Sharon Baatjies

Sharon Raquel Baatjies Senior: Procurement Specialist CONTACT-Cell No- /- PROFILE I believe that my skills, experience and reputation for excellence can greatly enhance your already impressive performance. I am comfortable working independently or as part of a team, and I firmly believe that your needs and my skills are an excellent match. EDUCATION BACKGROUND Softline VIP Premier - Damelin Year Obtained: 2006 Payroll Administration 1, 2, & 3 - Damelin Year Obtained: 2005 WORK EXPERIENCE Finance & HR Management Consultant – Gavic Express May2023 to December 2023 ❖ ❖ ❖ ❖ ❖ ❖ ❖ ❖ ❖ ❖ Aligning Xero with the Invoicing system Auditing & reconciling the Balance Sheet & GL Ensuring that the TB balanced Assisting & training staff with recons – Creditors & Debtor. Putting proper controls in for month end. HR & Payroll function – Balancing the payroll balance accounts. Compiling a new fixed asset register Cost cutting exercises. Recovery of old debt Auditing of Revenue & Invoicing – Checking that the invoices were being allocated correctly & the VAT was being charged where it was supposed be. Reason for leaving: 6 months Fixed term Contract & Salary Reference – Mari Buys- or- Softline VIP Classic – Damelin Year Obtained: 2005 Sales & Finance Administrator – Outrite Africa October 2022 to March 2023 Basic Bookkeeping - Damelin Year Obtained: 2005 National Senior Certificate - Eastwood High School Subjects: Afrikaans| English| Accounting| Maths| Physics| Biology PROFESSIONAL SKILLS COMPUTER LITERACY: MS Word, MS Excel, Outlook, MS PowerPoint, Internet ❖ Responsible for setting a new Sales Order & Purchase Order system. ❖ Obtaining rates & negotiating with groupage operators & consolidators. ❖ In charge of key client accounts in terms of Exports Sea, Road & Air freight, Imports Sea & Air Freight & local deliveries. Ensuring their rates & invoices aligned and stayed consistent. ❖ Also assist the account department with various functions, collections & creditors recons especially the agent recons & Deferment account Reason for leaving: Fixed term Contract, the distance & time spent in traffic TARGET DRIVEN Exports Procurement Specialist – Sun Stone Traders & Demarco Traders May 2021 - March 2022 LEADERSHIP SKILL HAVE SENSE OF URGENCY ABILITY TO WORK UNDER DEMANDING AND CHALLENGING SITUATIONS COMMUNICATION SKILLS: Verbal and Non-Verbal ❖ Responsible for obtaining new suppliers for example Unilever, Rhodes Food Group, Parmalat etc. ❖ I assisted the company with getting procurement policies in place & getting rates that made them competitive. ❖ I also gave assisted & advised on the route planning for deliveries. I setup a GRN system in the warehouse & also trained staff on a CRM system. ❖ Reason for leaving: Fixed term Contract Finance & HR Manager – Cargocare Freight Services (PTY) LTD January 2019 – January 2020 A FAST LEARNER AND ADAPTS EASILY IN A NEW ENVIRONMENT ❖ Clearing & forwarding agent – I was responsible for the monthly accounting functions, debtors, creditors, invoicing, trade finance contracts & monitoring all FEC contracts. ❖ We had a turnover of appr R280mil per annum. Reason for leaving – tbd REFERENCE Available upon request. Finance & HR Manager – Inchcape Shipping Services (PTY) LTD 1st September 2017 – 31st May 2018 ❖ This was new Clearing and Forwarding Agent. I oversaw the Debtors, Creditors, HR & Invoicing. I also assisted with obtaining rates from overseas agents. ❖ I setup deferments for the company & and was responsible for the Hyperion Month End ❖ Reports to Dubai. ❖ I set up the debtor’s collection procedure & creditors recons. Reason for leaving: JV Fell through branch was closed Finance & HR Manager – Customs Services (Pty) Ltd July 2009 – June 2017 ❖ This is a Clearing and Forwarding Agent. I oversaw the Finance Department & had 6 staff members reporting to me reception, filing clerk, invoicing clerk, creditor’s clerk, debtor’s clerk, and bookkeeper. I ran an efficient and effective department, always attempting to use resources available as effectively as possible to achieve desired objectives. ❖ I ensured that I was a participative leader and aimed to produce high quality work while ensuring that my staff are motivated? We had our monthly management meetings to discuss ways of decreasing costs & increasing revenue, what improvements can be made and what we have accomplished. ❖ I did the management accounts for four companies and handled the bookkeeping as well. ❖ This involved maintaining the Sales Ledger, Cashbook and General Ledger. ❖ I developed the Income Statement, Balance Sheet, Daily Cash flow projections, Actual versus Budgeted expense analysis, Revenue trend analyses and any report required by the directors for financial decisions. The company’s turnover was approximately R180 million per annum. ❖ In addition to this I was responsible for the company’s IT issues. ❖ I also assisted the Directors of the company by planning meetings, coordinating their diaries, planning of any trips and managed board meetings by preparing the packs & minutes. ❖ A vital part of my daily routine was to monitor the Invoicing function. I was able to generate invoices for Import Sea and Air shipments according to the rates negotiated with each client, together with checking that charges paid are according to rates quoted & that our invoicing was accurate. ❖ Creditors Control – We averaged monthly debtor’s book of R16 million. All Debtors accounts were insured through Credit Guarantee and complete credit histories, credit applications and signed Standard Trading Terms and Conditions were maintained. ❖ Human Resources– I handled the payroll function (Pastel Payroll & VIP), recruitment, staff contracts – for both permanent and temporary staff, handled disciplinaries, grievances, disputes, National Bargaining Council & other labor related issues. ; ❖ I was involved in the annual development and monitoring of a Workplace skills Plan and as well as implementing a learnership program. ❖ I wrote & loaded on the Tawanda LMS an e-course on understanding Imports & Exports. ❖ I assisted with fleet maintenance. ❖ I was involved in advising clients on the necessity of marine insurance, the types of cover available and providing quotes accordingly. ❖ I completed our monthly insurance declaration for our underwriters on our Open Policy on a monthly basis. Reason for leaving: Retrenched Project Accountant – Read SA March 2009 - June 2009 ❖ Cashbook & loan payments Bank Recon; Allocating of debtor’s payments, Working & assisting with creditors payments & recons, capturing of creditors invoices, Debtor’s age analysis, Cost cutting. ❖ Handling the insurance register claims & queries, Monthly Accruals, Journal Entries, General Ledger Recons, Month end recons on all accounts, also assisting with year-end procedures (preparations for yearly audit), assisting & implementing better financial controls, managing all donor funds & Reconciling projects as per donor budget, Donor’s portfolios kept up to date on a regular basis. Reason for leaving: Fixed term contract Accountant & HR Manager – Marlin Credit Group June 2008 – February 2009 ❖ Cashbook & loan payments done on Standard Bank CATS system; Bank Recon; Vat payments on SARS eFilling, Monthly & Weekly cash flows, allocating of debtor’s payments, Working & assisting with creditors payments & recons, capturing of creditors invoices, Debtor’s age analysis, Cost cutting, Handling the insurance register claims & queries, Monthly Accruals, Journal ❖ Entries, IOD & FEM Claims, Salaries (VIP Classic), Staff loan acc, ❖ Uif, Paye, SDL Recons on VIP, Leave ASCII’s, General Ledger ❖ Recons, Month end recons on all accounts, also assisting with year-end procedures (preparations for yearly audit), Reconciling of two loan systems on a weekly basis (Pastel & Delfin). ❖ Reconciling & Submitting Insurance’s for the loans provided. Interviews, assisting with training modules, assisting & implementing better controls. Reason for leaving: Head Office relocated to CPT Senior Accountant & 2IC to Financial Manager – Phambili Wasteman Johannesburg March 2005 - 31st May 2008 ❖ Cashbook Payments done on Standard Bank CATS3 system; Bank. ❖ Recon; Vat payments on SARS eFilling, Monthly & Weekly cash ❖ flows, allocating of debtor’s payments, checking that all details on system are correct, Working & assisting with creditors payments & recons, capturing of creditors invoices, Creditors & Debtor’s age analysis, maintaining a sound relationship with all creditors, assisting with customer complaints & queries. ❖ Loading of new clients on SAGE & making sure that all company requirements are met. Maintenance of all cellphone contracts with Vodacom & MTN, Cost cutting, Administration of Credit cards & Garage cards. ❖ Administration of all insurance claims & queries, Monthly ❖ Accruals, Journal Entries, IOD & FEM Claims, Wages & ❖ Salaries (Pastel Payroll, changed to VIP Premier), Staff loan acc, Uif, Paye, SDL Recons on VIP, Industrial councils, Leave ❖ ASCII`s, assistant to Financial Manager, responsible for the invoicing department & assisting with General Ledger Recons, ❖ Month end recons on all accounts, also assisting with year-end procedures (preparations for yearly audit) HP schedules (amortization), Analyzing of different contracts i.e., profitable or if the contract is running at a loss, assisting with the budget preparations. Reason for leaving: offered a better job Team Leader – Wesbank Johannesburg June 1999 – February 2005 ❖ Interest and Capital Payment Collections and Allocations, Monthly Recons, Arranging Finance, Customer Queries, allocating and signing of cheques for relevant dealers (full function debtors & creditors). Handling of Nissan Diesel SA & all exports in Africa. ❖ Ensuring that everything is compliant with SARS for exportation. ❖ Authorizing of payments on FNB`s Hogan system. ❖ Responsible for the running of the Delta Division were 8 staff members reported to me. Reviewing of staff increases, checking for any fraudulent activity, checking of credit applications limit increases, liaising with customers daily with regards to levels of service & updating of system info, informing new clients of bank procedures & interest rate changes Bank Recons, General Ledger errors had to be cleared. ❖ Responsible for all monthly reports & figures, assisting with performance appraisals. Reason for Leaving – New job opportunity. Controller – Aim Alarms February 1999 - June 1999 ❖ Date Capturer, General Office Admin. Sales Assistant – Volans (Pietermaritzburg) April 1997 - Dec 1998 ❖ Weekly Stock Takes, Recons, Daily Sales.