Ubini Florence Oghenemaro

UBINI FLORENCE OGHENEMARO ADMINISTRATIVE VIRTUAL ASSISTANT • portfolio • Delta State, Nigeria. SUMMARY I am a detail-oriented Administrative Virtual Assistant who brings structure, accuracy, and urgency to fast-moving environments by proactively identifying what is missing and resolving issues before they escalate. Specializes in managing scheduling, coordination, and operational workflows with a strong focus on precision, follow-through, and execution. Known for noticing gaps in systems, communication, and processes, then taking initiative to organize, streamline, and improve them without waiting for direction. Known for identifying what’s missing, fixing it quickly, and maintaining precision without slowing momentum. Operates independently, communicates clearly, and delivers reliable, detail-accurate support that keeps operations structured, priorities aligned, and leaders fully supported. CORE SKILLS ●​ Google Workspace [ Excel/Sheets, Word/Docs, PowerPoint/Slides, Meet ] ●​ Email & Calendar Management [ High-Volume, Multi-Inbox Google Calendar, Outlook, Calendly, Folder System Creation, Spam & Phishing Detection, High-Volume Email Management ] ●​ File Management & Organization [ Google Drive, Dropbox ] ●​ Communication Tools[Slack, Zoom, Email ] ●​ Project Management Tools [ Trello, Notion, Asana ] ●​ Time Management. ●​ Strong Communication ●​ Attention To Details And Confidentiality. ●​ Process Development & Implementation. ●​ Logistics Coordination. Efficiency Improvement. ●​ Reliability. ●​ Workflow & Systems Organization. ●​ Proactivity. ●​ Multitasking. ●​ Organizational Skills And Prioritization. ●​ Task & Deadline Tracking. ●​ Operational PROFESSIONAL EXPERIENCE Administrative Assistant Gabsdan Ventures, Delta State, Nigeria. 06/2024 -02/2026. ●​ Own and manage executive calendars and scheduling workflows, coordinating 20–30+ weekly meetings while proactively resolving conflicts and optimizing time allocation. ●​ Track priorities, deadlines, and follow-ups across multiple workstreams, reducing missed tasks by 35% and ensuring consistent execution without oversight. ●​ Build and maintain organized digital filing and workflow systems, increasing document accessibility and retrieval efficiency by 50%+ ●​ Design and implement structured inbox management systems (50–80+ emails/day), reducing response time by 40% and improving communication flow. ●​ Increased operational efficiency by introducing better task organization and workflow clarity. Administrative Officer Ministry Of Finance [National Youth Service Corps ], Delta State, Nigeria. 07/2023 -06/2024. ​ ●​ Orchestrated cross-functional scheduling and internal logistics, aligning team priorities and ensuring 95%+ on-time execution of meetings, tasks, and key deliverables. ●​ Designed and maintained structured documentation and filing systems, improving information accessibility and reducing document retrieval time by 40%+ ●​ Owned daily operational workflows, managing communications and report preparation with a high level of accuracy, reducing errors and rework by 50% ●​ Identified process gaps and implemented workflow improvements, increasing operational efficiency by 25% and minimizing delays in recurring administrative tasks. EDUCATION Bachelor`s Degree 11/2018 - 12/2022. Delta State University, Delta State, Nigeria. ​ CERTIFICATIONS ●​ Vsavvy Academy virtual assistant certificate Comprehensive training in virtual assistance, Operational support systems, and administrative workflows.