Vinosha Arumugam

Vinosha Arumugam Ottawa, ON OBJECTIVE Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. SKILLS • Strong verbal, written, and interpersonal communication skills. • Excellent organizational skills with the ability to multitask and prioritize. • Maintains confidentiality and attention to detail in all tasks. • Advanced proficiency in Microsoft Office, Teams, Zoom, and Google Workspace • Team-oriented with a focus on clear communication and dependable support. PROFESSIONAL EXPERIENCE Administration Executive Oct 2018 – Nov 2023 AMALCON ENGINEERING SDN BHD l KL, MALAYSIA • Provided administrative support, including handling communications, data entry, and maintaining well-organized records and files. • Welcomed and assisted visitors, coordinated daily office activities, and maintained a clean, professional reception and meeting area. • Managed office inventory, ensuring consistent stock of stationery, kitchen, and cleaning supplies. • Prepared maintenance agreement renewals and issued repair/replacement quotations, and processed accounts receivable transactions. • Coordinated annual inspection applications and appointments with DOSH, supporting compliance and certification renewals. • Organized and dispatched outgoing mail, ensuring accurate packaging, addressing, and use of cost-effective courier services. Administrative Assistant Feb 2018 – July 2018 ASSOCIATION OF CONSULTING ENGINEERS MALAYSIA l KL, MALAYSIA • Supported daily clerical operations, including scanning, filing, copying, and issuing tax invoices and receipts. • Managed office communications by responding to calls, emails, and customer inquiries promptly and professionally. • Maintained office equipment and supply inventory, placing orders to ensure smooth daily operations. • Coordinated meeting setups and contributed to successful event planning for gatherings of 250-plus attendees. Assistant Document Controller May 2014 – Jan 2018 ZAIDUN-LEENG SDN BHD l KL, MALAYSIA • Managed document control processes, ensuring accurate handling of contract documents, adherence to digital filing procedures, and compliance with retention policies. • Maintained organized archives and file servers for approved documents and drawings, enabling traceability and efficient retrieval for audits and operational needs. • Coordinated document flow between departments and contractors to facilitate timely communication, document exchange, and audit readiness. • Assigned unique document numbers, tracked records in databases, and maintained transmittal logs to support both internal and external auditing requirements. • Collaborated with internal teams to reproduce, print, and finalize documentation, ensuring completeness and compliance during audit processes. Accounts Assistant Mar 2012 – April 2014 LEONG COMMON SEAL SENDIRIAN BERHAD l KL, MALAYSIA • Processed various financial transactions including invoices, payment vouchers, employee reimbursements, petty cash, and bank deposits, ensuring accuracy and timeliness. • Managed accounts receivable functions by issuing invoices promptly, maintaining detailed customer records, and overseeing collection activities to optimize cash flow. • Communicated effectively with clients to address and resolve disputes related to outstanding invoices, payments, and necessary adjustments. • Maintained organized financial documentation by applying appropriate coding to invoices, files, and receipts, facilitating easy retrieval and audit readiness. • Collaborated with external auditors to identify and resolve discrepancies, supporting compliance and accurate financial reporting. Admin Clerk July 2011 – Feb 2012 KENFORCE CONSTRUCTION SDN BHD l KL, MALAYSIA • Coordinated office operations to maintain an efficient, organized, and professional work environment. • Managed multi-line phone systems, directing calls promptly to the appropriate departments or staff members. • Created, updated, and maintained accurate records and files to ensure document compliance and data integrity. • Performed general clerical tasks such as photocopying, scanning, filing, and data entry to support smooth office functions. EDUCATION Administrative Assistant Diploma Academy of Learning Career College l Ottawa, ON Secondary School Sinar Bintang l KL, Malaysia CERTIFICATES Mastering Effective Workplace Communication Communication Skills for Office Administration and Management Skills Word Skills Employment Centre l Ottawa, ON Microsoft Excel - Excel from beginner to advanced Email writing - Business English LANGUAGE English, Malay, Tamil Graduated Dec 2024 2003 - 2007 April - June 2025 May - July 2025 -