Shaira Gacias

SHAIRA GACIAS VIRTUAL ASSISTANT | ADMIN & FINANCE SUPPORT | DATA ENTRY ABOUT Detail-oriented administrative professional with experience in data entry, financial transactions, and office operations. Proven ability to manage high-volume tasks with accuracy, maintain organized financial and administrative records, and provide excellent customer service. Experienced in accounts receivable support, reporting, and workflow coordination. Seeking a remote role as a Virtual Assistant, Administrative Assistant, or Finance/Bookkeeping Assistant where I can contribute strong organizational, analytical, and problem-solving skills CORE SKILLS Data Entry (High Volume) Email & Calendar Management Financial Record Keeping Accounts Receivable Support Invoicing & Payment Tracking Report Preparation File & Document Management Filipino LANGUAGE Native English Fluent CONTACTS-- Cagayan, Philippines (Open to Remote Work) WORK EXPERIENCE Registrar Office Staff St. Paul University Philippines, Tuguegarao City March 2020 – December 2024 Maintained and updated student records and databases with high accuracy while ensuring strict confidentiality Managed email (MS Outlook), chat (MS Teams), phone, and in-person inquiries, delivering timely and professional support Prepared documents, organized files, and generated reports to support daily operations Coordinated registration processes and streamlined administrative workflows Ensured compliance with data privacy regulations and institutional policies Office Assistant / Secretary (Substitute) St. Paul University Philippines, Tuguegarao City November 2019 – February 2020 Provided administrative support including data entry, document management, and record keeping Handled client and student inquiries via multiple channels, ensuring prompt and professional responses Maintained organized filing systems and supported workflow coordination for daily operations Assisted in scheduling, document tracking, and general office management tasks Cashier SPU Multi-Purpose Cooperative, Tuguegarao City July 2018 – May 2019 Processed financial transactions, including cash handling, receipting, and check disbursements, with strong attention to detail Maintained accurate financial records, reports, and organized filing systems Performed daily cash reconciliation and resolved discrepancies efficiently Ensured compliance with financial procedures and internal controls Supported administrative and finance-related tasks in a fast-paced environment Posting Clerk SPU Multi-Purpose Cooperative, Tuguegarao City October 2017 – July 2018 Processed high-volume data entry of member payments with strong attention to detail and accuracy Handled multiple payment channels (over-the-counter, bank transfers, salary deductions) and ensured proper recording Reviewed and corrected data discrepancies, providing timely updates to members Prepared month-end reports and maintained accurate financial records Communicated with members regarding loan eligibility and account status Sales Assistant (Part-Time) C&E Bookshop, Inc., Tuguegarao City August 2017 – September 2017 Assisted customers with product inquiries and purchases Order Processing Analyst Pepsi-Cola Products Philippines, Inc., Muntinlupa City June 2016 – September 2016 Processed customer orders using internal systems, ensuring accuracy and timely completion Monitored order status and resolved issues to maintain smooth operations SHAIRA GACIAS EDUCATION St. Paul University Philippines 2022 Master in Business Administration University of Saint Louis Tuguegarao 2016 Bachelor of Science in Business Administration (Marketing Management) PROFESSIONAL DEVELOPMENT Caregiving NCII 2025 Career Service Professional Eligibilty 2023 Technical Education and Skills Development Authority Civil Service Commission ACHIEVEMENTS & CERTIFICATIONS Certificate of Clinical Proficiency 2025 Virtual Assistant Training (Appointment Setter, SMM, Admin) 2024 Philippine School of Healthcare Professions, Inc. / Tuguegarao City People’s General Hospital ClairVoyance Virtual Assistant Training (Google Workspace) 2024 ClairVoyance Graphic Design with Canva Course ClairVoyance ADDITIONAL INFORMATION Highly organized, detail-oriented, and reliable Able to work independently or as part of a team Open to remote work and flexible schedules TOOLS & TECHNOLOGY Microsoft Office (Word, Excel, Outlook) Google Workspace (Docs, Sheets, Drive) Microsoft Teams Canva (Basic Graphic Design) Email & CRM Systems (Basic Knowledge) 2024