Sophia Oloton

SOPHIA OLOTON Edo State, Nigeria PROFESSIONAL SUMMARY Detail-oriented and highly organized Virtual Executive Assistant with progressive experience managing executive schedules, coordinating meetings, and handling client communications efficiently in remote settings. Skilled in supporting planning and decision-making, maintaining steady timelines across multiple priorities, preparing documents and leveraging digital tools to ensure seamless operations. Known for a patient, detail-driven work ethic and for handling both professional and personal matters with care, discretion, and sound judgment. CORE COMPETENCIES             Remote Operations Support Executive & Private Client Support Vendor Research and Coordination Meeting Coordination & Scheduling Attention to Detail & Problem Solving Confidentiality, Discretion & Judgment Travel Planning & Itinerary Coordination Document Preparation & Report Drafting Remote Communication & Client Relations Task Prioritization & Workflow Management Event Coordination & Personal Project Support Inbox & Calendar Management (Multi-Time Zone) TOOLS & WORKING SYSTEMS     Productivity & Communication: Google Workspace, Microsoft Office, Slack, Zoom, Microsoft Teams, Calendly, LaTeX. Task & Project Management: Asana, ClickUp, Trello, Airtable. Client & Operations Platforms: HubSpot, Zendesk. Graphic design and presentation preparation: Canva, Microsoft PowerPoint. WORK EXPERIENCE Virtual Executive Assistant / Private Event Coordinator (Remote) Private Client, Germany | Jan 2025 - Present    Coordinating visa applications, booking appointments, preparing documents, and managing deadline oversight for client and family. Coordinating travel outfits and managing the timely dispatch of wedding invitations. Arranging flight bookings and travel logistics to ensure smooth movement and minimal disruption.     Researching and sourcing vendors for wedding stationery, cosmetics, and managing courier processes. Providing virtual support during wedding dress fittings and coordinating wardrobe details ahead of the event. Assisting in wedding planning, including venue selection, guest list, seating arrangements, color palettes, and décor. Maintaining timelines through proactive communication, follow-ups, and reminders to ensure smooth execution of all tasks. Virtual Executive Assistant (Remote) CEO, Idusogie Hotels and Apartments | February 2025  Supported task organization and deadline tracking for executive.  Managed revisions with close attention to accuracy, consistency, and confidentiality.  Supported the CEO with high-quality technical document preparation and reporting.  Structured and refined a technical demolition report to improve clarity and review flow. Vacation Planner (Volunteer) Family Reunion and Engagement Party (Remote)| August 2024 – December 2024  Created detailed itineraries and coordinated logistics.  Maintained communication with clients, adjusting plans to optimize satisfaction.  Arranged accommodations, inter and intra-state transportation, and dining to match client preferences. Project Manager Delta State Ministry of Works, Asaba | October 2023 - August 2024  Resolved scheduling conflicts quickly, ensuring minimal impact on progress.  Drafted reports and communicated project updates to client and cross-functional teams.  Prioritized tasks and met tight deadlines, managing competing project demands and ensuring on-time completion.  Tracked project budgets and expenses, ensuring financial adherence and providing clear reports for stakeholders. Interior Designer and Project Manager Freelance Project, Residential Building, Benin City | August 2022 - November 2022  Procured high-quality appliances and negotiated with suppliers.  Curated cohesive design elements and ensured project accuracy.  Collaborated with clients to ensure satisfaction and meet expectations.  Coordinated all phases of the project, managing timelines, resources and budgets. Executive Assistant People’s Doctor Medical Centre | March 2022 – April 2022  Managed executive calendar, meetings, and daily schedule.  Executed ad-hoc administrative tasks to ensure smooth operations.  Handled calls, and enquiries efficiently, escalating time-sensitive matters as needed. EDUCATION Bachelor of Science in Architecture (CGPA: 4.0) University of Benin, Benin City, Edo State | November 2023 Training and CERTIFICATIONS  IT Support - Digital Witch Academy, 2025  Project Management Professional (PMP) - Exford Global Consult Limited, 2024  Customer Service and Relationship Management (CSRM) - Exford Global Consult Limited, 2024  Human Resources Management (HRM) - Exford Global Consult Limited, 2024