Viyakshil Omardath

Viyakshil Omardath EXPERIENCE Event Management Specialist V&A Décor and Marquees 01/2023 - Current As an Event Manager Specialist, I brought ideas to life by planning, organizing, and executing memorable events tailored to the client's goals. I balanced creativity and logistics to ensure every detail ran smoothly while delivering exceptional experiences. Event Planning and Coordination CONTACT Johannesburg, South Africa -- SUMMARY Event Management Specialist with extensive experience at V&A Décor and Marquees, adept at planning, organising, and executing memorable events. Proven expertise in budget management, vendor negotiation, and on-site coordination. Skilled in team leadership, client engagement, and event marketing. Previous roles include Freelance Virtual Assistant providing administrative support and HR Administrator at Nissan focusing on recruitment and employee engagement. Proficient in Microsoft Office Suite, Calendly, Click Up, Microsoft 365, Monday.com, Mailchimp, Canva, and Google Calendar. Career goal: to leverage event management skills to deliver exceptional experiences while driving organisational success. SKILLS Administrative Skills ■ Calendar management and scheduling ■ Data entry and database management ■ Report creation and presentation design ■ Travel and itinerary planning Event Planning & Management ■ Budgeting and expense tracking ■ Vendor negotiation and management ■ On-site event coordination ■ Designed comprehensive event plans, including timelines, budgets, and venue logistics. ■ Collaborated with clients to identify goals, themes, and key event requirements. ■ Sourced and managed vendors, suppliers, and contractors to align with event objectives. Budget Management ■ Developed and monitored budgets to ensure cost-effective execution without compromising quality. ■ Negotiated contracts with vendors to maximize value and minimize expenses. ■ Conducted financial reconciliation post-event to maintain accurate records. On-Site Management ■ Supervised event setup, troubleshooting any last-minute challenges. ■ Acted as the primary point of contact for vendors, clients, and staff during the event. ■ Ensured smooth execution by managing schedules, directing teams, and adapting to real-time changes. Team Leadership ■ Led cross-functional teams, assigning responsibilities and ensuring clear communication. ■ Trained and motivated team members to deliver exceptional guest experiences. ■ Conducted post-event debriefs to evaluate performance and identify areas for improvement. Client and Stakeholder Engagement ■ Built strong client relationships by understanding their vision and exceeding expectations. ■ Presented event concepts and updates to stakeholders, keeping them informed throughout the process. ■ Gathered feedback post-event to enhance future projects and ensure satisfaction. Marketing and Promotion ■ Coordinated with marketing teams to create promotional materials and campaigns. ■ Utilized social media and email marketing to drive attendance and engagement. ■ Managed public relations efforts to generate buzz and media coverage. Recruitment and Staffing ■ Identified staffing needs for events and recruited qualified candidates for various roles. ■ Conducted interviews, screened candidates, and coordinated onboarding for ■ temporary event staff. Event marketing and promotion HR-Specific Skills ■ Managed scheduling, training, and performance of staff to meet event objectives. Onboarding and employee orientation ■ Built a reliable talent pool for recurring and future events. ■ Maintaining employee records and compliance ■ Managed internal communications, ensuring all staff were informed of organisational changes and developments. ■ Organizing training sessions and team-building activities ■ Facilitated training programmes for junior managers, improving leadership skills and performance metrics. ■ Streamlined inventory management processes, reducing waste and optimising stock levels for operational efficiency. ■ Recruitment and talent acquisition ■ Technology & Tools ■ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) ■ Calendly ■ Click Up ■ Microsoft 365 ■ Monday.com ■ Mailchimp ■ Canva ■ Google Calendar Freelance Virtual Assistant Freelance 02/2022 - 01/2023 As a freelance virtual assistant, I partnered with clients to provide flexible and reliable administrative support tailored to their needs. My work allowed busy professionals and small businesses to stay organized, save time, and focus on growing their ventures. ■ Managed calendars, scheduled appointments, and coordinated meetings, ensuring smooth daily operations for clients. ■ Responded to emails, handled inquiries, and provided follow-ups to maintain clear and professional communication. ■ Created reports, presentations, and documents to support client projects and initiatives. ■ Organized and maintained digital filing systems for easy access and efficient workflows. ■ Assisted with social media tasks, including scheduling posts and organizing content calendars. ■ Planned and coordinated travel arrangements, events, and small-scale projects for clients. HR Administrator Nissan 01/2017 - 03/2018 HR Assistant (Part-Time/Internship) While completing my studies, I gained hands-on experience in HR by supporting the department in recruitment, employee engagement, and administrative tasks. This role allowed me to develop a solid foundation in human resources while balancing academics. ■ Assisted in posting job openings, screening resumes, and coordinating interviews with candidates and hiring managers. ■ Supported onboarding processes by preparing employment contracts and guiding new hires through orientation. ■ Maintained accurate employee records and ensured data was up-to-date in HR systems. ■ Answered employee queries regarding policies, benefits, and payroll, providing clear and timely responses. ■ Helped organize team-building activities and training sessions to promote employee engagement and development. ■ Provided general administrative support, including drafting documents, scheduling meetings, and managing files. EDUCATION Higher National Diploma: Human Resource Mangement Damelin - Pietermaritzburg, KZN, 2022 Certificate of Higher Education: Matriculated Drakensberg Secondary School - Estcourt, KZN, 2016 REFERENCES Viren Ramburan CEO V&A Décor and Marquees - Freelance VA Most clients from platforms like Fiver and Upwork Julie Ramkisoon HR Manager Nissan -