Sophia Charimae Ventura

GOOGLE CALENDAR - S. O. P. General Virtual Assistant External department 1 TABLE OF CONTENTS I. II. III. IV. V. VI. VII. VIII. Overview Purpose Responsibilities Benefits Procedures References Contact list Conclusion - 2 I. Overview This document outlines the procedure on how to properly use Google Calendar for events, tasks, planning and meeting. II. Purpose The purpose of this is for the External General Virtual Assistant who is working at I Need A VA, to easily book meetings and events with Google Calendar, and you can also receive alerts about impending events, so you always know what's coming up. It's simple to share your schedule with others and make several calendars that you and your team may use as Calendar is made for teams. The process of managing your calendar involves setting up meetings, accepting invitations to meetings, resolving scheduling conflicts, and using your calendar to maximize time management with the ultimate goal of making the best use of our most valuable resource: time. 3 III. responsibilities The External General Virtual assistant is set responsible on managing, scheduling, monitoring and fixing their own personal and business Google Calendar and to be able to attend to all the task, meetings, and calls. Using this you can also see the availability of other team members and be able to coordinate with one another to have a more coordinated work-flow and updates with each other. IV. Benefits Users can share events, view calendars in various formats, and add a number of calendars to their primary calendar. You may use your phone to access it, 4 V. Procedures 1. Open your Google Chrome 2. Sign in to your Google Account, if you don’t have an account you may create one. 5 3. Click the dotted square boxes on the upper right of the page. 4. Select Google Calendar or you may go directly to it by visiting https://calendar.google.com/ 6 5. Once selected you will then be routed to your Calendar you will see your events and meetings 6. To add an event you may double-click on the date when the event will occure and then add the necessary details for the even (Title (Name of the event), Participants, Time, Location, Description and files needed) then Save 7 7. Adding other members on the event, when editing you will see Guests on the right corner of the page, you may either search for their names or click their names on the drop-down 8 8. Viewing your events, you have options to view it Daily, Weekly, Monthly, and Yearly 9. Editing your events, you may first look for the event you wish to edit, you need to click the event the overview of the even 9 will appear and then click the edit icon. 10. Deleting your events, you may first look for the event you wish to edit, you need to click the event the overview of the 10 event will appear and then click the trash icon. 11. Make sure that your events and task is updated always monitor your Google Calendar on a daily basis add the events that will occur can be personal, work related, and others. 11 VI. References Benefits of using E-Calendar Google Calendar Guide Google Help Center VII. Contact List Sophia Charimae R. Ventura - Author VIII. Conclusion To conclude these are the steps on how to manage, to easily book meetings and events, edit and delete events with Google Calendar. This should be followed in accordance to the work-life balance the company wants all their employees to achieve. 12