Stephanie Gatab

STEPHANIE GATAB SUMMARY Professional Virtual Assistant with 4+ years of experience supporting legal, real estate, and business operations remotely. Skilled in calendar and deadline management, CRM administration, document preparation, and data research. Known for maintaining organized systems, improving workflow efficiency, and ensuring accuracy in fast-paced environments. Experienced in handling confidential information and coordinating across teams to keep operations running smoothly. WORK EXPERIENCE Virtual Assistant, The Law Offices of William S. Patton, P.C. Nov 2024- Jan 2026 Drafted, formatted, and reviewed legal documents, including pleadings, motions, correspondence, and court filings, with strict adherence to jurisdictional rules and compliance standards. Managed attorney calendars, monitored court deadlines, and ensured timely electronic and physical filings to maintain procedural accuracy. Maintained and organized digital and physical case files, improving accessibility, confidentiality, and workflow efficiency. Utilized digital tools and document management systems to support remote coordination and seamless case tracking. Virtual Assistant, All Property Buyers, Miami, FL Aug 2023 - Nov 2024 Prepared, organized, and updated rental property listings, lease agreements, and client documentation to ensure accuracy and completeness. Maintained detailed records of leads, client interactions, and closed rental transactions to support accurate commission tracking and reporting. Coordinated communication between property owners, tenants, and internal teams to facilitate smooth rental transactions. Monitored listing updates and ensured property information remained current across online platforms. Supported marketing efforts by preparing property presentation materials, updating listings, and assisting with social media postings. Organized digital files and transaction records to improve efficiency and document accessibility. Virtual Assistant, Semi Capital Group February 2021 - June 2023 Conducted skip tracing to obtain accurate contact information (phone numbers and emails) for property owners and prospects. Researched and organized data on properties, individuals, and businesses to support acquisition and marketing initiatives. Built and maintained lead pipelines to support sales targets, quotas, and company growth objectives. Managed and updated CRM systems to ensure accurate lead tracking, segmentation, and follow-ups. Performed data scraping and data extraction to identify potential prospects and expand outreach efforts. Cleaned, organized, and uploaded extracted data into CRM systems to improve marketing efficiency and reporting accuracy. EDUCATION Bachelor of Science Major in Information Technology Mindanao State University, Naawan, Philippines 2018 - 2024 ADDITIONAL INFORMATION Technical Skills: Google Workspace & Microsoft Office | CRM Management & Optimization | Legal Document Drafting & Formatting | Case & File Management Systems | Lead Generation & Pipeline Management | Skip Tracing & Online Research | Data Scraping & Data Extraction | Document Organization & Digital Filing | Deadline & Calendar Management | Reporting & Data Tracking