Shamailla Stewart

SHAMAILLA STEWART · Contact No.:-/- ·Email:-· Linkedin: www.linkedin.com/in/shamailla-stewart-6aa344198 Dedicated Administrative Professional with over six years of experience in the public sector, delivers quality customer service and efficiently completes assigned tasks. Ability to work within all divisions/units of the organization. JANUARY 4, 2024 – JANUARY 15, 2024 TEMPORARY ADMINISTRATIVE ASSISTANT, PUBLIC RELATIONS UNIT NATIONAL IRRIGATION COMMISSION LIMITED ❖ Provided secretarial services by: ➢ taking dictation and transcribing on a typewriter or computer; ➢ typing draft notes; ➢ typing letters, memos, reports etc. on a typewriter or computer. ❖ Dealt with incoming and outgoing correspondence, and took followup action appropriately. ❖ Ensured proper filing procedures were in place. ❖ Controlled telephone calls and other communications and arranged and monitored appointments for the Public Relations Specialist. ❖ Ensured an adequate supply of stationery, forms and literature. ❖ Scheduled meetings for the Public Relations Specialist. ❖ Attended meetings/conferences, typed minutes and reproduced appropriately. ❖ Provided assistance in the scheduling of the work in the office and helped to ensure that deadlines were met and schedules maintained. JUNE 1, 2023 – OCTOBER 26, 2023 ADMINISTRATIVE CONSULTANT, HIV/STI/TB UNIT MINISTRY OF HEALTH AND WELLNESS ❖ Assisted in coordinating the administrative activities for the programme both at the MOHW and Sub recipient level ❖ Provided support in conducting reviews of the project for implementing entities to ensure compliance with the relevant procedures and guidelines in place. ❖ Prepared and filed correspondences and relevant information as necessary. ❖ Assisted in conducting internal audits to assess the adequacy, effectiveness and efficiency of the established internal controls and procedures. ❖ Conducted periodic checks both internal and external to ensure recommendations were being implemented in a timely manner. ❖ Coordinated meetings with the Administrative Regional Teams and Civil Society implementing partners to provide guidance on the execution of their workplan activities. ❖ Attended meetings as required and produced meeting notes and action items for Circulation. ❖ Coordinated and executed the procurement process for workplan activities funded by both the GOJ and International Donors. ❖ Maintained the Programmes office and meeting supplies inventory ensuring that adequate stock is available for all activities. ❖ Assisted in conducting the relevant capacity needs assessment with the implementing entities as necessary. ❖ Coordinated and maintained the Programme’s Life Insurance Plan. ❖ Assisted in developing and implementing training schedules to address the needs of the implementing partners. SHAMAILLA STEWART · Contact No.:-/- ·Email:-· Linkedin: www.linkedin.com/in/shamailla-stewart-6aa344198 ❖ Conducted one on one training with the implementing entities based on the gaps identified during the relevant reviews. ❖ Liaised with and provided technical support to the implementing partners during their recruitment process of staff and consultants. ❖ Attended meetings on behalf of the Component and provided the relevant reports/updates as required. FEBRUARY 20, 2023 – MAY 31, 2023 PROGRAMME ADMINISTRATOR, HIV/STI/TB UNIT MINISTRY OF HEALTH AND WELLNESS ❖ Assisted in providing administrative support to the implementation HSTU activities. ❖ Liaised with programme stakeholders and ensured timely and accurate information flow between the Components and stakeholders. ❖ Ensured files were updated and properly maintained. ❖ Prepared correspondences to stakeholders both internal and external. ❖ Organized, coordinated and attended meetings as required. ❖ Prepared interview schedules, interview folders and any other documents relevant to the organization/coordination of interviews. ❖ Administered selection assessments for officers as required. ❖ Conducted shortlisting and inform shortlisted applicant of the date and time of the interview. ❖ Participated in the recruitment, selection, and onboarding of new hires. ❖ Administered employee benefits (such as GEASO health insurance and transportation for employees as needed. ❖ Assisted in updating staff lists and records of service periods; and other employee benefits requested by the Components. NOVEMBER 09, 2021 – FEBRUARY 17, 2023 RECORDS OFFICER, REVENUE ACCOUNTS BRANCH JAMAICA CUSTOMS AGENCY ❖ ❖ ❖ ❖ ❖ ❖ Prepared payment vouchers for daily Revenue RTGS transfers. Updated Transfer spreadsheet daily. Prepared daily transfer to the Consolidation Fund. Reconciled revenue receipts with weekly submitted cash sheet. Prepared and submitted payment vouchers for all Agency remittances. Prepared and kept up-to-date files of Agency payments and Transfer to the Consolidation Fund spreadsheet. ❖ Assisted with the processing of Agency payments. OCTOBER 19, 2019 – NOVEMBER 08, 2021 ADMINISTRATIVE OFFICER, HUMAN RESOURCE DEVELOPMENT UNIT JAMAICA CUSTOMS AGENCY ❖ Data Entry - Created, edited and updated employees’ user profiles/training sessions on the Training Management System. ❖ Travel Arrangements - Coordinates travel arrangements and prepares itinerary for local and overseas business trips. ❖ Documentation Management – checked, logged, processed and rerouted written/typed correspondence. Composed and proofread letters, memos, emails and other outgoing correspondence. SHAMAILLA STEWART · Contact No.:-/- ·Email:-· Linkedin: www.linkedin.com/in/shamailla-stewart-6aa344198 ❖ Meeting management – scheduled/moderated meetings in Microsoft teams/Zoom ❖ Communication Dispatch – answered calls, addressed/redirected calls/queries to the respective personnel. Liaised with internal/external customers. ❖ Inventory Management - tracked, ordered and maintained office supplies. Prepared and submitted requisitions. ❖ Calendar Management – maintained a diary of events for the superior, coordinated meetings, requested refreshment, arranged venue. MAY 18, 2018 – OCTOBER 18, 2019 ADMINISTRATIVE OFFICER, HUMAN RESOURCE MANAGEMENT UNIT JAMAICA CUSTOMS AGENCY ❖ Customer Service - Greeted and assisted internal and external clients. ❖ Documentation Management – checked, logged, processed and rerouted written/typed correspondence. Composed and proofread letters, memos, emails and other outgoing correspondence. ❖ Inventory Management - tracked, ordered and maintained office supplies. Prepared and submitted requisitions. SEPTEMBER 20, 2017 – MAY 17, 2018 RECORDS OFFICER, HUMAN RESOURCES MANAGEMENT UNIT JAMAICA CUSTOMS AGENCY ❖ Customer Service - Oversaw and monitored the HR customer service area. ❖ Documentation Management – checked, logged, processed and rerouted written/typed correspondence. Composed and proofread letters, memos, emails and other outgoing correspondence. ❖ Communication Dispatch - Re-routed all calls and other means of communication to the respective personnel. Education University of the Commonwealth Caribbean ❖ Bsc. In Information Technology (2019-present) Management Institute for National Development ❖ Secretarial Qualifying Examination Certificate ❖ Administrative Management (Level 2) Certificate Skills ❖ ❖ ❖ ❖ ❖ Proficient in Microsoft Productivity Tools Working knowledge of M365 Team player (excellent collaboration skills) Adaptability Result-oriented SHAMAILLA STEWART · Contact No.:-/- ·Email:-· Linkedin: www.linkedin.com/in/shamailla-stewart-6aa344198