Venkatesh Shanmughavel

 Name (Given /Last ): Nationality: Date of Birth: Address: VENKATESH SHANMUGHAVEL Indian - 205,Sapthagiri residency, BDA Main road,N.R.Colony, Bengaluru Mobile:- Email: - Family Status Married, One Son Educational Qualifications Degree Course detail University Grade M.I.T Masters in Information Technology- 2 yr course University of Ballarat,, Sydney, Australia. First MCA Masters in Computer Application Madras University First Bsc Bachelors in computer science – 3yr Course Madurai Kamaraj university Second Training Programs Period Course details Conducted by 2012 - till date ACONEX &Doctrol (Document management packages) GMR Infrastructure Ltd. (Internal) Workshop on Advanced Excel GMR Infrastructure Ltd. (Internal) MS PowerPoint 2007 GMR Infrastructure Ltd. (Internal) IT Productivity HUB GMR Infrastructure Ltd. (Internal) Introduction to Project 2010 GMR Infrastructure Ltd. (Internal) Knowledge Management-Advance GMR Infrastructure Ltd. (Internal) Certifications Period Course detail Conducted by 09/07 Coreldraw Arena Multimedia Experience Summary Xerox Position: Information Manager Period Project Details Work Performed 03/2018 to Present The Real Estate Information Manager (REIM) acts as a Senior document controller supporting Real Estate and Construction project teams by championing document standards and requirements during Capital Improvement and ongoing Facilities Management (FM) projects. Ensuring design and construction deliverables are reviewed on time and meet pre-established document control requirements. Maintaining files of engineering drawings, project reports, specifications, proposals, and other related documentation. Ensuring that pre-established document control requirements are satisfactorily met throughout the duration of the project (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.). Managing a team of Information Coordinators and Document Controllers. Training project teams in pre-established document control requirements. Escalating issues concerning missed deliverables and failure to meet pre-established document control requirements. Responsible for the configuration and administration of the Facilities Information Repository. Defining/confirming drawing organization requirements by building. Administering real estate document management tool (ASITE). Project managing the support to multiple teams engaged in the design, fabrication, construction, and integration of real estate with document management. Managing the risk associated with changes to project teams and phase of project work by controlling access and permissions. Providing strategic advice on Document Standards and procedures to the client. Providing strategic advice on Design, Construction and Operation industry processes. Managing the interdependencies of complex Real Estate, Capital Improvement and Facilities Management environments. OneSubsea, Cameron - a Schlumberger company Position: Project Document controller Period Project Details Work Performed 09/2015 to 03/2018 Supervision, Maintenance and reporting of Project Documents control with SAP. Maintain a Master Document Register (MDR/MDL) of company and customers consisting of drawings, specifications, Procedures and plans Supporting Team members to Preparation and maintaining a filing system in LIVELINK as per project requirements which allows management team to get an updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations review and approval Reviews and verifies project documents for completeness, format, and compliance with Contract requirements. Submits project documentation to management team for approval, and transmits approved documents to customer. Coordinates and Distributes documentation to the project team and customers for review and comments. Receives, distributes, and tracks comments received from the customers. Examines documents such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data Reviews contract to determine documentation required for each phase of project. Monitors due dates for drawings, specifications, software, technical manuals, and other documents. Manage the flow of correspondence into and out of the Company; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information. Monitors status of project to ensure documentation is submitted according to schedule Confers with engineers, managers, customers, and others to discuss project, prepare documents, or modify contract schedules. Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents. Posts changes to computerized or manual control records, releases documents, and notifies affected departments. Prepares reports and memorandums. Conduct training on Project Documentation and Document Control Software Programs. MI SPORTS (www.pitchvision.com), Dehradun, India Position: Document controller Period Project Details Work Performed 05/2015 to 07/2015 Production unit (R & D department) Preparation, Submission and Follow-up of Documents related to project Working with TORTOISE GIT – DBMS , Open tabs and PDM Creation / updating of Branding using CorelDraw Updating, reviewing, compiling and preparing reports/statements of incoming/outgoing correspondence, all types of documents including Subcontractor approvals, Material approvals etc. and submitting to the top management as and when required. Working with production documents Habtoor Leighton Group – ABU DHABI, UAE Position: Admin Executive/Senior Document controller Period Project Details Work Performed 05/2014 to 03/2015 Airports (Mechanical Work Shop –Plant Department) Document control was carried out with COINS Software Package Maintaining a standard system for filing (both manual and computerized), enabling easy reference of all letters/documents instantly. Consolidation of daily, monthly and weekly progress reports. Preparation, Submission and Follow-up of Job cards. Entering Timesheets for the Employees Preparing and working out Petty cash Material Requisitions Workshop Requisitions Maintaining the Certifications for equipment’s and operators. Stock verifications at regular intervals GMR Infrastructure Ltd, EPC Division – Bangalore, India Position: Document controller Period Project Details Work Performed 04/2012 to 04/2014 Highways 1.Chennai outer ring road (CORR) 2.Kishangar-Udaipur-Ahmedabad (KUA) Railways 1.Dedicated freight corridor (DFCC) Airports Energy Document control was carried out with Doctrol Software Package Consolidation of drawing schedule (Consultants, In-house) Preparation, Submission and Follow-up of Documents related to project with Contractor/Consultants for their approval. Sorting/Distributing/Tracking of documents for inter disciplines (Civil, MEP, etc) as per company procedure & requirement in Expedition. Introduced a latest numbering system in handling of design and drawings enabling easy reference of submission to Main contractor/Consultant, approval status, resubmission, distribution (to related departments/sections) etc. Follow-up of documents with respect to approved drawing schedule. Maintaining a standard system of project filing (both manual and computerized), enabling easy reference of all project letters/documents instantly. Updating, reviewing, compiling and preparing reports/statements of incoming/outgoing correspondence, all types of documents including Subcontractor approvals, Material approvals etc. and submitting to the top management as and when required. Ensuring all documents are as up to date as possible within electronic filing Systems. Managing and maintaining a Meridian Document Control System. Preparation of PPT with respect to projects. Consolidation of monthly progress reports. Supportive to the project team during monthly meeting. Basic knowledge on International standards for the document control Maintaining e-copies of GFC Drawings Strong IT, database and communication skills. K. Subramanian, I.T.P Reg. No. 72/94 - Tirunelveli, India Position: Document controller Period Project Details Work Performed 09/2007 to 04/2012 Companies / Personal Wealth Management Services Following are examples for Govt related : Issuing of Pan cards eTDS works TIN number issuing other Income tax oriented services. Following are examples for Wealth Management Services : Mutual fund IPO Developed the Document Control Procedure.  Implement standard procedures for receiving, dispatching, distributing & filing of documents being handled in the section. Administered issue and receipt of documents. Maintaining a tracking facility to enable documents to be updated easily. Responsible for maintaining hard copy information. Issuing and distributing controlled copies of information. Provide advice on procedures of issue and methods in accessing the system. Excellent interpersonal skills and a professional telephone manner. Utilizing a range of office software, including email, spreadsheets and databases. Ability to evaluate, prioritize, organize and delegate work schedules. Assisting departments with queries on documentation requirements & submissions. 24/7 Customer, Bangalore, India. Position: Software Engineer Period Project Details Work Performed 08/2006 to 08/2007 Stonebridge International Marketing Inc., UK Client interaction. System Study on the Reporting requirements and design and create reports. Involved in Coding and Testing. Database development required for reports. Enhancement on the current reports. Australian First Mortgage, Sydney, Australia. Position: Image Documenter Period Project Details Work Performed 08/2005 to 03/2006 Australian owned business offering competitive residential, commercial and leasing finance to the Australian Market Sourced for financial investments from banks by offering mortgage deals. Drafted the company’s policy and office rules that made the working environment conducive for all workers. Computerizing the manual work I hereby declare that the above information furnished is true. Any other information, if required will be furnished on demand. Venkatesh Shanmughavel