Shahida Mama

SHAHIDA MAMA, MICB, MPA Certified Bookkeeper | QuickBooks Wizard (MICB) Member, Institute of Certified Bookkeepers (UK) EXPERTISE & TOOLS Portfolio Accounting Payroll Administration Bookkeeping Financial Statement Preparation Accounting Software Set Up Financial Analysis Accounting Data Migration Systems Application Automation Books Clean Up & Catch Up Administrative Support CONTACT-- Cotabato City, Philippines SOFT SKILLS Strong Analytical & ProblemSolving Skills PROFESSIONAL HIGHLIGHTS 5+ Years of Solid Experience Bringing Financial Peace of Mind Expertise in Financial Management and Reporting Proficient in Leading Accounting Software Implemented Process Improvements Time Management Abilities WORK EXPERIENCE Sharp Eye for Details Finance & HR Manager Tech Savvy Self-Motivated Discretion and Integrity EDUCATION Bookkeeping by Intuit Academy Coursera November 2023 Master in Public Administration Saint Benedict College of Maguindanao July 2022 Bachelor of Science in Accounting Technology University of the Immaculate Conception March 2015 ｜ Protected Harbor New York, USA May 2025 - Present Managed full-cycle bookkeeping including daily financial operartions. Handled Accounts Receivable and Accounts Payable efficiently. Performed timely and accurate account reconciliations. Categorized transactions with precision to ensure accurate reporting. Managed end-to-end payroll processing. Generated and analyzed financial reports to support business decisions. Bookkeeping Specialist ｜ Accounting Firm Florida, USA January 2025 - May 2025 Managed full-cycle bookkeeping. Successfully handled cleanup and catch-up bookkeeping projects. Maintained accurate and up-to-date financial records Identified and corrected errors and misclassified transactions Achieved timely and accurate reconciliation of accounts Generated reliable financial reports for informed decisionmaking. Finance Administrative Assistant (Remote) June 2022 - May 2025 ｜ Protected Harbor New York, USA Successfully conducted a thorough cleanup and catch up of messy books, ensuring accurate and up-to-date financial records. Achieved efficient and timely processing of invoices and payments. Generated accurate financial reports to monitor receivables. Implemented proactive communication with clients resulting to improved bill accuracy and timely payments. Successfully managed monthly payroll and prepared accurate pay slips for employees. Effectively oversaw expenses and facilitated reimbursement processes. Efficiently coordinated projects to team members related to quotes and invoices. Streamlined CEO and COO schedules by efficiently scheduling meetings as required. Provided regular updates on finance and administration metrics to key stakeholders. Maintained meticulous records of employee vacation and sick days, ensuring smooth operations and timely issue resolution. Managed a comprehensive database of active clients, including contract expiration dates. Proactively notified senior management of upcoming client contract expirations two months in advance. Contributed to data-driven decision-making by gathering relevant metrics on a weekly and monthly basis. Accounting Staff ｜ February 2022 - October 2022 Ministry of Environment, Natural Resources and Energy Cotabato City, Philippines Proficiently prepared Obligation Request and Status, as well as Disbursement Vouchers for multiple assigned services and offices, ensuring seamless operations across various departments. Maintained the integrity of financial transactions by meticulously verifying the completeness, accuracy, and validity of attached documents to vouchers. Provided essential support to the Budget Officer and Chief Accountant by assisting in the preparation of necessary documents, contributing to efficient financial management processes. Implemented an organized tracking system for incoming and outgoing vouchers within the Accounting Section, ensuring transparency and accountability in financial transactions. Demonstrated compliance with tax regulations by accurately preparing BIR Tax Forms as required, contributing to the agency's adherence to legal obligations. Managed various office tasks including filing, recording, data entry, and responding to inquiries, fostering a productive and well-organized work environment. Proactively assigned additional responsibilities as directed by the Budget Officer and Chief Accountant, exhibiting adaptability and commitment to achieving departmental goals. Bookkeeper ｜ Office of the Wali of Bangsamoro Cotabato City, Philippines August 2020 - December 2021 Successfully processed payroll vouchers, ensuring accurate and timely statutory remittances, thereby guaranteeing compliance with legal requirements. Efficiently prepared communication and utility vouchers, contributing to smooth office operations and effective resource management. Facilitated seamless communication between departments by following up on necessary vouchers prepared by the immediate supervisor, fostering collaboration and efficiency. Managed reimbursement vouchers and associated documentation with precision, ensuring timely reimbursement of expenses and accurate financial records. Generated pay slips for employees with accuracy and attention to detail, contributing to transparent and reliable payroll processes. Designed compelling layouts for campaign banners, enhancing the visual impact of various activities and projects. Skillfully managed the liquidation of cash advances and travel expenses, maintaining financial accountability and transparency. Demonstrated versatility and reliability by effectively handling ad-hoc tasks as assigned, contributing to overall organizational effectiveness.