Udeme Ufot

Udeme Ufot Executive Assistant SUMMARY Experienced executive assistant with a strong track record of supporting senior-level executives in mid-sized corporations. Exceptional attention to detail, integrity, and a positive attitude. Skilled in sophisticated calendar management, logistics coordination for board meetings, and handling various administrative tasks. Proficient in drafting professional emails, creating complex documents and presentations, and managing Excel spreadsheets and KPI tracking. Demonstrated ability to anticipate needs, prioritize effectively, and maintain confidentiality. Excellent communication and interpersonal skills to work with diverse stakeholders. A dedicated professional committed to delivering outstanding administrative support and contributing to the success of the leadership team. WORK EXPERIENCE Executive Assistant Demcare Agro Ltd. May 2020 -December 2022 (2 years, 7 months) Supported the CEO and other senior-level executives in managing their busy calendars, prioritizing inquiries, and handling conflicts to ensure smooth day-to-day operations. Coordinated all logistics for board meetings and events, including scheduling, agenda drafting, presentation material development, and minute recording. Assisted with special projects, designed and produced complex documents and reports, and prepared information for meetings with staff and external parties. Drafted emails, maintained contact lists, made travel arrangements, and managed expense and mileage reports. Managed office services, evaluated office policies and procedures for improved workflow, and anticipated future needs as the organization grew. Assisted in vendor selection and procurement of equipment, services, and supplies necessary for the organization's operations. Provided event management support and ensured hospitality to guests, creating a welcoming environment. EDUCATION M.Sc in Animal Nutrition and Biochemistry Michael Okpara University of Agriculture, Umudike, Abia State. VOLUNTEER WORK Volunteer Trainer OFFERcentre School of Entrepreneurship WORK EXPERIENCE Administrative Assistant N.G Palmar Associate April 2016 – December 2019 (4 years, 8 months) Supported the senior executives, demonstrating exceptional attention to detail and integrity in handling highly sensitive communications and information. Developed strong relationships within the administrative team, collaborating on travel arrangements, meeting schedules, and material completion. Acted as a leading teammate, working across the executive assistant team to optimize efficiency and effectiveness. Utilized knowledge of company operations, policies, and department functions to proactively perform assigned duties with minimal supervision. Demonstrated resiliency and diplomatically ensured objectives were met, quickly obtaining information and adapting interactions to meet changing demands. Professional and effective communication skills with C-level executives, board members, clients, candidates, and employees at all levels. Acted independently, demonstrating excellent judgment and leveraging internal resources to keep a busy desk operating smoothly. Maintained a "can-do" perspective and thrived in ambiguous, timeconstrained, high-pressure circumstances. Exhibited project management skills, organizing and leading events and projects related to the C-suite office. Executive Assistant Queen Rose Ventures July 2006 – December 2008 (2 years, 5 months) Provided comprehensive support to the CEO, managing calendars, arranging travel, and handling administrative tasks. Maintained confidentiality and discretion in handling sensitive information and communications. Established strong relationships within the administrative team, collaborating on cross-functional issues and ensuring efficient workflow. Demonstrated professionalism and effective interpersonal skills when communicating with internal and external stakeholders. Acted with autonomy, making informed decisions and seeking clarification when needed to deliver on commitments. Adapted to the executive's style and presentation, and adjusted my approach to meet their preferences and requirements. Utilized advanced proficiency in MS Office to create and edit documents, reports, and presentations. RELEVANT SKILLS Calendar management Logistics coordination Administrative support Email drafting Document and presentation creation Excel spreadsheet management KPI tracking Project management Office services management Vendor selection and procurement Event management support Hospitality and guest services Strong communication and networking Confidentiality and discretion Cross-functional collaboration Proactive problem-solving Adaptability and flexibility Professional presentation Clear and succinct communication Independent decision-making Resource utilization Time management and prioritization Interpersonal skills MS Office proficiency Executive support experience