Trish McArthur

Trish McArthur 407 Maple Street Saskatoon, SK S7J 0A7 Phone - Email:- Education Oct. 1997 - Oct. 1998 - SASKATOON BUSINESS COLLEGE Medical Administrative Assistant Sept. 1993 -Apr. 1997 - UNIVERSITY OF SASKATCHEWAN Arts and Science: Psychology Major Sept. 1992 - June 1993 – SIAST WOODLAND CAMPUS Professional Cook Program Certified Food Handling Workplace Hazardous Materials Information System June 1990 ST. MARY HIGH SCHOOL Grade XII Graduate Employment April 2015 – Present: University of Saskatchewan, Biomedical Sciences, Anatomy & Cell Biology Clerical Assistant -Responsible for the day to day administrative support to the Department Head, faculty and staff as necessary -Prepare and submit EJSs, Concur travel and reimbursement entries as well as process POs, JVs, PCard statements and Service Income Requisitions -Prepare documentation and correspondence for Collegial Processes throughout the year including case files, annual reviews and salary reviews -Booking travel and meetings through the coordination of calendars, schedules, and Concur -Booking meeting space, catering, and equipment which may include, videoconferencing, preparing agendas and meeting minutes, tracking action items and timelines while ensuring accountable parties are aware of the action items and timelines -Prepare a variety of correspondence, as necessary, and maintain applicable databases and templates -Attend and contribute to team meetings and participate in general office duties such as filing, mail, document distribution, ordering supplies, and printing services -As a member of the team, assist colleagues during peak periods -Coordinate work, maintaining a positive working relationship with both internal and external agencies -Various other duties as assigned -Training and proficiency in SiRIUS, PAWS, Degree Works, AboutUS, Concur, UniFi, Adobe Acrobat, MS Office (Word, Excel, Publisher, PowerPoint, Access) and Outlook. February 2015 – April 2015: University of Saskatchewan, Biomedical Sciences Graduate Clerical Assistant- (2 month unposted term) -Maintaining graduate student records, graduate student applications, graduate advisory committees, graduate scholarships, and other miscellaneous duties with respect to the graduate programs in the Departments of the Division -Tracks and performs tasks for all parts of the varied graduate programs. Responsible for complete applications, accurate admissions, current courses, complete scholarship applications, current records on the student information system, planning meetings, preparing for thesis defenses, assisting with qualifying and comprehensive examinations, submitting transfer paperwork and completing convocation checklists -Preparation of reports to the Graduate Chairs in Excel and Word. Tracking of statistics of graduate students Trish McArthur 407 Maple Street Saskatoon, SK S7J 0A7 Phone - Email:- -Other duties assigned to ensure the smooth operation of the Divisional Office -Training and proficiency in SiRIUS, PAWS, Degree Works, MS Office (Word, Excel, Publisher, PowerPoint, Access) and Outlook. January 2014 – January 2015: Kelly Services PCS – Cory (December 2014 – January 2015) Accounting Clerk I -Accounting data entry (payables, clothing allowance, benefits, etc.) -Payroll - entering time cards into company database -Filing and various other projects as assigned -Utilize MS Office Suite (Word, Excel), Lotus Notes and company database Mosaic Potash Colonsay (January 2014 – December 2014) Administrative Assistant - Provide administrative support to Continuous Improvement Department, including Lead, Manager, and CI Coordinators - Assist with projects, generating custom reports & charts, compiling data and data entry - Creating templates, formatting and editing documents - Updating action registers - Scheduling meeting rooms, meetings, catering and creating/maintaining agendas - Maintaining tracking documents and assistance with project management - Utilize MS Office Suite (including Word, Powerpoint, Project, Publisher, Excel, OneNote), Outlook, Maximo and Livelink May 2013 – January 2014: Russell Food Equipment Administrative Assistant -General office related duties including but not limited to ordering supplies, filing and maintaining filing system. -Balancing cash drawer and completing daily bank deposits. -Creating and editing various correspondence (email, letters, quotes, etc.). -Photocopying and collating various documents for distribution, mailing and filing. -Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases. -Receive and forward telephone or electronic enquiries. -Provide general information to clients and the public. -Utilize MS Word, Excel, Sage (ACCPAC) and database software. December 2012 – May 2013: College of Education, University of Saskatchewan Clerical Assistant -General reception including in person, phone and electronic communication. -Responding to inquiries regarding the College of Education undergraduate and graduate programs and student teacher experiences, including first level student advising and support. -Coordinating and maintaining the college meeting rooms and media cart bookings. -Administrative support in the areas of student teaching materials, student records, registration and admissions. -Prepares academic appointment forms, prepares registration deposits, processing mail including coordinating large volume mail outs. -Scheduling meetings, coordinating calendars. -Word processing including editing and merging documents. Trish McArthur 407 Maple Street Saskatoon, SK S7J 0A7 Phone - Email:- -Maintenance of student bulletin boards, data entry, assisting with special events and covering for other office staff during absences. -Training and experience with SiRIUS, PAWS, Publisher, MS Office (Word, Excel, Publisher, PowerPoint, Access) and Outlook. -Other administrative duties as assigned. July 2011 – November 2012: Deloitte Administrative Assistant, Tax -Provide full scope of administrative support to the Tax service lines as well as other service lines (Audit and Enterprise Risk and Consulting). - Work collaboratively with colleagues in the Prairie Region offices (Winnipeg, Regina and Prince Albert). - Create, edit, proofread, format and finalize business correspondence, reports and proposals; requires proficiency with Microsoft Word, Excel, PowerPoint, Outlook and Adobe. - Develop brand-compliant presentations, correspondence and deliverables. - Prepare technical documents and presentations, including formatting, printing, photocopying and binding of deliverables. - Provide billing support, including draft and finalizing client billings, account analysis, report production, etc. - Organize and coordinate internal and external meetings and events. - Manage Partners' email, voicemail and calendars as requested. - Co-ordinate travel arrangements for Partners and Staff, using judgment to ensure travel arrangements are appropriate to the needs of the business travelers while ensuring compliance with Deloitte travel policies. - Maintain up-to-date contact and opportunity information for Partners and Staff and manage database (Customer Relationship Management). - Organize and maintain business-related files. - Provide back-up support for other Administrative Assistants locally and in the region. - Assist Partners and Staff with additional administrative tasks as assigned, including preparation of expense reports, arranging meetings and conference calls, booking meeting rooms, logistical setup of audio/visual and taking minutes. - Provide back-up reception relief, as required. - Coordinate the flow of mail / faxes / couriers (inter-office and external). - Maintain client confidentiality and adhere to specific privacy rules. Mar. 2011 – June 2011: Kelly Services Temp To Hire -Providing a wide variety of Administrative Assistant functions as assignments required. Apr. 2000 - 2010: Saskatoon Health Region Apr. 2007 – 2010 – Practitioner Staff Affairs Medical Office Assistant -Organize and coordinate meetings for various departments, department heads, and directors -Transcribe dictation and distribution of minutes -Clerical support to various departments, physicians, and directors within Saskatoon Health Region -Monthly physician remuneration as well as ongoing Hospitalist billing -Quarterly Specialist Emergency Call Program submissions online to Ministry of Health -Utilize MS Word, Excel, PowerPoint and Access -Various other duties as requested Trish McArthur 407 Maple Street Saskatoon, SK S7J 0A7 Phone - Email:- Hobbies Photography, Reading, Computers, Camping, and Fishing References Corinne Howells Institutional Approver ConnectionPoint, Financial Services Division University of Saskatchewan --Relation : Professional, Former Supervisor Kelly Services - Relation : Professional Kelly Walls - Relation: Past Professional; Former Supervisor