Vanessa Espejo

VANESSA ANGELINE N. ESPEJO US PAYROLL TAX MANAGER CONTACT PROFILE Unit 10 GCL Apt., Durian St. Sta. Ursula Subd., Brgy. Batingan Binangonan, Rizal 1940 PH (-- Highly skilled and detail-oriented US Payroll Tax Manager with over 10 years of experience in payroll tax compliance and management. Proficient in using MasterTax and UKG (Ultimate Kronos Group) for efficient payroll processing and tax reporting. Proven track record of ensuring compliance with federal, state, and local payroll tax regulations. Adept at leading payroll tax teams, managing projects, and implementing best practices to streamline payroll operations. Strong analytical, communication, and problem-solving skills, coupled with a commitment to confidentiality and ethical standards. EDUCATION E X P E R I E N CE MANAGEMENT ACCOUNTING • MAY 2008 COMPANY CONFIDENTIAL • JANUARY 2024 – PRESENT Lyceum of the Philippines University Manila, PH KEY SKILLS Payroll Systems Proficiency Tax Compliance Data Analysis Reporting & Documentation Team Leadership Project Management Vendor Management Communication Problem-solving Attention to Detail Confidentiality & Ethics Adaptability Regulatory Awareness Payroll Service ● Remote • Lead end-to-end management of U.S. payroll tax compliance for multi-state employers, ensuring accuracy in federal, state, and local tax filings and deposits. • Oversee registration, maintenance, and closure of state and local tax accounts across jurisdictions, including coordination with internal stakeholders and government agencies. • Resolve complex payroll tax issues and agency notices, including penalties, interest assessments, and amended returns. • Maintain compliance with IRS, DOL, and state-specific tax regulations; proactively monitor and implement changes in tax laws and policies. • Collaborate with Payroll, HR, Accounting, and external vendors to ensure accurate withholding, reporting, and reconciliation of payroll taxes. • Lead quarterly and annual tax filings (Form 941, 940, W-2, W-3, state equivalents), ensuring timely and accurate submissions. • Provide strategic guidance on tax implications of business changes, including M&A, employee relocation, and remote work compliance. • Mentor and manage payroll tax analysts and specialists, driving process improvements and ensuring audit readiness. • Develop and maintain SOPs, internal controls, and payroll tax calendar to support operational excellence. Tools: ADP Run, UKG Ready, PrismHR, QBO, MasterTax Skills: U.S. Multi-State Payroll Tax, Tax Resolution, Agency Correspondence, Registrations, Process Improvement, Remote Workforce Compliance, Audit Support COMPANY CONFIDENTIAL • OCTOBER 2023 – APRIL 2025 Payroll Service ● Remote • • • • • • • • • • • Act as support to the clients, senior team members and payroll/payroll tax members with their inquiries about payroll processes and tax compliance Provide training to members about state registrations, handling agency notices, and amendments Streamline processes that will help the whole team Review agency notices and provide resolutions Amendment processing and payroll corrections Liaison with agencies to resolve tax concerns Ensure compliance with federal, state, and local payroll tax laws and regulations Stay current with changes in payroll tax legislation and implement necessary updates to processes and systems Assist in responding to payroll tax inquiries and resolving issues with tax authorities Identify opportunities for process improvements and implement best practices in payroll tax operations Develop and document payroll tax procedures and policies COMPANY CONFIDENTIAL • MAY 2023 – AUGUST 2024 Outsourcing Company ● Remote • • • • • • • • • Assisted in the preparation and filing of federal, state, and local payroll tax returns Used MasterTax to automate tax calculations and filings, reducing errors and improving efficiency Used MasterTax in tax payment processing Conducted payroll tax reconciliations and resolved discrepancies in a timely manner Supported the payroll team in processing payroll using Prism, ensuring compliance with tax regulations. Maintained up-to-date knowledge of changes in payroll tax laws and regulations. Handled agency notices and amendments Supported the team with payroll tax concerns Responsible in client state tax and local registration and closing accounts PEOPLE PROCESSES • JUNE 2020 – AUGUST 2023 Payroll Service ● Remote • • • • • • Responsible in client state and local tax registrations Ensuring client online tax accounts are established and added to the company’s TPA access Responsible in tax implementation in MasterTax Daily tax payment processing in Natpay via ACH credit, online via EFT debit, and check processing request Daily PTS upload in MasterTax to ensure payroll taxes are imported the same day it was processed Handles agency notices and amendments • • • Act as support to all team members with payroll and tax questions Conducted monthly interim to ensure accuracy in both payroll and tax before quarterly filing Responsible in monthly, quarterly, and annual payroll tax filing including W2s and 1099s