Sim Ai Leng Irene

Resume Name Mobile No Email : Irene Sim Ai Leng- :- Summary : Experienced Executive Assistant / Personal Assistant with over 20 years of providing comprehensive support to C-suite executives. Expertise in administrative coordination, project management, and market analysis. Known for excellent organizational skills and discretion in handling confidential matters. Working Experience: Feb 2025 May 2025 1. 2. 3. -. 11. 12. Executive Assistant / Personal Assistant to Executive Director People Systems Consultancy Sdn Bhd Business Activity: Consultancy Responsibilities: Provide general Personal Assistant duties for the Executive Director such as managing daily meeting schedules and appointments, reports, call screening, travel itineraries and arrangements, and any other administrative matters. Manage a junior team member and driver for the Executive Director, including managing associated schedules and tasks. Achieving any work objectives and targets set by the Group. Including arranging and coordinating appointments for sales meetings or for clients and helping in achievement of the Group’s sales targets. Obtain and coordinate appointments with senior leaders, government ministers and/or CEOs of companies for courtesy visits and company presentations. Liaising between co-workers, external personnel and the Executive Director. Liaising and managing overseas staff and partners for meetings where needed for company growth. Assist the Executive director with claims, payments, finance related reports and organization of financial documents for audits and other matters related to finance. To assist in managing and creating documentation in M&A and strategy funding documentation Dealing with Executive Director’s personal lawyer matters Manage Executive Directors family matters, fetching ED’s kids to school when required, ad-hoc functions for his fiancé, and related duties for the Executive Director as and when required especially concert bookings, padel bookings, clubs and etc. Maintain strict confidentiality and interact professionally with all levels of points of contact, management, and staff. Carry out with excellence any other duties as assigned. June 2022 till Jan 2025 Executive Assistant / Personal Assistant to Director I Care Pen Needles Sdn Bhd Business Activity : Trading Responsibilities: 1. Collecting data on consumers, competitors, and market place and consolidating information into actionable items, reports and Presentations must be at least 90% 2. Understanding business objectives and designing surveys to discover prospective customers’ preferences 3. Compiling and analysing statistical data using modern and traditional methods to collect it. 4. Handling personal work ie. Family matters especially outside state, house maintenance, pay bills, vehicle insurance and road tax. Handling logistic and delivery. 5. Providing English tuition for the kids. 6. Handling all properties, rental and for sale. 7. Advisor for the trading in and out stocks marketing for 100% rates 8. Meeting with lawyers and other important authorities. 9. Analysing reports, agreements, letter writing May 2018 - May 2022 -. Personal Assistant / Sales Admin / Market Survey Executive Pecca Leather Sdn Bhd / Tint Auto Sdn Bhd Business Activity : Leather manufacturer Responsibilities: Work closely with senior managerial or directional staff to provide administrative support Providing administrative support to a member of the senior management team. Organize and coordinate meeting & travel arrangement. To attend all secretarial duties, administration, and confidential matters of company. Work with internal and external contacts at all level. To assist in daily management duties Organizing reports and other documents systematicall. Attending meeting and preparing “Minutes of Discussion” Co-ordinate Sales & Marketing events Supervise Administration in compiling KPI Monitoring Project Development progress. Prepare departmental organization charts and yearly appraisal. To attend Ad-Hoc meeting on behalf of Chief Marketing Officer To coordinate with CSR matters with CSR team To help arrange hampers for customers To attend and observe all Healthcare weekly meeting and update to CMO To prepare sales kits for sales team and prepare sales report for CMO to review. To give support and guidance on sales matter and preparing sales reports required by CMO To give support in sales administration work ie ordering up to delivery. Report analysis and prepare monthly sales figure by using SAP system and convert to excel. Extract data to analyst sales and product. To compare each Products seller able or not. Conduct Market Survey before newly launch products and opening new branch. Attend roadshows and organise roadshow for product sales. March 2018 - May 2018 Personal Assistant to Director Xtreme Engineering Sdn Bhd Responsibilities: 1. Responsible for all secretarial duties and administrative tasks as assigned by Director / COO. 2. Maintaining office systems, including data management & filing. 3. Screening phone calls, enquiries, and requests, and handling them when appropriate. 4. Taking dictation and minutes. 5. Carrying out background research and presenting findings. 6. Producing documents, briefing papers, reports and presentations. 7. Organizing and attending meetings and ensuring the staff is well prepared for meetings. 8. Liaising with clients, suppliers and other staff. 9. Carrying out specific projects and research. Perform all task assigned if need. May 2016 - Aug 2017 1. 2. 3. 4. 5. 6. Secretary to Managing Director Mayshowa Sdn Bhd Responsibilities: Provide full range of confidential personal assistance to the Managing Director Coordinates and facilities the Managing Director’s calendar to arrange appointment, meetings, conferences and hotel booking. Prepare agenda and collect materials for take minutes and keep records of proceedings; Screen phone calls, enquiries and requests and handling them when appropriate; Follow-up and report to Managing Director’s on urgent matters. Undertake special assignments other ad-hoc fuctions and related duties as and when required by the Managing Director Sept 2015 - April 2016 Marketing Executive Soul Society Sdn Bhd : Food and Beverages Responsibilities: 1. Provide support to team on marketing promotions 2. Taking care of outlet, operations 3. Handling recipe cards for all outlets food items with chefs. 4. T-Shirt and Uniform for outlet staffs. 5. Preparing Special Promotion Orders and Event Orders. 6. Post in Facebook and Instagram on daily offers and activities. 7. Work closely with Marketing Team July 2011 - Aug 2015 -. July 2010 - July 2011 -. Secretary cum ISO Executive Ireka Development Management Sdn Bhd Business activity: Developer Responsibilities: Provide administrative support for Senior Vice President Prepare reports, sales targets, data entry, letters Book hotel and flight tickets for Senior Vice President. Book hotel and flight tickets for overseas consultants Organize quarterly project meetings Check emails, screen phone calls and complaints. Monitor stationeries input and output Monitor department activities when bosses away Provide ISO training for new appointed staffs Yearly ISO audit and prepare reports. Involving in company sport club and also charity team as team members. Admin & HR Executive Audio & Photo Distributor (F.E) Sdn Bhd Business activity: Photographing Responsibilities: Provide administrative support to Directors Preparing reports, sales targets, data entry, letters Human Resources support. Preparing leaves balances, overtime claim and public holidays for outlet staffs Contact suppliers for roadshow and event purposes Booking hotels and flight tickets for directors Preparing training materials for outlet staffs Check emails, handling phone call and complaints Oct 2007 – June 2010 -. Secretary cum Operation Executive V-Kool (M) Sdn Bhd Business activity : Tinted films / Automotive Responsibilities: Provide administrative support to Financial Controller Preparing reports,sales targets, analyzing sales invitations, business and warning letters, memo. Arranging hotel and flight bookings for managers. Handling phone calls and complains. Check important emails Taking care of office premises and staffs Organizing company events i.e. Annual dinner, open seminars, Motorshows and Homedec roadshow. Conduct interviews and job postings. June 2005 – Sept 2007 Secretary cum Product Executive Yves Rocher (M) Sdn Bhd Business activity : Beauty Productst Responsibilities: 1. Provide administrative support for managers 2. Preparing reports, invitations and business letters 3. Monitoring stocks, stationery ordering, stock taking 4. Preparing slides presentations 5. Arranging hotel and flight bookings for managers 6. Handling phone calls 7. Product registration and dealing with health ministries 8. Coordinate to arrange domestic and international shipments from France to ensure products are received in a timely manner. 9. Prints and assembles domestic shipping documents which include bills of lading, packing lists, and related certifications. 10. Collaborates with the Customer Service team on international shipments. Calls carriers and assembles and prepares documents including phytosanitary certificates, shipper letter of instruction, and other export documents. 11. Monitors and verifies freight charges to ensure terms are met. June 2003 – May 2005 Junior Secretary cum Sales Admin PharmaLink (M) Business activity : Healthcare Responsibilities: 1. Coordinate with sales administration operations 2. Provide administrative support for managers and sales personnel 3. Data key in for managers 4. Hand in order for processing 5. Monitor stock inventory such as stationeries and beverages in pantries. 6. Prepare meeting and training materials such as setting up LCD projector for managers. 7. Prepare monthly reports and data for manager. 8. Creating spreadsheets in excel. -. Dec 2001 – April 2003 -. Handling simple accounts especially suppliers invoices for payment purposes Arrange bookings for hotel rooms and flight tickets for managers and sales personnel. Prepare and type quotation Filing invoices and customer’s sales order Prepare invoice, delivery order and sales order. Sales Administration SNS Network (M) Sdn Bhd (Ipoh) Business activity : Computer and System Networking Responsibilities: Provide administrative support for sales personnel Monitor stock inventory Preparing minutes, agenda and reports Creating spreadsheets in excel Co-ordinate sales administration operation Assists and improve customer services Handling simple accounts Product sales and marketing Academic Qualifications: a) Diploma in Executive Secretaryship (2001), Olympia College Ipoh – Year 2002 b) Sijil Pelajaran Malaysia (1999), Sekolah Menengah Main Convent Ipoh c) Japanese Language Beginner 1, Inter Cultural Language Centre (ICLS) Courses Completed: a) Passion for Extraordinary Leadership Performance by Lawrence Walter Seminars – May 2019 b) Certification of Internal Quality Audit – ISO9001:2008 c) Basic Training Self Improvement Course (MB82) d) Diploma in Executive Secretaryship e) Kinta Music School - (Certificated from The Associated Board of The Royal Schools of Music) Skills: Computer/Technical Proficiency Windows 9x, 2000, ME, XP, Microsoft Office (Word, Excel, PowerPoint, Access, Publisher), SAP System and basic Adobe Photoshop / video editing, SAP ERP Software Other skills Executive Support & Calendar Management, Project Coordination, Market Research & Analysis Client Relations, Event Planning, Language Proffessions Fluent in English, Malay, Cantonese, simple mandarin Personal Strengths: Possess leadership quality, able to lead a team and diverse group; Highly motivated to perform; Flexible and able to meet tight deadliness; Confident with own performance; Possess good interaction and communication skills Expected Salary: RM8,000.00 (negotiable) Personal References: 1. Desmond Wong – Business Development Manager (Createwills Sdn Bhd) Tel No:-. Eng Thiam Soon – Vice President (Ireka Development Sdn Bhd) Tel No: -