Shanae E E Scruggs

Shanae E Scruggs, MBA- |-| LinkedIn Facilities Project Coordinator & Manager and Administrative Operations Professional Experienced Administrator, Manager and Organizational Leadership professional; possesses extensive Project Management, Financial Management and Contract Negotiation capabilities along with Facilities, Financial, Strategic, Operational, and Compliance Risk Management. Exudes excitement for seeing others succeed and thrives in a culture of transparency, empowerment, and trust. Capable of assessing organizational blind spots and providing innovative approaches to assist key stakeholders in addressing areas of opportunities. Possesses a unique ability for building operational and organizational effectiveness, while inspiring colleagues to be their absolute best. Key Skills Contract Negotiation | Compliance Risk Management | Facilities Management | Vendor Management Budgeting and Cost Control | Project Management | Financial Management | Communication | Space Planning | Blueprints | Non-Profit | Capital Projects | Logistics| Procurement | Project Coordinator | Operations Management Professional Experience FMC Corporation $6B Global Manufacturing Chemical Company, six thousand employees. February 2022 –August 2024 Stine Research and Development Center - Facilities, Operations & Environmental Health, and Safety Facilities Project Administrator Oversaw a $28 million budget while reporting to the Facilities Director, assisting in the maintenance of a 500-acre industrial site including labs, greenhouses, a farm, fire station, and powerhouse. Managed and tracked utility usage and budgets averaging $50,000 monthly, contributing to FMC’s goal of achieving net zero emissions by 2035. Administered lease agreements with third-party tenants (Naigen, Versogan, and Corteva), generating $400,000 in annual revenue. Assisted in daily operations across Stine facilities, encompassing building and grounds maintenance, asset management, expense planning, project management, vendor management, and emergency response, with an average of 600 work orders monthly and a 78% closeout rate. Developed and managed purchase requisitions, purchase orders, and Letters of Authorization to streamline procurement processes. Planned and executed office, asset, and employee relocations, ensuring effective internal communication and coordination during emergencies or evacuations. Conducted space planning, including updating blueprints using Bentley MicroStation; successfully relocated 30 employees due to a $20 million sample management project. Monitored and captured utility usage, entering data into the URL 360 database for accurate reporting and analysis. Assisted in developing RFPs, soliciting competitive bids, conducting analyses, negotiating contracts, and periodically reviewing vendor performance. Managed a $100,000 budget for community engagement initiatives, reporting outcomes to the FMC Environmental Sustainability Management Team, overseeing over 50 initiatives. Coordinated the Stine tour request process for executives, government officials, customers, and community leaders, including visits from the Delaware Secretary of Agriculture and the Governor. Human Good | Martha A Lang Cyber VillageApril 2021 – January 2022 Administrative Project Manger Reported to the Board of Directors and Vice President of Operations Achieved and maintained 100% occupancy with monthly accounts receivable at 95%, managing an annual budget of $400,000. Conducted operations in accordance with federal, state, and local standards, laws, and ordinances. Oversaw all departmental functions within the retirement community, ensuring quality services were delivered while adhering to budgetary constraints. Philadelphia Housing AuthorityAugust 2012 – March 2021 Public Housing | Housing Choice Voucher | Construction and Capital Projects Facilities Project Engineer Experienced Engineer and Project Manager reporting directly to the Construction Manager. Oversaw the engineering, construction, and maintenance projects involving over 32 contractors, managing an average of 40 projects per month with an estimated value of $800,000. Conducted capital needs assessments, including maintenance plans, site inspections, funding schedules, and design reviews. Procured specialized construction materials, equipment, and technical services through requisitions. Reviewed and negotiated procurement contracts, processed invoices and payments, and tracked spending using Microsoft Excel. Obtained permits for various projects from Philadelphia License and Inspections. Managed project estimates and generated reports on project activities and technical estimates, ensuring budget compliance across all scopes of work. Contract Administrator Processed HAP contract renewals for Moderate Rehab, Single Room Occupancy (SRO), and Project-Based programs, managing accounts exceeding $5 million. Reviewed and audited RFPs and bids for 10–20-year contracts and oversaw the transition of housing programs from HUD public housing to tax credit programs. Approved Housing Assistance Payments (HAP) rent increases for existing contracts, totalling over $500,000 in annual rent adjustments. Conducted cost or price analyses to review cost breakdowns and assess reasonableness. Acted as an auditor for contracts, files, reports, and special projects, focusing on financial compliance and operational risk management. Monitored unit-based voucher utilization to ensure 100% leasing of new HAP contracts, including Moving to Work (MTW) and Project-Based Abatements, while generating financial reports on vacancies, transfers, and leasing activities. Market Analyst | Contract Manager Average monthly savings: $1,161,358.69 Agency: $3,369,511.80 Average yearly savings: $13,936,304.28 Agency: $40,434,141.60 Asset Project Manager – Public Housing Managed a $371 million budget, supervising the operation, maintenance, and administration of public housing with a portfolio of 426 units. Maintained confidentiality for PHA clients, vendors, and contractors while executing leasing contracts to ensure 100% occupancy. Led an administrative and maintenance staff of ten. Collected and processed accounts receivable daily, achieving a 90% monthly rent collection rate. Collaborated with legal teams and the Philadelphia Sheriff’s Office for tenant evictions. Ensured compliance with federal and state public housing program regulations and reporting requirements, including the Code of Federal Regulations (CFR) and the U.S. Department of Housing and Urban Development (HUD). Prepared units for UPCS inspections annually, 10% of units were inspected resulting in minimum units out of compliance. Assisted in the preparation and approval of property operating budgets, generating monthly, quarterly, and annual portfolio reports. Reviewed operating statements and supported due diligence and underwriting for potential acquisitions, including financial analysis, market studies, and industry-standard reporting (e.g., variance reporting, discounted cash flows, and IRRs). U.S. Office of State RepresentativeMay 2008 – August 2008 Office of W. Curtis Thomas Legislative Assistant and Management Trainee I assisted State Representative Thomas in successfully fulfilling his public obligations by providing supportive services in the areas of administration, communication, research, and public relations. Provided constitute services to various members of the community, along with interacting and assisting various politicians and officers. Coordinated/produced special projects: State Representative Awards Ceremony (July 10, 2008) and Senior Expo (July 17, 2008). I was the liaison between Representative Thomas office and the Federal Reserve Bank, Philadelphia Police and Fire Department, The School District of Philadelphia, and various other Elected Officials Offices. I secured and presented selected high school seniors with scholarships ranging from $5000-$20,000. Education Master of Project Management, MPM Drexel University Master of Business Administration, MBA Strayer University Honors Society Certificate of Non-Profit Excellence Cairn University Bachelor of Science, (B.S.) Business Administration, Dean’s List Lincoln University Training and Certification Assisted Housing Manager Training, Fair Housing Workshop, OneSite, Yardi, R.E.S.T Program, CRM, Low Income Housing Tax Credit Compliance, Public Housing Specialist Certification, VAWA Training, Housing Quality Standards Certification, Housing Choice Voucher Certification, Non-Profit Excellence Certification, Financial, Strategic, Operational, Compliance Risk Management, COVID 19 Safety Officer. Computer Literacy: OneSite, Yardi, Enterprise Income Verification, PeopleSoft CRM 8.9 Access Customer Relations Management, C++, Microsoft Excel, Publisher, Word, Power Point, Outlook, and Access; SAP/R3, Go Section8, ELITE, SharePoint, Teams, Bentley MicroStation & Fiori Concur. Community Service, Philanthropy, & Memberships Alpha Kappa Alpha Sorority Inc., ICAN Ministry Inc., Founder of Be Bold Be Beauty-Ful, National Black MBA Association, Ambassador for Delaware State Chamber of Commerce. Self Employed Real Estate Investor & Developer2012- Present Business Consultant 2014-Present Be Bold Be Beautyful 2015- Present