Syche Ochavillo
VIRTUAL EXECUTIVE ASSISTANT
EDUCATIONAL BACKGROUND
PHINMA - CAGAYAN DE OR COLLEGE
Business Administration | June 2011 - 2015
WORK EXPERIENCES
EXECUTIVE SUMMARY
Versatile professional with a knack for
seamless administration and precise
bookkeeping. Expert in QuickBooks,
transaction
management,
and
financial reporting. Known for topnotch communication, multitasking
prowess, and discretion. Passionate
about enhancing efficiency and
supporting executive success.
GENERAL VIRTUAL ASSISTANT
JStark Real Estate | March 2023 - June 2024
Performs email management to ensure that only important
communications will be seen.
Draft correspondences and responses in behalf of the
client.
Performs calendar management to ensure that no
schedules are in conflict.
Assists with client’s travel activities.
Prepares and proposes itinerary for his personal travel.
SKILLS AND EXPERTISE
E-mail handling and Email inbox
optimization
Calendar & Meeting Scheduling
Research, Data Collection and Data
Entry
Bookkeeping (A/R, A/P, Bank
Reconciliation) - Quickbooks
Google Suite: Drive, Docs, Sheets,
Forms, Mail, Calendar, Slides
MS Office (Word, Excel, PowerPoint,
Outlook)
Technical Writing
Other administrative support.
CONTACT ME AT:--
Address: Iponan, Cagayan de
Oro City, Philippines 9000
Processes accounts payable, including utility bills
company’s rental business using QuickBooks Online.
Updates tenant information collected from RentRolls.
Manages accounts receivable, ensuring timely collection of
rent and other payments from tenants.
Maintains accurate financial records and documentation in
QuickBooks Online.
Prepares financial reports related to tenant payments and
utility expenses using Microsoft Excel and Google
Spreadsheet.
VIRTUAL BOOKKEEPER - FREELANCER
Revilo Construction - January 2024 - June 2024
Categorizing transactions
Records transactions and invoices into QuickBooks.
Assists in processing backlogged transactions into
QuickBooks Desktop.
Ensures accuracy and completeness of financial data entry.
Managing Accounts Payable and Receivable
Conducts transaction and bank reconciliation.
WORK EXPERIENCED
RESEARCH SPECIALIST
Oro Integrated Cooperative | June 2023 June 2024
Responsible for creating research designs data
collection and analysis.
Designs and administers surveys, opinion polls, and
questionnaires.
Ensures accuracy and relevance of data collection
tools.
Evaluates and interprets data for patterns, trends,
and insights.
Assesses data reliability and validity.
Presents recommendations for strategic decisions
and innovation.
Monitors industry trends and updates data collection
methods.
Refines data collection methods for quality and
efficiency.
Supports informed decision-making and competitive
advantage for organizations.
EXECUTIVE ASSISTANT TO THE CEO
Oro Integrated Cooperative | March 2019 May 2023
Provides a wide array of administrative support to
the CEO.
Manages the CEO's calendar, communications, and
correspondence.
Plans and prepares meetings and projects.
Prepares meeting agendas, materials, and
presentations.
Records minutes of meetings and ensures matters
call for actions are well noted.
Assists in planning and executing special projects.
Monitors timelines and deliverables.
Handles financial tasks, such as budget preparation,
managing summary of invoices, liquidations, and
reimbursements.
Prepares travel arrangements, flight and hotel
bookings, and detailed itinerary (if necessary)
Maintains an updated list of partner’s contact
information.
Fosters relationships with stakeholders.
Researches on on going market trends and
prepares market saturation report.
WORK EXPERIENCED
LEASING SPECIALIST
Avida Sales Corp. | May 2018 - February
2019
Acts as liaison between property owner and
potential tenant.
Responds to inquiries in person and over the
telephone.
Provides detailed information on available
properties, rental terms, and amenities.
Gauges client needs and preferences through
face-to-face interactions.
Guides clients through the leasing process and
addresses questions or concerns.
Develops and executes marketing ideas to attract
potential tenants.
Actively promotes available units and their features
to generate interest and secure leases.
Administers documentation procedures for lease
agreements and rental applications.
Maintains a comprehensive database of available
properties and their status.
Provides accurate information to clients and tracks
leasing activity.
ACCOUNTING STAFF (BOOKKEEPER)
LCG Group of Companies
September 2015 - May 2018
Manages accounts payable processes.
Reviews and verifies invoices for accuracy and
proper authorization.
Ensures timely and accurate payment of invoices.
Maintains records of all accounts payable
transactions.
Prepares and processes electronic transfers and
payments.
Reconciles accounts payable transactions and
resolves discrepancies.
Communicates with vendors to address payment
issues and resolve discrepancies.
Assists in month-end closing activities related to
accounts payable.
Prepares and maintains accounts payable reports.
Ensures compliance with company policies and
financial regulations.
TRAINING AND CERTIFICATIONS
DATA MANAGEMENT: USING MICROSOFT EXCEL AND GOOGLE
SPREADSHEETS
Developed proficiency in consolidating, formatting, and managing data
more effectively using Google Sheets and Microsoft Excel
DATA ANALYTICS USING DESCRIPTIVE STATISTICS
Acquired the knowledge on principles of descriptive statistics,
encompassing the different methods of collecting, presenting, and
analyzing data.
PROJECT MANAGEMENT
Learned project management principles and techniques, including task
organization, timeline management, and coordination with team
members.
CALENDAR MANAGEMENT
Mastered calendar management practices, including scheduling
appointments, coordinating meetings, and organizing events to
optimize time efficiency.
TECHNICAL WRITING
Developed skills to produce clear, concise, and accurate documentation
for complex technical information.
