Virginia Wambui
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Contact Info-www.linkedin.com/in/virginia-wambui
Summary
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I have 5+ years experience in implementing, reviewing and streamlining
administrative procedures. I consistently demonstrate a strong commitment to
fulfilling assigned duties, focusing on delivering tangible results. I am Seeking an
environment where I can further develop my skills through training and professional
growth. I pose discernment and insight to provide effective assistance at all times
Experience
Marnick Agencies
3/04/2023 Admin Support
Achievements
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Effective Communication. I have successfully managed email correspondences with landlords and tenants.
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Customer Service Excellence. Attained a track record of providing exceptional customer service to both
landlords and tenants, ensuring their needs are met promptly and satisfactorily.
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Well Organised operations. I manage and assist with filing and data entry tasks efficiently, maintaining
accurate records, and ensuring documents are properly archived and easily accessible.
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Commendable Time Management Abilities. I have effectively honed the skill of prioritising tasks and
handling multiple responsibilities simultaneously.
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Problem solving. Managed to resolve issues and address challenges proactively, whether it involved
coordinating inspections, communicating with maintenance personnel, or managing tenant concerns.
Fourway Construction Co. Limited
9/ 2019 – 3/2022
Project Administrator
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At the beginning of every project I reviewed and evaluated existing administrative procedures within the
organisation. This involved identifying areas for improvement, streamlining processes, and this enabled
me to enhance efficiency with a steady increasing rate of 30%.
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Coordinated and processed purchases orders, processed invoice payments and maintained office and
site inventories worth approximately $49,000 at any given time. I coordinated the timely delivery of
various purchase orders. The results were streamlined operations and uninterrupted workflow.
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I worked on 3 major contracts worth approximately $1 million and in all these projects. I Successfully
established 5 strategic team goals for each through collaboration with departmental heads, and
stakeholders resulting in a 65% increase in productivity.
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Developed team schedules and delegated tasks appropriately to team members and achieved at least
90% completion of tasks. I also facilitated the successful onboarding and training of team members
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Developed strategic solutions to meet workforce demands. With the relevant help I oversaw the
recruitment and selection processes of staffing that resulted to meeting work deadlines 70% of the time
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Encouraged employee involvement in safety protocols, cost-conscious initiatives by promoting a culture
of accountability and resourcefulness. Through training programs, I empowered them to contribute ideas
for cost reduction, efficient resource allocation, compliance on safety guidelines and this resulted to
minimised resource wastage and a culture of Zero Harm
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I maintained an amicable relationship with our banking partners, made transactions with 0.01% error
margin, maintained a proper bank reconciliation record, and managed our banking documents.
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During my time, I managed and processed payroll for 30 permanent staff and over 150 casual
labourers.
Fourway Construction Co. Limited
3/2017 – 6/2019
Assistant office Administrator
Achievements
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Produced financial reports related to budgets, expenses and monthly tax compliance. I efficiently
handled financial data for multiple departments, totaling to over $100,000 in account payables and
receivables monthly
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Supported the fleet manager in planning appropriately for any logistical needs across all operations
within the company. This included arranging travel logistics, including booking rooms, flights and ground
transportation for stakeholders and clients. I successfully managed task schedules of at least 10 drivers
resulting in 100% task completion 97% of the time.
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Maintained proper filing of printed and soft documents.. I drafted and prepared correspondences for the
Engineering project manager with a 98% accuracy rate, ensuring precise and error-free communication.
I implemented an organised filing system that saved an average of 3 hours per week in locating and
retrieving important correspondences.
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Planned and facilitated business meetings with stakeholders and clients. This involved ensuring that
the relevant staff were informed, the venue was booked and facilitated. I also prepared the relevant notes
and documents
Volunteer Work
UNHCR
Uganda , 2012
Volunteer surveyor
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Surveyed the given areas for malnourished children.
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Analysed the results and submitted a statistics report to my supervisor.
TASO
Uganda, 2012
Volunteer Peer counsellor
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Visited nearby communities and sensitised them on the measures of HIV and AIDS prevention..
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Drafted weekly progress reports and accounted for resources used.
● Provided counselling sessions to those directly affected by the epidemic.
Skills
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Adaptability and flexibility: Quickly adapt to new technology, roles and assignments as given by line
management.
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Ability to perform a broad range of administrative & project management duties, e.g., budget creation &
management, project planning and oversight, human resources, database management, Expense tracking.
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Excellent communication and interpersonal skills: Skilled in empathetic listening, maintaining professional
relations with clients, stakeholders, and colleagues. Confident public speaker capable of matching services
with client needs.
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Planning and organising: Highly organised individual, with a keen eye to detail. I am capable of developing
clear goals that are consistent with agreed strategies to ensure efficiency and achieve great stakeholder
expectations..
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Computer skills: Proficient in the use of MS suite, Google tools and internet navigation and this has strongly
aided me to research information needed to successfully complete projects
● Reporting skills: Ability to prepare, present written and oral reports.
Education
Nkumba University
Bachelor of Arts in International-
Relations and Diplomacy
Attained: Honours second upper
class
References available upon request
