CURRICULUM VITAE
Name: VARSHA JIGNESH VORA
Location: Saubhagya Nagar, Nasik, Maharashtra, India
Email :-Mobile : -
Objective:
To work in a position which provide me with greater challenges and responsibility that will enable me to
improve and develop my skills with the ultimate aim being to attain any suitable post with a respected and
reputable organization
Skills:
Dedicated and technically skilled business professional with a versatile administrative support skill
set developed through experience as an Executive Assistant & Admin In charge.
Excel in resolving challenges with innovative solutions, systems and process improvements proven
to increase efficiency, customer satisfaction and the bottom line.
Offer basic computer skills in MS Office Suite, SharePoint and other applications/systems.
Time Management, Good in Coordination, Take up responsibility, Self-motivated & can work in a
team of qualified expertise, Enthusiastic towards work and uses personal interest to do the same.
Able to work individually and as a team
An accommodative attitude blended with a keen sense of responsibility and willing to learn
Effective verbal and written communication skill coupled with pleasing personality.
Effective organizational skills with planning, coordinating and leadership and
controlling capabilities.
Able to work under pressure with minimum supervision.
Proficient with computers & knowledge of operating system/office tools: Windows, MS Office,
Internet.
Work Experience:
Novartis Healthcare Pvt Ltd.Hyderabad – June 2016 to May 2021
Admin Incharge cum Executive Assistant
Role :
• Complete Joining & Induction of New Joinee
• Scheduling Interviews
• Prepare minutes of the meeting, cascade action points, and follow up on action points.
• PPT & Advance Excel, Word
• Make travel arrangements (Domestic & International). Visa documentation.
• Arrange for ground transportation
• Processing of the New Stockist Documentation
• Town Linkage
Managing Documentations like1) Stock and Sales Statements Report
2) Sampling Report
3) Event Closure Report
4) Prescriber Report
5) Hospital Report
6) NT pro camp Report
7) Preparing Quotations, BTC and Authorization letters
8) Stockist appointment Process
9) New Joinee process
10) Coordination overall with Field Force team and regional Business mangers
11) Co-ordinating High level of assistance to Zonal Business Manger
Managing Logistics & Expenses like –
1) Travel & Stay arrangements
2) Expenses of Field Managers and Senior Field mangers
3) Cash or CC Expense
Analysis & Tracking of Data like –
1) Maintaining Sales Dashboard
2) Sales Report on Daily Basis
3) Growth Report of Each Team member
4) Secondary & Primary Report
5) Various Analysis
Facilitating Events like –
1) Closure of Honorarium payments
2) Credit Card payments
3) Bill to Company & Sponsorship Payments
4) Executive Role:-
Key Responsibilities
* Provide administrative support to senior leaders.
* Manage the calendar of the Senior Managers on daily basis.
* Schedule meetings and book meeting rooms.
* Prepare and distribute meeting agenda and meeting minutes and follow up on the action plans.
* Prepare travel documents and make the travel arrangements.
* Maintains continuity of work operations by documenting and communicating needed actions to
management; discovering irregularities; determining continuing needs.
* Plan and organize trainings, leadership meetings, conferences, annual meetings,
incentive trips and workshops.
* Check and verify documents for invoice processing and vendor creation.
* Provide approvals for events, setting the approval flow and checking documents as per the SOP.
* Review event documents for audit checks and closure of the events as per company guidelines.
* Collate reports & travel plans and document it for audit purpose.
* Develops administrative & Field staff by providing information, and coaching.
* Provide support in preparing and maintaining the company documentations.
* Sort and process both incoming and outgoing mails.
* Maintain security and confidentiality of company information.
* Maintain and analyses the business data to prepare reports and presentations for management.
* Develop strong working relationships with senior management and administrative personnel for
effective and smooth
operations.
* Evaluate the performance of the employees semi-annually.
* Maintains rapport with customers, managers, and employees by arranging continuing contacts;
researching and
developing new services and methods; setting priorities; resolving problem situations.
* Ensuring smooth Joining & Exit formalities
* Making offer letter, appointment letter, experience letter, relieving letter, extension letter &
confirmation letter.
* Maintaining the entire employee database in Visual Dbase. Responsible for accuracy &
completeness of Employee database
*Co-ordination with Location HR’s, verification of all necessary documents, follow up for
missing papers/ information, and related administrative work
Starlink Oilfield Supplies & Services DMCC, Dubai – February 2015 to June 2016
Admin Incharge cum Executive Assistant
Role:
Calendar Management– maintaining the appointments and meetings records.
Arranging and maintaining expenses and co-ordination for the reimbursement of the same.
Handling the travel desk duties like ticket booking domestic and international both including visa
arrangements.
Co-ordination for forex with forex partner, required at the time of international tour.
Maintain administrative staff by recruiting, selecting, orienting, and training employees; maintaining
a safe and secure work environment; developing personal growth opportunities.
Accomplish staff results by communicating job expectations, planning, monitoring and appraising
job results, coaching, counselling, and disciplining employees.
Ongoing development and maintenance of the agency’s prospecting database
Execution of response to inbound inquiries, RFP responses, routine sales follow up and lead
nurturing activities
Forward information by receiving and distributing communications; collecting and mailing
correspondence; copying information.
Serve customers by backing-up receptionist; answering questions; forwarding messages; confirming
customer orders; keeping customers informed of order status.
Report any maintenance issues immediately to line manager, including all furniture, fittings and
equipment
Yes Education, Mumbai - January 2011 to October 2014
Centre Coordinator
Role:
•
•
•
•
•
•
Handling leads
Counselling for available career options
Handling admission process.
Attending and solving student queries.
Arranging for sessions and examinations.
Looking after all the admin activities
Academic Records:
1. Master in Business Administration (HR) - From ICFAI University, India.
2. Bachelor of Pharmacy – From Pravara Rural College of Pharmacy, Pravaranagar, India.
IT Skills :
Proficient user of MS Office (Word, Excel, PowerPoint, Access and Outlook).
Worked on SAP & SRM.
Strength and Abilities:
•
Commitment towards jobs
•
•
Ability to learn quickly
Hard working Mentality
Personal Information:
Date of birth
Nationality
Sex
Marital status
Children
:
:
:
:
:
-
Indian
Female
Married
One
I hereby declare that the information given above is true to the best of my knowledge.
I wish to offer my candidature for the suitable post. I take this opportunity to submit my application
along with my details for your kind and favourable action.
I am keen and confident in delivering my experience for such reputed company with sincerity
and total commitment. Hoping positively
Thanking you.
Varsha.J.Vora
