Tracy Vaughan Frederick

Tracy Vaughan-Frederick Bookkeeper, Executive Administrative Assistant, Notary Public - (RON) Certiﬁed Portsmouth, VA 23701-- Professional Summary Certiﬁed QuickBooks ProAdvisor and Bookkeeper with extensive remote and virtual administrative experience supporting executives and managing ﬁnancial operations across diverse industries, including nonproﬁt organizations. Adept in QuickBooks Online/Desktop, payroll systems (ADP, Paychex and QB PR), Bill.com, CRM platforms, and virtual collaboration tools such as Slack, Zoom & MS Teams. Committed to and renowned for upholding accuracy, conﬁdentiality, and productivity in remote, fast-paced environments. Authorized to work in the US for any employer. Work Experience Virtual Bookkeeper, Notary, and Executive Assistant TVF Mobile Notary Plus LLC (Remote) March 2024 to Present         Maintained precise ﬁnancial records, performed account reconciliations, and managed payables and receivables for numerous clients. Leveraged accounting software, including QuickBooks and Xero, to generate ﬁnancial reports and ensure compliance with tax regulations. Optimized bookkeeping workﬂows for enhanced e iciency and minimized errors. Executive support provided such as calendar management, travel arrangements, and conﬁdential correspondence. Prepared detailed reports, presentations, and meeting materials with a focus on discretion and accuracy. E ectively prioritized multiple responsibilities in a dynamic, virtual setting. Oversaw budgeting and fund management as Treasurer for the American Legion Auxiliary, Dept. VA, Post 190, ensuring adherence to ﬁnancial policies and supporting board initiatives. Delivered reliable mobile and remote notary services, upholding best practices and state regulations.    Provided high-quality virtual receptionist and customer service support, utilizing platforms such as QuickBooks, ADP, Bill.com, government-certiﬁed payroll systems, Slack, and MS Teams. Managed client communications, appointments, and service requests e iciently and conﬁdentially. Handled sensitive document delivery as a Document Runner, ensuring timely and secure handling of materials. Bookkeeper (QuickBooks Expert) Contract Pilot Program JDA TSG, New York, NY (Remote) — January 2025 to May 2025 • • • • • • • • Assisted clients with QuickBooks Online (QBO) software management, addressing inquiries and troubleshooting functionality issues. Supported clients in managing accounts payable and receivable, ensuring timely payments and collections. Guided clients through bank and credit card reconciliations, maintaining accuracy in ﬁnancial documentation. Facilitated the preparation of monthly ﬁnancial reports, summarizing income, expenses, and cash ﬂow for management. Assisted in annual budgeting by analyzing historical data and forecasting future expenditures. Explained and aided in the implementation of e icient record-keeping systems to optimize bookkeeping processes. Identiﬁed discrepancies or errors in ﬁnancial records, resolved issues, or provided direction on corrective actions. Educated clients on the importance of leveraging accounting software, such as QuickBooks, for accurate ﬁnancial data entry and tracking. Full Charge Bookkeeper, Executive Assistant, Notary Buckner Plumbing, Inc., Knoxville, TN — February 2018 to March 2024    Administered accounts payable and receivable, maintained accurate records, and reconciled accounts monthly. Prepared and analyzed ﬁnancial reports, including balance sheets, income statements, and cash ﬂow statements, while managing general ledger entries. Supported annual budgeting by delivering comprehensive ﬁnancial data and statements.            Introduced process automation in bookkeeping, reducing manual errors and increasing e iciency through platforms like QuickBooks Online. Built and maintained relationships with vendors, resolved billing discrepancies, and negotiated payment terms. Ensured compliance with tax regulations and timely submission of sales tax payments. Identiﬁed cost-saving opportunities and contributed to signiﬁcant business growth through strategic budgeting and process improvements. Managed payroll for all employees—including certiﬁed payroll for government contracts—using QuickBooks Payroll and ADP. Provided ongoing sta training on bookkeeping with best practices to improve ﬁnancial literacy and compliance. Delivered comprehensive administrative support, including executive calendar management, travel coordination, and conﬁdential document handling. Coordinated projects, managed o ice operations, and developed systems for streamlined document management. Served as a liaison and facilitator between executives, sta , and external partners. Played a key administrative role during mergers, acquisitions, and other corporate activities. Implemented e icient expense reporting, document preparation, and communications practices to optimize operations. Education   Woodrow Wilson HS – Class of ‘91’ Norfolk State University (NSU) – Some College Skills         GAAP, Financial reporting, budgeting, analysis QuickBooks Online/Desktop, ADP, Paychex, Bill.com Accounts Payable and Receivable, Monthly Bank & Credit Card reconciliation Payroll processing and reconciliation Virtual collaboration (Slack, Zoom & MS Teams), Remote Tech, Cyber Security Data entry and document management Financial maintenance, budgeting, and compliance O ice administration, vendor relations, and customer service    Microsoft O ice Suite, Google Workspace Time management and organizational skills Attention to detail, discretion, and conﬁdentiality Certiﬁcations and Licenses        Intuit QuickBooks (Jan 2020–Present) QuickBooks Desktop Edition: Advanced (Sept 2018–Present) QuickBooks Online ProAdvisor Level 2 (Apr 2025–Apr 2026) QuickBooks Online ProAdvisor Level 1 (Jan 2025–Apr 2026) In-progress: QBO Bookkeeping Certiﬁcation Notary Public — Commissioned for the Commonwealth of VA (July 2022–Apr 2026) Traditional and Electronic Notary Public Endorsements Additional Information  Links: www.linkedin.com/in/tvfmobilenotaryplusllc (LinkedIn) https://www.credly.com/users/tracy-vaughan-frederick (QuickBooks Certiﬁcation) https://www.tvfmobilenotaryplusllc.com/ (Web Proﬁle)

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