Victoria Omotola Ojuola

I’m an Executive Virtual Assistant with a strong background in administrative and executive support, project coordination, and client communication. I help entrepreneurs, small business owners, and executives stay organized, manage priorities, and run their daily operations smoothly.

I handle email and calendar management, meeting scheduling, inbox triage, file organization, and client correspondence with a focus on efficiency and accuracy. My experience spans both on-site and remote support roles, where I learned to anticipate needs, maintain confidentiality, and keep systems running without constant supervision.

Here is How I Can Support Your Business

✅ Email Management & Communication

Keep inboxes organized, respond to client messages promptly, and ensure important correspondence never goes unnoticed. Skilled in Gmail and Outlook with experience creating filters, flags, and follow-up systems for smooth correspondence.

✅ Calendar Management & Scheduling

Coordinate meetings and appointments seamlessly using Google Calendar and Calendly. Prevent overlaps, manage reminders, and maintain clear schedules for

teams and executives.

✅ Project Coordination & Task Tracking

Use Trello, Asana, ClickUp, and Notion to manage ongoing tasks, monitor

deadlines, and track deliverables. Keep projects aligned, organized, and moving forward efficiently.

✅ Administrative & Executive Support

Prepare documents, organize files, and handle research and reporting with accuracy and confidentiality. Create simple systems that save time, reduce repetition, and support daily business operations.

✅ Client Communication & Support

Manage professional correspondence, follow up on deliverables, and maintain excellent communication through Microsoft Teams, Slack, and Google Meet. Provide a responsive and client-centered experience.

✅ File & Document Management

Organize shared folders and maintain up-to-date records using Google Drive and OneDrive. Ensure files are easily accessible, properly named, and securely stored.

✅ CRM & Workflow Maintenance

Work within HubSpot and Freshdesk to update client details, monitor inquiries, and streamline administrative workflows for smoother client management.

💻 My Toolkit

• Google Workspace: Gmail, Calendar, Docs, Sheets, Drive, Forms
• Microsoft Office: Outlook, Word, Excel, PowerPoint
• Project Management: Trello, Asana, ClickUp, Notion
• Communication Tools: Microsoft Teams, Slack, Zoom, Google Meet
• CRM Platforms: HubSpot, Freshdesk
• File Management: Google Drive, OneDrive, Dropbox, SharePoint

I’m reliable, organized, and adaptable, comfortable working independently and collaborating within teams. I believe in keeping things simple, structured, and efficient so your business can operate at its best.

✅ Let’s connect. I’ll manage the details so you can focus on growth and strategy with peace of mind.