Sharlyn Vergara

Sharlyn Trinidad-Vergara- SUMMARY • Profile: • Nationality: • Current Location: Female, Married Filipino Kingdom of Bahrain WORK EXPERIENCE August 30, 2016 – October 27, 2020 ida | interior design associates Office Manager / HR / Marketing Marketing • Organize with management any Marketing and PR duties as and when required • Handling Official Social Media for IDA, providing content and design. Administration/ Human Resource • In charge of office administration and day to day running of the office affairs. • Manage Administration Team and their duties. • Ensure that weekly meetings are held with both interior and architecture studios and that • minutes are recorded/distributed to all parties. • Ensure that outcome of meetings are actioned accordingly. • Ensure weekly management meeting is held and reports provided for the meeting to include office status, finances, HR, Marketing, and any approvals required. • Manage office housekeeping, (i.e. personnel, standards of cleanliness, supplies) • Manage monthly report and purchases of office supplies (i.e. stationary, amenities) • Assist in compiling company personnel resourcing (HR) (i.e. information, minutes of meetings) • Assist in arrangement and coordination of corporate functions, events etc. • Maintain office decoration • Ensure all staff provide updated contact details on a regular basis • Collate and prepare expense claims • Collate and prepare staff leave report • Prepare and coordinate personnel induction process • Assist in arrangement and coordination of internal functions, events, staff luncheons etc. • Any works as the company deems fit and appropriate Corporate Management • Cater to all management requirements with respect to Legal requirements for the Company. • Liaise with company legal advisors when and where required. • Liaison with outside agencies, customers including government agencies. • Follow up and prepare necessary contracts for projects and status. • Coordinate with designers for all resourcing required for the office. • Organize as required recruiting of new staff, manage process, all hires to be approved by managing director. • Manage HR duties for the office. • Maintain employee records and contracts for management and social security fund. • Prepare salary monthly report and payroll slips. • Verify time sheets • Calculate deductions from staff salary. Page 1 August 3, 2014 – July 30, 2016 Pico International Bahrain Executive Secretary to the Chairman cum Office Administrator • Receiving calls and faxes • Handling and receiving couriers • Provide support to administration and office staff regarding flight and hotel bookings. • Maintaining and providing current information for office staff. • Scheduling of appointments for meetings inside and outside the office. • Responding to telephone inquiries. • Responding to clients request of payment collection • Providing initial contact and appropriate referral. • Maintaining office files, up to date records and department activity files. • Maintaining and accessing confidential records if required. • Preparing and mailing documents as required including email correspondence, memos evaluation and spreadsheets • Informing the staff about new updates about policy and procedure • Preparing information and assisting with company orientation for new staff. • Department maintenance requirements including, stationery and office supplies. • Proofreading of official letters, correspondence and other documents. • Proficiency with using Microsoft Word, Microsoft Excel, Microsoft PowerPoint. • Effective communication at all levels • Timely and accurate follow-up on work assigned. • Aid with Marketing Campaigns. August 18, 2013 – February 27, 2014 Executive Secretary cum Office Administrator S & S Interiors March 2013 – August 15, 2013 HR Administrator Gulf Aviation Technology W.L.L. July 01, 2012 – February 28 2013 Receptionist cum Event Organizer/Coordinator Havelock AHI Interiors December 2009 – June 30, 2012 Personal Assistant of the Tax Partner PricewaterhouseCoopers ME Limited July 2009 – November 2009 Executive Secretary to the Chairman Al Tashani Group of Holding Co. W.L.L. November 2007 – March 2009 Calling Accounts Coordinator Viacloud W.L.L. February 2006 – November 2007 Customer Service Supervisor Viacloud W.L.L. June 2003 – December 2005 Technical Support Supervisor (Account: Dell Computers) Client Logic January 2002 – June 2003 Technical Support Supervisor (Internet Service Provider) Destiny Cable Inc. May 2001 – December 2001 Purchasing Assistant Pure Gold Group of Companies Page 2 EDUCATION June 1997 – April 2001 Far Eastern University Math with Computer Science, Bachelor (BSc) LANGUAGE • • English Filipino Fluent Native Page 3