Vida Chumbley

Vida Chumbley 7727 Buford Dr Dallas, TX 75241 -- Skills Operations Management | International/Domestic Travel | Microsoft Office Suite| G-Suite |Slack | WebEx | Salesforce | Asana | Mail Chimp | Onboarding | HRIS | iCIMS | Recruiting | QuickBooks | Data Entry | Event Planning | Philanthropy | SharePoint | Education Richland College, Dallas, TX Associate of Applied Science | Major: Business Management | December 2015 Paul Quinn College, Dallas, TX Bachelor of Business Administration May 2019 Experience 03/2018-Current Compass/Dallas, TX - Office Administrator ● ● ● ● Manages Office/Vendor Relations Manages Office Budgets Oversees planning and logistics associated with events and meetings Coordinates Marketing Efforts: Print ad coordination, Marketing brochures, Mail Chimp blasts, sponsorships, and events 06/2015-03/2018 HNTB/Dallas, TX - Sr. Administrative Assistant/Office Coordinator (Remote/ On-site) ● Provided administrative support to Managing Partner and 4 other C-Level Executives not limited to: complex calendering, inbox management, client relations, facilitating meeting both client related and internal, complex travel arrangements, expense reports ● Managed the Downtown Office; managed the administrative team, property requests, catering, ordering office supplies, Front desk assistance, minor IT related inquiries ● Local HR Liaison: screened candidates; updated ATS and HRIS, monitored and applied HR best practices, new hire onboarding ● Salesforce management ● Designed meeting materials; PowerPoints, spreadsheets, minor graphics & org charts ● Managed HNTB NTX SharePoint site ● Created & monitored project schedules in accordance with project best practices. ● Managed and developed multi-million dollar project proposals with competing deadlines ● Planned and facilitated offsite conferences, executive meetings, and holiday celebrations 01/2015-06/2015 2 Ansira/Dallas, TX - Executive Assistant ! ! ! ! ! ! Gate-keeper for Chief Strategy Officer; responsible for accepting or rescheduling meetings, prioritizing & color-coding calendar invites Managed contractor and vendor relations Facilitated WebEx meetings Created and edited presentation materials and graphics Coordinated extensive travel arrangements, submitted monthly expense reports Maintained an accurate virtual filing system of all client presentation using SharePoint & Box 08/2012-01/2015 Bain & Company/Dallas, TX - Administrative Assistant ! ! ! ! ! ! ! Provided administrative support to multiple Manager-level Consultants Coordinated calendars and schedule meetings Resolved scheduling conflicts as they arise and prioritized issues to ensure an effective time management approach Extensive experience with both international and domestic travel arrangements including visa applications, air, hotel, ground transportation, and client meeting coordination Typed and proofed correspondence including letters, memos, documents and reports as requested or as circumstances dictate Produced basic computer graphics for client presentations Coordinated Manager’s client interactions (electronic/print mailings and event activity) 01/2004-08/2012 White Gown Showroom/Dallas, TX - Executive Assistant/ HR Coordinator ! ! ! ! ! ! ! ! ! ! ! ! ! ! Provided administrative and personal support to Owner Maintained an accurate CRM using QuickBooks Generated Annual Financial Plans Designed and implemented overall recruiting strategy Developed and updated job descriptions and job specifications Prepared recruitment materials and posted jobs to appropriate job board/newspapers/colleges etc Sourced and recruited candidates by using databases, social media etc Screened candidates resumes and job applications Onboarded new employees Monitored and applied HR recruiting best practices Payroll and Invoicing using QuickBooks Prepared reports, email communication and PowerPoints Coordinated domestic and international travel arrangements Coordinated offsite conferences, executive meetings, and holiday celebrations