Vicky Mukami Mbeca

VICKY MUKAMI MBECA P.O. Box- Nairobi, Kenya  - - Linkedin-www.linkedin.com/in/vicky-mbeca/ VIRTUAL ASSISTANT Focus: Business Support through, Diplomacy, Best Practices & Policies Compliance, Relationship Building & General Administration Core Values: Adaptable  Collaborative  Data-Driven  Professional Creativity  Impact General Administration professional and Executive Assistant driven by confidence and professionalism, with hands-on experience in the Non-profit and commercial sectors. Thrives in business development, office administration and coordination, management of programs and projects, operations management, research and writing. An independent self-starter, who requires minimal supervision Leverages the ability to develop strong multi-cultural and trusted relationships, interpersonal skills, critical thinking, networking, concept development, research, reporting and presentation skills, confidentiality and secretarial expertise in enhancing organizational effectiveness and high quality service levels within demanding, deadline-driven environments. Key Skills & Competencies  Relationship Management  Research and Report Writing  Scheduling & Calendar Management  Filing and Document Management  Culture Sensitive Operations  Logistics & Travel Arrangements  Planning & Organizing Skills  Administrative Budgeting  Ability to Multi-Task & Prioritize  Work Flow Processes  Customer Experience Management  Business Planning and Administration Professional Experience OPERATIONS EXECUTIVE (Contract)  Proteq Automation Limited Nov 2020 – Jan 2021 Core Contributions:  Implemented procurement procedures and system, human resource management, managed documentation and record keeping, customer service and relations, project management, and facilitated administrative budgeting. EXECUTIVE ASSISTANT (Contract)  Designtech Africa Limited Mar 2020 – Oct 2020 Core Contributions:  Steered administrative tasks and acted as a HR in matters that involved staff welfare.  Performed basic accounting procedures of tendering, quoting, invoicing, and preparation of daily expenses records. Prepared and consolidated monthly expense reports.  Prepared Proposals and marketing materials for the company products and managed communications.  Planned company logistics, procurement and managed the workshop projects. BUSINESS DEVELOPMENT EXECUTIVE (Contract)  Home Comforts Limited Nov 2019 – Mar 2020 Core Contributions:  Marketed the Home Comforts branded tea, performed competitive research, and managed the pipeline for Home Comforts Limited.  Identified, enlisted and built relationships with 80+ potential distributors for Comforts branded tea. BUSINESS DEVELOPMENT EXECUTIVE (Contract)  Intelligentso Nigeria Jan 2018 – May 2019 Core Contributions:  Lobbied and secured appointments for presentations and canvassing with the Commandant General and the departmental heads of the National Security and Civil Defense Corps, a paramilitary security agency, to automate their operations and digitize their data. The project was enlisted for implementation. SOLE PROPRIETOR  TUEM limited|Dar es Salaam, Tanzania Nov 2015 – Jul 2017 Core Contributions:  Pioneered a carpentry business with three carpenters on a full-time basis in November 2015, being an Expat spouse dealing in furniture making and general repairs of household furniture mainly, beds, closets and dressing tables.  Operated a Taxi business with two taxis, between November 2016 and July 2017. POSTGRADUATE ACADEMIC ATTACHMENT  Ministry of Foreign Affairs, Foreign Service Institute (FSI) Sept 2011 – Dec 2011 Core Contributions:  Provided support to the Foreign Service Institute (FSI) staff in conducting diplomatic training for the newly appointed diplomats of The Government of Southern Sudan.  Developed training manuals, executed logistical plans and organized training; organized key meetings for the department, and daily office operations. PROGRAM OFFICER  National Civil Society Congress | Nairobi, Kenya Jan 2008 – Aug 2008 Core Contributions:  Disseminated information and reporting to the public on various social development issues noted by the congress.  Executed records management, Research and Report writing, monitored meetings, and tracked processes and proceedings, related to the outcomes of the mediated settlements, following the post 2007 general election crisis.  Deployed and offered professional guidance to 25 interns.  Organized and managed the logistics for meetings, seminars, conferences, and media briefings of the congress. PROGRAM OFFICE VOLUNTEER  Youth Employment Systems (YES) Kenya | Nairobi, Kenya Jul 2007 – Jan 2008 Core Contributions:  Cultivated partnerships with over 10 similar organizations through interpersonal networking.  On boarded 200 new individual members to the organization and maintained membership and partnership records.  Fundraised for a budget worth KES 2M, through proposal writing and plans for managing and tracking program resources.  Monitored ongoing programs and developed relevant evaluation reports and position papers for the organization. KENYA YOUTH COMMUNITY AND EDUCATION DEVELOPMENT PROGRAM (KYCEP)  Nairobi, Kenya Sep 2006 – Jul 2007 Millennium Development Goals Program Officer  Mar 2007 – Jul 2007  Raised awareness and interest on Millennium Development Goals (MDGs) and the importance of their achievement.  Engaged and empowered youth on critical issues related to the MDGs and developed strong advocacy and lobby networks.  Promoted dialogue among the youth on MDGs and mobilized young people in monitoring processes on the MDGs. Secondement to ActionAid Secretariat in the World Social Forum (WSF)  Dec 2006 – Feb 2007  Planned and organized the Pan African Youth forum within the World Social Forum 2007.  Supported the 2007 WSF Youth Committee to establish a platform for youth engagement in inter-generational dialogue.  Contributed in building the platform linkages with the social youth movements in Africa.  Steered the Africa Asia Solidarity meeting for participation at the World Social Forum 2007 working within the ActionAid International strategy and overall objectives for the World Social Forum 2007. Program Assistant  Sep 2006 – Nov 2006  Developed, implemented and managed programs related to development issues.  Generated reports for ongoing programs and created plans, budgets, strategic appraisals, and documents for the program.  Formulated advocacy, lobbying documents, position papers and created progress reports. Earlier Work Experience Operations Assistant  CitiBank N.A. Kenya | Nov 2001 – Dec 2005 Education & Professional Development Master of Arts in International Conflict Management  University of Nairobi, Nairobi, Kenya | Nov 2009 – Dec 2011 Bachelor of Arts in Sociology  University of Nairobi, Nairobi, Kenya | Sept 2004 – Dec 2008 Diploma in IMIS  Kenya School of Monetary Studies, Nairobi, Kenya | Jan 2001 – Dec 2001 Certificate in Business Management  Kenya Institute of Management, Nairobi, Kenya | Apr 2000 – Sept 2000