Tatenda James Chimhini

Tatenda James Chimhini Personal details Tatenda James Chimhini- /- Barmains Road, Bluffhill, Harare May 1,-GM Male Zimbabwean linkedin.com/in/tatenda-jameschimhini Skills analytics databases Information Technology operating systems flexible adaptive analytical attention to detail communication communicating Communicate Coordinating Organize Education Honours in Accounting University of Zimbabwe, Harare, Harare Aug 2004 - Jun 2008 Executive Masters in Business Administration Midlands State University, Gweru Apr 2021 - Aug 2022 ACCA ACCA, Harare, Harare Jan 2012 - Present Employment Finance Manager Nov 2024 - Present Young Africa International (NGO), Harare Setting up and aligning, financial management and administrative systems for YA international to, existing policies and procedures Leading the formulation of YA International budgets, monitoring and controlling expenditure accordingly Supporting proposal development, particularly costing of activities and budgeting of projects Ensuring financial and administrative compliance with donor contracts by the organisation and its affiliates in the Southern African Region Financial management of grants and producing donor reports for all YA International projects Supporting the preparation of financial reports for affiliates, where YA International is officially providing Grant Management Support Producing Annual Consolidated Financial Reports, and being the lead person in the external audits for projects and the institution Providing financial analysis and insights to support strategic decision-making. Managing relationships with banks and other financial institutions. Leading the Finance team Staying current with changes in non-profit financial regulations and best practices. Finance and Administration Manager Jun 2023 - Oct 2024 Bella Vista College (Education), Mazowe Financial Management Analysing and presenting financial reports in an accurate and timely manner; clearly communicating monthly, quarterly and annual financial statements; collating financial reporting materials, and overseeing all financial, project and grant accounting. Coordinating and leading the annual audit process, liaising with external auditors and the finance committee of the board of Trustees; assessing any necessary changes. Overseeing and leading annual budgeting and planning processes; administering and reviewing all financial plans and budgets; monitoring progress and changes; and keeping the board of trustees abreast of the organisation's financial status. Managing organisational cash flow and forecasting. Implementing a robust contracts management and financial management / reporting system; ensuring that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements. Updating and implementing all necessary business policies and accounting quick learner decision making skills decision making Friendly committed leadership networking determination open minded accountable strategies work well with others Honest Loyal Dependable Languages English Shona Hobbies Travelling Reading Watching soccer Research Golf Swimming practices; improving the finance department's overall policy and procedures manual. Effectively communicating and presenting the critical financial matters to the board of Trustees. Further developing Bella Vista's human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruitment. Ensuring that recruiting processes are consistent and streamlined. Establishing and managing a comprehensive training program to educate employees regarding staff tools, policies, and procedures. Working closely and transparently with all external partners including thirdparty vendors and consultants. Overseeing administrative functions as well as facilities to ensure efficient and consistent operations as the organisation scales. Prepare and outline complex models into simple terms that others can work with Analyzing trends to reduce financial risks associated with making investment or spending decisions Having a strong understanding of fiscal policy and investment regulations Senior Finance Officer Apr 2023 - May 2023 National Biotechnology Authority (Regulation), Harare Preparing periodic financial reports for submission to management and the board of directors as required; Providing support to the Finance and Operations Director in budget forecasting, budget monitoring, and financial reporting; Analysing budget patterns and project expenditures and informing senior management of any anticipated budget overruns; Managing the operational cash account and developing cash flow projections for cash-funded activities and ensuring availability of cash; Monitoring receivable accounts and preparing monthly balance sheet reconciliations; Reviewing expenditures to ensure that they are accurately recorded, adequately supported and are in line with NBA policies and government regulations ensuring that data integrity, internal controls, and audit trails are maintained throughout all transactions; Assisting HR in the preparation of monthly payroll, tax, pension, and other statutory remittances; Reviewing budgets and financial reports for sub-recipients; Building the capacity of finance staff in financial management support and reporting and providing professional support to them; Ensuring availability of funds for program activities through timely submission of request for funds to government; Supporting the process of developing cost proposals in response to RFA’s, RFP’s and unsolicited proposals for new funding opportunities as needed; Operations and Risk Manager May 2022 - Mar 2023 Silo Logistics (Fuel Logistics), Harare Designing and implementing strategic plans for the organisation Recruitment, training, monitoring and appraising of key personnel for the organisation. Forecasting requirements, preparing the annual budget, scheduling expenditures and liaising with key stakeholders on pertinent issues Developed operating systems by determining product handling and storage requirements. Developed, implemented, enforced and evaluated policies and procedures relating to receiving product, equipment utilisation, inventory management, shipping, client relationship management and financial issues. Maintaining a safe and healthy work environment by enforcing standards and procedures in line with and beyond what was legally required. Developed and enhanced management reporting dashboards; Assisted business lines in documenting the controls related to all relevant risk, compliance with laws and regulations, established compliance programs, internal controls and operational processes. Evaluating potential business actions to determine risk levels associated with undertaking certain decisions. Preparing ad-hoc risk assessment reports for the executive committee as and when necessary. Head of Finance and Administration Dec 2018 - Apr 2022 GPC Financial Services (Microfinance), Harare Developing and implementing objectives, action plans, budgets and initiatives as assigned by the Board of Directors; Producing for review by the Board of Directors, monthly and quarterly financial and narrative reports on activity targets and management accounts; In consultation with the CEO, monitoring and adjusting the MFI Business Plan to accurately reflect its strategic direction; Developing strategies to mobilize financial resources for the growth of the MFI; Facilitating the development of the staff's skills and knowledge; Providing direct supervision for the Finance and Administration Manager, the Customer Experience Manager, and the Loan Officer Supervisors and staff; In consultation with the MFI Board of Directors, hire and terminate key employees; Maintaining positive relationships with bankers and other stakeholders and actively seek new sources of additional funding from these banks through proposals and other fund-raising efforts; Ensuring that all of the MFI's activities achieve planned outcomes or that revisions to these planned outcomes are made as needed; Regularly reporting to the board the progress towards goals as well as plans for the next reporting period; Maintaining good relationships with the government and ensure the MFI is in compliance with all relevant laws, statutes, and regulations; Work towards the institutional development of the MFI as well as the microfinance sector in Zimbabwe through participating in industry compliance meetings with the regulatory authority (RBZ); Actively participating in improving the MFI by developing and making recommendations, creating innovative training methods, cutting costs, working more efficiently, etc.; Finance Manager Apr 2017 - Nov 2018 Digital Smart Catalogue (Microfinance), Harare Performing financial management duties including generating financial data, compiling and submitting reports, analyzing industry trends and assessing the financial health of the company. Overseeing the operations and development of the company’s finance department including creating and reviewing policies, budgeting, recruiting, training and conducting regular assessments of financial procedures. Supervising the preparation of quarterly and annual account reconciliations, monitoring and enforcing compliance with tax and financial reporting standards and assisting with cash flow forecasting. Advising colleagues and management on decisions related to the company’s finances. Supervising the documentation of the company’s financial status and forecasts. Mediating between the organization, employees, stakeholders, shareholders and investors on financial issues for amicable resolution of differences. Creating strategic business plans based on the analysis of the company’s status and financial forecasts. Developing and maintaining financial models for key business driver analysis and forecasting Keeping current on financial reporting developments Developing financial and business processes to support month end close and internal controls Supporting the development of business plans and strategies with in depth financial analysis and performance measurement Accountant Sep 2008 - Mar 2017 Document Support Centre (ICT Retail), Harare Reconciling the company's bank statements and bookkeeping ledgers Completing analysis of the employee expenditures Managing income and expenditure accounts Generating the company's financial reports using income and expenditure data Keeping a check on the company's finances based on financial status Filing and remitting taxes and other statutory obligations Identified redundancies in reporting processes, analyzed their effectiveness at identifying errors and eliminated ineffective redundancies, saving 7 staff hours weekly Accelerated month-end closing process by implementing scheduled error checkpoints, reducing errors found at later stages by 70% Served as accounting liaison with sales department and collected information to provide 20% more detail on quarterly reports and reduce discrepancies Reduced department paperwork by 33% by implementing new digital memo and report distribution system Extracurricular activities Finance Specialist (Consultancy) Nov 2018 - Dec 2019 Election Resource Centre (NGO), Harare Ensuring administration and implementation of operational strategies, adapting processes and procedures focusing on achievement of full compliance with Donor rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a clientoriented financial resources management system. Implementation of cost saving and reduction strategies in consultations with office management. Implementing key aspects of budget preparation and management towards achievement of coordination of the preparation of the field operating budget; review of budget submissions, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances Review and update of guidelines, procedures in light of changing circumstances or for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary procedures Review, analysis and revision of data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements submitted by project managers; review of budget proposals for reasonableness, consistency with the organizational goals and priorities. Monitoring of budget implementation, expenditure levels against allotments and determination/recommendation of reallocation of funds where necessary Cash management and treasury: Providing substantive review, contributions, and support towards achievement of building of project capacity to effect payments using ERP and imprest Accounts, Analysis and elaboration of proposals for the internal expenditures' control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in ERP; payrolls are duly prepared; travel claims and other entitlements are duly processed. Quality control of the accounts by performing ongoing review, analysis and reconciliation of accounts. Investigation of discrepancies and initiation of timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Proper control of the supporting documents for payments; preparation of all types of vouchers; Pay Cycle and payments execution; Preparation of timely financial reports for submission to the funding agency in accordance with ERC rules, and in line with the established procedures; and monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions; Knowledge building and knowledge sharing through organizing, facilitating and/or delivering training and learning initiatives for personnel on Finance related topics. Contribute to Financial management knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in financial management and collecting feedback, ideas, and internal knowledge about processes and best practices to utilize productively Internships Audit Intern Sep 2006 - Aug 2007 AMG Global Chartered Accountants, Harare Executed financial statement audits for industry giants Organized and filed audit workpapers and supplementary documentation in client site Analyzed client provided information to ensure accuracy Reported audit findings to manager Prepared audit workpapers in compliance with GAAP and IFRS Generated a variety of financial reports, which were used for client’s annual report based on client data Assisted in auditing company’s revenues and expenses to ensure they met accounting standards. Reconciled company’s revenues, expenses, and ensured accuracy and completeness. Compiled and analyzed financial transactions to ensure they matched provided detailed records. Identified discrepancies of financial statements provided by the company. Performed special projects and reported the data to the supervisor or manager after auditing the company. Performed fraud investigation and identified fraudulent behaviour through auditing. Performed testing and analytical procedures of various accounts including cash, accounts receivable and operating expenses for a large high-tech joint venture. Completed risk assessment procedures such as financial ratio analysis and trend analysis. Performed investigative walkthroughs with key management for audit planning References Valentine Kamudyariwa Bella Vista College, Mazowe-,-Alois Mahovo Document Support Centre, Harare-,-Tinei Gwariwa GPC Financial Services, Harare -,-Wilmah Marufu National Biotechnology Authority, Harare-,-Harare