Shashikala Rai

Shashikala Rai Borivali East, Mumbai – 400066, India Cell: - E-mail:- PROFESSIONAL SUMMARY Over the last eight years at XPRIZE, I have undertaken various roles such as Alumni Manager, Prize Community Lead, Online Community Manager and Executive Assistant. My responsibilities spanned the efficient operation of prizes, including a key role in managing the Alumni Network program, serving as a community lead for multiple prizes and managing the online community for various prize designs. Additionally, I provided crucial support to the Chief Impact Officer. Prior to my engagement with XPRIZE, I have accumulated more than 15 years of professional experience, demonstrating expertise in assisting senior management and overseeing administration functions within diverse multinational corporations. WORK EXPERIENCE Common tasks performed across all companies: • • • • • • • • Working closely with the Senior Management on various strategic initiatives and getting them executed. Facilitating meetings and conferences for the senior management, ensuring seamless logistics. Managing calendars, crafting presentations, preparing meeting minutes, and compiling detailed MIS, expenses reports. Handling travel and hospitality arrangements for senior management and managing events. Managing sourcing and vendor relationships to balance competitiveness and quality. Preparing and submitting the administration budget. Liaising with outsourced accountants, auditors, legal agencies, bankers, consultants, credit card companies, and insurance agencies. Managing petty cash, procuring annual maintenance contracts, and ensuring statutory compliances. Alumni Network Specialist I Community Lead I Executive Assistant XPRIZE Foundation, India (Remote) June 2015 onwards • Part of the Partnership and Impact team dealing with economic advancement of the XPRIZE alumni like supporting in raising funds, mentoring, and commercializing of their solutions • Preparing Alumni Network Strategy, which includes curating various programs for the alumni network of more than 450 teams and 1000+ alumnus across 25 prizes. Preparing weekly newsletter. • Measuring and preparing impact report and annual alumni report. • Online community management for various prize designs, which includes 1000+ experts from 50 countries. • Worked as associate researcher on various prizes and prize roadmap. Executive Assistant to Managing Director D’Décor Home Fabrics Pvt. Ltd., Mumbai, India Sept 2014 – Jan 2015 • Coordinating and overseeing media-related activities to maintain a positive public image. • Conducting research focused on retail home decor products to inform decision-making processes. Office Manager and Executive Assistant to Country Head SMA Solar India Pvt. Ltd., Mumbai, India Aug 2011 – Aug 2014 • Coordinating with global subsidiary heads on sales data and risk analysis. • Centralizing administrative processes and customer services through departmental re-engineering. • Establishing and overseeing branch offices. • Managing pantry, security, and housekeeping services and handling asset management. • Overseeing talent acquisition, retention, growth, and performance management. • Implementing policies, procedures, and employee engagement activities. • Overseeing attendance management and maintaining leave records. • Circulating reports and news of SMA India on the SMA Planet (Intranet). Executive Assistant to Partner, CEO and Vice President TPG Growth Advisors (India) Pvt. Ltd., Mumbai, India • Updating the deal tracker. • Assisting in research, proofreading, and preparing Non-Disclosure Proposals. Apr 2007 – Aug 2011 Executive Assistant to Managing Director K. G. Group, Mumbai, India Nov 2003 – Mar 2007 • Ensure compliance with DTC's Best Practice Principles. • Coordinate with advertising agencies for various advertisements, audio visuals in magazines, and international diamond and jewelry shows. • Manage exhibition logistics, including booth manufacturing, implementation, and handouts. • Oversee operations with vendors, trade publications, and production departments for materials. Executive Assistant to Chief Financial Officer Gujarat Pipavav Port Ltd., Mumbai, India • Coordinate with Business Heads, bankers, and government associates. Mar 2001 – Oct 2003 Executive Assistant to Chief Financial Officer and Business Development Head GE Countrywide Consumer Financial Services Ltd., Mumbai, India July 2000 – Feb 2001 • Manage E-Auction (Global Sourcing), organize loan melas, and handle asset securitization. Executive Assistant to Managing Director Skoda, Mumbai, India Jan 1998 – June 2000 ACADEMIC CREDENTIALS • Post Graduate Diploma in Business Management (Equivalent to MBA) Xavier Institute of Management, Mumbai, India • Post Graduate Diploma in Computer Science and Application SNDT University, Mumbai, India • Bachelor of Science (Major in Physics) Wilson College, University of Mumbai, Mumbai, India June 1999 – May 2002 June 1994 – Nov 1995 June 1991 – May 1994 SKILLS • • • • • • • • • Administration Budgeting Research Operation Management Project Management Program Management Community Management Database Management Management of Information System LEADERSHIP • • • • • • Managed the XPRIZE alumni network effectively. Led a global community of experts for diverse prize designs spanning over 50 countries. Successfully conducted research on the Future of Housing and Future of Forest Impact Road Maps. Oversaw the operations of Water Abundance and Women Safety XPRIZE. Efficiently managed the office of C-level executives, spearheading strategic initiatives. Successfully administered various multinational corporations, including budgeting and research. SOFTWARE MS Office Suite, Concur, Salesforce, Airtable, Asana, Mailchimp, Google Suite, Vanilla Platform, Discourse Platform, Confluence, Jira, Zoom, Canva