Shynn Lie Grace Anay

Shynn Lie Grace R. Anay Nationality: Filipino Email:-- Shynn Lie Grace R. Anay Project Administrator / Receptionist, Secretary cum Administrative Officer OBJECTIVE Organized and motivated professional able to apply time management and organizational skills in various environments. Dedicated with proven communication, interpersonal and multi-tasking skills. Seeking an opportunity to leverage my talents, problem solving with a follow-through and positive attitude that will allow me to achieve company targets and goals. WORK EXPERIENCE Project Administrator - Project Base (Remotely) (August 2022 – February 2023) Company: Cybalink Solutions (Philippines) Account: Civmec Construction & Engineering Pty. Ltd. (Australia)         Generate weekly reports for actual materials received on-site. Coordinating with Project manager and Site Supervisor with regards to the material that has not been received. Processing GRN (Goods Received Note) against PO through COINS software. Taking actions on the Problem Invoice Workbench (PIW) so accounts can process the invoice. Processing material requisition through COINS software and sending it to Procurement for PO processing. Cross checking the timesheet recorded by Site supervisor against the Daily sign-on sheets and provide discrepancy report. Provides inventory report against the list sent by the Site and processes a new PO for the materials below safety stock. Monitoring On-hire equipment and facilitating the transfer from 1 site to another if deemed necessary. Receptionist, Secretary cum Administrative Officer (February 2021 – June 2022) Al Zan Building Materials Trading LLC (United Arab Emirates)      Perform general clerk duties including scheduling meetings and resources, use of multi-line telephone, greeted visitors, and demonstrated professionalism and best customer service across the organization. Provided Human Resources administrative assistance to include hiring, screening of applicants, visa processing, timekeeping, personnel files, personnel action and recommendations. Provide administrative support by handling information requests, and performing clerical functions such as preparing letters, agreements, etc. Utilize programs such as Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other software applications to create, copy, edit, store, send and print a variety of standardized documents. Provide outstanding customer service by promptly corresponding to inquiries, requirements, disputes, quotations and LPOs.    Update employee’s data when getting on board or exiting, assist employee’s requirements for clearance, issues and complex problems associated with employment visa and health insurance. Take inventory of supplies and restock as needed. Maintain the general office filing system. Executive Secretary cum Administrative Assistant (January 2019 – January 2021) Strong Time General Contracting & Transporting (United Arab Emirates) Advisors for Tax Consultancy International Line Recruitment Services LLC             Utilize programs such as Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other software applications to create, copy, edit, store, send and print a variety of standardized documents. Assess problems that may arise during duty and recommend solutions when appropriate. Provided outstanding customer service by promptly corresponding to inquiries, requirements, disputes, settlement of accounts, payments, and deposits to contractors and subcontractors. Perform general clerk duties including scheduling meetings and resources, use of multi-line telephone, greeted visitors, and demonstrated professionalism and best customer service across the organization. Providing accounting and clerical assistance to the accounting department. Working with sales and purchase ledgers and journals. Calculating and checking to make sure payments, amounts and records are correct. Reconciliation of direct debits and finance accounts. Providing Aging and Marketing Management Report Update employee’s data when getting on board or exiting, assist employee’s requirements for clearance, issues and complex problems associated with employment visa and health insurance. Facilitates hiring process by attracting suitable job candidates and screen applicants to find the best match for open positions. Provided Human Resources administrative assistance to include hiring, screening of applicants, visa processing, timekeeping, personnel files, personnel action and recommendations. Sales and Training Officer (November 2016 – September 2018) Haward Technology Middle East (United Arab Emirates)       Generated sales and maintained the required monthly quota. Learned and managed system, ensuring delivery and content of training courses are in alignment of company’s overall goal, strategic objectives. Generated sales throughout the company by building up customer relations and provide excellent customer services through responding to queries on courses and trainings promptly. Recommended courses according to client’s needs, facilitated confirmation of registrations. Directly reported to Company’s Executive Officer (CEO) and General Manager by providing recommendations and technical advices from data gathering performed. Assisted customers and communicated positively in a friendly manner. 2 Sales and Marketing Coordinator (August 2016 – November 2016) Haward Technology Middle East (United Arab Emirates)          Generated sales and maintained the required monthly quota. Generated and maintained reports on inquiries and customer feedbacks to ensure accuracy and reduce error within the organization and training officers to achieve increase of potential clients Maintained and organized filing system of all data pertaining to queries, work orders and relative documents. Addressed queries by responding to emails, phone calls, courteously and on time. Assisted Training Officers with documents and requirements. Provided office support such as maintaining client’s records, gathering and preparing data for reports, presentations, projects and maintaining training’s calendars. Extensive experience in coordination, project assistance, working with different nationalities, ensuring that they are provided with outstanding trainings and services. Performed secure messaging among Training Officers, Managers, Department Heads and clients, on guidelines, policies and procedures, outcome, recommendations and transactions pertaining confidential information. Lead and managed all activities in order to exceed customers’ expectations. EDUCATION: Bachelor of Science in Business Administration, Major in Marketing Management – Xavier University, Ateneo De Cagayan JOB RELATED TRAINING: Feasibility Studies, June 2015 – February 2016 Sales, Service & Marketing ADDITIONAL INFORMATION:  Expert in using Microsoft Word, PowerPoint, Outlook and Excel  Touch typing QWERTY 50wpm  COINS  Tally ERP  Accounting, Sales and Purchase Entry, Bank and Supplier Reconciliation SKILLS:       Policies and procedures Employee Relations and Engagement Process Improvement Performance Management Strong interpersonal and communication skills Ability to work under pressure and minimal supervision 3 Shynn Lie Grace R. Anay Nationality: Filipino Email:-- References Vicson Davic Lim, HR Associate, Cybalink Solutions, INC Phone:- Reference Type: Professional Rexie Abbu Tinampay, Barangay Chairman, Puntod, Cagayan de Oro City Phone:- Reference Type: Professional Cynthia Sy Piecco, Assistant Head, City Budget Office(Retired) Phone:- Reference Type: Professional Kathi Sheri Chio Tan, Store Manager, Alzan Building Materials Trading LLC Phone: - (United Arab Emirates) Reference Type: Professional Remus Ll. Babol, Accounting Officer, Alzan Building Materials Trading LLC Phone: - (United Arab Emirates) Reference Type: Professional 4