Virginia Aresta

Virginia B. Aresta Address: D8-E, Govt Quarters, St. Inez Email: - Mobile: - Panaji, Goa Employment History Company Name: Reliable Business Centre December 2009 – January 2012 Mapusa, Goa, India Position : Office Manager Work Description:  Responsible for the day to day, smooth running of the office  Handled for all in/out going (day-to-day) enquiries from visitors and prospective Clients  Responsible for in/outgoing communications to Client and Suppliers  Responsible for the Proprietor’s personal appointment, travel schedule; etc  Handled/Assisted Human Resources Dept.  Assisted the Accounts Department.  Controlled office inventory to ensure supply was in order Company Name : LACASA Architectural Consultants March 2007- November 2008 Dubai, U.A.E. Position : Executive Assistant to the CEO Work Description:  Responsible for the day to day, smooth running of the office  Handled all in/out going (day-to-day) enquiries from visitors and prospective Clients  Responsible for in/outgoing communications to Client, Supplies, Contractors  Responsible for the Chairman’s personal appointment, travel schedule; etc  Handled/Assisted Human Resources Dept. (Visa, travel & Medical insurance)  Controlled office inventory to ensure supply was in order  Supported Management on the establishment of Offices in other branches.  Assisted in the conduct of Interviews and Hiring Procedures locally and overseas.  Assisted in placing secretarial/clerical support to different Departments. Company Name : LACASA Architectural Consultants September 2006- February 2007 Dubai, U.A.E. Position : Executive Secretary cum Document Controller Work Description:  Reported and worked for the Managing Partner of the Company and Directors.  Maintained the diary of the Managing Partner and screened the telephone calls of the same and the Director.  Reviewed incoming correspondences, initiated appropriate replies as directed by the Managing Partner and Directors.  Responsible for devising and maintaining the office systems, dealing with communication.  Reviewed outgoing correspondences, edited for procedural and grammatical accuracy.  Maintained the database of the Office in re: Document Controlling Procedures.  Initiated the Document Controlling Procedures; Transmittals, SI’s, RFIs.  Assisted in Writing minutes of the meeting.  Acted as liaison between supervisor and others (i.e., departments, external contacts, clients, etc.).  Composed and/or edited/distributed letters, memos, reports, etc. on time and maintain who, what and when recurrent reports are due and active presentations and meetings are scheduled.  Prepared special reports/ brochures / overheads/ etc. for seminars/meetings.  Prepared travel arrangements for the Managing Partner and Directors and coordinates with Hotels for the accommodation and booking Conference Rooms. Company Name : MACE INTERNATIONAL LIMITED Project: Jumeirah Beach Residence Project Dubai, UAE January 2005- August 2006 Position : Project Secretary/Document Controller Work Description:  Attended and screened phone calls for the Project Management Team hence, acted as the Receptionist in the Sector.  Provided administrative and document control support to the whole team in the Sector.  Maintained the confidentiality of the files and updates them regularly so as to achieve a standardized filing system in the Sector.  Assigned numbers and enters all documents in the PMS (Project Management System) using Expedition Primavera Software to facilitate the location of documents at all times.  Prepared letters and attachments and make transmittals for circulation to the Client, Consultants, Contractors and other offices.  Received and checks the documents submitted by the Consultant and Contractors before passing it to the Project Manager.  Assisted in the generation of CVI’s, RFCs, Request for Informations, Site Instruction, Taking Over Certificates, Engineer’s Instruction, Agreed Value of Engineer’s Instruction, Transmittals, and maintained files of each. Department of Agrarian Reforms , Philippines June 1999-December 2002 Legal Secretary  Reported for the Chief of the Legal Division.  Received and screened calls for the Chief and other Legal Officers.  Monitored and filed incoming/outgoing documents.  Maintained accurate and comprehensive records of incoming and outgoing case folders.  Typed legal cases and documents.  Assisted in the conduct of investigation of various cases in the region.  Reviewed documents submitted for Case Folders.  Drafted legal communications.  Assisted in the conduct of Investigations, Settlements.  Finalized and Issued Letters of Execution on cases resolved. Educational Attainment Highest Education Level : University Graduate Field of Study : Bachelor of Arts in Mass Communication Institute / University : Cagayan State University, Philippines References: 1. Mr. Nilesh Sangodkar Proprietor Reliable Business Centre MApusa, Goa, India Email Add:-2. Mr. Emad Jaber CEO, LACASA Architectural Consultants Dubai, UAE Mobile No-. Atty. Marjorie P. Ayson Regional Director, Dept. Of Agrarian Reform Cagayan Valley, Philippines