Victoria Atairu

VICTORIA ATAIRU Address: Abuja, Nigeria • Phone No: - • Email:-LinkedIn: https://www.linkedin.com/in/victoria-atairu EXECUTIVE ASSISTANT PROFESSIONAL SUMMARY Executive Assistant with 2 years+ proven hands-on experience supporting C-suite executives across corporate, nonprofit, and remote settings. Skilled in coordinating high-level meetings, managing budgets, and streamlining administrative processes that improve efficiency and reduce costs. Excelled in handling sensitive communications, complex travel logistics, and multi-department coordination with complete confidentiality and accuracy. Successfully implemented digital tools and reporting systems that cut preparation time by 20% and improved project follow-up rates by 30%. Commended for strong stakeholder management, effective prioritization, and a proactive approach that enables leaders to focus on strategic decision-making. Brings a solid fuse of technical expertise, organizational & communication skills, and professional discretion to deliver reliable executive support and measurable business impact. HARD SKILLS Microsoft Office Suite • Google Workspace • Calendar Management • Meeting Scheduling & Coordination • Travel & Logistics Planning • Document Preparation • Research & Report Writing • Workflow Optimization • Project & Program Tracking • Virtual Meeting Facilitation • CRM Tools & Data Management • Client & Stakeholder Relationship Management • Email & Communication Handling • Budget & Expense Tracking • Administrative Support & Office Management • Process Improvement • Event Planning & Coordination • Digital File Management • Task Prioritization & Deadline Management • Risk Management & Mitigation • Document Control & Version Management • Team Collaboration & Coordination • Confidential Correspondence Management • Career Guidance & Personal Development Support • Executive Coaching Assistance SOFT SKILLS Team Leadership • Effective Communication • Collaboration • Problem-solving • Organization • Interpersonal Skills • Time Management • Decision-making • Adaptability • Critical Thinking • Team Building • Emotional Intelligence • Multitasking • Innovation & Creativity • Organisational Skills • Empathy • Cultural Sensitivity • Patience • Attention to Detail • Team Collaboration • Flexibility • Innovation and Creativity PROFESSIONAL EXPERIENCE Administrative Coordinator (Remote) • Yiddish Land, California, USA • Nov 2024 – Aug 2025. • • • • • • • Oversaw scheduling and logistics for staff and volunteers, achieving a 20% improvement in coordination. Monitored budgets, keeping expenses within limits and ensuring 100% compliance with financial policies. Assisted with grant proposal preparations, contributing to successful funding applications worth over $50,000. Coordinated 10+ cultural events & programs, ensuring smooth operations and 95% positive attendee feedback. Liaised with community partners, strengthening relationships and increasing joint event participation by 13%. Supervised records & digital files, enhancing retrieval efficiency and reducing document misplacement by 21%. Managed incoming communications, prioritizing 100+ monthly inquiries with 98% accuracy and response timeliness. Executive Assistant to the Chief Operating Officer (COO) • CLENT Africa, Lagos, Nigeria • Oct 2024 – Mar 2025. • • • • • Drafted detailed briefing packs and reports, reducing executive preparation time by nearly 20%. Negotiated travel arrangements, lowering flight & accommodation costs without reducing service quality. Scheduled & coordinated 50+ cross-department meetings, raising attendance consistency by 9% in 6 months. Oversaw logistics for 3 international events, securing timely vendor delivery & 100% compliance with budgets. Implemented a digital tracking system for initiatives, improving COO visibility & boosting follow-up rates by 8% • • Screened & prioritised 300+ weekly communications, ensuring COO only engaged with critical high-level matters Liaised with departmental heads weekly, ensuring alignment of deliverables and resolving operational challenges quickly. Virtual Assistant & Sales Development Representative (Remote) • SkilledUp Life, Darebury, United Kingdom • Oct 2024 – Feb 2025. • • • • • • • Supported targeted sales outreach, generating 15% more qualified leads within the first three months. Created standardised document templates, cutting preparation time for reports and proposals by 29%. Prepared communications for executives, increasing client response rates by 22% across outreach campaigns. Streamlined executive travel bookings, reducing administrative time by 40% while maintaining cost efficiency. Handled logistics for 20+ meetings monthly, sustaining 98% punctuality across interviews & reporting sessions. Managed CRM entries for 400+ prospects, ensuring data accuracy and boosting conversion reporting reliability. Monitored departmental budget exceeding $12K quarterly, ensuring complete accuracy in financial compliance reporting. Administrative Assistant Intern • Tertiary Education Trust Fund (TETFUND), Abuja, Nigeria • Mar 2023 – Oct 2023. • • • • • • • Digitized filing systems that increased retrieval efficiency by 18% and reduced paper storage needs. Collaborated with IT to redesign reporting templates, saving departments over 50 man-hours monthly. Processed 60+ monthly expense claims, reducing reimbursement errors by 36% during internship period. Coordinated 25+ executive board meetings, ensuring all materials were circulated with complete accuracy. Monitored procurement requests, reducing vendor approval timelines by 10% through structured tracking. Oversaw multi-state travel logistics, cutting delays by 20% through improved scheduling and vendor oversight. Assisted with confidential correspondence, achieving a 99% accuracy rate across documentation and formatting. VOLUNTEER EXPERIENCE Executive Assistant to the President/CEO (Remote) • JJ Centre, New York, United States. • Oct 2024 – Date. • • • • • • • Coordinated food delivery operations, achieving a 20% improvement in efficiency within six months. Managed communications with donors, achieving a 70% positive response rate across outreach campaigns. Organized 5 fundraising events, increasing donor engagement by 20% and securing recurring contributions. Developed volunteer performance tracking, improving retention rates by 19% through recognition initiatives. Prepared comprehensive budgets for over 10 events, cutting overall costs while still meeting program objectives. Drafted organizational reports and funding proposals, attracting interest from 3 prospective donor institutions. Scheduled and facilitated board meetings, ensuring 100% compliance with documentation and reporting requirements. TRAINING/PROFESSIONAL COURSES Project Management Expert – Excelerate. Virtual Assistant – ALX Africa Customer Relationship Management (CRM) – Terra NG. -. EDUCATION B.Sc. – Computer Science (2nd Class Upper 4.36/5.00) – Veritas University, Nigeria. SSCE – Unity High School, Abuja, Nigeria. 2024.