Shaffon Alexander

SHAFFON T. ALEXANDER 1700 Brookhaven Circle, Bedford, TX 76022 --• • • • • SUMMARY Management Professional with unique experience applying organizational development, leadership, training, learning new programs and applications quickly, and communication skills. Highly developed financial and administrative skills in all aspects of Financial Statements, Profit and Loss management, month-end closings, A/P, A/R, G/L, bank account reconciliation, grant compliance, and budget forecasting, variances, and cash flow forecasts. Computer skills include a wide variety of accounting, tax, and financial software applications such as QuickBooks, SAP, Sage MAS90/500, Sage BusinessWorks, Sage ACT, Great Plains, PeopleSoft Oracle, Abila-MIP, TurboTax, Crosslinks, and 10-key by touch. MS Office Applications include Excel (VLookup, Pivot Tables, and formulas), Word, Outlook, and PowerPoint. Detail oriented and highly organized, with the ability to both prioritize and multi-task as necessary. Very knowledgeable of US GAAP and FASB regulations also over 12 years of experience with accounting/bookkeeping and 5 years with payroll using ADP, Kronos, Paychex, Paycom, and UltiPro (UKG) payroll systems. EDUCATION Colorado Technical University MS Accounting (November 2018) University of Arkansas at Monticello BA Accounting (May 2001) PROFESSIONAL EXPERIENCE 03/2022-Present Goodwill of North Central Texas, Fort Worth, TX – Director of Finance and Accounting • • • • • Administer all accounting policies and procedures by seeking to simplify and streamline process by creating an accurate user-friendly system and by using (U.S. GAAP) generally accepted accounting principles in compliance with current Federal and State laws and regulations. Administer and maintain a system of record keeping and report generation, to include but not limited to budget preparation, financial statements, tax filings, contracts, leases, grants, and investments which are responsive to the requirements of Goodwill and the appropriate Federal, State, and private agencies. Also serves as liaison between independent auditors and accounting staff for the annual audit. Provide on-going guidance, directions, and assistance to the Leadership Staff of Goodwill in accounting matters such as budget preparation, appropriate report generation, interpretation of financial statements, and deviations from performance measurement standards. Administer and implement auditing and inventory policies and procedures for the purpose of maintaining necessary control of agency funds, facilities, equipment, and merchandise. Creates month-end accounting entries and reconciles discrepancies, posts to GL and reviews variances to budget. 04/2017-03/2022 PWA Coalition of Dallas aka AIDS Services of Dallas, Dallas, TX - Accounting Manager/Senior Accountant • • • • • • Maintained monthly and year-end closing including, but not limited to, GL account reconciliation and analysis, posting journal entries, issuing year-end W-2, 1095-C, 1099-MISC, and1099-R. Processed state and federal tax documents such as Forms 1096, 945, 990. Recorded all revenue, expenses, and activity for a $7+ million-dollar operation budget and properly documents cash receipts, credit card receipts, and other deposits. Processed client rents and coordinate with residential coordinators ensuring client and subsidy rent payments are accurately documented and inputted in the ASDCIS system. Compiled the monthly grant billing statement/invoices and reviews all costs to ensure compliance with Allowable Costs Principles. Assisted with preparing and formatting grant budgets and budget justifications. SHAFFON ALEXANDER • • • • • • • • • 2 Maintained general ledger accounts by reconciling account receivables, account payable, inputting payroll in the agency accounting system (Abila-MIP), and other control accounts. Prepared Balance Sheet, income statement, and other financial statements and reconcile. Managed the performance of all the account payable functions, including reviewing, auditing, and managing vendor invoices in preparation for payment and making all payments. Created month-end accounting entries and reconciles discrepancies, posts to GL and reviews variances to budget. Maintained the accuracy of coding invoices in a timely manner and issuance of checks from the appropriate funding source. Maintained reporting compliance by the accurate and timely submission of monthly and quarterly reports to funding entities and regulatory bodies; and frequent over site and monitor visits from various government funding sources. Verified and processed all times sheets and input all payroll information such as employee pay rates, deductions, and benefits, as well as processed the agency payroll biweekly. Managed and reconciled the agency credit card for accuracy, gathers and verifies transaction information and ensures all transactions are coded accurately in accordance with agency policy. Managed all agency fund raising activities in which donations or other revenues are collected. 01/2015-04/2017 MHMR of Tarrant County, Fort Worth, TX – Accounting Coordinator • • • • • • • • • • • • • • • • Prepared billings, related journal entries, and monthly financial information for assigned division into Sage MAS500. Maintained the timely and accurate submission of program billings on monthly, quarterly, and annual basis. Identified expenses that has occurred but have not been invoiced to determine if an accrual should be created and recognize all revenues per contracts monthly. Reviewed and process all appropriate year end accrual/encumbrance documentation. Approved account distribution on check requests and verify that proper signatures have been obtained and funding is in the budget for any requests received. Analyzed accounting variances and prepares variance explanation reports. Reviewed monthly replenishment check requests to ensure compliance with operating procedures. Reconciled balance sheet accounts as assigned monthly. Assisted with the preparation for year-end audit of independent auditor. Planned, coordinates, and prepares for program auditors as necessary. Attended budget and financial statement review meetings as requested. Lead in accounting for THSA project and completed special projects assigned by the Director of Accounting. Created, inactivated, and deactivated account numbers, RUs, and allow accounts in MAS500. Prepared and analyzed all financials for MHMR and MHMR Visions (Balance Sheets and Income Statements, etc.) for monthly board meetings. Assisted with many cash management duties (Input Clinic Deposits into Cash Management and petty cash). Communicated with others (internally or externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints. 07/2012-12/2014 Department of Health and Human Services, Grand Prairie, TX – Accountant • • • • • • • • • • Prepared, audited, and reconciled invoices, purchase orders, contracts, and receiving documentation through the accounting system PeopleSoft Oracle (HHSAS) before processing payments. Verified that the necessary and required supporting documentation is available. Identified the appropriate action to correct, or recommends corrective action needed to purchasers. Processed payments for assigned vendors in an accurate and timely manner ensuring dispensation of funds reaches its designated location by indicated deadline. Analyzed voucher processing problems via queries and identifies, researches, and resolves accounting transaction problems utilizing an integrated complex accounting system. Prepared and processed accounting transactions/adjustments. Prepared queries and analyzed reports to determine corrective measures. Responsible for opening and distributing mail to appropriate staff by designated deadline. Communicated with others (internally or externally) to provide, exchange, or verify information, answered inquiries, addressed issues, or resolved problems or complaints. Participated in meetings and makes recommendations for streamlining procedures. Provided unit expertise and training to other accounting staff as needed and promoted and demonstrated appropriate respect for cultural diversity among coworkers and all work-related contacts. SHAFFON ALEXANDER 07/2011-07/2012 Rosslare Security Products, Southlake, TX-Staff Accountant • • • • • • • • • • • 3 Prepared and analyzed Balance Sheets and Income (Profit & Loss) Statements for month end and make various month end journal entries into Sage BusinessWorks and post them to the general ledger. Reconciled bank accounts and month end accruals. Made daily deposits/post the deposits to the correct vendors account ledger. Worked on quarterly projects and yearly budget assigned by the Chief Financial Officer. Prepared and processed checks for payments and process bi-monthly payroll. Reconciled payments and prepare analysis of accounts for cash and revenue analysis. Resolved invoice discrepancies and monitor accounts to ensure payments are up to date. Processed and reviewed weekly payables and receivables ranging from $25K to $200K matching POs with invoices daily. Manage Cash Flow Statement and revenue and entered invoices in excess 25 to 100 a week. Maintained inventory tracking and adjustments; budget and budget variance analysis using Sage BusinessWorks. Performed comparative analysis in Excel to establish variances in line items such as monthly sales using VLookup.