Shweta Chanda

SHWETA CHANDA E-mail:-      Mobile Number: - Profile Overview Over 7 years of experience performing general office procedures, where an in depth knowledge of office management principles and considerable experience in bookkeeping were obtained. Objective Obtain a position as an Executive Administration in which my organizational abilities can be fully utilized. Work in a place where there is a need for a variety of office management skills including – computer knowledge, organizational abilities, business intelligence and database program use. Skills Computer Proficiency: In depth knowledge of Microsoft Office software, web designing. Ability to learn new software applications. Communicate effectively with staff/executives – Effective verbal/written communication skills. Attention to detail, excellent planning, organizing and time management skills. Customer-service orientation. Professional Experience Presently working with Grant Thornton Advisory Pvt. Ltd. as an Administration Executive. From May 2015 till date. Act as the point of contact between the executives and internal/external clients Undertake the tasks of receiving calls, take messages and routing correspondence Handle requests and queries appropriately Maintain diary, arrange meetings and appointments and provide reminders Make travel arrangements Prepare minutes of meeting and accurately enter data. Monitor office supplies such as pantry consumables, flowers arrangement for reception etc. and research advantageous deals or suppliers Produce reports, presentations and briefs Develop and carry out an efficient documentation and filing system Review with vendor for the services and evaluate. Invoice updation on system. Maintaining Invoice records. Maintaining of courier tracker. Renewal of vendor contracts and agreements. I. Uniquest Infra Ventures  through  Capital Management group as a Admin Assistant. Helping HR in day to day work of Interview.  Helping and assisting in general administration from  housekeeping/ pantry/ proper functioning of facility, follow up with electricians, plumbers and other vendors etc Attending Incoming & Outgoing calls with proper etiquettes and maintaining records for them.  Greeting and assisting visitors and Guests. Coordination among different departments Organizing & maintaining files & records, repairing & editing reports & presentations To organize internal and external meetings  Generating Daily, Weekly & Monthly reports in Excel sheets using. Making optimize travel arrangements for staff. Helped HR to recruit candidates for several positions. Blocking Boardroom and other meeting rooms for conferences & meetings. Arrangements of events , birthday’s of employees etc. II.    Ernst & Young EYLLP Global shared services division                 ( May 2013 till May 2014) Duties and Responsibilities Attending Incoming & Outgoing calls with proper etiquettes. Handling multiple telephone lines politely & in timely manner and direct the calls to the concerned person/ extension. Greeting and assisting visitors and Guests. Maintenance of Attendance Register and keeping a daily track on Outdoor Duties of the Executives/Arranging food for visitors/ guests/ meetings. Maintaining the files, records and documents as required. Maintaining discipline in rushing hours. Assisting/ helping HR in execution of employee welfare activities. Checking suppliers Invoice and maintaining records. Coordinating in room setup for board meeting and regular meetings. III.     Crompton Greaves Ltd, Gurgaon                   Office executive (1.5 years)    (July 2011 to March 2012) Duties and Responsibilities Handling EPBAX. Performed various secretarial/clerical duties such as documenting, photocopying, faxing, mailing, and organizing filing system. Organized the scheduling of meetings, conferences, and events; distributed minutes for them. Interacted with organizational staff, executives, clients, vendors and visitors on a daily basis. Coordinated agendas for meetings with visitors and clients– arranged guest and travel accommodations. Took care of staff office space, weekly schedules, travel reports, phones, parking, credit cards and office keys. Proven record of answering telephone, giving relevant information to callers and routing calls to appropriate individual Filed and recorded corporate documentation, electronic files, inventories and reports. Helping candidates for filling their forms at the time of interviews as well as on joining. IV.          INTERNATIONAL STEMCELL SERVICES PVT LTD.                      Medical Counsellor  (1 yrs) Duties and Responsibilities Management of the front desk In charge of all front desk operations Attending incoming and outgoing calls Transferring of calls to various departments. Responsible for dispatching courier mails and keeping a record of them. Distributing inwards documents received In charge of utilities and maintenance of furniture Responsible for booking of services for the company In charge of faxing documents to various locations on a timely manner. Educational Qualification Pursuing Graduation Passed 12th From National Institute of open Schooling. Passed 10th From National Institute of open Schooling Achievement Supported staff effectively in assigned project-based work. Responsible for providing training and orientation to new employees. Interacted with organization’s Board of Directors to arrange attendance at meetings and recording/compiling and distributing the minutes. Able to work and converse efficiently with all levels of colleagues, clients and other external contact. Have participated in various cultural events and won prizes in school. Have also participated in various cultural events organized by other institutions Personal Details Name                        :   Shweta Chanda Date of Birth                       :    21st Oct 1991 Mobile No.    :    - Email ID    :   - Nationality    :     Indian. Current Location    :    New Delhi-India . Gender                              :     Female. Marital Status    :    Single. Languages spoken/written :    English, Hindi, Punjabi & Bengali. Interest    :    Music, Singing, Travelling.                                                                                                                         SHWETA CHANDA