hoc basis.  In-charge of project management re: relocation of Manila office from Philam and PBCom Towers to Zuellig Building, Makati city.  Duties and responsibilities as follows : o Perform, coordinate, and supervise duties of administrative staff, including the review and evaluation of the work assignments for completion and compliance; make recommendations and modifications o Participate in the selection/hiring decision of subordinate staff, evaluate and recommend disciplinary action as appropriate; train and assign subordinate staff and provide recommendations concerning performance and/or promotion o Develop budgets for facility maintenance, housekeeping and security services, supplies, and transportation o Assist in or coordinate the over-all planning and decision-making for maintaining the safety, utility, and appearance of the facilities o Develop plan for 24-7 operation relating to office usage/access, housekeeping, security and occupational health and safety o Plan and/or coordinate work orders and supervise the work of contractors and vendors for construction, such as architectural, mechanical, electrical, structured cabling and inspect for completion o Coordinate and submit requests for office renovations or maintenance projects with contractors and meet with architects and engineers to review plans and projects o Manage office supplies and equipment, pantry and housekeeping supplies, including purchasing, storage inventory and distribution between office sites o Maintain asset inventory record and perform tagging of assets and inventories o Develop process workflows for procurement/purchasing, supplies and equipment issuance and PEZA documentation o Screen, evaluate and negotiate contract with vendors or contractors for office fit out, security, supplies and equipment, pest control service and other providers o Managed facilities keying system and master keying record of all keys issued to and retrieved from employees o Submit and coordinate PEZA requirement on documentation and reports o Coordinate and communicate to all employees the Health and Safety standard of PEZA and DOLE including Fire Safety standards and compliance o Coordinate and/or submit requirements for office permits and certifications o Communicate and implement House Rules to employees o Plan and/or coordinate accommodation, transport and other logistical needs of office guests and executives o Perform other duties assigned FACILITIES MANAGER January 16, 2004 – August 31, 2006 ePerformax BPO/Contact Center Corp. BPI Buendia Building, G.J Puyat Avenue, Makati City Reported Directly to the General Manager Covered a total number 1,500 employees Directly supervised six (6) staff Facility coverage – 2nd to 6th floors and 16th to 19th floors or a total office area 12,961 sqm of BPI Buendia Building KEY ACCOMPLISHMENTS/ACCOUNTABILITIES:  Team leader in the expansion of office facilities due to the increase in the business operation of various programs of ePerformax BPO/Contact Center with the following accomplishments: o o  Renovation/fit-out of the 16th to the 18th floors of BPI Buendia Center Building in Makati for the Verizon (formerly MCI) call center business. Renovation/fit out of the 2nd to the 4th and 6th floors of BPI Buendia Center Building, due to expansion of business operations, address workspace requirements various clients, such as Experian, TSI, PayPal and Washington Mutual. Responsible for performing general duties in office administration such as purchasing, office renovation, repairs and maintenance and coordinating of general office services more particularly on the following: o o o o o o o o o Office Facilities Management/Workspace Planning Security, Janitorial Services Property Custodianship and Asset Inventory Management Central Purchasing of Office Supplies, Equipment, Furniture/Fixture and Supplies Administration Logistics support and processing of payments of utilities, office lease/rental (light & water and telecommunications – PLDT & mobile phones) Maintenance and ordering of office and pantry supplies Company Vehicle (Fleet) Management Maintain and support office supplies including sourcing, obtaining quotations and purchasing. Building, utilities and vendor relations, postal, package and courier distribution and relationships. And other allied administrative and general services and facilities management functions assigned and required from time to time. ASSISTANT UNIT MANAGER September 2002 – January 15, 2004 Philippine Business for Social Progress (PBSP) Intramuros, Manila Reported Directly to Associate Director - SME Covered a total of 230 employees Directly supervised eight (2) staff Facility coverage is three (3) floors overall total of 3,100 sqm. KEY ACCOMPLISHMENTS/ACCOUNTABILITIES:  Managed the overall business operation of the Unit in terms of the following functions: o Office Facilities Management/Building Administration o Company Vehicle (Fleet) Management o o o o o o o o o o Security, Janitorial, and Messengerial Services Telecommunications (PABX/Fixed and Mobile) Property Custodianship and Asset Inventory Management Central Purchasing of Office Supplies, Equipment, Furniture/Fixture Chief Fire Marshal of the PBSP Fire and Disaster Control Brigade Logistics support and processing of payments of utilities (light & water) Liaison and represent PBSP in all Intramuros Administration activities Property (Real Estate) Management Preparation/presentation of financial forecast and budgetary requirements of the General Services Unit in line with the overall plan of the whole organization. And other allied administrative and general services and facilities management functions assigned and required from time to time. DEPARTMENT HEAD – GENERAL ADMINISTRATION- Siemens, Inc. Makati City Reported Directly to the Vice-President – Business Services Covered a total of 500 employees Directly supervised six (6) staff Facility coverage is approximately 8,000 sqm KEY ACCOMPLISHMENTS/ACCOUNTABILITIES: Organized the newly created Department, a spin-off from the Group Human Resources Department. In Charge of the following functions of the Department:  Office Facilities Administration  Company Vehicle (Fleet) Management  Security, Janitorial, and Messengerial Services  Telecommunications (PABX/Fixed and Mobile)  Property Custodianship and Asset Inventory Management  Central Purchasing and Property Custodianship  Preparation/presentation of financial forecast and budgetary requirements of the General Administration Department and for the various Cost Center requirements of the company.  Logistic support and services in the processing of payments of all lease contracts/office rental and utilities  And other allied administrative and general services functions. REPAIRS AND MAINTENANCE SUPERVISOR- Roche (Phils.), Inc. Makati City Reported Directly to Technical Director Covered a total number 1,500 employees Directly supervised two (2) staff Facility coverage is approximately 10,000 sqm. KEY ACCOMPLISHMENTS/ACCOUNTABILITIES:  Office Facilities Management and Building Administration  Company Vehicle (Fleet) Management  Security, Janitorial, and Messengerial Services  Telecommunications (PABX/Fixed and Mobile)  Property Custodianship and Asset Inventory Management  Office Supplies and Property Custodianship  Assist the Vice President of Technical Department in the preparation/presentation of financial forecast and budgetary requirements of the section.  Assist the Vice President of Technical Department in the overall safety and good manufacturing, housekeeping practice as required by the home office in Basle, Switzerland.  And other allied administrative and general services functions assigned and required from time to time ASSET MAINTENANCE SUPERVISOR- Pilipinas Bank Makati City KEY ACCOMPLISHMENTS/ACCOUNTABILITIES:        Facilities Management/Administration of Head Office and Branches Records Custodian of the Bank Fleet Management of Company/Staff Cars Janitorial, Messengerial, Front Desk, Telecommunications Services Property Custodianship and Asset Inventory Administration Processing of all utility payments such as light, water, power And other General Services Functions assigned from time to time PERSONNEL ASSISTANT (Manpower Management Group- Pilipinas Bank Makati City KEY ACCOMPLISHMENTS/ACCOUNTABILITIES:     Maintains and updates the 201 file Handles the Provident Fund and process loan applications Update records and process application of Sick and Vacation Leaves Processing of Retirement, Medical and Insurance Claims/Benefits BOOKEEPER (International Department- Pilipinas Bank Makati City KEY ACCOMPLISHMENTS/ACCOUNTABILITIES:    Maintenance and updates Subsidiary Ledgers Prepares FCDU Debit/Credit Memos and Tickets Prepares and post trial balance proofsheet for the day ACCOUNTING CLERK (Branch Accounting/Reporting Section) Controllership Department- Pilipinas Bank Makati City KEY ACCOMPLISHMENTS/ACCOUNTABILITIES:    Maintains and updates the Subsidiary Ledgers of the Section Prepares Branch Accounting Debit/Credit Memos and Tickets Prepares and post trial balance proofsheet for the day PERSONAL INFORMATION: Date of Birth – February 22, 1958 Married to Belinda R. de Vera with four (4) children. 5’5 in height. 138 lbs. Catholic.  Character references, available upon request.