Vivian Chinonso

VIVIAN CHINONSO Virtual Assistant | Executive Assistant Supporting purpose-driven with precision and care Introduction About me I am Vivian Chinonso Your reliable Virtual Assistant and a freelancer with a wealth of experience in various domains. I have honed my skills in areas such as email management, calendar organization, project coordination, appointment scheduling, travel planning, data entry, document preparation, light bookkeeping, and so on Additionally, I possess expertise in Airbnb and property management, CRM systems, graphic design, social media strategy, and customer service representation. My strong capabilities in lead generation, form creation, sales, and business management make me an invaluable asset to any team. Let’s collaborate and let me help you streamline your operations and achieve your goals. CORE COMPETENCIES/SKILLS Calendar Management and Scheduling Email Management and Prioritization Project Coordination and Task Tracking Document Preparation Meeting Coordination Travel Planning Research and Info Liaison Digital File Organization and Management Customer Service Basic Graphic Design Social Media Management and Engagement Marketing Support (Content Creation, Newsletters) Event Management Basic Bookkeeping Written and Verbal Communication Detail Oriented Data Entry Airbnb Proficiency in Microsoft Suite and Google Workspace Technical Support Remote Work Tools Proficiency Work Experience VIRTUAL ASSISTANT Romark Aluminum Company | Remote | Jan 2021-Feb 2023 Managed Calendar across time zones, averaging 20+ appointments weekly. Coordinated both internal and external events, including logistics, follow-ups, and documentation for various functions Supported expense tracking and invoicing for client-facing accounts. Proofread and edited key reports and decks, ensuring errorfree communication for leadership presentation Drafted and sent official correspondence (emails, briefs, proposals), reducing response turnaround by 30% Organized and maintained digital filing systems, ensuring accurate and accessible record-keeping for organizational objectives. Supported marketing efforts by creating newsletters monthly. EXECUTIVE ASSISTANT EHR | Remote | April 2023-Feb 2025 Delivered timely stakeholder updates, keeping all involved parties aligned and informed ahead of project milestones. Maintained records, documents, and SOPs, improving document retrieval speed by 40%. Handled incoming inquiries with clarity and speed, maintaining a consistent response time. Managed Calendars and scheduled meetings across time zones, ensuring efficient time management and seamless operation Supported content creation and scheduling for 3+ social media posts weekly, improving visibility and engagement. Organized and flagged high-priority emails, bringing average response times under 24 hours SERVICES GENERAL ADMIN TASKS Email Management Calendar Management CRM Management Data Entry Lead Generation Appointment Setting Social Media Management REAL ESTATE TASKS Data Entry Appointment Scheduling Coordinate Showing Calendar Manage Open house Promotion Manage Property Listings Keep Contact List Updated Online Advertising EVENT MANGEMENT TASKS Vendor Research and follow up Venue Search Planning Agenda for the Event Creating and Sending Event Invites Event Marketing PORTFOLIO RECENT PROJECTS Project 01: Email Management Managed and organized a busy executive’s email Before Labels After Labelling Project 02: CALENDAR MANAGEMENT Managed and organized calendars for a busy executive Project 03: GRAPHIC DESIGN Welcome Email Promotional Email Event Invitation Email Project 04: DATA ENTRY AND LEAD GENERATION Entered Data into the company database using Google spreadsheet and Excel . Project 05: PROJECT MANAGEMENT Supported project team with updating project status report on Asana software Developed weekly team briefs Project 06: TRAVEL ITINERARY Researched and planned a successful trip for a busy executive Project 07: APPOINTMENT SETTING Scheduled Appointments using Calendly Educational Background University of Calabar B.A. International Relations 2024 CERTIFICATIONS AND COURSES Virtual Assistance | Empower Remotely Foundation Training Program in Communication, Virtual Assistance, and Client Services Digital Skill | Problue Company Let's Work Together - -IN https://linktr.ee/vivian.chinonso https://www.linkedin.com/in/akanemechinonso-vivian THANK YOU Thank you for taking the time to look through my portfolio. I genuinely appreciate your interest. My mission is to provide you with reliable, efficient, and high-quality support that makes achieving your goals easier and more manageable. I truly care about helping you with your tasks and operations, ensuring that everything runs smoothly behind the scenes, so you can focus on what truly matters. It would mean a lot to me if you choose to share this responsibility with me. I am eager to collaborate with you and contribute to your ongoing success as a brand, supporting you every step of the way.