Sheila Amencruz

About Me With over 6 years as an Administrative Secretary and 2 years as a Virtual Assistant, my expertise includes streamlining facilitating office operations, seamless managing communication schedules, across virtual platforms and supporting diverse administrative needs with precision and efficiency. I have been commended by both clients and supervisors for being exceptionally organized and effective in my administrative and virtual assistant roles. SHEILA ANNE AMENCRUZ VIRTUAL ASSISTANT|PARALEGAL I am proficient in using tools such as Microsoft Office, Google Workspace, Asana, Filevine, Slack, Esquiretek, RingCentral, among others, to enhance productivity and manage tasks efficiently. Work Experience Loutos Law LLC July 2024 - Present Paralegal Contact Tuguegarao City, Cagayan -- Skills Technical Writing Conducts audit cases of the firm. Requests and reviews medical records and bills of clients. Obtains initial investigation documents. Drafts demands letters. Provides direct assistance to attorney, supporting case preparation and other administrative task. Organizes and maintains clients files in Filevine and Sharepoint ensuring systematic management. Manages tasks efficiently, prioritizing and tracking progress to meet deadlines. Handles email correspondence. Downtown L.A Law Group August 2023 - June 2024 Paralegal Administrative Task Problem Solving Project Management Customer Service Drafts Request for Production of Documents, Request for Admissions, Drafts Special Interrogatories, and Form Interrogatories, ensuring adherence to legal standards. Prepares responses to defendants, addressing queries and issues with precision. Coordinates with attorneys to discuss case details and updates. Engages with clients via RingCentral, providing updates and gathering necessary information for case progression. Utilizes Vinesign and Esquiretek to send documents for client signatures and verification, ensuring efficient processing. Manages tasks efficiently, prioritizing and tracking progress to meet deadlines. Handles email correspondence. Work Experience Cagayan State University September 2019 - December 2023 Administrative Secretary Manages Procurement Plan of the office. Prepares and processes Purchase requests. Drafts and organizes various type of documents for submission or for approval including Disbursement vouchers, OPCR/IPCR, Memo, ISO documents, etc. Compiles and summarizes Daily time records to ensure accurate attendance tracking and reporting. Prepares communication letters. Oversees the issuance and inventory management of office supplies. Updates and monitors schedules for events and travels. Coordinates with staffs and drivers to organize and execute scheduled events and travel arrangements smoothly. Supervises personnel assigned to the office ensuring effective performance management. Al Sitara Gulf Contracting and General Maintenance November 2018 – May 2019 Office Administrator Follow up with suppliers and handle inquiries related to orders. Prepares and submits detailed quotations to inquiring companies, facilitating smooth procurement processes. Coordinates with government agencies on various projects, ensuring compliance and effective communication. Monitors and updates the status of inquiries. Manages incoming calls, directing them to the appropriate individuals and ensuring efficient communication flow. Performs all typing duties with precision, including document preparation and data entry. Compiles and submits expense summaries to the accounts department, ensuring accurate financial reporting and documentation. Healthy Tummy Corporation May 2017 – June 2018 Office Administrator Prepares and updates daily sales reports for upper management, providing accurate and timely insights into sales performance. Compiles and analyzes cash balance reports. Generates and reviews stock inventory reports, comparing ending stock figures with actual inventory levels to ensure accuracy and identify discrepancies. Manages document handling and filing systems, maintaining an organized and efficient workflow for all paperwork and records. Monitors and tracks vouchers, ensuring proper documentation. Reviews and oversees receipts submitted by other branches, verifying accuracy and reconciling discrepancies. Education BS in Accounting Technology 2013 - 2017 Cagayan State University