Shiela Llanes

SHIELA B. LLANES VIRTUAL ASSISTANT ABOUT ME I am a virtual assistant who loves to help people with their daily tasks. I have been working for more than 7 years as a virtual assistant. Know how to prioritize time-sensitive requests and follow through with other requests while completing work on time. I organized and follow a regular work routine. I work hard to provide the best possible service to my clients. SUMMARY OF SKILLS I provide dependable virtual assistance specializing in lead generation, LinkedIn outreach, email and calendar management, captioning, and administrative support. I am proficient in basic Canva design and transcription, helping clients with clear and organized outputs. While I use productivity tools such as Google Docs, Google Sheets, Excel, Microsoft Office, and Outlook, my knowledge focuses on the essential functions most commonly needed for daily tasks, ensuring efficiency without overcomplicating workflows. WORK EXPERIENCE General Virtual Assistant, Virtually Genne Sep. 2025 - Feb. 2026 Preparing invoices with accurate documentation Creating and maintaining personal and business budget trackers Designing and executing email marketing materials and campaigns Managing Google Calendar for scheduling and organizing meetings Creating Gmail labels for streamlined inbox management Developing content calendars for social media planning Designing graphic posts using Canva for branding and engagement Building and maintaining lead trackers to support client outreach Designing professional email signatures for consistent branding Organizing daily planners to prioritize tasks and meet deadlines Compiling task inventories for workflow clarity Managing receipt inventory and tracking tables for financial record Career Concierge, Medvocation Ltd. Dec. 2022 - Apr. 2023 Sending LinkedIn connection requests to healthcare professionals Following up with personalized messages once invitations are accepted Checking and replying to LinkedIn messages promptly Performing B2C marketing activities to engage potential candidates Assisting healthcare professionals in finding jobs based on their specialization Inviting connections to assigned LinkedIn/Facebook groups by profession or specialization Sharing Medvocation-related content within assigned groups Inviting medical professionals to join relevant groups Acting as a Recruitment Assistant to support hiring effort Answering healthcare professionals’ inquiries via email or chat Lead Generation Specialist, W1 Investment Group Lead Generation Specialist, Infinity Financial Solutions Aug. 2021 - Jan. 2023 Helping British expats assess their UK pensions while overseas Using LinkedIn Sales Navigator to prospect target leads Executing email marketing campaigns to engage prospects Conducting LinkedIn outreach by sending invitations with template messages Sending follow‑up messages to new connections Performing direct email marketing to key clients and prospects Finding lead email addresses using Apollo, LeadLeaper, and ContactOut free tools Utilizing paid tools such as SalesQL, Woodpecker, and Lusha for lead generation and verification Executive Assistant, CloudDefense.AI Mar. 2021 - May 2021 Maintaining and organizing the executive’s calendar, including meetings, appointments, and events Handling incoming and outgoing emails on behalf of the executive Regularly reviewing scheduled meetings to ensure accuracy and preparedness Monitoring email and other communications to coordinate scheduling effectively Sending daily reminders in the morning regarding client meetings Drafting email replies and follow‑ups on behalf of the client Managing work‑related appointments, meetings, and travel plans for the CEO Marketing Executive, Medvocation Ltd. Mar. 2020 - Sep. 2021 Managing B2B and B2C engagement through social media platforms Assisting healthcare professionals in finding jobs based on their specialization Generating leads and gaining prospective clients using social media platforms Initiating job postings through social media networks Preparing and generating monthly invoice reports Answering healthcare professionals’ inquiries via email or chat Data Entry Specialist, Exela Technology, Philippines (BPO) Mar. 2006 - Oct. 2019 Recording medical documentation in an electronic health records system or database Performing medical coding for accurate recordkeeping Checking insurance details of retired employees Sorting documents for clinical records Editing current information and proofreading new database entries for accuracy Timely and efficient identification of various client materials Working efficiently within a team environment to meet client deadlines and service level agreements Identifying and categorizing different document types Maintaining a record of completed work Ensuring all tasks are performed in compliance with HIPAA regulations to protect patient privacy and confidentialit EDUCATION Bachelor of Science in Administration - Major in Management Gordon College, Philippines 2001 - 2005