Shaffaf P

SHAFFAF P Kottakkal,Malappuram Dt KERALA,INDIA Phone: - E-mail:- Career Objectives Seeking an opportunity in a reputed organization where my experience in various fields could be utilized to the best advantage of the organization. Bringing strong skills in performing Documental / Administration tasks and exceptional proficiency in managing general office, documentation as well as managing and coordinating the worksite. Over 10 years of experience in Documentation and administration tasks with different organizations.       Proficient in providing project support to different work teams based on standard Procedures and policies Demonstrated ability to provide administrative services to senior managers. Able to handle accounts and perform all clerical and secretarial duties. Sound ability to manage payroll systems and keep track of records and files. Proficient in MS Office Suite. NEBOSH IGC and IOSH Certified Job Skills & Abilities      Excellent time management skills Strong negotiation skills & Great relationship management Proven ability to effectively manage multiple responsibilities in a busy environment and to identify urgent tasks, ensuring they are prioritized and completed in a timely and accurate manner Highly experienced at operating in high-pressure situations where I have been required to carry out complex tasks within a short timeframe Computer skills like software installation, networking etc.….  Professional Experience Administration cum Godown Manager - (02- Jan-2021 to Present) Zaha Enterprises- FMCG Distribution Company- Kottakkal, Malappuram Dt-Kerala,India Job Duties and Responsibilities          Supervise daily warehouse activities, including quality assurance, inventory control, space management, logistics, floor productivity, shipping, and customer service Schedule and oversee warehouse team, and manage the flow and quality of work to maximize efficiency and minimize overtime Coordinating marketing executives and delivery staffs. Ensure Invoices Generated to the clients are proper Procuring new brands and products. Vendor payment approvals Marketing team target fixing and follow-up Tax paper preparation Inventory management and cordination Document Controller -NDT Department (25- Jan-2018 to 30-Oct-2020) SEPCO III Power & Construction Co – Yanbu Phase 3 Desalination Project- Yanbu Job Duties and Responsibilities                Control all the documents & maintain status of all types of documents related to testing department Prepare and send Daily PT RT status Report to Main Clients /Owner Prepare Weekly Meeting reports and presentations. Filing of NDT reports & documents. Printing and copying documents for site and office usage. Verification of Subcontractor invoices for management approval. Submission of documents and creating Document Transmittal. Maintain and update RT, MT, PT, UT test status Preparing Radiography Permit Researching and evaluating prospective suppliers/companies for all kind of testing in the project such as Waste water tests, Emission tests, equipment Calibration Tests etc.… Maintain updated records of equipment’s/items given for testing, its delivery information and invoices Notifying the involved party for tacking appropriate action on the pending documents. Maintaining good supplier & client relations Project document system in accordance with company procedures. Assisting department manager in client meetings.  Page 2 | -  Resume: SHAFFAF P Site Coordinator & Safety In-Charge (21- Nov-2016 to 03-Nov-2017) Al Rujuh General Contracting Est (MGS Project - 56” Pipeline Saudi Aramco ProjectYanbu & Durah Sugar Refinery Project- Yanbu Job Duties and Responsibilities                    Coordinating Project Schedules, resources, equipment and information. Effective coordination of site with available resources Procuring Materials for Pipeline backfilling works like sand ,Water etc.. for backfilling and hydro test of Gas pipeline. Proper arrangement and allotment of equipment’s and Materials on urgent basis Create forecast of demand to be prepared for upcoming requirements. Managing inventories and maintaining accurate purchase and delivery records. Monitoring and daily reporting of work status to senior managers Carryout site administrative tasks such as timecard preparation, timesheet etc. Handle administrative requests and queries from senior managers Ensuring that work carried out is according to the main client’s requirement Arrange safety induction to new employees and maintain documents Promote the highest standards of Quality, Health and Safety. Ensure full awareness of and compliance with the requirements of all company QHSE policies and procedures in accordance with statutory and regulatory requirements Maintain HSE statistical safety data and trending up to date Monitoring Job safety of all workers. Assist Client Safety officers to complete their safety requirements in our working location Assist in safety weekly Walkdown meeting Assist in maintaining the ongoing development, implementation and effectiveness of the company HSE Program Engage in any other reasonable activity as requested by the Management Other duties as directed by line management from time to time Project Administrator & Coordinator (04- Nov-2015 to 15-Aug-2016) JOMAIAH IBRAHIM MFWEZ ALSAYED CO. -Jeddah South Thermal Power Plant ProjectJeddah Job Duties and Responsibilities      Coordinating Project Schedules, resources, equipment and information. Carrying administrative duties such as filing, typing, copying, scanning etc. Ensuring that client’s needs are met as the project evolves. Provide resources like equipment’s and manpower for smooth running of the project according to the requirement. Preparing budgets, cost analyses, and reports  Page 3 |-       Monitor project progress and handle any issues that arise in site Issue all appropriate legal paperwork (e.g. contracts and terms of agreement) Create and maintain comprehensive project documentation, plans and reports Submit invoices to the main client and proper follow up of accounts Procuring various projects and submitting quotations. Planning Assistant/Procurement Officer (08- Sep-2013 to 24-Oct-2015) JEONGPOONG SAUDI LLC - Marafiq Yanbu 2 Power and Water Project – Yanbu Job Duties and Responsibilities                   Locate vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales. Prepare and process requisitions and purchase orders for supplies and equipment’s. Review purchase order claims and contracts for conformance to company policy. Analyze market and delivery systems in order to assess present and future material availability. Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies. Managing inventories and maintaining accurate purchase and pricing records. Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc. Review delivery orders to ensure supply is met, taking availability, cost, manufacturing process, and lead times into consideration Maintaining good supplier relations and negotiating contracts Daily Weekly & Monthly Report Making Preparing 3-week Schedule and report to Main client. Progress Report monitoring. Distributing Latest revision of drawings to respective departments. Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. Input document data into the standard registers ensuring that the information is accurate and up to date. Maintain updated records of all approved documents and drawings and their distribution clearly Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. Maintain the files and control logs as required by the project. Admin Assistant (07 Jul-2012 to 10-July-2013) JEONGPOONG SAUDI LLC - Marafiq STG Unit 5 & 6 Project – Yanbu Job Duties and Responsibilities  Page 4 | -  Resume: SHAFFAF P             Effective coordination of office functioning. Handle administrative requests and queries from senior managers Answer and direct phone calls Organize and schedule appointments Write and distribute email, correspondence memos, letters, faxes and forms Carrying administrative duties such as filing, typing, copying, scanning etc. Preparing Timecard, Timesheets & Monthly Payrolls Assist in the preparation of regularly scheduled reports Proper Monitoring of workers Iqama and other Documents Order office supplies and research new deals and suppliers Book travel arrangements Provide general support to visitors Education Academic: Bachelor Degree in Business Management (BBM- Certifications:    Oracle Database 10G Administrator Certified Professional (2011) IOSH Managing Safely V.5.0 -UK (2018) NEBOSH International General Certificate, U.K (2018) Personal Details Name : SHAFFAF P Date of Birth : 28-JUNE-1990 Nationality : INDIAN Religion : MUSLIM Passport No. : R- Driving License : Saudi Arabia, India Iqama Status : Transferable Languages Known : English, Arabic, Hindi & Other South Indian Languages  Page 5 |-  Declaration I hereby declare that all the information stated above correct are done with the best of my knowledge. Yours sincerely Shaffaf P  Page 6 | -